HomeMy WebLinkAboutResolutions - 2004.04.22 - 27413Public Services Committee Vote:
Motion carried on a roll call vote with Douglas absent.
PiTy SERVIC7)COM7E
MISCELLANEOUS RESOLUTION # 04100 April 22, 2004
BY: Public Services Committee, Hugh Crawford, Chairperson
IN RE: DEPARTMENT OF PUBLIC SERVICES/COMMUNITY CORRECTIONS DIVISION - FY
2003/2004 DRUNK DRIVER GAIL REDUCTION AND COMMUNITY TREATMENT PROGRAM GRANT
AMENDMENT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Per Miscellaneous Resolution #03291, the Department of Public
Services Community Corrections Division was awarded the initial grant by the
Michigan Department of Corrections (MDOC) for $3,046,631 in grant funds for
the period of October 1, 2003, through September 30, 2004; and
WHEREAS an amendment to the grant award of $570,038 for the period of
February 1, 2004 through September 30, 2004 for the Drunk Driver Jail
Reduction and Community Treatment Program is a new initiative program in
conjunction with the FY 2003/2004 Community Corrections grant; and
WHEREAS the MDOC has awarded Oakland County a FY 2003/2004 Community
Corrections grant in the total amount of $3,616,669, which is a variance of
18.7% ($570,038) more than the original grant award; and
WHEREAS the grant funds eighteen (18) Community Corrections Specialist
us (positions # 7424, 7425, 7426, 7427, 7429, 7430, 7431, 7432, 7433, 7434,
9247, 9001, 9003, 9243, 9291, 9292, 9648, 9949); one (1) Community
Corrections Specialist I (position #9292), one (1) Office Assistant II
(position #9295), one (1) Community Corrections User Support Specialist
(position #7834) and one (1) Community Corrections Specialist III (position
#7428);
WHEREAS the grant acceptance requires no additional personnel to
fulfill the grant agreement; and
WHEREAS there is no County match required with this grant; however it
should be noted that there are General Fund/General Purpose funded Community
Corrections Specialist positions included in the Fiscal Year 2003/2004
Budget, which are not part of this grant; and
WHEREAS the grant agreement has been approved by the County Executive's
Contract Review Process.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners accepts the FY 2003/2004 amended Community Corrections grant
from the Michigan Department of Corrections in the amount of $3,616,669.
BE IT FURTHER RESOLVED that the future level of service, including
personnel (except the portion of Pretrial Services currently funded by the
General Fund/General Purpose Fund) will be contingent upon the level of
funding available from the State.
Chairperson, on behalf of the Finance Committee, I move the adoption of
the foregoing resolution.
CONTRACT REVIEW - Community Corrections
GRANT NAME: Drunk Driving Jail Reduction and Community Treatment
Program
FUNDING AGENCY: Michigan Department of Corrections
DEPARTMENT CONTACT PERSON: Barbara Hankey, Manager / 248/541.2306
STATUS: Amendment with a greater than 15% variance form current award
DATE: March 29, 2004
Pursuant to Misc. Resolution #01320, please be advised the captioned
grant materials have completed internal contract review. Below are the
comments returned by review departments.
The amendment constitutes a greater than 15% variance from the original
agreement. The captioned grant materials and grant amendment package
(which should include the Board of Commissioners' Liaison Committee
Resolution, the grant agreement/contract, Finance Committee Fiscal Note,
and this email containing grant review comments) may be requested to be
placed on the appropriate Board of Commissioners' committee(s) for grant
acceptance by Board resolution.
Department of Management and Budget:
Approved.- Laurie Van Pelt (3/18/2004)
Personnel Department:
Approved. - Ed Poisson (3/19/2004)
Risk Management and Safety:
No comment received.
