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HomeMy WebLinkAboutResolutions - 2004.12.09 - 27461December 9, 2004 REPORT (MISC. 104363) BY: PERSONNEL COMMITTEE, GREGORY JAMIAN, CHAIRPERSON RE: CIRCUIT COURT/GENERAL JURISDICTION —FY 2005 MICHIGAN DRUG COURT CONTINUATION (SCAO) ADULT DRUG COURT GRANT ACCEPTANCE TO: THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: The Personnel Committee having reviewed the above mentioned Resolution on December 1, 2004 Reports with the recommendation the Resolution be adopted. Chairperson, on behalf of the Personnel Committee, I move the acceptance of the foregoing report. PERSONNEL COMMITTEE Personnel Committee Vote: Motion carried on unanimous roll call vote. • MISCELLANEOUS RESOLUTION #04363 December 9, 2004 BY: PUBLIC SERVICES COMMITTEE, HUGH D. CRAWFORD, CHAIRPERSON IN RE: CIRCUIT COURT/GENERAL JURISDICTION - FY 2005 MICHIGAN DRUG COURT CONTINUATION (SCAO) ADULT DRUG COURT GRANT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Circuit Court applied for a grant with the State Court Administrative Office (SCAO), Michigan Drug Court Grant Program with a revised granting period of October 1, 2004 through September 30, 2005; and WHEREAS the award from the SCAO is to be used as matching funds to the Byrne Memorial Grant award; and WHEREAS the total program budget of $275,000 which includes $110,000 from SCAO, and $165,000 from the Byrne Memorial grant; and WHEREAS the court intends to continue the Drug Court to deal with the problems of increasing recidivism, increasing use of alcohol and illegal drugs, rising systems costs, and an increase in jail days ordered; and WHEREAS grant acceptance seeks to create: one PTNE Court Service Officer II positions; and WHEREAS in addition, this award provides funding for drug testing supplies and material, and contractual services for program evaluation and travel and conference; and WHEREAS Miscellaneous Resolution #90004 established a fiscal policy to maintain proportionate funding for Federal, State and Private grants; and WHEREAS the contract has been approved in accordance with the County Executive's Review Process. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the State Court Administrators Office, Michigan Drug Court Program Grant in the amount of $110,000, which includes $62,000 from the State, $22,306 as the required County cash match, and $25,694 in carry forward funds. BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to execute the contract and that the chairperson may approve amendments and extensions up to fifteen (15%-) percent variance from the award, consistent with the original agreement as approved. BE IT FURTHER RESOLVED that acceptance of this grant is conditioned upon the continued interpretation of the contract consistent with the February 6, 2001, letter from the Michigan Supreme Court, State Court Administrative Office, providing that assurance #4 of the grant application shall not be construed as a mandate for future funding of the program from the funding unit, said letter attached hereto and incorporated by reference herein. BE IT FURTHER RESOLVED this award creates one (1) PTNE Court Service Officer II. BE IT FURTHER RESOLVED that no positions may be filled nor expenditures authorized until a grant agreement is fully executed with the County's obligation limited to the grant funding period. BE IT FURTHER RESOLVED that continuation of the positions associated with this grant is contingent upon continuation of state funding. Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution. PtJBLI,,C SERVI ES COMMITTEE Public Services Committee Vote: Motion carried unanimously on a roll call vote'. Prentiss Malone, Jr. From: Greg Givens [givensg@co.oakland.mi.us ] Sent Monday, November 15, 20049:47AM To: Doyle, Larry; Smith, Libby Cc! Conperrider, John q Malonp, Prentiss: Smith, I averne: Frederick, Candace; Worthington, Pam; Pardee, Mary; Hanger, Helen Subject: CONTRACT REVIEW — Circuit Court / SCAO CONTRACT REVIEW - Circuit Court GRANT NAME: 2004-2005 Adult Treatment Court - SCAO FUNDING AGENCY: SCAO Michigan Drug Court Program / State Court Administrative Office DEPARTMENT CONTACT PERSON: Libby Smith / 22195 STATUS: Acceptance DATE: November 15, 2004 Pursuant to Misc. Resolution #01320, please be advised the captioned grant materials have completed internal contract review. Below are the comments returned by review departments. Corporation Counsel has provided comment. The modifications required by Corporation Counsel must be incorporated into the contract prior to contract execution by