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HomeMy WebLinkAboutResolutions - 2004.12.09 - 27463MISCELLANEOUS RESOLUTION #04365 December 9, 2004 BY: Public Services Committee, Hugh D. Crawford, Chairperson IN RE: CIRCUIT COURT/FAMILY DIVISION - 2005 MICHIGAN DRUG COURT CONTINUATION (SCAO) JUVENILE DRUG COURT GRANT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Circuit Court, Family Division, applied for a grant with the State Court Administrative Office (SCAO), Michigan Drug Court Grant Program with a grant period of October 1, 2004 through September 30, 2005 which represents a change in the funding period from calendar year to fiscal year; and WHEREAS the application requested total program funding in the amount of $166,369 of which $155,000 is the State portion, and $10,398 is the required County cash match; and WHEREAS the total program award from the SCAO is for $155,971 which includes $115,000 is State funding, a required County cash match of $17,656 and carry forward funds remaining from calendar year 2004 of $23,315; and WHEREAS the court intends to continue the Drug Court to deal with the problems of increasing recidivism, increasing use of alcohol and illegal drugs, rising systems costs, and an increase in jail days ordered; and WHEREAS to provide coordination and supervision of the grant program, one (1) full-time eligible special revenue SCAO funded Community Service Coordinator (35402-09712)(Juvenile Drug Court Coordinator) will be continued within the Family Division of the Circuit Court, which is fully funded by SCAO grant funds; and WHEREAS to carry out the duties of the program one (1) full time Special Revenue Youth and Family Case Worker II position (34502-09835) is partially funded by the SCAO award, by carry forward funds, and the Byrne Grant award; and one (1) PTNE Special Revenue Technical Aide (35402-09836) is partially funded by the cash matching funds and by carry forward funds; and WHEREAS Miscellaneous Resolution 490004 established a fiscal policy to maintain proportionate funding for Federal, State and Private grants; and WHEREAS the contract has been approved in accordance with the County Executive Contract Review Process. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the State Court Administrative Office (SCAO), Michigan Drug Court Program Grant, in the amount of $155,971 which includes $115,000 from the State, and $17,656 as the required County cash match, and $23,315 in carry forward funds. BE IT FURTHER RESOLVED that the total grant funded program cost of $155,971 is for personnel cost, other program cost such as contractual consultant, travel, and operating supplies, are funded by the Byrne Grant award. BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to execute the contract agreement and that the chairperson may approve amendments and extensions up to fifteen (15%) percent variance from the award, consistent with the original agreement as approved. BE IT FURTHER RESOLVED that acceptance of this grant is conditioned upon continued interpretation of the contract consistent with the February 6, 2001, letter from the Michigan Supreme Court, State Court Administrative Office, providing that assurance 44 of the grant application Public Services Committee Vote: Motion carried unanimously on a roll call vote. 4 shall not be construed as a mandate for future funding of the program from the funding unit, said letter attached hereto and incorporated by reference herein. BE IT FURTHER RESOLVED that one (1) full-time eligible special revenue Community Service Coordinator (Juvenile Drug Court Coordinator) position (35402-09712) be continued within the Family Division of the Circuit Court. BE IT FURTHER RESOLVED that one (1) full time Special Revenue Youth and Family Case Worker II (34502-09835) is partially funded by this SCAO award, by carry forward funds, and the Byrne Grant award; and one (1) PTNE Special Revenue Technical Aide (35402-09836) is funded by the cash matching funds and carry forward funds. BE IT FURTHER RESOLVED that all positions and other program costs are contingent on continuation of State grant funding. BE IT FURTHER RESOLVED that no positions may be filled nor expenditures authorized until a grant agreement is fully executed with the County's obligation limited to the grant funding period. Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE Prentiss Malone, Jr. From: Greg Givens [givensg@co.oakland.mi.us] Sent Monday, November 15, 2004 10:05 AM To: Doyle, Larry; Langton, Lisa •••- .