Corporation Counsel:
After reviewing this amendment, there appear to be no unresolved legal
issues requiring additional action. - Karen Agacinski (March 26, 2004)
COUNTY COPY
FIRST
AMENDMENT TO THE
AGREEMENT BETWEEN
STATE ADMINISTRATIVE
BOARD APPROVED
MARCH 2, 2004
Name and Title (Print or Type)
.07 -
THE STATE OF MICHIGAN
DEPARTMENT OF CORRECTIONS
AND
OAKLAND COUNTY
COMPREHENSIVE CORRECTIONS PLANS
FEDERAL IDENTIFICATION NUMBER: 38-6004876
Section 2 — STATEMENT OF WORK, Paragraph A 1, of the agreement made and entered into on
October 20, 2003 by and between the State of Michigan, Department of Corrections, hereafter
referred to as the STALE, and:
Oakland County
1200 North Telegraph
Pontiac, Michigan 48341
hereafter referred to as the CONTRACTOR is amended to include Rider D referred to as the
DRUNK DRIVER JAIL REDUCTION AND COMMUNITY TREATMENT PROGRAM. All other
conditions of the October 20, 2003 agreement remain in effect.
The persons signing this amendment to the October 20, 2003 agreement on behalf of the STATE
and the CONTRACTOR certify by said signatures that they are duly authorized to sign on behalf
of said parties and that this amendment to the October 20, 2003 agreement has been authorized
by said parties.
IN WITNESS WHEREOF, the STATE and the CONTRACTOR have caused this amendment to
the October 20, 2003 agreement to be executed by their respective officers duly authorized to do
so.
OAKLAND COUNTY
4sqicilt
Authorized Signature Date Patricka L. Caruso, Director Date
Michigan Department of Corrections
Grandview Plaza, P.O. Box 30003
Lansing, Michigan 48909
MICHIGAN DEPARTMENT OF CORRECTIONS
i
Sianature of Witness Date Signaturi of Witness ) Date
(Note: The only person authorized to execute an agreement for the Department of Corrections is the Director.)
SECTION 2 - STATEME1VT OF WORK
A. The CONTRACTOR shall maintain policies and procedures and deliver services to
eligible offenders in accord with the goals and objectives, standards and policies as set
forth in Act Number 511 of the Public Acts of 1988, the Fiscal Year Appropriations Act,
the CONTRA.CTOR.'s Comprehensive Corrections Plan, the CONTRACTOR's Fiscal
Year program proposal and budget as approved by the STATE and incorporated herein
by reference, and the terms and conditions included in Riders attached hereto.
1. The terms and conditions for the use of the Fiscal Year 2004 Community
Corrections funds awarded to the CONTRACTOR are more specifically
described in Riders A, B, C, and D.
a. Rider A prescribes minimum program and financial management
standards.
b. Rider B prescribes terms and conditions applicable to funds awarded from
the state appropriations for Community Corrections Plans and Services.
c. Rider C prescribes specific terms and conditions applicable to services
which are funded via the state appropriations for Probation Residential
Services.
d. Rider D prescribes specific terms and conditions applicable to services
which are funded via the state appropriations for the Drunk Driver Jail
Reduction and Community Treatment Program.
RIDER D
DRUNK DRIVER JAIL REDUCTION
AND
COMMUNITY TREATMENT PROGRAM
CONTRACTOR: OAKLAND COUNTY
The following are additional terms and conditions which apply to the Fiscal Year 2004
Community Corrections Plans and Services funds which have been awarded to the
CONTRACTOR by the STA IE.
STATEMENT OF WORK
The CONTRACTOR shall implement policies and procedures and deliver services to eligible
offenders in accord with the goals and objectives, standards and policies as set forth in Act 511
of the Public Acts of 1988, the provisions of the State Appropriations Act, the CONTRACTORS'
Comprehensive Corrections Plan for FY 2004, and the Proposal for Drunk Driver Jail Reduction
and Community Treatment Program Funds for FY 2004 (Attachment B) as approved by the
STATE.
REPORTING REQUIREMENTS
Monthly Expenditure Reports:
The CONTRACTOR shall submit to the STATE by the 15th day after the end of each monthly
billing period the attached Monthly Expenditure Report. The expenditure report form may be
duplicated for the purposes of meeting the monthly reporting requirements. Alternatively, the
CONTRACTOR may generate an internal form which reflects the approved budget categories.