the Board Chair. A copy of this review comment "sign-off" sheet must be signed by the operating department's director at the space provided below Corporation Counsel's comments. This signature is to acknowledge the required modification is made to the contract. The sign-off sheet, with department signature, must accompany the contract when presented to the Board Chair for signature. The captioned grant materials and grant acceptance package (which should include the Board of Commissioners' Liaison Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this email containing grant review comments) may be requested to be placed on the appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution. Department of Management and Budget: Approved.- Laurie Van Pelt (11/5/2004) Department of Human Resources: Approved. - Ed Poisson (11/8/2004) Risk Management and Safety: Approved. - Gerald Mathews (11/8/2004) Corporation Counsel: After discussing this contract with SCAO, a slight modification of Section 7, Assignments and Subcontracts, should be forthcoming from SCAO. The current language requires that all subcontracts related to the drug court must be approved by the SCAO. SCAO has agreed to limit this requirement to those subcontracts which are directly funded by the SCAO grant. Provided this clarifying language is added to the contract, there appear to be no other unresolved legal issues that require additional action. A couple of other grant requirements merit mention: 1. Even though the SCAO grant is silent on the requirement that research involving human subjects must be approved by an Institutional Review Board, since all the drug courts are also receiving Byrne grants, the obligation to submit research involving human subjects will apply to any human subject research, even if the funds can be attributed exclusively 1 • 0 .to the SCAO grant. 2. The contract puts the County/Court on notice that funding can be stopped immediately if SCAO advises that money is no longer available for this project. - Karen Agacinski (11/12/2004) This is to certify that the required changes noted by Corporation Counsel are made to the contract / cooperative agreement being signed by the Board Chair. Department Director Date idiebiganSupr State Court Admbil Ea Sox . Iambi" 11/441sid • Phone (S17) *in VagrAir.. February tnt Court tive pffice acC9 130 mraimbaxtfir 2001 • If you have any further questions, please ono= me- • n A. Monk SUM Court Administrator Feb-06-01 01:16P mackanzie ns-as-al ;2:4? Proa:ZA0 WEAL 248-305-9747 P . 02 — S171732112 • 7-420 P.12/02 .iolt-111 Honorable Brian IdaelCenzie . nit District cart 4.1],50 Grand RiVerAve. . Novi. bdil 4/1314-1222 . Dear Judge MacKenzie: Pursuant to our conversation this morning regarding the Michigan Drug Court Grant Pregrans, I am providing information concerning jA.saurance #4 in tlar application materials. The assurances included in the Michigan Drug Court Grant application materials are the and same as the assurances required to apply for and pt Wort program funding for drug court programs. Assurance #4 calls for the applicant provide assurance of a program's Went to continue funding whether that be from local, o state, or federal sources of funding. The imprieted Michigan Drug Court Grant Programs is a state program funded with limited general fand dollars. The Rtnding Is intended to assist in developing and implementing new programs and provide limited support to continuing pro . It is, hOwever, the program's responsibility to everdually seek additional sources of fuodins.Zhis should net 'be construed as a mandate for future funding of a program from the funding um MICHIGAN SUPREME COURT STATE COURT ADMINISTRATIVE OFFICE g •g'-- " i '• 2005 GRANT CONTRACT 6th Circuit Court-Adult Grantee 38-6004876 -Federal ID Number SCAO-2005-036 SCAO Grant Number $62,000 Grant Amount Public Act 339, effective October 1, 2004, provides funding for the Michigan Drug Court Grant Program for FY 2005. This program is administered by the State Court Administrative Office. The purpose of the Michigan Drug Court Grant Program is to provide funding assistance to trial courts to help with planning new drug courts, implementing both new and existing drug courts, and continuing funding for drug court programs no longer eligible to receive federal funding. Funds from the Michigan Drug Court Grant Program are awarded to grantees conditioned upon the grantee's agreement to comply with the policies and procedures set forth in the application guidelines and administrative requirements for the program and this grant contract. Michigan Drug Court Grant Program-2005 Page 2 This contract incorporates grantee's approved grant request and final approved budget. 