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HomeMy WebLinkAboutResolutions - 2003.09.04 - 27367REPORT (MISC. 103227) September 4, 2003 BY: General Government Committee, William R. Patterson, Chairperson IN RE: MR #03227— BOARD OF COMMISSIONERS — WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CHARTER TOWNSHIP OF ORION - FISCAL YEAR 2003 ALLOCATION To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The General Government Committee, having reviewed Miscellaneous Resolution #03227 on August 25, 2003, reports with a recommendation that the resolution be adopted. Chairperson, on behalf of the General Government Committee, I move acceptance of the foregoing report. GENERAL GOVERNMENT COMMITTEE General Government Committee Vote: Motion carried on a roll call vote. MISCELLANEOUS RESOLUTION #03227 BY : Eric Wilson, District #3 IN RE: WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CHARTER TOWNSHIP OF ORION - FISCAL YEAR 2003 ALLOCATION TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners established a West Nile Virus Fund Disbursement Policy per Miscellaneous Resolution #03060 in an effort to assist cities, villages and townships (CVTs) with mosquito control measures to prevent the spread of West Nile Virus and to help protect the health, safety and welfare of the people of Oakland County; and WHEREAS pursuant to the Disbursement Policy, the Charter Township of Orion has submitted a resolution of authorization to the County for reimbursement of expenses incurred in connection with an eligible mosquito control project; and WHEREAS the FY 2003 authorized amount of funding for the Charter Township of Orion is $14,431.36 from the West Nile Virus Fund as repayment to the Charter Township of Orion for expenses incurred in connection with mosquito control projects. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the project submitted by the Charter Township of Orion as eligible for reimbursement from the West Nile Virus Fund. BE IT FURTHER RESOLVED that the Board authorizes the FY 2003 appropriation in the amount of $14,431.36 from the West Nile Virus Fund (Account #90-210000-23030-9098) to repay the Charter Township of Orion for expenses incurred in connection with the mosquito control project, once proper invoices are presented. Chairperson, I move the adoption of the foregoing resolution. 4ZZ 3 COUNTY MICHIGAN DEPARTMENT OF HUMAN SERVICES HEALTH DIVISION George J. Miller, MA., Manager Geo-fge J. Manager/He r, M.A. th Officer COAKLANDS L. BROOKS PATTERSON, OAKLAND COUNTY EXECUTIVE August 4, 2003 Timothy J. Soave, Manager Oakland County Fiscal Services Division Executive Office Building 1200 North Telegraph Road, Department 403 Pontiac, Michigan 48341-0403 Dear Mr. Soave: I am in receipt of a West Nile Virus fund reimbursement request from the Charter Township of Orion. After having reviewed their documentation, I find them in compliance with Oakland County Board of Commissioners Miscellaneous Resolution 03060 and in compliance with the four major categories for reimbursement. This letter will, therefore, certify that all expenses submitted for reimbursement to date are for qualifying mosquito control projects. Should you have any questions, please direct them to me at 248-858-1410. Sincerely, OAKLAND COUNTY HEALTH DIVISION Departmpt of Human Services GJM:cjh Thomas J. Gordon, Ph.D., Director Oakland County Department of Human Services Rock Blanchard, Director of Parks and Recreation Gerald Dywasuk, Township Supervisor Reenae Tulip, Director of Buildings and Grounds Charter Township of