HomeMy WebLinkAboutResolutions - 2004.12.09 - 27464MISCELLANEOUS RESOLUTION # 04366 December 9, 2004
By: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: COUNTY EXECUTIVE - EMERGENCY RESPONSE AND
PREPAREDNESS - ACCEPTANCE FOR FY 2005 GRANT PROGRAM FOR
CITIZEN CORPS/COMMUNITY EMERGENCY RESPONSE PROGRAMS
(CERT)
TO: OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
WHEREAS funding was released under the U. S. Department of Homeland
Security for the 2004 State Homeland Security Program Grant for funding programs to
increase domestic preparedness among members of the community; and
WHEREAS the State of Michigan has awarded Oakland County reimbursement
for qualified expenses up to, but not exceeding $40,232.25 for the period of September 7,
2004- October 31, 2005; and
WHEREAS the funds are to be used to establish Citizen Corps Councils, to
support the oversight and outreach functions of the councils, and to expand CERT
training essential for developing the Citizen Corps; and
WHEREAS the Michigan Department of State Police Emergency Management
Division will serve as the administrating agency for this grant; and
WHEREAS the grant application has received review at Public Services on July
13, 2004; and
WHEREAS the grant agreement has been reviewed and approved through the
County Executive Contract Review Process.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners accepts the grant funding from the State of Michigan in an amount up to
$40,232.25.
BE IT FURTHER RESOLVED that the Chairperson of the Board of
Commissioners is authorized to execute the grant agreement and to approve any grant
extensions or changes, within fifteen percent (15%) of the original award, which are
consistent with the original agreement as approved.
BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the
County to any future commitment.
Chairperson, on behalf of the Public Services Committee, I move the adoption of
the foregoing resolution.
Public Services Committee Vote:
Motion carried unanimously on a roll call vote.
Department Direct /4 "Joe oWeiey
0M7
This is to certify that the required changes noted
by Corporation Counsel are made to the contract /
cooperative agreement 1)eing signed by the Board
Chair.
Gail Novak
From: Greg Givens [givensg@co.oakland.mi.us ]
Sent: Thursday, November 04, 2004 2:00 PM
To: Doyle, Larry; Novak, Gail
Cc: Pearson, Linda; Smith, Laverne; Frederick, Candace; Worthington, Pam; Pardee, Mary;
Hanger, Helen
Subject: CONTRACT REVIEW — Emergency Response and Preparedness
CONTRACT REVIEW - Emergency Response and Preparedness
GRANT NAME: 2004 ODP/Citizen Corp Agreement
FUNDING AGENCY: Michigan Department of State Police / Community
Services Commission
DEPARTMENT CONTACT PERSON: Gail Novak / 85080
STATUS: Acceptance
DATE: November 4, 2004
Pursuant to Misc. Resolution #01320, please be advised the captioned
grant materials have completed internal contract review. Below are the
comments returned by review departments.
The modifications required by Corporation Counsel must be incorporated
into the contract prior to contract execution by the Board Chair. A
copy of this review comment "sign-off" sheet must be signed by the
operating department's director at the space provided below Corporation
Counsel's comments. This signature is to acknowledge the required
modification is made to the contract. The sign-off sheet, with
department signature, must accompany the contract when presented to the
Board Chair for signature.
The captioned grant materials and grant acceptance package (which should
include the Board of Commissioners' Liaison Committee Resolution, the
grant agreement/contract, Finance Committee Fiscal Note, and this email
containing grant review comments) may be requested to be placed on the
appropriate Board of Commissioners' committee(s) for grant acceptance by
Board resolution.