2. Contract Administration The State Court Administrator or his/her agent shall have full authority to act for the Grantor in the Administration of this contract consistent with the following provisions. 3. Tenn of Contract This contract shall be effective upon the signature of the State Court Administrator or Deputy State Court Administrator and the signature of the grantee's authorizing official and chief judge. The contract shall commence October 1, 2004, and shall terminate on September 30, 2005, unless terminated earlier. Funding under this contract does not guarantee future funding from the Michigan Drug Court Grant Program. 4. Contract Funding Upon approval of the grantee's application and signing of this contract, the State Court Administrative Office agrees to provide funding from the Michigan Drug Court Grant Program in an amount not to exceed the amount of the grant contract. In no event does this contract create a charge against any other funds of the State Court Administrative Office or the Michigan Supreme Court. 5. Conduct of the Project A. The Grantee shall abide by all terms and conditions imposed and required by the grant application guidelines and budget requirements. Michigan Drug Court Grant Program-2005 Page 3 B. The Grantee shall operate its drug court project in accordance with the key components of drug courts as outlined in the application guidelines. C. The Grantee shall comply with all applicable federal, state, and local laws, rules, and regulations. 6. Cash/In -Kind Match The state share of the grant project may not exceed 75% of the total State Court Administrative Office project cost. At least 25% of the total project cost is a required match and must come from a combination of local cash, in-kind, or other sources. Cash contributions must constitute at least 5% of the total project cost. 7. Assignments and Subcontracts All provisions and requirements of this contract shall apply to any subcontracts or agreements the grantee may enter into in furtherance of its obligations under this contract. The grantee shall provide copies of all subcontracts for services funded by this grant to the State Court Administrative Office for review and approval prior to entering into the subcontract agreement and shall be responsible for the performance of any subcontractor. 8. Independent Contractor Status A. Both parties to this contract will be acting in an independent capacity and not as an agent, employee, partner, joint venturer, or associate of one another. The employees or agents of one party shall not be deemed or construed to be the agents or employees of the other party for any purpose. B. The grantee understands and agrees that all persons furnishing services pursuant to this contract are, for purposes of workers' compensation liability or other Michigan Drug Court Grant Program-2005 Page 4 Administrative Office or the Michigan Supreme Court. The grantee bears the sole responsibility and liability for furnishing workers' compensation benefits to any of its employees for injuries arising from or connected with services performed pursuant to this contract. 9. Indemnification Each party to this contract will remain responsible for any claims arising out of that party's performance of this contract as provided by the terms of this contract or applicable law. This contract is not intended to increase or decrease either party's liability for or immunity from legal claims. This contract is not intended to nor will it be interpreted as giving either party hereto a right of indemnification, either by contract or by law, for claims arising out of the performance of this contract. 10. Debarment and Suspension The grantee may not contract with or make any award of the State Court Administrative Office drug court grant funds at any time to any party that has been debarred or suspended or is otherwise excluded from or ineligible for participation in federal assistance programs under Executive Order 12549, "Debarment and Suspension." 