•- •••• 14, •••• ° Pardee, Mary; Hanger, Helen Subject: CONTRACT REVIEW—Circuit Court / Family Division SCAO andana . Wnrthinntnn Parr CONTRACT REVIEW -Circuit Court / Family Division SCAO GRANT NAME: 2004-2005 Family Focused Juvenile Drug Court - SCAO FUNDING AGENCY: SCAO Michigan Drug Court Program / State Court Administrative Office DEPARTMENT CONTACT PERSON: Lisa Langton / 80950 STATUS: Acceptance DATE: November 15, 2004 Pursuant to Misc. Resolution #01320, please be advised the captioned grant materials have completed internal contract review. Below are the comments returned by review departments. Corporation Counsel has provided comment. The modification required by Corporation Counsel must be incorporated into the contract prior to contract execution by the Board Chair. A copy of this review comment "sign-off" sheet must be signed by the operating department's director at the space provided below Corporation Counsel's comments. This signature is to acknowledge the required modification is made to the contract. The sign-off sheet, with department signature, must accompany the contract when presented to the Board Chair for signature. The captioned grant materials and grant acceptance package (which should include the Board of Commissioners' Liaison Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this email containing grant review comments) may be requested to be placed on the appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution. Department of Management and Budget: Approved.- Laurie Van Pelt (11/5/2004) Department of Human Resources: Approved. - Ed Poisson (11/4/2004) Risk Management and Safety: Approved. - Gerald Mathews (11/8/2004) Corporation Counsel: After discussing this contract with SCAO, a slight modification of Section 7, Assignments and Subcontracts, should be forthcoming from SCAO. The current language requires that all subcontracts related to the drug court must be approved by the SCAO. SCAO has agreed to limit this requirement to those subcontracts which are directly funded by the SCAO grant. Provided this clarifying language is added to the contract, there appear to be no other unresolved legal issues that require additional action. A couple of other grant requirements merit mention: 1. Even though the SCAO grant is silent on the requirement that research involving human subjects must be approved by an Institutional Review Board, since all the drug courts are also receiving Byrne grants, the obligation to submit research involving human subjects will apply to any human subject research, even if the funds can be attributed exclusively to the SCAO grant. 2. The contract puts the County/Court on notice that funding can be stopped immediately if SCAO advises that money is no longer available 1 , for this project. - Karen Agacinski (11/12/2004) This is to certify that the required changes noted by Corporation Counsel are made to the contract / cooperative agreement being signed by the Board Chair. Department Director Date If you have any nether questions, please Oormsct me. • Si PrrI 7 n A. Monk , State Court Administrator 248-305-9747 — 3172732131 • T-420 11.02/02 Jo17-111 . Feb-06-01 01:16P madkanzie 11-08,-(11 12:47 f roe: =0 CENTRAL Michigan Suprime Court i State Court Admini tive Office P.O. Sox Lansing. lvlishi 48909 • • Phone 017) 130 John D. retrAle..$1ale Astasktistator . • 'February 2001 - Honorable Brian MacKenzie 52'd District Court 0150 Grand RiverAve. Novi, MI 411374-1222 Dear Judge MacKenzie: Pursuant to our conversation this morning regarding the Michispna Drug Court Grant Program, I am providing information concerning Msurance #4 in the application materials. The assurances included in the 11411chigan Drug Court Grant application materials are the t4cc same as the assurances required to apply for and apt federal ',Ingram funding for drug court programs. Assurance #4 calls for the applicant provide assurance of a progragn's ktsal to continue funding whether that be from local, o state, or federal sources of funding. The irpri Michigan Drug Court Grant Program is a state wed progiam funded with limited gentral fund dollars. • The funding is intended to assist in developing and implementing new programs and provide limited support to continuing pro . It is, however, the program's responsibility to eventually seek oddit* lanai sources of funding. This should not be construed as a mandate for