Department of Management and Budget:
Approved.- Laurie Van Pelt (9/29/2004)
Department of Human Resources:
Approved. - Ed Poisson (10/1/2004)
Risk Management and Safety:
Approved. - Gerald Mathews (10/18/2004)
Corporation Counsel:
I received revised language from the state today regarding the issues
that I had with the original grant agreement for the above reference
grant. They made the changes I requested and sent revised pages to the
grant agreement. - Jody Schaffer (11/4/2004)
-
,s r
Sinrprely,
any Gross
Director of Finance & Administration
STATE OF MICHIGAN
JENNIFER M. GRANHOLM, Governor
MICHIGAN COMMUNITY SERVICE COMMISSION
1048 Pierpont, Suite 4
Lansing, Michigam48913
Telephone: (517) —4295
Fall (517) :Fit ai 977
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Chairperson
Daniel G. Mulhern
Executive Director
Kyle Caldwell
September 20, 2004
Thomas Law, Chair
Oakland County Commission
1200 North Telegraph
Pontiac, Michigan 48341-0410
Dear Mr. Law:
Enclosed is a grant, with three copies of the signature page, between the Department of Labor &
Economic Growth and Oakland County (MCSC/ODPMCC/F-31/04). You should retain the
enclosed grant, along with one signature page. Please return the remaining two signature pages
to this office and my attention, as soon as possible.
Upon receipt of the signed copies, we will finish processing your contract, enabling you to draw
reimbursements against this grant. If you have any questions regarding this request or the grant
itself, please feel free to contact either Gary Zulinski, Program Coordinator at (517) 241-3867 or
myself at (517) 373-8028. Thank you for your assistance and cooperation.
cc: Gary Zulinski
Grant File
Enclosure
GRANT NO. MCSC/ODPMCC/F- 31/04
GRANT BETWEEN
THE STATE OF MICHIGAN
DEPARTMENT OF LABOR & ECONOMIC GROWTH
AND
OAKLAND COUNTY CITIZEN CORPS COUNCIL
GRANTEE/ADDRESS:
GRANT ADMINISTRATOR/
ADDRESS:
Thomas Law, Chair
Oakland County Commission
1200 N Telegraph
Pontiac, MI 48341-0410
(248) 858-5300
Gary Zulinski, Program Coordinator
Department of Labor & Economic Growth
Michigan Community Service Commission
Michigan Citizen Corps
1048 Pierpont, Suite 4
Lansing, Michigan 48913
(517) 241-3867
GRANT PERIOD: From September 7, 2004 to October 31, 2005
TOTAL AUTHORIZED Federal ODP
BUDGET: Citizen Corps Funding: $40,232.25
ACCOUNTING DETAIL: I nde)dPCA No.: 30600/36446
Fed I.D. No.: 38-6034876
CFDA # 97.053
GRANT
A GRANT between the Department of Labor & Economic Growth (GRANTOR), and
Oakland County Citizen Corps Council (GRANTEE), consisting of Part I - Special
Provisions and Part II - General Provisions.
THE GRANTOR AND THE GRANTEE AGREE AS FOLLOWS:
PART I - SPECIAL PROVISIONS
Section 1. Statement of Purpose
The FY 2004 Citizen Corps grant will be used to support Citizen Corps Councils with
planning, outreach, and management of Citizen Corps programs and activities. The
grant provides the resources necessary for local communities to: 1) bring together the
appropriate leadership to form and sustain a Citizen Corps Council; 2) develop and
implement a plan for the community to engage all citizens in homeland security,
community preparedness, and family safety; 3) conduct public education and outreach
in order to inform the public about their role in crime prevention, mitigation, emergency
preparedness for all hazards, and public health measures, including bio-terrorism, and
to encourage personal responsibility and action; 4) develop and implement Citizen
Corps programs offering training and volunteer opportunities to support first responders,
disaster relief groups, and community safety efforts, to include the four charter federal
programs: Community Emergency Response Teams (CERT), Neighborhood Watch,
Volunteers in Police Service (VIPS), and Medical Reserve Corps (MRC); and 5)
coordinate Citizen Corps activities with other DHS funded programs and initiatives.
Section 2. Statement of Work
The Grantee agrees to undertake, perform, and complete the following services:
A. To implement/expand a Citizen Corps Council with appropriate leadership in
their community.
B. To connect Citizen Corps and its affiliate programs in your community to make it
safer, stronger and better prepared to respond to the threats of terrorism, crime,
public health issues, and disasters of all kind.
C. To develop and implement a comprehensive system for program evaluation.
D. To develop plans to secure administrative and community support to sustain
Citizen Corps and its affiliate programs in the community.
2
E. To disseminate (publications and presentations) on personal responsibility to be
prepared through training in first aid, emergency skills and disaster relief.
F. To participant in state and national evaluation efforts.
G. To use Citizen Corps and the four affiliate programs to fulfill the 2004 Statewide
Homeland Security Goals & Objectives.