Orion BLDG 36 EAST 1200 N TELEGRAPH RD DEPT 432 250 ELIZABETH LK RD 27725 GREENFIELD RD 1010 E WEST MAPLE RD PONTIAC MI 48341-0432 • PONTIAC MI 48341-1050 • SOUTHFIELD MI 48076-3625 • WALLED LAKE MI 48390-3588 (248) 858-1280 (248) 424-7000 (248) 926-3300 CC: jut 3 0 2003 Charter Township of Orion 2525 Joslyn • Lake Orion, Michigan 48360 • (248) 391-0304 • Fax: (248) 391-9984 July 22, 2003 Mr. Timothy J. Soave Manager, Oakland County Fiscal Services Division Executive Office Building 1200 N. Telegraph Road, Dept. 403 Pontiac, MI 480341-0403 Re: West Nile Virus Reimbursement Request — Charter Township of Orion Dear Mr. Soave: Pursuant to Oakland County Board of Commissioner Miscellaneous Resolution (MR) 03060, the Charter Township of Orion hereby requests reimbursement under Oakland County's West Nile Virus Fund Program for expenses incurred in connection with an eligible mosquito control activity by our Township. Attached in support of this request are the following: 1. Attachment A: Project Description & Estimated Authorized Budget 2. Attachment B: Governing Body Resolution 3. Attachment C: Expense Invoices The Charter Township of Orion understands that the review and processing of this reimbursement request will be governed by the provisions of MR 03060, and certifies that all expenses submitted for reimbursement were incurred in connection with qualifying mosquito control project. If you have any questions concerning this matter, please contact me at 248-391-0304, ext. 134. Thank you for your assistance. Sincerely, CHARTER TOWNSHIP OF ORION ijukrcii9L Rock Blanchard Director of Parks & Recreation Attachments Cc: Gerald Dywasuk, Township Supervisor & Reenae Tulip, Director of Buildings & Grounds 01/ SUPERVISOR - Gerald A. Dywasuk CLERK - Jill D. Bastian TREASURER - James Marleau TRUSTEES Michael Fetzer • • Richard L. Tomczak • Michael J. Gingell • Eric S. Wilson ATTACHMENT A Project Description Charter Township of Orion West Nile Program Project Description During the past five months the Charter Township of Orion has developed a West Nile Virus Prevention Program for the Township. The following components are contained in the program, which is administered by Township staff: Education • Public Meeting held April 10, 2003 • Information on Township's website • Information in Township's Outreach brochure • Information to be included in DPW's Water Quality Report in June, 2003 • Printing of Information Brochure Control • Mapping of catch basins by engineering firm (OHM) • Construction of bat houses • The Township has contracted Advance Pest Management, to provide the following services: • Inspection of mosquito breeding sites - • Trapping and testing of mosquitoes at parks (2 traps per week for 10 weeks) • Application of larvicide to breeding sites at the Township owned parks along with applying treatment to storm sewer basins in the parks • Making available treatment of storm sewer basins at a cost of $6.50 per basin for residents / homeowner's associations • Retention / Detention ponds can be treated for $33 per acre for residents / homeowner's associations Page 1 of 2 Education Budget Amount Estimate Total $ 3,000.00 $ 59,542.20 Charter Township of Orion Estimated Authorized Budget Control Mapping of catch basins $ 35,000.00 Inspection of mosquito breeding sites $ 1,800.00 Mosquito trapping and monitoring $ 8,000.00 Bat Houses $ 1,000.00 Larvaciding $ 8,075.00 Program Administration Classification Hours Rate Director of Buildings & Grounds 32 $32.04 $ 1,025.28 Director of Parks & Recreation 32 $37.15 $ 