Program Participation and Offender Profile Data:
The CONTRACTOR shall submit program participation and offender profile data on a monthly
basis:
A. Data pertaining to offender participation in all programs.
B. Selected characteristics of offenders determined eligible for and enrolled in programs.
C. Data are to be submitted by the 15th day of the month subsequent to the reporting period
in a format provided by the STATE.
Year-end Report:
A. Summary of the progress toward addressing any contractual conditions as established
within the contractual agreement and outlined in the Proposal for Community Corrections
Fund.
Rider D Oakland County
Page 2
B. Summary of the status for each objective as established within the contractual agreement
and outlined in the Proposal for Community Corrections Funds.
C. Description of any factors which have contributed to expenditures which are significantly
above/below the projected level analysis of financial status (planned versus actual
expenditures) and any proposed budget amendments.
D. An updated Strategic Plan and Status Report as outlined in the Community Corrections
Comprehensive Plan cY,c Application for Fiscal Year 2004.
Data and information are to be submitted on forms or in a format provided by the STATE.
A year-end report, as prescribed by the STATE, shall be submitted within 30 days after the
termination date of this agreement.
TERM OF AGREEMENT
The terms and conditions pursuant to this agreement shall remain in effect from February 1, 2004
through September 30, 2004.
COMPENSATION
The STATE agrees to provide payment to the CONTRACTOR for allowable program and
administrative costs incurred during the term of this agreement. The allowable program and
adminis (dative costs are identified in the Proposal for the Drunk Driver Jail Reduction and
Community Treatment Program attached to this agreement.
The maximum amount payable to the CONTRACTOR pursuant to this Rider is $570,038.
Payments to the CONTRACTOR shall be made monthly and in accord with the following terms:
A. The STA 11 shall reimburse the CONTRACTOR for allowable program and
administrative costs.
B. Payments are conditional upon the CONTRACTORS' submittal of all required monthly
expenditure and program data, required reports, and responses to financial audits.
* * * * * * * * * * * * * * * * * * * * * * * * * * *
FOR LNTERNAL USE ONLY - The appropriation number, index, program cost account, and agency object to
which program costs pursuant to this Rider will be charged:
Appropriation Number: 19342
Index: 12150
Program Cost Account: 14035
Agency Object: 8108
Michigan Department of Corrections
Field Operations Administration
Office of Community Corrections
Proposal for Drunk Driver Jail Reduction & Community Treatment Program Funds - FY 2004
CCA:
.__
Oakland
,OC-5./Nitia-Litao . . Barbara Henke
.:Grari ooruinator ' Christine Curtis
-StiteVa'acer: 0 0 ca ate: _
I. SUMMARY
Oakland County proposes enhancement of several available services to increase treatment and
supervision options for OUIL 3'1 offenders. Services include improved referral to treatment based
upon assessed need, electronic alcohol monitoring, more intensive supervision and aftercare for
participants, increased access to residential treatment, as well as expanded options for program
violators.
II. OFFICE OF COMMUNITY CORRECTIONS
A. Recommendation:
Support County's plan which relies upon improved assessment and referral and individualized
treatment, supervision, and case planning.
B. Contractual Conditions:
None.
C. Contractual Objectives:
1. Reduce the average length of stay for eligible OUIL 3 -d offenders to 90 days or less.
2. Ensure a comprehensive continuum of treatment/supervision for eligible offenders based upon
assessment results and structured sentencing.
3. Reduce alcohol related recidivism/offenses and increase satisfactory completion of probation by
program participants.