H. To attend all required Michigan Citizen Corps meetings or trainings.
These services are more specifically described in the Grantee's Proposal, which is
included as Attachment B and incorporated by reference.
Section 3. Performance Period
The term of the grant will be from September 7, 2004 to October 31, 2005. Funds will
be made available for the Grantee's eligible expenses during this period in accordance
with the Special and General Provisions.
Section 4. Detailed Budget
The detailed Budget is included as Attachment A and incorporated by reference in this
grant document. The Grantee agrees that all funds shown in the Budget are to be
spent as detailed in the Budget. If funds are not to be spent exactly as detailed in the
Budget, the Grantee will notify the Grant Administrator prior to the expenditure of such
funds as required under Part II, General Provisions, and Section 2.
This grant does not commit the State of Michigan or the Department of Labor &
Economic Growth to approve requests for additional funds during or beyond this grant
period.
Section 5. Payment Schedule
The maximum amount of grant assistance offered is $40,232.25. Progress payments
up to a total of the grant amount may be made upon submission of a Grantee request
indicating grant funds received to date, project expenditures to date, and objectives
completed to date. Backup documentation such as computer printouts of accounts,
ledger sheets, check copies, etc. shall be maintained for audit purposes as specified in
Part II, Section 3. The Grantor realizes that work on this project may have already
begun. For this reason, the Grantor will consider reimbursing the Grantee for
expenditures made before the signing of this grant as long as in the Grantor's opinion
the expenditures were clearly indicating the nature of activities and expenses.
3
Section 6. Monitoring and Reporting Program Performance
A. The Grantee shall monitor performance to assure that time schedules are being
met, projected work units by time period are being accomplished, and other
performance goals are being achieved.
B. The Grantee shall submit bi-annual Initial Strategy Implementation Plan (ISIP)
performance reports that briefly present the following information:
1. Percent of completion of the project objectives briefly outlining the work
accomplished during the reporting period and the work to be completed
during the subsequent reporting period.
2. Brief description of problems or delays, real or anticipated, which should
be brought to the attention of the Grant Administrator.
3. Complete and forward the completed ISIP template to the grant
administrator with ISIP guidelines.
4. Those grantees that are completing the ISIP for State Homeland Security
Program and Law Enforcement Terrorism Prevention need only include
Citizen Corps information in their ISIP to the Michigan State Police and do
not need to send the ISIP to the Citizen Corps Program Coordinator.
C. The Grantee will do the following:
1. Submit two (2) draft copies of the final report no later than November 30,
2005 for review by the Grant Administrator.
2. After the Grant Administrator has determined the completeness and
factual accuracy of the report, the Grantee shall submit two (2) final
copies of the report to the Grant Administrator.
4
PART II- GENERAL PROVISIONS
Section 1. - If the Grantee seeks reimbursement for indirect costs, justification for the
rates must be submitted to the State prior to the start of the project.
Section 2. - Changes in the line item budget will be allowed only upon prior review and
written approval by the Grant Administrator.
Section 3. - The Grantee shall retain all financial records, supporting documents,
statistical records, and all other pertinent records for a period of three (3) years after
final payment is made to the Grantee.
Section 4. - To the extent that it can be determined that interest was earned on
advances of Grantor funds, such interest shall be remitted to the Grantor agency. All
other program income shall either be added to the project budget and used to further
eligible program objectives or deducted from the total program budget for the purpose
of determining the amount of reimbursable costs. The Grant Administrator shall make
the final determination.
Section 5. - The purchase of equipment with a unit cost of more than $5,000 must have
prior approval of the Grant Administrator. Equipment is defined as non-expendable
personal property with a useful life of two or more years and an acquisition cost of
$5,000 or more. Such equipment shall be retained by the Grantee.
Section 6. - The Grantee shall adhere to the Generally Accepted Accounting Principles
and shall maintain records, which will allow for the comparison of actual outlays with
budgeted amounts. The Grantee's overall financial management system must ensure
effective control over and accountability for all funds received. Accounting records must
be supported by source documentation such as time sheets and invoices. The
expenditure of state funds shall be reported by line item and compared to the approved
budget.
Section 7. - At the discretion of the Grantor, the project may be subject to a final audit
prior to or after the final payment.
