HomeMy WebLinkAboutResolutions - 2003.09.04 - 27365i
REPORT (misc . #03225) September 4, 2003
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: MR #03225— BOARD OF COMMISSIONERS — WEST NILE VIRUS FUND
REIMBURSEMENT FOR PROJECT IN THE CITY OF SOUTHFIELD - FISCAL
YEAR 2003 ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee, having reviewed Miscellaneous Resolution
#03225 on August 25, 2003, reports with a recommendation that the resolution be
adopted.
Chairperson, on behalf of the General Government Committee, I move
acceptance of the foregoing report.
GENERAL GOVERNMENT COMMITTEE
General Government Committee Vote:
Motion carried on a roll call vote.
MISCELLANEOUS RESOLUTION #03225
BY : Eric Coleman, District #23, Helaine Zack, District #22 and
Vincent Gregory, District #21
IN RE: WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF
SOUTHFIELD - FISCAL YEAR 2003 ALLOCATION
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners established a
West Nile Virus Fund Disbursement Policy per Miscellaneous Resolution
#03060 in an effort to assist cities, villages and townships (CVTs)
with mosquito control measures to prevent the spread of West Nile Virus
and to help protect the health, safety and welfare of the people of
Oakland County; and
WHEREAS pursuant to the Disbursement Policy, the City of
Southfield has submitted a resolution of authorization to the County
for reimbursement of expenses incurred in connection with an eligible
mosquito control project; and
WHEREAS the FY 2003 authorized amount of funding for the City of
Southfield is $28,199.47 from the West Nile Virus Fund as repayment to
the City of Southfield for expenses incurred in connection with
mosquito control projects.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the project submitted by the City of Southfield
as eligible for reimbursement from the West Nile Virus Fund.
BE IT FURTHER RESOLVED that the Board authorizes the FY 2003
appropriation in the amount of $28,199.47 from the West Nile Virus Fund
(Account #90-210000-23030-9098) to repay the City of Southfield for
expenses incurred in connection with the mosquito control project, once
proper invoices are presented.
Chairperson, I move the adoption of the fo 'ng resolu
...mown••••
1n1nI COAKLAND____
COUNTY MICHIGAN
DEPARTMENT OF HUMAN SERVICES
•
L. BROOKS PATTERSON, OAKLAND COUNTY EXECUTIVE
HEALTH DIVISION
George J. Miller, MA., Manager
August 8, 2003
Timothy J. Soave, Manager
Oakland County Fiscal Services Division
Executive Office Building
1200 North Telegraph Road, Department 403
Pontiac, Michigan 48341-0403
Dear Mr. Soave:
I am in receipt of a West Nile Virus fund reimbursement request from the City of
Southfield dated July 29, 2003. After having reviewed their documentation, I find
them in compliance with Oakland County Board of Commissioners
Miscellaneous Resolution 03060 and in compliance with the four major categories
for reimbursement. This letter will, therefore, certify that all expenses submitted
for reimbursement to date are for qualifying mosquito control projects. Should
you have any questions, please direct them to me at 248-858-1410.
Sincerely,
OAKLAND COUNTY HEALTH DIVISION
Department of Human Services
Gairge Ji1V1iper/M.A.
Managertleilth Officer
GJM:cjh
cc: Thomas J. Gordon, Ph.D., Director
Oakland County Department of Human Services
Donald Gross, City Administrator
City of Southfield
BLDG 36 EAST 1200 N TELEGRAPH RD DEPT 432 250 ELIZABETH LK RD 27725 GREENFIELD RD 1010 E WEST MAPLE RD
PONTIAC MI 48341-0432 • PONTIAC MI 48341-1050 • SOUTHFIELD MI 48076-3625 • WALLED LAKE MI 48390-3588
(248) 858-1280 (248) 424-7000 (248) 926-3300
jut. 3 0 M3
City of Southfield
26000 Evergreen Rd. • P.O. Box 2055 • Southfield, MI 48037-2055
July 29, 2003
Mr. Timothy J. Soave
Manager, Oakland County Fiscal Services Division
Executive Office Building
1200 N. Telegraph Road, Dept. 403
Pontiac, MI 48341-0403
Dear Mr. Soave:
Re: West Nile Virus Fund Reimbursement Request
Pursuant to Oakland County Board of Commissioner Miscellaneous Resolution (MR)0306, the
City of Southfield hereby request reimbursement under Oakland County's West Nile Virus Fund
Program for expenses incurred in connection with an eligible mosquito control activity by our
City.