future funding of a program from the ilinding um MICHIGAN SUPREME COURT STATE COURT ADMINISTRATIVE OFFICE MICHIGAN DRUG COURT GRANT PROGRAM 2005 GRANT CONTRACT 6th Circuit Court-Juvenile Grantee 38-6004876 Federal ID Number SCAO-2005-005 SCAO Grant Number $115,000 Grant Amount Public Act 339, effective October 1, 2004, provides funding for the Michigan Drug Court Grant Program for FY 2005. This program is administered by the State Court Administrative Office. The purpose of the Michigan Drug Court Grant Program is to provide funding assistance to trial courts to help with planning new drug courts, implementing both new and existing drug courts, and continuing funding for drug court programs no longer eligible to receive federal funding. Funds from the Michigan Drug Court Grant Program are awarded to grantees conditioned upon the grantee's agreement to comply with the policies and procedures set forth in the application guidelines and administrative requirements for the program and this grant contract. Michigan Drug Court Grant Program-2005 Page 2 Cuntruct This contract incorporates grantee's approved grant request and final approved budget. 2. Contract Administration The State Court Administrator or his/her agent shall have full authority to act for the Grantor in the Administration of this contract consistent with the following provisions. 3. Term of Contract This contract shall be effective upon the signature of the State Court Administrator or Deputy State Court Administrator and the signature of the grantee's authorizing official and chief judge. The contract shall commence October 1, 2004, and shall terminate on September 30, 2005, unless terminated earlier. Funding under this contract does not guarantee future funding from the Michigan Drug Court Grant Program. 4. Contract Funding Upon approval of the grantee's application and signing of this contract, the State Court Administrative Office agrees to provide funding from the Michigan Drug Court Grant Program in an amount not to exceed the amount of the grant contract. In no event does this contract create a charge against any other funds of the State Court Administrative Office or the Michigan Supreme Court. 5. Conduct of the Project A. The Grantee shall abide by all terms and conditions imposed and required by the grant application guidelines and budget requirements. Michigan Drug Court Grant Program-2005 Page 3 B. The Grantee shall opei ate its thug LADaft proj components of drug courts as outlined in the application guidelines. C. The Grantee shall comply with all applicable federal, state, and local laws, rules, and regulations. 6. Cash/In-Kind Match The state share of the grant project may not exceed 75% of the total State Court Administrative Office project cost. At least 25% of the total project cost is a required match and must come from a combination of local cash, in-kind, or other sources. Cash contributions must constitute at least 5% of the total project cost. 7. Assignments and Subcontracts All provisions and requirements of this contract shall apply to any subcontracts or agreements the grantee may enter into in furtherance of its obligations under this contract. The grantee shall provide copies of all subcontracts for services funded by this grant to the State Court Administrative Office for review and approval prior to entering into the subcontract agreement and shall be responsible for the performance of any subcontractor. 8. Independent Contractor Status A. Both parties to this contract will be acting in an independent capacity and not as an agent, employee, partner, joint venturer, or associate of one another. The employees or agents of one party shall not be deemed or construed to be the agents or employees of the other party for any purpose. B. The grantee understands and agrees that all persons furnishing services pursuant to this contract are, for purposes of workers' compensation liability or other Michigan Drug Court Grant Program-2005 Page 4 actions of employee-related liability, not employees of the State Court Administrative Office or the Michigan Supreme Court. The grantee bears the sole responsibility and liability for furnishing workers' compensation benefits to any of its employees for injuries arising from or connected with services performed pursuant to this contract. 