5
amended, MCL 37.2101, et seq., and the Persons with Disabilities Civil Rights Act,
1976 Public Act 220, as amended, MCL 37.1101, et seq., and any breach thereof may
be regarded as a material breach of the grant. The Grantee agrees to comply with the
Grantor's policies, including any policies adopted between the time this grant is
executed and when any additional grant award notifications are issued.
Section 9. - The Grantee agrees that all procurement transactions involving the use of
state funds shall be conducted in a manner that provides maximum open and free
competition consistent with the following provisions. When competitive selection is not
feasible or practical, the Grantee agrees to obtain the written approval of the Grant
Administrator before making a sole source selection. Sole source contracts should be
negotiated to the extent that such negotiation is possible.
Competitive procurement with funds provided for by this grant shall be made in
accordance with P.A. 431 of 1984 (the "Management and Budget Act") and other
pertinent state purchasing procedures.
Section 10. - The Grantee, all contractors, and subcontractors are responsible for
insuring that all precautions are exercised at all times for the protection of persons and
property. The safety provision of all applicable laws and building and construction
codes shall be observed. The Grantee, contractors, and every subcontractor are
responsible for compliance with all federal and state laws and municipal ordinances and
regulations in any manner affecting the work or performance of this grant and shall at
all times carefully observe and comply with all rules, ordinances, and regulations. The
Grantee, all contractors, and subcontractors shall secure all necessary certificates and
permits from municipal or other public authorities as may be required in connection with
the performance of this grant.
Section 11. - "Inasmuch as each party to this grant is a governmental entity of the State
of Michigan, each party to this grant must seek its own legal representation and bear its
own costs; including judgments, in any litigation which may arise from the performance
of this grant. It is specifically understood and agreed that neither party will indemnify the
other party in such litigation".
Section 12. - The State may cancel this grant for any of the following reasons:
A. Default of the Grantee: In case of default by the Grantee, the State may
immediately cancel the grant without further liability to the State, its departments,
agencies, and employees. The State may procure the articles or services from
other sources, and may hold the Grantee responsible for any excess costs
incurred. Default is defined as the failure of the Grantee to fulfill the obligations
of the grant.
B. Lack of Further Need for the Service or Commodity: In the event that the State
no longer needs the service or commodity specified in the grant due to program
changes, changes in law, rules or regulations, relocation of offices, or insufficient
6
funding, the State may cancel the grant without further liability to the State, its
department, agencies, and employees by giving the Grantee written notice of
such cancellation 30 days prior to the date of cancellation.
C. Failure of the Legislature or the Federal Government to PMViCiR thp NPrAssarv
Funding: In the event that the Legislature or the federal government fails to
provide or terminates the funding necessary for this grant, the State may cancel
the grant by providing written notice to the Grantee 30 days prior to the date of
cancellation provided, however, that in the event the action of the Legislature or
federal government results in an immediate absence or termination of funding,
cancellation may be made effective immediately upon delivery of written
notification to the Grantee. In the event of a termination under this sub-
paragraph, the Grantee shall, unless otherwise directed by the State in writing,
immediately take all reasonable steps to terminate its operations and to avoid
and/or minimize further expenditures under the grant.
D. llam Order of a Cwr aw,wig: In the event of a
court order halting or suspending activities under the grant or, in the case of a
grant involving federal funds or otherwise subject to federal oversight, issuance
of an order or directive by the federal government halting or suspending
activities under the grant, the State shall promptly notify the Grantee in writing of
the entry or receipt of such order and shall direct the Grantee to take immediate
action in conformity with such order or directive. In the event of a termination or
suspension of the grant under this sub-paragraph, the Grantee shall, unless
otherwise directed by the State in writing, immediately take all reasonable steps
to terminate its operations under and to avoid and/or minimize further
expenditures under the grant.
E. Criminal Conviction: The State may immediately cancel the grant without further
liability to the State, its departments, agencies, and employees if the Grantee, an
officer of the Grantee, or an owner of a 25% or greater share of the Grantee is
convicted of a criminal offense incident to the application for or performance of a
State, public, or private grant or subcontract; or convicted of a criminal offense
incident to the application for or performance of a State, public or private grant or
subcontract; or convicted of a criminal offense including, but not limited to, any of
the following: embezzlement, theft, forgery, bribery, falsification, or destruction of
records, receiving stolen property, attempting to influence a public employee to
breach the ethical conduct standards for State of Michigan employees; convicted
under state or federal antitrust statutes; or convicted of any other criminal
offense which in the sole discretion of the State, reflects on the Grantee's
business integrity.