4. Maintain or increase level of County Jail Reimbursement.
IlL BUDGET
A. Drunk Driver Jail Reduction & Community Treatment Program
i. i SeTyrce El
U El _
.-. _
1:p0 laymen 0 111 •
r emu. S a. •Isleot, ,.U X $324,000 $324,000
t • El L ik• - ,,__
ce se 4,
.i
I X El $65,250 $65,250 2. cr r —ticro. ur
X $154,800 $154,800
'se.,: a ag - X $25,988 $25,988 '
.:. . . E
s s litt ion
a A LI • $570,038 $570,038
Comments:
"Set aside" for Oakland County is $570,038
MICHIGAN DEPARTMENT OF CORRECTIONS - OFFICE OF COMMUNITY CORRECTIONS
Budget Summary of Funding Sources
FY 2004 c.
OAKLAND COUNTY
Program MDOC - OCC P.A. 511 Additional Funding Sources
i Activity
Account Category CCIS Total
Program Award Amount Administration 1 Total MDOC - Local Fee
OCC Funding Resources Revenues Other ii•'
Community Service
Placement A19 - - - -
Work Crew A25 106.000 106,000 106,000
Sub-Total -
Education
Educational Services BOO 18,000 - 18.000 18.000
- Cognitive Change 817 8,000 • 8.000 8000
Sub-Total 250'' - •
Employment & Training Services COO 117,414
IMMI
Sub-Total 117 41 -
Intensive Supervision
- Day Reporting D04 - -
- Electronic Monitoring DOB - - -
- Su•erv sion 024 45,000 45,000 45.000
Sub-Total i 45 000 -
Mental Health
Outpatient E18 - -
.. Sex Offender Treatment E19 -
—
- Sub-Total - - n retrial Services
creenin•/Assessment F22 462.816 - 462.816 462 816
- upervision F23 110,000 110,000 110000
Electronic Monitorin• F24 . -
• Sub-Totaling.. - •
Substance Abuse J
Testin• G17 40,000 40,000 •
Out•atient Treatment G18 - - -
Co•nitive Treatment 019 - -
Sub-Total 40.000 il IMMEIMIM •• -
DDJRP
In Jail Housin• H20-1 65,250 65250
- Assessment & Treatment Services 349,988 349,988 - -
Sub Total 415,238 Al 5 7R
Case Mana • ement
Screenin /Assessment 122 40,000 - I 40 000 . 40 000
_._
t 123 169,750 169,750 11.11VITIM Jail-Based/Case Mana emen -
Communi Case Mana•ement • 124
INEINIMMEN
IMMO
Sub-Total 111nIMINSII
Other ZOO - - - -
. _
Sub-Total - - - - - -
Total Program Funding 1.785.332 1 7RF l'19
:.), CAB Administration ,
Personnel 53,041 53.041
Board Ex•enses -
Contractual Services, S ••lies, Main. 44,496 44,496 ' •
Eau! ment 500 . 500 • •
Public Education- 2.000 - 2,000 III
Trainin -
Travel III
Other
Sub Total ' • i • •
Total Program and Administration 1,795 332 • ' ::" .• - -. - -
SIGNED:
DATE CCAS MANAGER
MICHIGAN DEPARTMENT OF CORRECTIONS - OFFICE OF COMMUNITY CORRECTIONS
COMPREHENISIVE PLANS ANC SERVICE FUNDS
MONTHLY EXPENDITURE REPORT
FY 2004 ,
Fiscal Agent: • OAKLAND COUNTY
Report Period:
Expenditures for Report
- Account
CCIS Year to Date ExpenSes as a
Program Approved Budget - Year to Date Expenditures Month I __i .
Code RI .
!
Conimun
Service
Placement A 9
!Work Crew A25 106.000.00
Sub-Tote • • 1111 III
Education - ---1
Educational Services BOC 18.000.00
Cognitive Change 1317 8,000.00
Sub-Total -.000.00
! Em .lo ment & Trainin • .
