HomeMy WebLinkAboutResolutions - 2004.12.09 - 27454MISCELLANEOUS RESOLUTION #04356 December 9, 2004
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: BOARD OF COMMISSIONERS/LAW LIBRARY - LAW LIBRARY COMPUTER EQUIPMENT
REPLACEMENT GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Law Library applied to the Oakland County
Bar Foundation's Project Committee for grant funds of $19,400 for the period
October 1, 2004 through September 30, 2005; and
WHEREAS the Oakland County Bar Foundation's Project Committee has
awarded the Oakland County Law Library a grant in the amount of $19,400,
which is the amount requested in the original application; and
WHEREAS the program total is $44,800, of which $19,400 (47%) is from
the Oakland County Bar Foundation's Project Committee, and $25,400 (57%) from
General Fund Designated Fund Balance for the County Library; and
WHEREAS the Oakland County Law Library provides access to the law and
supports the legal research needs of all people within Oakland County and the
surrounding metropolitan area; and
WHEREAS the Oakland County Law Library serves the legal information
needs of attorneys, county government and court personnel law and paralegal
students, as well as the general public; and
WHEREAS the Oakland County Law Library maintains up-to-date collections
of law related reference materials in print, and microfilm formats, subscribe
to a variety of online legal research services, and provides access to online
catalog and law-related information via the Internal web Site; and
WHEREAS this project would replace seventeen (17) PC workstations and
six (6) printers available to attorneys and public in the Law Library; and
WHEREAS the General Fund Designated Fund Balance would replace ten (10)
PC workstations and three (3) printers, and the grant from the Oakland County
Bar Foundation would replace seven (7) PC workstations and three (3)
printers; and
WHEREAS the purchase of this equipment will be done through Information
Technology, with reimbursement from the County Law Library Board and the
Oakland County Bar Foundation; and
WHEREAS annual maintenance and support costs will be incorporated into
the Library's budget beginning in FY 2005; and
WHEREAS the grant agreement has been approved by the County Executive's
Contract Review Process.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners accepts the FY 2005 Oakland County Bar Foundation grant in the
amount of $19,400.
BE IT FURTHER RESOLVED that the Chairperson of the Board of
Commissioners is authorized to execute the grant agreement and to approve any
grant extensions or changes, within fifteen percent (151) of the original
award, which is consistent with the original agreement as approved.
Chairperson, on behalf of the General Government Committee, I move the
adoption of the foregoing resolution.
GENERAL GOVERNMENT COMMITTEE
General Government Committee Vote:
Motion carried unanimously on a roll call vote.
michael pohlod
From: Greg Givens [givensg@co.oakland.mi.us ]
Sent: Monday, November 15, 2004 9:28 AM
To: Doyle, Larry; Mancini, Laura
Cc: Pohlod, Michael; Smith, Laverne; Frederick, Candace; Worthington, Pam; Pardee, Mary;
Hanger, Helen
Subject: CONTRACT REVIEW — Library Board
CONTRACT REVIEW - Library Board
GRANT NAME: Law library Computer Equipment Replacement
FUNDING AGENCY: Oakland County Bar Association
DEPARTMENT CONTACT PERSON: Laura Mancini / 80380
STATUS: Acceptance
DATE: 11/15/2004
Pursuant to Misc. Resolution #01320, please be advised the captioned
grant materials have completed internal contract review. Below are the
comments returned by review departments.
The captioned grant materials and grant acceptance package (which should
include the Board of Commissioners' Liaison Committee Resolution, the
grant agreement/contract, Finance Committee Fiscal Note, and this email
containing grant review comments) may be requested to be placed on the
appropriate Board of Commissioners' committee(s) for grant acceptance by
Board resolution.
Department of Management and Budget:
Approved.- Laurie Van Pelt (11/9/2004)
Department of Human Resources:
Approved. - Ed Poisson (11/12/2004)
Risk Management and Safety:
Approved. - Gerald Mathews (11/9/2004)
Corporation Counsel:
I read the letter from the Oakland County Bar Foundation stating that
the Law Library has been awarded a grant for $19,400. I was not given a
contract or any terms or conditions to review. If a contract exists,
please send it to me for review. Otherwise, there are no outstanding
legal issues. - Joe:len Shortley (11/12/1004)
Response: As I understand it, in the past there was no formal
agreement for this grant. This year, I have requested at
minimum a letter of award / understanding. The letter from
Sullivan, Ward, Asher & Patton serves as the grant award and
agreement. I am assuming grant acceptance by the Bo° implies
concurrence with the award letter and its terms. - Greg Givens
(11/12/2004)
1
SULLIVAN, WARD, ASRER t,:; PATTON, C.