Section 13. - The Grantor expects to share in any cost savings realized by the Grantee.
Therefore, final Grantee reimbursement will be based on actual expenditures.
Exceptions to this requirement must be approved in writing by the Grant Administrator.
7
Section 14. - No member of the Legislature of the State of Michigan or any individual
employed by the State shall be permitted to share in this grant, or any benefit that
arises there from.
Section 15. - Pursuant to 1980 Public Act 278, as amended, MCL 423.231, et seq., the
State shall not award a grant or subcontract to an employer whose name appears in the
current register of employers failing to correct an unfair labor practice complied
pursuant to Section 2 of the Act. The United States Labor Relations Board compiles this
information.
The Grantee shall not enter into a contract with a subcontractor, manufacturer, or
supplier whose name appears in this register. Pursuant to Section 4 of 1980 Public Act
278, MCL 423.324, the State may void any contract if, subsequent to the award of the
contract, the name of the Grantee as an employer, or the name of a subcontractor,
manufacturer, or supplier of the Grantee appears in the register.
Section 16. - The Grantor and Michigan Citizen Corps, through their authorized
representatives, have the right at all reasonable times to make on-site visits
to review and evaluate Grantee records, accomplishments, organizational procedures,
and financial control systems; to conduct interviews; and to provide technical
assistance as required. All on-site visits shall be performed in such a manner as will
not unduly disrupt the Grantee's operation.
Section 17. - The Grantee shall adhere to all federal requirements of the grantee
agency.
Section 18. - The Grantee shall acknowledge the Michigan Department of Labor and
Economic Growth/Michigan Community Service Commission as the GRANTOR of
funds when developing information for internal purposes or public dissemination, either
in written or oral presentation.
Section 19. — The following are hereby incorporated into this agreement by reference:
44CFR Emergency Management and Assistance Regulations
44CFR Part 10 Environmental Considerations
44CFR Part 13 Uniform Administration Requirements for Grants and
Cooperative Agreements to State and Local
Governments
44CFR Part 7
44CFR Part 17
Nondiscrimination In Federally-Assisted Programs
(FEMA)
Government wide Debarment and Suspension
8
B. Lack of Further Need for the Service or Commodity: In the event that the State
no longer needs the service or commodity specified in the grant due to program
changes, changes in law, rules or regulations, relocation of offices, or insufficient
funding, the State may cancel the grant without further liability to the State, its
department, agencies, and employees by giving the Grantee written notice of
such cancellation 30 days prior to the date of cancellation.
C. Failure of the Legislature or the Federa • - 111-6 • • • - _•
Funding: In the event that the Legislature or the federal government fails to
provide or terminates the funding necessary for this grant, the State may cancel
the grant by providing written notice to the Grantee 30 days prior to the date of
cancellation provided, however, that in the event the action of the Legislature or
federal government results in an immediate absence or termination of funding,
cancellation may be made effective immediately upon delivery of written
notification to the Grantee. In the event of a termination under this sub-
paragraph, the Grantee shall, unless otherwise directed by the State in writing,
immediately take all reasonable steps to terminate its operations and to avoid
and/or minimize further expenditures under the grant.
D. Upon Order of a Court or DirectionFraI In the event of a
court order halting or suspending activities under the grant or, in the case of a
grant involving federal funds or otherwise subject to federal oversight, issuance
of an order or directive by the federal government halting or suspending
activities under the grant, the State shall promptly notify the Grantee in writing of
the entry or receipt of such order and shall direct the Grantee to take immediate
action in conformity with such order or directive. In the event of a termination or
suspension of the grant under this sub-paragraph, the Grantee shall, unless
otherwise directed by the State in writing, immediately take all reasonable steps
to terminate its operations under and to avoid and/or minimize further
expenditures under the grant.