Attached in support of this request are the following:
1. Attachment A: Project Description
2. Attachment B: Governing Body Resolution
3. Attachment C: Expense Invoices
The City of Southfield understands that the review and processing of this reimbursement will be
governed by the provisions of MR 03060, and certifies that all expenses submitted for
reimbursement were incurred in connection with a qualifying mosquito control project.
If you have any questions concerning this matter, please contact Brandy Baldta, Storm Water
Coordinator at (248) 796-4806. Thank you for your assistance.
Mayor
Brenda L. Lawrence
Council President City Clerk City Treasurer City Administrator
Nida R. Samona Nancy L. M. Banks Roman J. Gronkowski Donald J. Gross
City Council
Jonathan Brateman Myron A. Frasier Sylvia Jordan Sidney Lantz John D. Lovejoy Kenson J. Siver
Attachment A: Project Description
The City of Southfield has developed a West Nile Virus management program that involves a
combination of education regarding how to avoid being bitten, elimination breeding sites, and
controlling the larval and adult mosquitos. The following are key factors in our West Nile Virus
plan that include a combination of education and action on behalf of our residents and the City
staff;
Avoidance - wearing long sleeves, staying indoors at dawn and dusk, responsible use of
repellants, etc. The City will distribute and have available brochures on the West Nile Virus, and
actions people can take to avoid being bitten.
Elimination of breeding areas - educating the public about removing the sources of stagnant
water that Culex pipiens prefers for breeding, such as old tires, neglected bird baths, and pooled
water on tarps. The City will educate private property owners that own a detention pond, inform
them of the risks associated with standing stagnant water in these types of systems. The City will
also inform businesses in it's Business Newsletter about the risks associated with privately
owned catch basins and detention ponds.
Supress mosquitos with adulticides and/or larvicide - The City will use larvicide in City owned
catch basins, and will also focus spray Beechwoods golf course, and City owned parks with
alulticide on an as needed basis. The expense of this program is outlined below.
Cost Estimate
Based on currently available information, the target location for the City's mosquito control
treatment would include catch basins, possible City owned detention ponds and or areas with
stagnant water, and spot spraying at City owned parks and golf courses. The attached cost
estimate is based on a recommendation that the City use longer-lasting Altosid XR briquettes in
it's catch basins, and Vectolex, a granular product in a dissolvable packet, the City will use to
treat City owned detention ponds and areas with standing stagnant water.
To Date the City has incurred the following expenses: All receipts are attached. The City may
potentially order additional products this season as necessary:
Item Unit Quantity Unit Cost Totals
Catch basin treatment with Altosid XR Each 23 cases $586.83 $13,497.09
150 day briquette, 4000 catch basins.
Vectolex spot treatment through out the Each 1 case $550.00 $550.00
City (800/case)
Adulticides: Sprayer Each 1 $8,500.00 $8,500.00
Adulticides: 5 gal container Each 1 $295.00 $295.00
Adulticides Application / gallon Each 10 gal $59.00 $612.43
TOTAL $23,454.52
Susan D. Silva, Deputy City Clerk
City of Southfield
RESOLUTION
WHEREAS, upon the recommendation of the Oakland County Executive, the
Oakland County Board of Commissioners has established a West Nile
Virus Fund Program to assist Oakland County cities, villages and
townships in addressing mosquito control activities; and
WHEREAS, Oakland County's West Nile Virus Fund Program authorizes
Oakland County cities, villages and townships to apply for reimbursement
of eligible expenses incurred in connection with personal mosquito
protection measures/activity, mosquito habitat eradication, mosquito
larviciding and focused adult mosquito insecticide spraying in designated
community green areas; and
WHEREAS, the City of Southfield, Oakland County, Michigan has incurred
expenses in connection with mosquito control activities believed to be
eligible for reimbursement under Oakland County's West Nile Virus Fund
Program.