9. Indemnification Each party to this contract will remain responsible for any claims arising out of that party's performance of this contract as provided by the terms of this contract or applicable law. This contract is not intended to increase or decrease either party's liability for or immunity from legal claims. This contract is not intended to nor will it be interpreted as giving either party hereto a right of indemnification, either by contract or by law, for claims arising out of the performance of this contract. 10. Debarment and Suspension The grantee may not contract with or make any award of the State Court Administrative Office drug court grant funds at any time to any party that has been debarred or suspended or is otherwise excluded from or ineligible for participation in federal assistance programs under Executive Order 12549, "Debarment and Suspension." 11. Acquisition, Accounting, Record Keeping & Inspection A. The grantee agrees that all expenditures from this contract, including the acquisition of personnel services, contractual services, supplies, and equipment, shall be in accordance with (1) the standard procedures of the grantee's unit of Michigan Drug Court Grant Program-2005 Page 5 ---gOVerfEtiient and (2) the adminisuudvc and budgm icquIrernerns oi the Michigan Drug Court Grant Program. B. The grantee agrees to maintain accounting records following generally accepted accounting principles for the expenditure of funds for the purposes identified in the approved grant request, final approved budget, and any applicable approved contract addendum and/or budget amendment. C. The grantee agrees that the Michigan Supreme Court, State Court Administrative Office, the local government audit division of the Michigan Department of Treasury, the State Auditor General, or any of their duly authorized representatives, including program evaluators and auditors, shall have access to and the right to examine, audit, excerpt, copy, or transcribe any pertinent transaction, books, accounts, data, time cards, or other records related to this contract. The grantee shall retain all books, records, including all pertinent cost reports, accounting and financial records, or other documents related to this contract, for five (5) years after final payment, at the grantee's cost; federal and/or state auditors, and any persons duly authorized by the State Court Administrative Office, shall have full access to and the right to examine and audit any of the materials during the term of this contract and for five (5) years after final payment. If an audit is initiated before the expiration of the five-year period, and extends past that period, all documents shall be maintained until the audit is complete. The State Court Administrative Office shall provide audit findings and recommendations to the grantee. The State Court Administrative Office may adjust future or final payments if the findings of the audit indicate over-or under- payment to the grantee for the period audited, subject to the availability of funds Michigan Drug Court Grant Program-2005 Page 6 S 1 el ee • 1 • I • - • • - •I grantee shall immediately refund all amounts that may be due the State Court Administrative Office. Failure of the grantee to comply with the requirements of this section shall constitute a material breach of this contract upon which the State Court Administrative Office may cancel, terminate, or suspend this contract. D. The grantee's accounting system must maintain a separate fund or account that segregates the Michigan Drug Court Grant Program contract receipts and expenditures from other receipts and expenditures of the grantee. 12. Accountability for Michigan Drug Court Grant Program Funds The grantee agrees that it will not expend funds obtained under this contract for any purpose other than those authorized in the administrative requirements and specified in the grant application and revised approved budget for the Michigan Drug Court Grant Program, and will expend grant funds only during the period covered by this contract, unless prior written approval is received from the State Court Administrative Office. 