E. Criminal Conviction: The State may immediately cancel the grant without further
liability to the State, its departments, agencies, and employees if the Grantee, an
officer of the Grantee, or an owner of a 25% or greater share of the Grantee is
convicted of a criminal offense incident to the application for or performance of a
State, public, or private grant or subcontract; or convicted of a criminal offense
incident to the application for or performance of a State, public or private grant or
subcontract; or convicted of a criminal offense including, but not limited to, any of
the following: embezzlement, theft, forgery, bribery, falsification, or destruction of
records, receiving stolen property, attempting to influence a public employee to
breach the ethical conduct standards for State of Michigan employees; convicted
under state or federal antitrust statutes; or convicted of any other criminal
offense which in the sole discretion of the State, reflects on the Grantee's
business integrity.
TrIR INIPCP
9
Section 14. - The Grantor expects to share in any cost savings realized by the Grantee.
Therefore, final Grantee reimbursement will be based on actual expenditures.
Exceptions to this requirement must be approved in writing by the Grant Administrator.
Section 15. - No member of the Legislature of the State of Michigan or any individual
employed by the State shall be permitted to share in this grant, or any benefit that
arises there from.
Section 16. - Pursuant to 1980 Public Act 278, as amended, MCL 423.231 1 et seq., the
State shall not award a grant or subcontract to an employer whose name appears in the
current register of employers failing to correct an unfair labor practice complied
pursuant to Section 2 of the Act. The United States Labor Relations Board compiles this
information.
The Grantee shall not enter into a contract with a subcontractor, manufacturer, or
supplier whose name appears in this register. Pursuant to Section 4 of 1980 Public Act
278, MCL 423.324, the State may void any contract if, subsequent to the award of the
contract, the name of the Grantee as an employer, or the name of a subcontractor,
manufacturer, or supplier of the Grantee appears in the register.
Section 17. — The Grantee certifies, by signature to this grant, that neither it nor its
principals is presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from participation in this grant by any federal
department or agency. If the Grantee is unable to certify to any portion of this
statement, the Grantee shall attach an explanation to this grant.
Section 18. — The Grantee certifies, to the best of his or her knowledge and belief that:
A. No federal appropriated funds have been paid nor will be paid, by or on behalf of
the Grantee, to any person for influencing or attempting to influence an officer or
employee of any agency, a member of Congress, an officer or employee of
Congress, or an employee of a member of Congress in connection with the
awarding of any federal contract, the making of any federal grant, the making of
any federal loan, the entering into of any cooperative agreement, and the
extension, continuation, renewal, amendment, or modification of any federal
contract, grant, loan or cooperative agreement.
B. If any funds other than federal appropriated funds have been paid or will be paid
to any person for influencing or attempting to influence an officer or employee of
any agency, a member of Congress, an officer or employee of Congress, or an
employee of a member of Congress in connection with this grant, the Grantee
shall complete and submit Standard Form-LLL, "Disclosure Form to Report
Lobbying," in accordance with its instructions.
10
C. The Grantee shall require that the language of this certification be included in the
award documents for all grants or subcontracts and that all subrecipients shall
certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed
when this grant was entered into. Submission of this certification is a prerequisite for
entering into this grant imposed by section 1352, title 31, U.S. Code. Any person who
fails to file the required certification shall be subject to a civil penalty of not less than
$10,000 and not more than $100,000 for each such failure.
Section 19. - The Grantor and Michigan Citizen Corps, through their authorized
representatives, have the right at all reasonable times to make on-site visits
to review and evaluate Grantee records, accomplishments, organizational procedures,
and financial control systems; to conduct interviews; and to provide technical
assistance as required. All on-site visits shall be performed in such a manner as will
not unduly disrupt the Grantee's operation.
Section 20. - The Grantee shall adhere to all federal requirements of the grantee
agency.
Section 21. - The Grantee shall acknowledge the Department of Labor & Economic
Growth/Michigan Community Service Commission as the GRANTOR of funds when
developing information for internal purposes or public dissemination, either in written or
oral presentation.
Section 22. - The following are hereby incorporated into this agreement by reference:
44CFR
44CFR Part 10
44CFR Part 13
Emergency Management and Assistance Regulations
Environmental Considerations
Uniform Administration Requirements for Grants and
Cooperative Agreements to State and Local
Governments
44CFR Part 7 Nondiscrimination In Federally-Assisted Programs
(FEMA)
44CFR Part 17 Government wide Debarment and Suspension
(Nonprocurement) And Government wide
Requirements for Drug-Free Workplace (Grants)
44CFR Part 18 New Restrictions on Lobbying
44CFR SUBCHAPTER B Insurance and Hazard Mitigation.