11. Acquisition, Accounting, Record Keeping & Inspection A. The grantee agrees that all expenditures from this contract, including the acquisition of personnel services, contractual services, supplies, and equipment, shall be in accordance with (1) the standard procedures of the grantee's unit of Michigan Drug Court Grant Program-2005 Page 5 Drug Court Grant Program. B. The grantee agrees to maintain accounting records following generally accepted accounting principles for the expenditure of funds for the purposes identified in the approved grant request, final approved budget, and any applicable approved contract addendum and/or budget amendment. C. The grantee agrees that the Michigan Supreme Court, State Court Administrative Office, the local government audit division of the Michigan Department of Treasury, the State Auditor General, or any of their duly authorized representatives, including program evaluators and auditors, shall have access to and the right to examine, audit, excerpt, copy, or transcribe any pertinent transaction, books, accounts, data, time cards, or other records related to this contract. The grantee shall retain all books, records, including all pertinent cost reports, accounting and financial records, or other documents related to this contract, for five (5) years after final payment, at the grantee's cost; federal and/or state auditors, and any persons duly authorized by the State Court Administrative Office, shall have full access to and the right to examine and audit any of the materials during the term of this contract and for five (5) years after final payment. If an audit is initiated before the expiration of the five-year period, and extends past that period, all documents shall be maintained until the audit is complete. The State Court Administrative Office shall provide audit findings and recommendations to the grantee. The State Court Administrative Office may adjust future or final payments if the findings of the audit indicate over-or under- payment to the grantee for the period audited, subject to the availability of funds Michigan Drug Court Grant Program-2005 Page 6 grantee shall immediately refund all amounts that may be due the State Court Administrative Office. Failure of the grantee to comply with the requirements of this section shall constitute a material breach of this contract upon which the State Court Administrative Office may cancel, terminate, or suspend this contract. D. The grantee's accounting system must maintain a separate fund or account that segregates the Michigan Drug Court Grant Program contract receipts and expenditures from other receipts and expenditures of the grantee. 12. Accountability for Michigan Drug Court Grant Program Funds The grantee agrees that it will not expend funds obtained under this contract for any purpose other than those authorized in the administrative requirements and specified in the grant application and revised approved budget for the Michigan Drug Court Grant Program, and will expend grant funds only during the period covered by this contract, unless prior written approval is received from the State Court Administrative Office. 13. Program Review and Monitoring The grantee shall give the State Court Administrative Office and any of its authorized agents access to the drug court at any reasonable time to evaluate, audit, inspect, observe, and monitor the operation of the program. The inspection methods that may be used include, but are not limited to: on-site visits; interviews of staff and drug court participants; and review of case records, receipts, monthly/quarterly statistical reports, and fiscal records. Michigan Drug Court Grant Program-2005 Page 7 The grantee agrees to provide reports as identified in the application guidelines and administrative requirements for the Michigan Drug Court Grant Program to the State Court Administrative Office as follows: A. Financial Reports. Financial reports are due quarterly, one month following each quarter of the fiscal year, with the exception of the 4th quarterly report which will be due October 10, 2005, in order to meet fiscal year-end reporting requirements. The financial quarterly reports will be due January 31, 2005; April 30, 2005; July 31, 2005; and October 10, 2005. The State Court Administrative Office will provide copies of the financial report forms upon request. B. Progress Reports. Progress reports are due semi-annually. The reports will be due on March 1, 2005, and September 1, 2005. The progress reports will list the drug court program's goals and objectives, detail the status of accomplishments for each goal and objective, discuss any changes in the program's goals and objectives as set forth in the application for grant funding, and describe program activities during the reporting period. The final report must provide a summary of progress toward achieving the goals and objectives of the award, significant results, and any products developed under the award. C. Drug