Employment & Training Services C00 117,414.00
Sub-Total •
Intensive Supervision . Day Reporting 004
Elecatinic Monitoring 008
1Supervision D24 j 4-5.000.00
Sub-Total , 45,000.00
Mental Health
Outpatient E18
Sex Offender Treatment E19
Sub-Total
Pretrial Services
Screening/Assessment F22
Supervision F23
Electronic Monitoring F24
Sub-Total
'Substance Abuse
resting 317 1
Dutpationt Treatment
r;conit ve Treatment
Sub-Total .00 00
)DJRP
1 Jail Housing H20-1 65250.00
kssessment & Treatment Services
Sub Total
:ase Management _
;preening/Assessment 122
alt-BaseclICase Management 123
;ornmunity Case Management 124
Sub-Total
Ither
Sub-Total -
- 71411M
Total Pro. ram Fundin• 1111.1..111=1/E=11 tilaggli5V114. I
CAB Administration -
ersonnel it
nerd Expenses
ontractual Services, Supplies, Main.
ouipment
&lc Education - 2,000.00 ,
' Lettgl -
avel 3,000.00
her
Sub-To.' I *
Total Program and Administration . 1,888,369.00
---
SIGNED:
PREPARER DATE
FISCAL NOTE (MISC. #04100) April 22, 2004
BY: FINANCE COMMITTEE, CHUCK MOSS, CHAIRPERSON
IN RE: DEPARTMENT OF PUBLIC SERVICES/COMMUNITY CORRECTIONS DIVISION -
FY 2003/2004 DRUNK DRIVER JAIL REDUCTION AND COMMUNITY TREATMENT
PROGRAM GRANT AMENDMENT
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
CHAIRPERSON, LADIES AND GENTLEMEN:
Pursuant to Rule XII-C of this Board, the Finance Committee has
reviewed the above referenced resolution and finds:
1. The State of Michigan has awarded the Oakland County
Community Corrections Division a FY 2003/2004 grant award
totaling $3,616,669 for the period of October 1, 2003
through September 30, 2004.
2. The initial grant of $3,046,631 was accepted by Oakland
County through Miscellaneous Resolution #03291.
3. The amended grant award of $570,038 for the period of
February 1, 2004 through September 30, 2004 for the Drunk
Driver Jail Reduction and Community Treatment Program is a
new initiative program in conjunction with the FY 2003/2004
Community Corrections grant.
4. The grant funds eighteen (18) Community Specialists us,
one (1) Community Corrections Specialist I, one (1) Office
Assistant II, one (1) Community Corrections User Support
Assistant II, and one (1) Community Corrections Specialist
5. The grant would not require additional staff to fulfill the
grant agreement.
6. The following budget amendment is recommended for FY 2004.
Public Services/Community Corrections (270) FY 2004
Revenues
17-302100-70320-0171 Grants - State $ 415,238
17-302100-70330-0171 Grants - State 154,800
Total Revenues $ 570,038
Expenditures
17-210712-70320-3348 Professional Services $ 415,238
17-302204-70330-3348 Professional Services 154,800
$ 570,038
7. The Sheriff's Office General Fund Budget is anticipated to
increase in revenue from assessment fees charged to this
grant. However, the number of assessments anticipated is
unknown at this time, and therefore, no budget amendment is
required to the General Fund at this time.
8. As information becomes available regarding the number of
assessments, a budget adjustment will be recommended with
the 3ra Quarter Financial Forecast.
FINANCE COMMITTEE
&,efl
FINANCE COMMITTEE
Motion carried on a roll call vote with Bullard, Jamian, Knollenberg
and Zack absent.
RESOLUTION
Zody
Resolution #04100 April 22, 2004
Moved by Webster supported by Scott the resolutions on the Consent Agenda be adopted.
AYES: Coleman, Coulter, Crawford, Douglas, Gregory, Hatchett, Jamian, Knollenberg, KowaII,
Long, McMillin, Middleton, Moffitt, Moss, Palmer, Patterson, Potter, Rogers, Scott, Suarez,
Webster, Wilson, Zack, Bullard. (24)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolutions on the Consent Agenda were adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on April 22, 2004
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the se4, of thefeounty of Oakland at
Pontiac, Michigan this 22nd day of April, 2004.
G. William Caddell, County Clerk