1 1
44CFR SUBCHAPTER C
44CFR SUBCHAPTER D
44CFR SUBCHAPTER E
31CFR Part 205.6
P.L. 101-336
OMB Circular A-102
OMB Circular A-87
OMB Circular A-110
OMB Circular A-21
OMB Circular A-133
OMB Circular A-122
Fire Prevention and Control
Disaster Assistance
Preparedness
Funding Techniques
Americans With Disabilities Act
Uniform Administrative Requirements for Grants and
Cooperative Agreements with State and Local
Governments
Cost Principles for State and Local Governments
Uniform Administrative Requirements for Grants and
Cooperative Agreements with Institutions of Higher
education, Hospitals, and Other Non-Profit
Organizations.
Cost Principles for Educational Institutions
Audits of States, Local Governments, and Non-profit
Organizations
Cost Principles for Non-profit Organizations
Section 23. - All Grantees and sub-grantees must follow the audit requirements of OMB
Circular No. A-133, Audits of States, Local Governments, and Non-Profit Organizations.
12
ATTACHMENT A
BUDGET
(For documentation purposes, please list all costs*)
't •
Expense Category Cost
Program: (Specify which Citizen Corps programs you are
intending to initiate or continue)
Planning Costs
$7,432.00
Public Education / Outreach Costs
$2,200.00
Training / Exercise / Equipment Costs
$23,000.00
Volunteer Program Costs
$6,400.00
Management and Administrative Costs
We intend to continue a Professional Services Contract with a group known as SATRA/MTROT to
enhance, expand and continue supporting our County-wide Citizen Corps programs and other local
corn munities starting to became involved in this also. Most of the funds are for CERT training, kit/packs
and materials costs. Some will go to assist the county public health with training and tracking credentials
of an Medical Reserve Corps (MRC)
FISCAL NOTE (MISC. #04366) December 9, 2004
BY: FINANCE COMMITTEE, CHUCK MOSS, CHAIRPERSON
IN RE: COUNTY EXECUTIVE - EMERGENCY RESPONSE AND PREPAREDNESS - ACCEPTANCE FOR
FY 2005 GRANT PROGRAM FOR CITIZEN CORPS/COMMUNITY EMERGENCY RESPONSE PROGRAMS
(CERT)
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above-referenced resolution and finds:
1. The State of Michigan has awarded Oakland County reimbursement for
qualified expenses up to, but not exceeding $40,232.25 for the
period of September 7, 2004 through October 31, 2005. Funding is for
programs to increase domestic preparedness among members of the
community.
2. The funds will be used to expand CERT training essential for
developing the Citizen Corps.
3. The Michigan Department of State Police Emergency Management
Division will serve as the administrating agency for this grant.
4. A budget amendment is recommended to the FY 2005 Budget to recognize
the revenues and expenses of the Acceptance for the FY2005
Supplemental Assistance Grant Program for Citizen Corps/Community
Emergency Response Programs (CERT) for the period of September 7,
2004 through October 31, 2005 as follows:
Revenue
1-11-276-100904-70001-0113 Grants Federal $40,232.25
Expense
2-11-276-200904-70001-2572 Contracted Svs. $40,232.25
-o-
FINANCE COMMITTEE
Ckt, cyr
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote with Webster absent.
I EBY THE FOREGONG RESIMI11ON
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611649-6-ht L. -11-4,1,
Resolution #04366 December 9, 2004
Moved by Bullard supported by Coulter the resolutions on the Consent Agenda, as amended, be adopted
(with accompanying reports being accepted).
AYES: Coulter, Crawford, Douglas, Gregory, Hatchett, Jamian, Knollenberg, KowaII, Law, Long,
McMillin, Moffitt, Moss, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Wilson, Zack, Bullard.
(22)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolutions on the Consent Agenda, as amended, were
adopted (with accompanying reports being accepted).
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on
December 9, 2004 with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the sval of t4B County of Oakland at
Pontiac, Michigan this 9th day of December, 2004.
G. William Caddell, County Clerk