Court Grantee Data Reporting. Felony adult, DUI/OUI and juvenile drug court recipients of implementation and continuation funding are required to submit to the State Court Administrative Office on a quarterly cycle the Drug Court Quarterly Program Report developed by the Office of Drug Control Policy. Family dependency drug court recipients of implementation and continuation funding are required to submit to the State Court Administrative Office the Drug Michigan Drug Court Grant Program-2005 Page 8 Court Quarterly Program Report developed by the Statc Court Administrative Office. The quarterly reports will be due January 31, 2005; April 30, 2005; July 31, 2005; and October 10, 2005. Should a grantee awarded funds for planning purposes become operational during the contract period, the grantee will be responsible for submitting the appropriate quarterly program reports for the quarter immediately following program implementation as required above for courts receiving implementation funding. The grantee is responsible for obtaining the appropriate quarterly report forms. D. Grant Funding Reallocation. The State Court Administrative Office retains the right to reallocate grant funding if ongoing progress is not being made toward achieving the program's goals and objectives and/or in the implementation of the drug court grant project as defined in the approved grant request. Reimbursement for grant costs and/or future funding may be withheld or denied if any of the required reports in this section are delinquent or received thirty (30) days past their due date. 15. Budget Modification Adjustments in expenditures up to $1,000 within line item categories in the approved budget and transfers up to $1,000 between line item categories in the approved budget may be made without the prior written approval of the State Court Administrative Office. Requests for adjustments in expenditures within line items and between line item categories exceeding $1,000 must be made using a Contract Adjustment Request Form which can be obtained from the State Court Administrative Office. Michigan Drug Court Grant Program-2005 Page 9 • The State Court Administrative Office may, at its election, place a funding hold on contracted amounts not yet disbursed or terminate this contract if it concludes that the grantee is not in compliance with the conditions and provisions of this grant contract, the grant application guidelines and administrative requirements, or the budget requirements of the Michigan Drug Court Grant Program. The State Court Administrative Office may extend an opportunity for the grantee to demonstrate compliance. Notification of a funding hold or termination will be in writing. It is agreed that, if funding for this contract becomes unavailable to the State Court Administrative Office, this contract may be canceled immediately upon notice to the grantee without further financial liability to the State Court Administrative Office. Authorized By: State Court Administrative Office Date Acceptance by Grantee: Authorizing Official (Signature and Title) Date Chief Judge (Signature) Date Michigan Drug Court Grant'Progra:m-2004 Page 10 10 BUDGET SUMMARY Local Match SCAO Grant Award (Byrne) Byrne Grant Other Funding Total Cost Budget Category Cash In-Kind Sources (100%) A Personnel $ 20,415 $ 117,072 See $ 137,487 Fringe Benefits $ 1,837 $ 43,128 Previous $ 44,965 C Consultant/Contractual $ 36,748 $ 18,173 $ 4,800 - Column $ 25,694 $ 85,415 Travel (Excluding Consultants) $ 3,000 $ 3,000 8 Consultant/Contractual Travel _ F Supplies/Operating $ 4,133 $ 4.133 G Total Project Cost by Funding $ 62,000 $ 22,306 $ 165,000 $ 25,694 $ 275,000 Source i ummary of Drug Court Funding Sources -I SCAO Grant Request - Local Match (divide SCAO request by 3) 187,306 1. Cash (minimum 20% of Line I) $ 22,306 ' 2. In-Kind (maximum 80% of Line I) $ 165,000 . SCAO Budget Total (sum Lines H & I) $ 249,306 K Byrne Grant (ODCP/SCAO) $ 165,000 L Other Funding Sources (describe) 1. FY2004 SCAO Monies Carried Forward $ 25,694 . $ . ** NOTE: The $165,000 identified as Byrne Grant in Line K is already included - $ 4. in Line J, so it is not added in again in the total in Line M. $ . $ Total Other Funding Sources 25,694 Total All Funding Sources (sum Lines J, K and L) $ 275,000 Page 1 BUDGET NARRATIVE FISCAL YEAR 2005 PERSONNEL 1 Technical Aide: The Technical Aide's primary responsibility is data entry, which includes treatment progress reports, probation progress reports, and drug screen data. The Technical Aide is also responsible for preparing the necessary