HomeMy WebLinkAboutResolutions - 2004.12.09 - 27437December 9, 2004
REPORT (MISC. 104336)
BY: PERSONNEL COMMITTEE, GREGORY JAMIAN, CHAIRPERSON
RE: MR #04336 CLERK/REGISTER/CIRCUIT COURT — TRANSFER OF COURT
CLERK POSITIONS FROM THE OFFICE OF THE CLERK/REGISTER TO
CIRCUIT COURT/PROBATE COURT
TO: THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson. Ladies and Gentlemen:
The Personnel Committee having reviewed MR #04336 on December 1, 2004 Reports
with the recommendation the Resolution be adopted.
Chairperson, on behalf of the Personnel Committee, I move the acceptance of the foregoing
report.
PERSONNEL COMMITTEE
Personnel Committee Vote:
Motion carried on unanimous roll call vote.
REPORT (MISC. #04336) December 9, 2004
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: MR #04336 — CLERK/REGISTER/CIRCUIT COURT — TRANSFER OF COURT
CLERK POSITIONS FROM THE OFFICE OF THE CLERK/REGISTER TO
CIRCUIT COURT/PROBATE COURT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Public Services Committee, having reviewed Miscellaneous Resolution
#04336 on November 30, 2004, reports with a recommendation that the resolution be
adopted.
Chairperson, on behalf of the Public Services Committee, I move acceptance of
the foregoing report.
PUBLIC SERVICES COMMITTEE
Public Services Committee Vote:
Motion carried on a roll call vote with McMillin voting no.
MISCELLANEOUS RESOLUTION 104336 November 18, 2004
BY: General Government Committee, William Patterson, Chairman
IN RE: CLERK/REGISTER/CIRCUIT COURT — TRANSFER OF COURT
CLERK POSITIONS FROM THE OFFICE OF THE CLERK/REGISTER TO
CIRCUIT COURT/PROBATE COURT
To the Oakland county Board of Commissioners
Mr. Chairman, Ladies and Gentlemen:
WHEREAS, there are forty-six full time judicial court clerks assigned to
permanent judges of the Oakland County Circuit and Probate Court, twenty-two of which
fall under the budget of the County Clerk and twenty-four which fall under the budget of
the Circuit Court and/or Probate Court, all of which perform identical duties; and
WHEREAS. this anomaly was created when the judges gave up their court bailiff
positions to secure an additional judicial court clerk: further, that this additional clerk's
position created would be, and is funded under the Circuit Court's budget thus creating
the present circumstance where half of the clerks are funded under the Courts and half
under the Clerk; and
WHEREAS, an administrative problem exists because the Court actually hires,
fires, disciplines, directs and supervises all judicial court clerks while the County
Clerk's only function relative to these employees is to initiate and maintain personnel
records and process payroll; and
WHEREAS, in a comparison done with seven other large counties around the
state, there is no circumstance where the administrative responsibility over judicial court
clerks is shared ; and
WHEREAS, in preparation for this request, the County Clerk cooperatively
transferred the position of Chief Court Clerk to the Circuit Court in August of 2002 with
the intention of transferring and placing all court clerks under the umbrella of the
circuit/probate court at a later date; and
WHEREAS, good business practices require accountability for the time,
productivity, and activity of employees under ones control something which would be
improved by combining the administrative, budgetary. and supervisory authority over all
judicial court clerks under the Circuit Court and/or Probate Court; and
WHEREAS, a total of twenty-two (22) positions are proposed to be transferred
from the Office of the County Clerk as follows: nineteen (19) to the Circuit Court and
three(3) to the Probate Court; and
WHEREAS. this proposal to unify personnel performing the identical function
under one department is supported by the County Executive, the Circuit Court, and
Probate Court; and
WHEREAS, approval of this transfer will require amending the FY2005 Budget
of the County Clerk/Register, the Circuit Court and Probate Court.
General Government Committee Vote:
Motion carried on a roll call vote with Hatchett absent.
08130 08131 08132
NOW THEREFORE BE IT RESOLVED, that the Oakland County Board of
Commissioners authorizes the transfer of the nineteen (19) judicial Court Clerk positions,
from the Office of the County Cleric/Register of Deeds, County Clerk Administration to
the Office of the Court Administrator, Circuit Court, and three (3) to the Probate Court
identified as follows:
Circuit Court Position #
01187 01440 01699 01743
01868 01888 01997 02097
02179 02239 02544 03265
03475 03667 06868 07052
07462 10026 10027
Probate Court Position #
BE IT FURTHER RESOLVED that the FY 2005 Budget be amended to reflect
the transfer of salaries and fringe benefits from the County Clerk/Register of Deeds
budget to the Circuit Court and Probate Court FY 2005 Budget as set forth above.
Mr. Chairman, on behalf of the General Government Committee, I move the
adoption of the foregoing resolution.
(144-e Al e 1
William Patterson, Chairman
General Government Committee
Resolution #04336 November 18, 2004
The Chairperson referred the resolution to the Personnel Committee, the Finance Committee, and the
Public Services Committee. There were no objections.
FISCAL NOTE (MISC. 104336) December 9, 2004
BY FINANCE COMMITTEE, CHUCK MOSS, CHAIRPERSON
IN RE: CLERK/REGISTER/CIRCUIT COURT - TRANSFER OF COURT CLERK POSITIONS FROM
THE OFFICE OF THE CLERK/REGISTER TO CIRCUIT COURT/PROBATE COURT
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has
reviewed the above referenced resolution and finds:
1. The resolution proposes the transfer of nineteen (19) positions
from the Clerk/Register of Deeds/County Clerk Administration
division to the Circuit Court/Judicial Administration division
and three (3) positions to the Probate Court/Judicial
Administration division.
2. The operating costs associated with these positions are currently
budgeted in the Circuit Court and Probate Court.
3. A budget amendment to the FY 2005 and FY 2006 Budget is
recommended as follows:
GENERAL FUND
Expenditures FY 2005/FY 2006
Clerk/Register of Deeds
21-101-220100-01000-2001 Salary ($ 845,933)
21-101-220100-01000-2074 Fringe Benefits ( 439,834)
Total ($1,285,767)
Circuit Court
35-101-210000-21200-2001 Salary $ 731,492
35-101-210000-21200-2074 Fringe Benefits 381,382
Total $1,112,874
Probate Court
34-101-101200-31200-2001 Salary
34-101-101200-31200-2074 Fringe Benefits
FINANCE COMMITTEE
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote with Webster absent.
$ 114,441
58,452
$ 172,893
0
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 9th day of December, 2004.
Resolution #04336 December 9, 2004
Moved by Patterson supported by Palmer the resolution be adopted.
Moved by Patterson supported by Jamian the Personnel Committee Report be accepted.
A sufficient majority having voted therefore, the report was accepted.
Moved by Patterson supported by Potter the Public Services Committee Report be accepted.
A sufficient majority having voted therefore, the Public Services Committee Report was accepted.
Commissioner Tom McMillin moved to refer Miscellaneous Resolution #04336 back to the General
Government Committee.
There being no support the motion failed.
Vote on resolution:
AYES: Hatchett, Jamian, Knollenberg, KowaII, Law, Long, Moffitt, Moss, Palmer, Patterson,
Potter, Scott, Suarez, Wilson, Zack, Bullard, Coulter, Crawford, Douglas, Gregory. (20)
NAYS: McMillin, Rogers. (2)
A sufficient majority having voted therefore, the resolution was adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on
December 9, 2004 with the original record thereof now remaining in my office.
G. William Caddell, County Clerk