1,188.80 Clerk 24 $18.88 $ 453.12 Page 2 of 2 ATTACHMENT B Governing Body Resolution Charter Township of Orion 2525 Joslyn • Lake Orion, Michigan 48360 • (248) 391-0304 • Fax: (248) 391-9984 Signed: harter Township'of Orion Gerald A. Dywasuk, Supervisor CHARTER TOWNSHIP OF ORION BOARD OF TRUSTEES RESOLUTION AUTHORIZING WEST NILE VIRUS FUND EXPENSE REIMBURSEMENT REQUEST WHEREAS, upon the recommendation of the Oakland County Executive, the Oakland County Board of Commissioners has established a West Nile Virus Fund Program to assist Oakland County cities, villages and townships in addressing mosquito control activities; and WHEREAS, Oakland County's West Nile Virus Fund Program authorizes Oakland County cities, villages and townships to apply for reimbursement of eligible expenses incurred in connection with personal mosquito protection measures/activity, mosquito habitat eradication, mosquito larviciding or focused adult mosquito insecticide spraying in designated community green areas; and WHEREAS the Charter Township of Orion, Oakland County, Michigan has incurred expenses in connection with mosquito control activities believed to be eligible for reimbursement under Oakland County's West Virus Fund Program. NOW THEREFORE BE IT RESOLVED that this Board authorizes and directs its Director of Parks & Recreation, as agent for the Charter Township of Orion, in the manner and to the extent provided under Oakland County Board of Commissioner Miscellaneous Resolution 03060, to request reimbursement of eligible mosquito control activity under Oakland County's West Nile Virus Fund Program. Certification: I, Jill D. Bastian, duly elected Clerk of the Charter Township of Orion, do hereby certify that the foregoing is a true and accurate copy of a resolution adopted by the Charter Township of Orion Board of Trustees at a regular meeting held on Monday, July 21, 2003. D. Bastian, Clerk arter Township of Orion Date: '7, 2 . 03 Cc: Eric S. Wilson, County Commissioner, District 3 SUPERVISOR - Gerald A. Dywasuk CLERK - Jill D. Bastian TREASURER - James Marleau TRUSTEES Michael Fetzer • Richard L. Tomczak • Michael J. Gingell • Eric S. Wilson ATTACHMENT C Expense Invoices Charter Township of Orion Invoices to Date (attached) Company Description Date Invoice # Amount OHM Catch basins mapping 5/28/03 91607 $ 2,164.00 Univar Altosid Briquets 6/5/03 DZ-200371 $ 1,081.20 Clarke BTI Briquets 6/6/03 17133 $ 603.00 Clarke BTI Briquets 7/8/03 17304 $ 100.30 Total to Date $ 3,948.50 Page 1 of 3 RION TOWNSHIP II D. Bastian, Clerk 25 JOSLYN ROAD kKE ORION MI 48360 Invoice Date : 5/28/2003 Invoice #: 91607 Project : 0121-03-0021 Salaries Fixed Rates Labor 2,164.00 Amount Due This invoice . " 2,164.00 ORCHARD 1 HILTZ & MGM-WENT, INC. 34935 Schoolcraft Road Livonia, MI 48150 p: (734) 522-6711 f: (734) 522-6427 oject Name : West Nile Support 4. Professional Services Rendered through: 5/17/2003 Total Salaries 2,164.00 Expenses ' Regular Expenses 0.00 Total Expenses 0.00 Bldcr- P. r ---"^ Dept. Acct. # Sig. #1 Sig. #2 ......