13. Program Review and Monitoring The grantee shall give the State Court Administrative Office and any of its authorized agents access to the drug court at any reasonable time to evaluate, audit, inspect, observe, and monitor the operation of the program. The inspection methods that may be used include, but are not limited to: on-site visits; interviews of staff and drug court participants; and review of case records, receipts, monthly/quarterly statistical reports, and fiscal records. Michigan Drug Court Grant Program-2005 Page 7 14. Reports The grantee agrees to provide reports as identified in the application guidelines and administrative requirements for the Michigan Drug Court Grant Program to the State Court Administrative Office as follows: A. Financial Reports. Financial reports are due quarterly, one month following each quarter of the fiscal year, with the exception of the 4th quarterly report which will be due October 10, 2005, in order to meet fiscal year-end reporting requirements. The financial quarterly reports will be due January 31, 2005; April 30, 2005; July 31, 2005; and October 10, 2005. The State Court Administrative Office will provide copies of the financial report forms upon request. B. Progress Reports. Progress reports are due semi-annually. The reports will be due on March 1, 2005, and September 1, 2005. The progress reports will list the drug court program's goals and objectives, detail the status of accomplishments for each goal and objective, discuss any changes in the program's goals and objectives as set forth in the application for grant funding, and describe program activities during the reporting period. The final report must provide a summary of progress toward achieving the goals and objectives of the award, significant results, and any products developed under the award. C. Drug Court Grantee Data Reporting. Felony adult, DUI/OUI and juvenile drug court recipients of implementation and continuation funding are required to submit to the State Court Administrative Office on a quarterly cycle the Drug Court Quarterly Program Report developed by the Office of Drug Control Policy. Family dependency drug court recipients of implementation and continuation funding are required to submit to the State Court Administrative Office the Drug Michigan Drug Court Grant Program-2005 Page 8 en Goa • e• . ' -se s -v - SI -. - . - I • •- - Office. The quarterly reports will be due January 31, 2005; April 30, 2005; July 31, 2005; and October 10, 2005. Should a grantee awarded funds for planning purposes become operational during the contract period, the grantee will be responsible for submitting the appropriate quarterly program reports for the quarter immediately following program implementation as required above for courts receiving implementation funding. The grantee is responsible for obtaining the appropriate quarterly report forms. D. Grant Funding Reallocation. The State Court Administrative Office retains the right to reallocate grant funding if ongoing progress is not being made toward achieving the program's goals and objectives and/or in the implementation of the drug court grant project as defined in the approved grant request. Reimbursement for grant costs and/or future funding may be withheld or denied if any of the required reports in this section are delinquent or received thirty (30) days past their due date. 15. Budget Modification Adjustments in expenditures up to $1,000 within line item categories in the approved budget and transfers up to $1,000 between line item categories in the approved budget may be made without the prior written approval of the State Court Administrative Office. Requests for adjustments in expenditures within line items and between line item categories exceeding $1,000 must be made using a Contract Adjustment Request Form which can be obtained from the State Court Administrative Office. Michigan Drug Court Grant Program-2005 Page 9 16. Termination/ Funding Hot The State Court Administrative Office may, at its election, place a funding hold on contracted amounts not yet disbursed or terminate this contract if it concludes that the grantee is not in compliance with the conditions and provisions of this grant contract, the grant application guidelines and administrative requirements, or the budget requirements of the Michigan Drug Court Grant Program. The State Court Administrative Office may extend an opportunity for the grantee to demonstrate compliance. Notification of a funding hold or termination will be in writing. It is agreed that, if funding for this contract becomes unavailable to the State Court Administrative Office, this contract may be canceled immediately upon notice to the grantee without further financial liability to the State Court Administrative Office. Authorized By: State Court Administrative Office Date Acceptance by Grantee: Authorizing Official (Signature and Title) Date Chief Judge (Signature) Date Michigan Drug Court Grant Program-2004 Page 10 10 BUDGET SUMMARY Local Match 1 SCAO Other Other Funding Budget Category Grant Award (Byrne) Total Cost Cash In-Kind Funding Sources (100"/0) Sources A Personnel $ 75,000 $ 16,000 $ 27,953 $ 16,000 $ 49,680 $ 184,633 B Fringe Benefits $ 40,000 $ 1,656 $ 6,893 $ 7,315 $ 20,954 76,818 C Consultant/Contractual $ 121,125 $ 46,867 $ 167,992 D Travel (Excluding Consultants) $ 1,250 $ 1,250 _ E Consultant/Contractual Travel F Supplies/Operating G Total Project Cost by Funding $ 115,000 $ 17,656 $ 155,971 $ 23,315 $ 118,751 $ 430,693 Source Stimmary of Drug Court Funding Sources H SCAO Grant Award $ 155,971 I . Local Match (divide SCAO request by 3) $ 173,627 1. Cash (minimum 20% of Line I) $ 17,656 2. In-Kind (maximum 80% of Line I) $ 155,971 J SCAO Budget Total (sum Lines H & I) $ 288,627 K Byrne Grant (ODCP/SCAO) $ 155,971 _ L Other Funding Sources (describe) I. FY2004 SCAO Monies Carried Forward $ 23,315 2. JA1BG Grant $ 118,751 1. . $ _ 4. ** NOTE: The $155,971 identified as Byrne Grant in Line K is already $ 5. included in Line J, so it is not added in again in the total in Line M. - $ 6. $ Total Other Funding Sources 142,066 M Total All Funding Sources (sum Lines J, K and L) $ 430,693 Page 1 BUDGET NARRATIVE FISCAL YEAR 2005 AL PERSONNEL Coordinator: The coordinator performs the job duties of staff supervision and training, backup coverage for probation officers' caseloads in staff absence, coordination of weekly case conferences, initial case screening for eligibility, liaison and contract oversight with service providers, and preparation and maintenance of program procedural manuals. Oakland County established the pay grade for this position as the equivalent of a "Community Service Coordinator". The incumbent is a tenured employee who is paid at the top of the salary grade, based on her experience and qualifications. (FTE) Drug Court Probation Specialists conduct the daily activity of juvenile supervision. Other duties are outlined in the position description. These positions are equivalent to Merit System Child Welfare Worker II. This pay level was recommended by Personnel Committee Advisors to the Oakland County Board of Commissioners, from the County Executive's Fiscal Services Department. Data Entry Clerk performs duties of a para-professional nature. They gather, organize and record data for project evaluation activities and reports. They may assist in preparing written reports and assist with interviews and phone requests for information. Clerk may accompany professional staff on assignments related to juvenile drug court. . FRINGE BENEFITS Benefits are paid according to the Oakland County Merit System. The rate for full time employees is estimated at 41% of the salary (9% part time). . CONTRACTUAL Drug Testing: Services are provided by JAMS (Jail Alternatives of Michigan). Evaluation: Evaluation services are contracted with Evaluation Associates, a local, academically based, provider. Page 2 D Treatment: Individual, group and family treatment is provided to drug court participants, with the assistance and oversight of the Office of Substance Abuse Services. TRAVEL none CONSULTANT/CONTRACTUAL TRAVEL none SUPPLIES /OPERATING none Page 3 BUDGET DETAIL WORKSHEET e budget detail worksheet may be submitted on plain sheets of paper following the format below A Personnel Name/Position Computation SCAO Grant Local Cash Byrne Other JA1BG Total 40hr x 52 wks Coordinator x $28.2913/hr $ 58,846 $ 58,846 , _ 40hr x 52 wks Probation Officer x $28.6649/hr $ 16,154 $ 27,953 $ 15,516 $ 59,623 20hr x 52 wks C erk/Technical Aide x $15.8500/hr $ 16,000 $ 484 $ 16,484 40hr x 52 wks Probation Officer x $23.8846/hr $ 49,680 $ 49,680 , Personnel Total $ 75,000 $ 16,000 $ 27,953 $ 16,000 $ 49,680 $ 184,633 B Fringe Benefits 1 [ I Employer FICA 7.65% [J Retirement 17.49% [ 1 Hospital insurance 12.30% [J Dental insurance 1.53% _ [ ] Vision insurance .17% [ ] Unemployment insurance .08% [ ] Workers' Compensation 1.10% [ ] Life insurance .38% __.. [ 1 Other Disability .30% [ 1 Other % _ Composite Rate 41% full-time rate and 9.0% part-time non-eligible rate _ SCAO Grant Local Cash - Byrne Other JAIBG Total Fringe Benefit Total $ 40,000 $ 1,656 6,893 $ 7,315 $ 20,954 $ 76,818 _ _ i Total Personnel and Fringe Benefits $ 115,000 $ 17,656 $ 34,846 $ 23,315 70,634 $ 261,451 Page 4 C. Consultant/Contractual Name