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November 5, 2004
VIA FACSIMILE and US MAIL
Honorable Steven Andrews, Chairperson
Oakland County Library Board
1200 N. Telegraph Rd., Dept. 450
Pontiac, 14:1 48341-0450
RE: Adams-Pratt Oakland County Law Library — Grant Application
Dear Judge Andrews:
As Chairman of the Projects Committee of the Oakland County Bar Foundation, I write in response to the
Grant Application submitted on June 30, 2004, on behalf of the Mains-Pratt Oakland County Law
Librazy. The Projects Committee and, later, the full Board of Trustees closely and thoroughly reviewed
the Grant Application and supporting documentation. The review process, in fact, took place over thc
course of two meetings with Law Librarian Dianne Zyskowslci providing requested supplemental
information in the interiTIL
I am pleased to advise that on October 25, 2004, the Board of Trustees unanimously approved the
renested Grant in the total amount of $19,400.00.
A prime aspect of the Mission Statement of the Oakland County Bar Foundation is to "maintain the
excellence of the Adams-Pratt Law Library" and we are confident the equipment that will be purchased
with the Grant 141 help to achieve that aim.
Very truly yours,
SULLIVAN, WARD,
ASHER & PATTON, P.C.
GERARD I. AND
Chairman, Projects qOrittee
Oakland County Bar X*dation
GIA/120099/mb
CO Via fax: Dianne Zyakowski (248) 452-9145
Lisa Stadig Elliott (248) 334-7757 wo3766ss
FISCAL NOTE (MISC. #04356) December 9, 2004
BY: FINANCE COMMITTEE, CHUCK MOSS, CHAIRPERSON
IN RE: BOARD OF COMMISSIONERS/LAW LIBRARY - LAW LIBRARY COMPUTER
EQUIPMENT REPLACEMENT GRANT ACCEPTANCE
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has
reviewed the above referenced resolution and finds:
1. Oakland County Law Library has received a grant of $19,400
from the Oakland County Bar Foundation for computer
equipment replacement, which is the amount requested in the
original application.
2. The request to upgrade and replace existing computer
hardware would enhance accessibility to the law and support
the legal research needs of all people within Oakland County
and the surrounding metropolitan area.
3. The Law Library is requesting to replace seventeen (17) PC
workstations, which are over five years old, and six (6)
printers, which are nine (9) years old.
4. This grant is in the seventh year of the cycle and has been
used to purchase capital projects.
5. The total cost of the program is $44,800, with $25,400 (57%)
of the cost in grant match from the General Fund Designated
Fund Balance for the County Library and $19,400 (43 90 in
from the Oakland County Bar Foundation.
6. A budget amendment is recommended to transfer the grant
match funds from the General Fund Designated Fund Balance
for the County Law Library and the grant award to
Information Technology as follows:
General Fund FY 2005
Revenue
90-190000-14000-1582 Planned Use of Fund Balance $25,400
51-132000-53300-0701 Miscellaneous - Grant 19,400
Total Revenues $44,800
Expenditures
51-331000-98636-8001 Transfer to IT $44,800
$ -0-
Information Technology Fund
Revenue
18-636113-98101-1701 Transfer From GF $44,800
Expenditures
18-636162-15000-4101 Expendable Equip $44,800
$ -0-
FINANCE COMMITTEE
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote with Webster absent.
I HEREBY THE FOREGOING MOTION
2-17/e r
Resolution #04356 December 9, 2004
Moved by Bullard supported by Coulter the resolutions on the Consent Agenda, as amended, be adopted
(with accompanying reports being accepted).
AYES: Coulter, Crawford, Douglas, Gregory, Hatchett, Jamian, Knollenberg, KowaII, Law, Long,
McMillin, Moffitt, Moss, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Wilson, Zack, Bullard.
(22)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolutions on the Consent Agenda, as amended, were
adopted (with accompanying reports being accepted).
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on
December 9, 2004 with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 9th day of December, 2004.
G. William Caddell, County Clerk