•••n•nn•n• ORCHARD, HILTZ & MCCLIMENT, INC. ORION TOWNSHIP Jill D. Bastian, Clerk 2525 JOSLYN ROAD LAKE ORION MI 48360 Invoice Date : 5/28/2003 Invoice # : 91607 Project : 0121-03-0021 Hours Fixed Rates Labor Classification Rate Amount Associate Engineering Technician I Engineering Technician III Graduate Engineer II Word Processor 1.75 0.25 12.75 14.50 0.25 Rate Schedule Labor _ Labor : Expense : 2,164.00 0.00 34935 Schoolcraft Road Livonia, MI 48150 p: (734) 522-6711 f:(734) 522-6427 100.00 175.00 53.00 13.25 70.00 892.50 74.00 1,073.00 41.00 10.25 2,164.00 2,164.00 Total Project: 0121030021 -- West Nile Support CUST. NO./SHIP TO 4.1.1427 1 MB 0.309 17406S11.XRX 539747 CHARTER TOWNSHIP OF ORION ATTN: CLERK DEPARTMENT 2525 JOSLYN RD. LAKE ORION MI 48360-1951 539747 001 CHARTER TOWNSHIP OF ORION ATTN: BLDGS. & GROUNDS 2525 JOSLYN RD. LAKE ORION MI 48360 PLEASE DETACH HERE AND RETURN BOTTOM POR110N WITH YOUR PAYMENT UNIVAR USA INC PO BOX 95065 CHICAGO IL 60694-5065 INVOICE NO. INVOICE DATE AMOUNT DUE AMOUNT PAID REMIT TO V unIVAR PO. BOX 34325 SEATTLE, WA 98124-1325 www.univarusa.com ORIGINAL INVOICE UNIVAR DZ STOCKPOINT DETROIT PPS 31655 W. EIGHT MILE ROAD LIVONIA MI 48152 1-800-888-4VWR Page 1 OF 1 1.1..11..1...11..11..11 111.1...1.1....1 1..1.1.1.1..11..1 • FREIGHT TERMS FOB PREPAID DISTRIBUTOR SHIP POINT .., , . DZ-200371 06105/03 100375 4155 DETROIT PPS UNITED PARCEL SERVICE SHIP DATE TAX EXEMPT NO SALES REP SALES DEPARTMENT ENTERED BY 06105/03 DAVID DRIVER PROF. PRODUCTS & SERVICES DAVID DRIVER - PRODUCT DESCRipTtot•i'' QUAri ' .9.CUANTITY ., ' ‘,BILLJND'all/ EXTENDED en . I ,, 'I , 'ORDERED "(SHIPPED-8.d,', ' ' ',,LIONRICE , -AMOUNT 714472 ALTOS1D BRIQUETS 30 DAY N 3.00 3.00 3.00 1081.20 1 CS CS 100/PK 4PK/CS AGEN 370600 360.4000 WELLMRK **** BRIKT CASE CS CS CS ALTOS ID SOLO HEREIN IS FOR THE ACCOUNT OF 4ELLMARK AND THAT UPON WRITTEN DIRECTION FROM WELLMARK OR AGENT, ALL AMOUNTS DUE UNDER THE INVOICE SHALL BE PAID TO WELLMARK IN THE ABSENCE OF SUCH DIRERECTION, AGENT WILL COLLECT FU ON BEHALF OF WELLMARK. NO RECOMMENDATION HAS BEEN MADE COVERING THE USE OF THE MATERIALS COVERED BY THIS SALES INVOICE. MERCHANDISE RETURNS WILL BE SUBJECT TO RESTOCKING FEE MERCHANDISE: 1081.20 TERMS: NET 30 INVOICE TOTAL: 1081.20 , Bldge. & grounds Dept. Aoct..1#-, '' 74 4n '4:,967,.-9!$4.k- , Sig. #11. 12-.^''— 4 Sig. #2 _ - ' _ Unlvar USA Inc. warrants that the goods conform to Unlver USA Inc.'s current published specIfIcatIons. UNIVAR USA INC. MAKES NO OTHER WARRANTY, EXPRESS OR IMPLIED, INCLUDING FITNESS FOR A PARTICULAR PURPOSE OR MERCHANTABILITY , BUYER ASSUMES ALL RISK OR LIABILITY RESULTING FROM USE OF SUCH 0000S4NIVAR 'USA INC'S LIABILITY FOR NONCOMFORMING GOODS IS EXCLUSIVELY LIMITED AT UNIVAR LISA INC.'S OPTION,TOTHE GOOD'S PURCHASE PRICE OR REPLACEMENT OPINE GOODS. UNIVAR USA iNps NOT LIABLE FOR INCIDENTAL OR CONSEQUENTIAL DAMAGES Buyer waives all claims for shortage or reasonably discoverable defeat unless mad. In writing withln 30 day. after receiving the goods. Buyer waives all other claims unless made in wrItIng Minim 30 days after learning the basis of the claim, or 120 days after receiving the goods, whichever occurs first. Except to the extent resulting from Univar USA Inc.'. negligence, Buyer shall Indemnity, defend and hold Unlvar USA Inc. harmless ltom and against any clod m, demi nd, action, penalty or IlabIllty (including reasonable costs and attorneys' fees) that Unlvar USA Inc. incurs or Immo* responsible for arising out of Buyer's itandlIng, use or resale ot the ;cods attar the goods are delivered to the ROA. point. 