papers for the drug court sessions, file maintenance, orientation packets for new clients, final entries for clients who graduate or who are terminated from the drug court and running final reports, shredding of confidential papers that are no longer needed, checking the fax machine for client updates and entering that information into the computer, filing, and other duties as assigned. Coordinator: The coordinator performs the job duties of staff supervision and training, backup coverage for probation officers' caseloads in staff absence, coordination of weekly case conferences, initial case screening for eligibility, liaison and contract oversight with service providers, and preparation and maintenance of program procedural manuals. Oakland County established the pay grade for this position as the equivalent of a "Community Service Coordinator". The incumbent is a tenured employee who is paid at the top of the salary grade, based on her experience and qualifications. (FTE position) Case Manager/Assessor: The Case Manager/Assessor would administer substance abuse assessments, screenings and case management functions. Serve as a member of the treatment court team and consult with members to develop case plans, evaluation progress, monitoring treatment compliance. Attend sessions of court, maintain statistical data, and generate ad hoc and periodic reports. The Case Manager may also be required to work outside normal business hours in order to participate in law enforcement ride-alongs, evening meetings with offenders, jail visits and provide other collateral contact and verification within the community, as necessary. (FTE position) Court Service Officer: The Court Service Officer would locate individuals designated by the Court to serve order's to show cause, bench warrants, perform non-traditional (evening/weekend) visits to assure that the participant is complying with the terms of the program and may administer random drug/alcohol tests. (PTNE position) . FRINGE BENEFITS Benefits are paid according to the Oakland County Merit System. The rate for full time employees is estimated at 41% of the salary. The rate for part-time non-eligible employees is estimated at 9%. Page 2 . CONSULTANT/CONTRACTUAL Treatment: Individual and family treatment is provided to drug court participants as part of the step-down process. Program Evaluation: Process evaluation to describe/evaluate running history of the Adult Treatment Court program, and the extent to which the ATC is achieving program goals. Transitional Housing: Transitional housing is provided to drug court participants as a step-down from residential treatment, especially in cases where a participant has no family with which to reside, or the family home is considered an unstable situation. Art Experience: A Studio Fine Arts program for clientele of drug courts that provides a quality aesthetic experience through which individuals will increase artistic abilities and appreciation for the value of art in their lives, and in their recovery. • TRAVEL (Excluding Consultants) Travel expenses represent costs of personal mileage for the staff • CONSULTANT/CONTRACTUAL TRAVEL N/A . SUPPLIES /OPERATING This line item will be used to purchase a fax/scanner/printer, urine test kits, and other supply items for the Adult Treatment court. Page 3 BUDGET DETAIL WORKSHEET worksheet may be submitted on plain sheets of paper following the format below - A. Personnel Name/Position Computation _ SCAO Grant Local Cash Local In-Kind Byrne Grant Other Total 20 hr x 52 wks —echnical Aide x $14.5586/hr 15,162 See _ $ 15,162 40 hr x 52 wks Coordinator x $27.6663/hr $ 57,568 Previous $ 57,568 40 hr x 52 wks Case Manager/IPO x $21.3076/hr $ 44,342 Column $ 44,342 20 hr x 52 wks Court Service Officer x $19.6298/hr 20,415 _ $ 20,415 Personnel Total $ 20,415 $ $ 117,072 $ $ _ $ 137,487 B. Fringe Benefits ] Employer FICA 7.65% [ii Retirement 17.49% [ ] Hospital insurance 12.30% [ }Dental insurance 1.53% ] Vision insurance .17% [ ] Unemployment insurance .08% [ ] Workers' Compensation 1.10% [1 Life insurance .38% ] Other Disability .30% [J Other % Composite Rate 41% full-time rate 9.0% part-time non-eligible rate " SCAO Grant Local Cash Local In-Kind Byrne Grant Other Total Fringe Benefit Total $ 1,837 43,128 $ 44,965 Total Personnel and Fringe Benefits 22.252 $ 160,200 $ $ 182,452 Page 4 C. Consultant/Contractual Name of Consultant/ Computation of Cost SCAO Grant Local Cash _ Local In-Kind _ Byrne Grant Other Total The Art Experience $ 4,800 $ 4,800 Service Provided A Studio Fine Arts