NOW, THEREFORE, BE IT RESOLVED, that the Council of the City of
Southfield does hereby authorize and direct its DPW Director, as agent for
the City of Southfield, in the manner and to the extent provided under
Oakland County Board of Commissioner Miscellaneous Resolution
03060, to request reimbursement of eligible mosquito control activity
under Oakland County's West Nile Virus Fund Program.
I, Susan D. Silva, the duly appointed and qualified Deputy City Clerk of the City of Southfield, County of
Oakland, State of Michigan, do hereby certify that the foregoing resolution was adopted by the Southfield
City Council at their Regular Council Meeting held on Monday, July 21, 2003, in the Council Chambers
of the Municipal Building, 26000 Evergreen Road, Southfield, Michigan.
Dated: July 29, 2003
rAVENDOR:
TTN:
CLARKE MOSQUITO CONTROL
Willie Cox •
.159 N GARDEN AVE
ROSELLE, IL 60172
MAIL INVOICE TO:
PARK SERVICES DEPT.
P.O. BOX 205
SOUTHFIED, MICHIGAN 48037
(248) 354-4967
(DELIVER TO:
CITY OF SOUTHFIELD
26000 EVERGREEN RD
SOUTHFIELD, MI 48076
Attn: Bill Zikewich
SHIP VIA YOUR CARRIER
DOUR PICKUP
DESCRIPTION (BE EXPLICIT)
F.O.B.
DESTINATION
SHIPPING POINT W/FRT.
0 PREPAID AND ADDED
QUANTITY I UNIT PRICE AMOUNT
PAYMOTTERMS net/ju o§uyesSIEO'D.
667-851-8510-9770 22,842.09 122,842.09
PURCHASING DEPT. AUTHORIZATIO
et L. I ItaIL.I1
al,
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I 4 7 6 .2 0 .
• •
PURCHASE ORDER DATE
fiv %)
1)(•ki oil'
4 4-
PHONE It
FAX*
1-800-323-5727 ext 3204
1-630-582-0704
VENDOR #: •
Grizzly ULV Sprayer w/18hp Briggs & Stratton
Anvil 2+2 ULV insecticide 5gal :container
Altosid x.R Ingots 220ct per case
Vectolex larvacide 880ct per case
1
1
23cases
lcase
8500.00
295.00
586.83
550.00
8500.00
2p5.00
13,497.09
550.00
22842.09
/os
6ei (72(1- 412 .4.vg-
par-ffrot.. /iticyelteadzA__'
.4/
/AnctilouNT # AMOUNT I TOTAL . ENCUMBRANCE NOTICE TO/VENDORS: •
1. Our Purchase Order it must appear on all invoices,
packing, lists and packages.
2. Municipalities .are exempt from all sales taxes and
federal taxes. Federal Employer ID # 38-603-1668.
3. Any changes in prices, terms or conditions must have
prior approval of the Purchasing Department, (248)
354-9172; City of Southfield FAX # (248) 354,79174.
Bill Zikewich
DEPARTMENT
Parks & Recreation
"re By
• A. it, .4.4LAii
REQUISITION DATE
7/16/03
guaptss.g, ORDER #*::.
ACCOUNT BALANCE
PURCHASE ORDER DATE
(VENDOR:
ATTN: Clark Mosquito Contral
1710 Reliable Parkway
Chicago, IL 60686
VENDOR #:
(DELI
i
VER TO:
(
- City of Southfield
26000 Evergreen Road
Southfield, MI 48076
Attn: Bill Zikewich
MAIL INVOICE TO:
Bill Zikewich
Park Services- DEPT.
P.O. BOX 2055
SOUTHFIELD, MICHIGAN 48037
(248) 796-4634
DEU VERY RECTO.
ASAP
SHIP VIA ):3 YOUR CARRIER
DOUR PICKUP
DESCRIPTION BE EXPLICIT)
PAYMENT TERMS SHIPPI
PREPAI
NG POINT W/FRT. F.O.B.