3uyer shall handle, use and disports of the goods.. nod sssss y for the safety and protection of persona, property and environment, and in accordance with Unlver USA's Inc. Recommendations and applicable lovernmental taws and regulations. Buyer shall deliver the most recent product literature tolls customers and maintain • written record of such dollverlee. Buyer shall only sell to those who, In the best yuclgment of luyer, can handle, us. and dispose of the goods safely, raxes have not been Included unless specifically Itemized on the Invoice, Buyer shall pay all taxes or other charges related 10th. goods. The terms of this invoice ars not modified by any Buyer purchase order Of other ether wrIttag 4101. •••• OPP ••• vsn unIVAR CUST.NO./SHIPTO I 539747 CHARTER TOWNSHIP OF ORION ATTN: CLERK DEPARTMENT 2525 JOSLYN RD. LAKE ORION MI 48360-1951 PLEASE USE REVERSE SIDE FOR DETAILING DEDUCTIONS OR PAYMENT DISCREPANCIES MEMBER: AMERICAN MOSQUITO CONTROL ASSOCIATI X- * X- X- x- x- * • * * * * * * * * S • * * S * 1 5 SNO110118.1.SNI L :09ddIHS 2> r71 X- * * > * * S * X- * * • * 7(- * * * CI * - X- * * * * * * * * * * X- * * * * * * * * X. X- * * * * * * X- 2> S --1 * * 5- -‹. * mi * * * w x- x * * * * a * * 5 co 5 * * * * 5- --f * * * * o * * * * -4 5 x- X- * 3> * * * * 1- * * * * X- * X * * 1 * * * 1- * * * * * * X- * * * * * * * * * * * * * * * * * Me:AVER MONTH INTERESTAVILL BE CHARGED AFTER 30 DAYS BILL TO ORI9WTOWNSHIP' 2525 jOSLYN LAKE ORION, MI 48035 CLARKE ELL 159 N. GARDEN AVE. ROSE, IL 60172 P.O. Box 72197 Tm TEL: 630/894-2000 Mosquito Control 1204)! ii4iitso44 -7777717:FirTMM4/ SHIP TO • ALL CLAIMS FOR DAMAGES IN TRANSIT MUST BE MADE BY PURCHASER. OUR RESPONSIBILITY CEASES UPON DELIVERY OF SHIPMENT TO CARRIER. .1121 1743: 'a BTI BRIQUETS CASE LOT#1 305261 NECTOLEXT W$P CASE/20PKS/40X1OGRAMS= 'LOT#:.84005: : 1 litä4 bTI bkidiktt LbT# 3065 96.2 100.1" • NEW REMIT TO ADDRESS: Clarke Mosquito Control Products, Inc. 1710 Reliable Parkway Chicago, IL 60686 / • Shippin Totia v= 24'2- 9-$6, 159N. Win A* 'Amok Bat 72197 4ragalig_ • idiaiseft: AMERICAN MOROINTO CONTROL 0i0 WILLIEMi .COX 100801 07/08/03 1iT3Q4 . — PAGE 4 ORION TOWNSHIP . To 2525 JOSLYN LAKE ORION, MI 48360 • CLA1 Mosquito Control ' 0 e783t 64,24/03 I , . - 6iLL ORION TOWNI4Ii5 •ta 252 josLYN LAKE ORION 48035 ..ALL CLAIMS FOR DAMAGES IN TRANSIT MUST BE MADE iii,PUitailASER, OUR RESPONSIBILITY CEASES UPON DELIVERY OF SHIPMENT TO CARRIER. ii/Ab PER BE CHARGED AFTER 30 DA Resolution #03227 August 14, 2003 The Chairperson referred the resolution to the General Government Committee and Finance Committee. There were no objections. • • 4 • FISCAL NOTE (M.R. #03227) September 4, 2003 BY: FINANCE COMMITTEE, CHUCK MOSS, CHAIRPERSON IN RE: WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CHARTER TOWNSHIP OF ORION - FISCAL YEAR 2003 ALLOCATION TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. Funding of $14,431.36 is available in the West Nile Virus Fund for FY 2003 to reimburse the Charter Township of Orion for this project; no additional appropriation is required. 2. The Committee recommends adoption of this resolution. FINANCE COMMITTEE FINANCE COMMITTEE Motion carried unanimously on a roll call vote. G. William Caddell, County Clerk • *I 10 Resolution #03227 September 4, 2003 Moved by Wilson supported by Jamian the resolutions on the Consent Agenda, as amended, be adopted (with accompanying reports being accepted). AYES: Coulter, Crawford, Douglas, Gregory, Hatchett, Jamian, Knollenberg, KowaII, Law, Long, McMillin, Middleton, Moffitt, Moss, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Webster, Wilson, Zack, Bullard. (24) NAYS: None. (0). A sufficient majority having voted therefore, the resolutions on the Consent Agenda, as amended, were adopted (with accompanying reports being accepted). STATE OF MICHIGAN) COUNTY OF OAKLAND) I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on September 4, 2003, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of,the County of Oakland at Pontiac, Michigan this 4th day of September, 2003.