of Consultant/ Computation of Cost SCAO Grant Local Cash Byrne Other JAIBG Total Jail Alternatives of Michigan (JAMS) $ 9,200 $ 9,200 Service Provided To provide drug testing services for participants. Office of Substance Abuse Services (OSAS) $ 101,125 $ 46,867 $ 147,992 - - Service Provided Treatment: Individual, group and family treatment is provided to drug court participants by various agencies, with the assistance and oversight of the Office of Substance Abuse Services. Evaluation Associates and Consultants $ 10,800 $ 10,800 Service Provided Evaluation services are contracted with Evaluation Associates, a local, academically based, provider. Service Provided _ Service Provided - Consultant/Contractual Total $ $ $ 121,125 $ $ 46,867 $ 167,992 Page 5 , D. Travel (Excluding Consultants) Location/Type of Expense Computation SCAO Grant Local Cash Byrne Other _ JAIBG Total Personal Mileage $ 1,250 $ 1,250 Purpose of Travel Purpose of Travel _ _ Purpose of Travel Travel Total (Excluding Consultants) $ $ $ $ 1,250 ' E, Consultant/Contractual Travel. 1 Computation SCAO Grant ' Local Cash Local In-Kind Byrne Grant Other Total Name of Consultant: Location/Type of Expense Purpose of Travel Name of Consultant: Location/Type of Expense Purpose of Travel _ Consultant/Contractual Travel Total $ $ ,_$ $ $ j $ Page 6 Travel Total F. Supplies/Operating i Item _ Computation ' SCAO Grant ' Local Cash Local In-Kind Byrne Grant _ Other Total - - Total Supplies/Operating 1 Page 7 Special Revenue Revenues 1-35-279-100203 1-35-279-100203 Fund 279 -28000-0171 Grants-State -28000-0167 Grant Match Total FISCAL NOTE (MISC. #04365) December 9, 2004 BY: FINANCE COMMITTEE, CHUCK MOSS, CHAIRPERSON IN RE: CIRCUIT COURT/FAMILY DIVISION - 2005 MICHIGAN DRUG COURT CONTINUATION (SCAO) JUVENILE DRUG COURT GRANT ACCEPTANCE To The Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The Circuit Court has received a grant from the State Court Administrators Office (SCA0), Michigan Drug Court Program, for the period of October 1, 2004, through September 30, 2005 representing a change in funding period from a calendar year to a fiscal year grant, in the amount of $115,000. 2. In addition to the grant award of $115,000, a County cash match of $17,656 is required, and carry forward funds remaining from calendar year 2004 of $23,315 for total program funding of $155,971. 3. This grant continues to fund one (1) full-time eligible (FTE) special revenue Community Service Coordinator position (35402- 09712) to provide program coordination and supervision, and to partially fund one FTE (1) Youth and Family Case Worker II position (35402-09835), and partially fund one part time non- eligible (PINE) Technical Aide position (35402-09836). 4. In addition to the County match requirements, the County is expected to incur administrative and support costs of $9,823 for 2005, which have been included in the FY 2005 budget. This grant does not allow for recovery of those costs. 5. According to the current agreement language, acceptance of this grant will not require the County to continue the program beyond the grant-funding period. 6. A budget amendment is recommended as follows: General Fund FY 2005 Expenditures 90-290000-25000-2872 Non-Dept. - Grant Match 35-230000-11000-2872 Circuit Ct. - Grant Match ($17,656) 17,656 0 Salaries Fringe Benefits Total $115,000 17,656 $132,656 $ 91,000 41,656 $132,656 0 Expenditures 2-35-279-200203 2-35-279-200203 -28000-2001 -28000-2075 FINANCE COMMITTEE f / FINANCE COMMITTEE Motion carried unanimously on a roll call vote with Webster absent. 116AI • 1 Resolution #04365 December 9, 2004 Moved by Bullard supported by Coulter the resolutions on the Consent Agenda, as amended, be adopted (with accompanying reports being accepted). AYES: Coulter, Crawford, Douglas, Gregory, Hatchett, Jamian, Knollenberg, Kowall, Law, Long, McMillin, Moffitt, Moss, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Wilson, Zack, Bullard. (22) NAYS: None. (0) A sufficient majority having voted therefore, the resolutions on the Consent Agenda, as amended, were adopted (with accompanying reports being accepted). • • ` APPROVE THE FOREGOING RESOLUTION STATE OF MICHIGAN) COUNTY OF OAKLAND) I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on December 9, 2004 with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed thnal7the County of,pakland at Pontiac, Michigan this 9th day of December, 2004. /- P„ G. William Caddell, County Clerk