program for clientele of drug courts that provides a quality aesthetic experience through which individuals will increase artistic abilities and appreciation for the value of art in their lives, and in their recovery. Solutions for Recovery & Sequoia Recovery $ 7,500 $ 7,500 Service Provided 'I ransitional housing expenditures for participants in the program. Technology Support $ Service Provided Purchase drug court case management system for the ATC. Evaluation Associates and Consultants S 21,000 $ 21,000 Service Provided Provide for an evaluation of the Adult Treatment Court Office of Substance Abuse Serives providers and other providers i.e., Oakland Family Services $ 36,748 $ 10,673 $ 4,694 52,115 Service Provided Various Treatment Providers Consultant/Contractual Total S 36,748 18,173 4,800 S 25,694 85,415 Page 5 D. Travel (Excluding Consultants) Location/Type of Expense Computation SCAO Grant Local Cash _ Local In Kind Byrne Grant Other Total 8220 miles x Personal Mileage .365 cents/mile $ 3,000 $ 3,000 Purpose of Travel _ Purpose of Travel _ _ Purpose of Travel Travel Total (Excluding Consultants) $ 3,000 $ $ $ $ 3,000 _ E. Consultant/Contractual Travel. Computation _ SCAO Grant Local Cash L Local In-Kind Byrne Grant Other Total Name of Consultant: Location/Type of Expense Purpose of Travel Name of Consultant: Location/Type of Expense _ Purpose of Travel _ Consultant/Contractual Travel Total $ $ $ $ $ Page 6 Travel Total $ $ $ $ F. Supplies/Operating II em Computation SCAO Grant Local Cash Local In-Kind Byrne Grant Other Total L rine Test Kits $ 4,133 $ 4,133 _ Total Supplies/Operating $ 4,133 $ 4,133 Page 7 FISCAL NOTE (MISC. #04363) December 9, 2004 BY: FINANCE COMMITTEE, CHUCK MOSS, CHAIRPERSON IN RE: CIRCUIT COURT/GENERAL JURISDICTION - FY 2005 MICHIGAN DRUG COURT CONTINUATION (SCAO) ADULT DRUG COURT GRANT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The Circuit Court/General Jurisdiction Adult Drug Court has received a grant award from the State Court Administrators Office (SCAO), for the Adult Drug Court, in the amount of $110,000 providing funding for the revised grant period of October 1, 2004 through September 30, 2005. 2. The total program cost is $275,000, which includes $62,000 in State funds, $165,000 from the Byrne Memorial grant, $22,306 as the required County cash match, and $25,694 in carry forward calendar year 2004 SCAO grant funds. 3. The grant award allows for the creation of one (1) PTNE Court Services Officer II position. 4. Grant award also funds $36,748 in consultant cost, and $3,000 in travel cost. 5. In addition to the County match requirements, the County is expected to incur administrative and support costs of $1,874 for 2005, which has been included in the FY 2005 budget. This grant does not allow for recovery of indirect costs. 6. According to the current agreement language, acceptance of this grant will not require the County to continue the program beyond the grant-funding period. 7. A budget amendment is recommended as follows: General Fund Expenditures 90-290000-25000-2872 Non-Dept. - Grant Match 35-230000-11000-2872 District Ct. - Grant Match FY 2005 ($22,306) 22,306 0 Special Revenue Revenue 1-35-279-100103 1-35-279-100103 Fund 279 -28000-0171 -28000-0167 Grants-State Grant Match $ 62,000 22,306 $ 84,306 Expenditures 2-35-279-200103-28000-2001 2-35-279-200103-28000-2075 2-35-279-200103-28000-3756 2-35-279-200103-28000-3348 2-35-279-200103-28000-4172 Salaries $ 20,415 Fringe Benefits 1,837 Travel and Conference 3,000 Professional Services 54,921 Materials and Supplies $ 4,133 $ 84,306 FINANCE COMMITTEE FINANCE COMMITTEE Motion carried unanimously on a roll call vote with Webster absent. :1311 G. William Caddell, County Clerk • Resolution #04363 December 9, 2004 Moved by Bullard supported by Coulter the resolutions on the Consent Agenda, as amended, be adopted (with accompanying reports being accepted). AYES: Coulter, Crawford, Douglas, Gregory, Hatchett, Jamian, Knollenberg, KowaII, Law, Long, McMillin, Moffitt, Moss, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Wilson, Zack, Bullard. (22) NAYS: None. (0) A sufficient majority having voted therefore, the resolutions on the Consent Agenda, as amended, were adopted (with accompanying reports being accepted). n••••• Y APPROVE THE FORGOING RES0111110N /417 /PL.( STATE OF MICHIGAN) COUNTY OF OAKLAND) I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on December 9, 2004 with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of th County of Oakland at Pontiac, Michigan this 9th day of December, 2004.