0 DESTINATION VILIALOWCU '
QUANTITY UNIT PRICE AMOUNT
D AND ADDED
10 59.00 61600 Anvil 2+2 ULV MGK 2X2.5 Gallon 590.00
Shipping 22.43
AMOUNT
612.43
TOTAL
ENCUMBRANCE
612.43
ACCOUNT*
667-851-8510-7400
CITY OF SOUTHFIELD
Products,
PHONE #
FAX #
6,765,497
PURCHASEORDER#
4 7 3
C .
Insecticide for West Nile Virus control program.
Cost to be reimbursed by Oakland County.
NOTICE TO VENDORS:
1. Our Purchase Order # must appear on all invoices,
packing lists and packages.
2. Municipalities are exempt from all sales taxes and
federal taxes. Federal Employer ID # 38-603-1668.
3. Any changes in prices, terms or conditions must have
prior approval of the Purchasing Department, (248)
354-9172; City of Southfield FAX # (248) 354,79174.
PURC ING DEPT. AUTHORIZATION
7--CLARKE. 159 N. GARDEN AVE
P.O. Box 72197
ROSELLE IL 60172
TEL: 630/894-2000
• •
04833 07/09/03 117318d
itAlUORM
010 WILLIE M. COX
'WM
8352 07/07/03 1VERBAL/DOUG
22.42
612-.42
Shippin
Tota
10 10 6160 ANVIL 2+2 ULV MGK 2X2.5GAL 1 59.00
LOT#: AA6158
590.0(
NEW REMIT TO ADDRESS:
Clarke Mosquito Control Products, Inc.
1710 Reliable Parkway
Chicago, IL 60686
‘69 7- n-1 490
q 7 7 0
?/‘ 0-)M-c.c.T
• *
fa,
MEMIISR: AMERICAN MOSQUITO CONTROL ASSOCIATION
PAGE 1
ILL CITY OF SOUTHFIELD
• PARK SERVICES DEPT.
P.O. BOX 2055
SOUTHFIELD, MI 48037
SHIP CITY OF SOUTHFIELD
To 26000 EVERGREEN ROAD
ATTN: BILL ZIKEWICH
SOUTHFIELD, MI 48076
is% PER MONTH INTEREST VALL BE CHARGED AFTER 30 DAYS AU. CLAIMS FOR DAMAGES IN TRANSIT MUST BE MADE BY PURCHASER,
OUR RESPONSIBIUTY CEASES UPON DEUVERY OF SHIPMENT TO CARP":n3.
********************************************************
DATE SHIPPED: /
INSTRUCTIONS:
Resolution #03225 August 14, 2003
The Chairperson referred the resolution to the General Government Committee and Finance Committee.
There were no objections.
FISCAL NOTE (M.R. #03225) September 4, 2003
BY: FINANCE COMMITTEE, CHUCK MOSS, CHAIRPERSON
IN RE: WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF
SOUTHFIELD - FISCAL YEAR 2003 ALLOCATION
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has
reviewed the above referenced resolution and finds:
1. Funding of $28,199.47 is available in the West Nile Virus
Fund for FY 2003 to reimburse the City of Southfield for
this project; no additional appropriation is required.
2. The Committee recommends adoption of this resolution.
FINANCE COMMITTEE
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote.
Resolution #03225 September 4, 2003
Moved by Wilson supported by Jamian the resolutions on the Consent Agenda, as amended, be adopted
(with accompanying reports being accepted).
AYES: Coulter, Crawford, Douglas, Gregory, Hatchett, Jamian, Knollenberg, KowaII, Law, Long,
McMillin, Middleton, Moffitt, Moss, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Webster,
Wilson, Zack, Bullard. (24)
NAYS: None. (0).
A sufficient majority having voted therefore, the resolutions on the Consent Agenda, as amended, were
adopted (with accompanying reports being accepted).
0n0111.
I HEREBY APPROVE THE FOREGONG RESOLUTION
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on
September 4, 2003, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of/the County of Oakland at
Pontiac, Michigan this 4th day of September, 2003.
G. William Caddell, County Clerk