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HomeMy WebLinkAboutResolutions - 2004.02.05 - 27487Administrators Office, Michigan Drug Court MISCELLANEOUS RESOLUTION 104028 February 5, 2004 BY: PUBLIC SERVICES COMMITTEE, HUGH D. CRAWFORD, CHAIRPERSON IN RE: CIRCUIT COURT - 2004 MICHIGAN DRUG COURT PROGRAM (SCAO) CONTINUATION GRANT - ADULT - CONTRACT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Circuit Court applied for a grant with the State Court Administrative Office (SCAO), Michigan Drug Court Grant Program with a granting period of January 1, 2004 through December 31, 2004; and WHEREAS the award from the SCAO is for $40,000, to be used as matching funds to the Byrne Memorial Grant award of $90,000; and WHEREAS the total program budget of $130,000 is fully funded by the SCAO and Byrne Memorial grant awards, with no additional General Fund appropriations required; and WHEREAS the court intends to continue the Drug Court to deal with the problems of increasing recidivism, increasing use of alcohol and illegal drugs, rising systems costs, and an increase in jail days ordered; and WHEREAS to provide program coordination the Circuit Court/General Jurisdiction (Adult Program) there is (1) full-time eligible special revenue Community Service Coordinator (35301-09837); and WHEREAS to evaluate the Circuit Court (Adult Program) to determine both its strengths and weaknesses and to establish a foundation from which the program may be more effectively developed, the Circuit Court seeks to contract for the services of a professional to conduct a program evaluation; to further develop the Circuit Court (Adult Program); and WHEREAS one (I) special revenue Community Service Coordinator position (435301-09837) is funded by the SCAO grant through 12/31/04; and WHEREAS all of the $40,000 of the 2004 SCAO grant will be counted toward an in-kind match to the FY2004 Byrne grant; and WHEREAS Miscellaneous Resolution #90004 established a fiscal policy to maintain proportionate funding for Federal, State and Private grants; and WHEREAS the contract has been approved in accordance with the County Executive's Review Process. WHEREAS the County will make reasonable effort to continue the Drug Court Program but is not mandated to continue the program under all circumstances. NOW THEREFORE BE IT RESOLVED Commissioners accepts the State Court Program Grant, in the match coming from the Byrne BE IT FURTHER RESOLVED that Commissioners is authorized to execute may approve amendments and extensions up to fifteen (15%) percent variance from the award, consistent with the original agreement as approved. BE IT FURTHER RESOLVED that acceptance of this grant is conditioned upon the continued interpretation of the contract consistent with the February 6, 2001, letter from the Michigan Supreme Court, State Court Administrative Office, providing that assurance #4 of the grant application shall not be construed as a mandate for future funding of the program from the funding unit, said letter attached hereto and incorporated by reference herein. Public Services Committee Vote: Motion carried unanimously on a roll call vote. that the Oakland County Board of amount of Memorial Or $40,000, with $90,000 of County in-kind ant. the Chairperson of the Board of the contract and that the chairperson PUBLIC SER VICE: COMMITTEE r 1 k ,..„.2) Ak BE IT FURTHER RESOLVED that the Circuit Court (Adult Program) grant fund the evaluation of the Circuit Court (Adult Program) to determine both its strengths and weakness and to establish a foundation from which the program may be more effectively developed. BE IT FURTHER RESOLVED that one (1) special revenue Community Service Coordinator position (435301-09837) is funded by the SCAO grant through 12/31/04. BE IT FURTHER RESOLVED that no positions may be filled nor expenditures authorized until a grant agreement is fully executed with the County's obligation limited to the grant funding period. BE IT FURTHER RESOLVED that continuation of the positions associated with this grant is contingent upon continuation of state funding. Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution. Prentiss Malone, Jr. From: Greg Givens [givensg@co.oakland.mi.us] Sent: Monday, January 05, 2004 9:37 AM To: Wedell, Harvey: Lynch, Richard Cc: Malone, Prentiss; Frederick, Candace; Pardee, Mary Subject: CONTRACT REVIEW— Circuit Court CONTRACT REVIEW - Circuit Court GRANT NAME: CY 2004 Michigan Drug Court Program - Adult Treatment Court FUNDING AGENCY: State Court Administrative Office (SCAO) DEPARTMENT CONTACT PERSON: Rich Lynch / 22171 STATUS: Acceptance DATE: January 3, 2004 Pursuant to Misc. Resolution #01320, please be advised the captioned grant materials have completed internal contract review. Below are the comments returned by review departments. The captioned grant materials and grant acceptance package (which should include the Board of Commissioners' Liaison Committee-Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this email containing grant review comments) may be requested to be placed on the appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution. Department of Management and Budget: Approval for continuation of this grant is contingent upon the continued funding at a sufficient level from the Byrne grant. - Laurie Van Pelt (12/19/2003) Personnel Department: Approved. - Ed Poisson (12/22/2003) Risk Management and Safety: Approved by RM&S. - Gerald Mathews (12/23/2003) Corporation Counsel: On review of this grant contract, there appear to be no outstanding legal issues that require further action or resolution. - Karen Agacinski (12/22/2003) ATTACHMENT 3 BYRNE ME11,110RIAL FORMULA AND LOCAL LAW ENFORCEMENT BLOCK GRANT PROGRAM BUDGET SUMMARY FY 2003 2004 Paae Of PROGRAM BUDGET PERIOD DATE PREPARED STATE COURT ADMINISTRATIVE OFFICE FROM TO 1/1/04 1 9/30104 1/14/04 CONTRACTOR BUDGET AGREEMENT AMMENDMENT # County of Oakland-Sixth Circuit Court Original ADDRESS CITY STATE ZIP FEDERAL ID i200 N. Telegraph Road. Pontiac El CODE MOANER 48341 38-6004876 - EXPENDITURE CATEGORY STATE FUNDS LOCAL MATCH TOTAL BUDGET 1. Salaries and Wages 29,931 11,971 41.902 .2. Fringe Benefits 11,972 4,789 16,760 3. Travel 360 Thir------500._. 4. Supplies and Materials 3,571 1,429 5,000 5. Contractual (Subcontracts) , 6. ' Equipment 7. Other Expenses 44,166 21,572 65,738 - - r ' . TOTAL DIRECT EXPENDITURES 1 III 40 000 . Indirect Costs: Rate #1 % , , Indirect Costs: Rate #2 % 10. Other Cost Distributions 11. TOTAL EXPENDITURES 90,00(1 40,000 *----730,000 SOURCE OF FUNDS 12. Fees and Collections 4,500 4.500 13. State A. reement 90,000 90,000 _14, Local .1 Ill • 1 ,l'IYI 15. Federal 16. _Other , I 17. TOTAL FUNDING 90,000 40,000 4,500 134,500 COMPLETION Is A CONOMON OF FUND EICEIS MICHIGAN DEPARTMENT OF COMMUNITY HEALTH PROGRAM BUDGET - COST DETAIL Page Of 1 PROGRAM CODE BUDGET PERIOD DATE PREPARED STATE COURT ADMINISTRATIVE OFFICE FROM TO 1/1/04 9/30/04 1/14/04 LOCAL AGENCY ORIGINAL BUDGET AMENDED BUDGET AMENDMENT NUMBER County of Oakland—Sixth Circuit Court Yes _ POSITIONS TOTAL 1. SALARY & WAGES — POSITION DESCRIPTION REQUIRED SALARY COMMENTS Cosesunity Service Coordinator 1 41,902 Salary Covers grant period only. — , ' Total Salaries and Wages _ 1 41,902 2. FRINGE BENEFITS: (Siecify) E FICA .10111 UFE INS. E DENTAL INS D COMPOSITE RATE Ei UNEMPLOY INS. Is VISION INS. 121 WORK COMP AMOUNT E RETIREMENT ET HEARING INS. HOSPITAL. INS. 0 OTHER Total Fringe Benefits $ 16,760 3. TRAVEL (Specify if any item exceeds 10% of Total Expenditures) TOTAL TRAVEL $ 600 4. SUPPLIES & MATERIALS(Specify if any item exceeds 10% of Total Expenditures) TOTAL SUPPLIES & MATERIALS_ $ 5,000 - 6. CONTRACTUAL (Subcontracts) NMI Address Amount $ TOTAL CONTRACTUAL 6. EQUIPMENT(SpecNy) TOTAL EQUIPMENT 4D,„ . 7. OTHER EXPENSES(Specify if any item exceeds 10% of Total Expenditures) Communication Space Cast Other - Treabeen.t Costs TOTAL OTHER $ 65,738 - 8. TOTAL DIRECT EXPENDITURES (Sum of Totals 1-7) $ in OM 9. INDIRECT COST CALCULATIONS Rate 81: Base $ X Rate % Total $ Rate .2: Base $ X Rate % Total _ 10. OTHER COST DISTRIBUTIONS (LOCAL HEALTH DEPARTMENTS ONLY) TOTAL OTHER COST DISTRIBUTIONS $ 11. TOTAL EXPENDITURES (Sum of lines 8-10) $ 130 000 COMPLETION IS A CONDITION OF FUNDING DCH-0380FY2002(E) (W) 612001 AUTHORITY: PA 368 OF 1978 rryou have any Anther questions. Pk= Si - . Mock • StaTa Comm Ad:miasma= me. • Feb-06-01 01:16P mackenzie FII*48411 1247 Prom4SA0 OPAL 246-305-9747 P . 02 51717321 T-410 P.01112 Jab-111 - • Michigan Su pr tne Cotut ----i Matt Court alkimbilatratrre Office P.O. Sax • cl Lansing, Weal 4940 • • Phow(517) 130 NMEL/40,00min AAWAMmurr . Pcbruary 2001 Honorable Brim MacKenzie 52"4 District Court 42150 Grand Rivet:Ave. Novi, MI 48374-1=1 Dear Judge MacKenzie! Pursuant to our oonvasation this mtin:ing regardhlg the hfachigen Drug Court Grant Program. I am providing information concermug Assurance 04 in the applimelon matenals. 1 . The AMMO:I includid in the Tvfichigualtue Court Gault eriPtleadert =Wats are the . same as the assurances requbed to apply for and map federal program funding for Mug court programs Assurance 04 calls for the applies= to provide ammo: of a program's him to continue funding whether that he from local, other state, or federal sources aft:Wing. The ;pro, primed ',Culligan Drug Court Grant Progress ia • *Oa program fielded with runited gerienal fund dollars. The funding is intended so assist in developing and implementing new programa and provide limited support to (=timing pro It is, however, the plogrent's responsibility ba eventually took additional sumnoes of funding. This should not be construed as a mandele for &tire &Ming of a program front the fbnding SUMMIT 1-652 P.002/020 F-4T3 .7n-16-Z003 03:32pm From-SCAO OPP Michigan Supreme Court State Court Adminis- trative Office P.0_ Box 30048 Laming, MiaiDen 48909 Phony (51'7)373-0130 Toth D. Ferry, Jr , Size Coto Admatisuwor December 16, 2003 Hon. Joan E. Young, Chiefiticlge 6th Circuit Court-Adult Courthouse Tower 1200 N.Telegraph Rd. Pontiac, MI 48341-0404 Dear Judge Young: Recently you received notification of an award from the Michigan Drug Court Grant Program. Enclosed please find a copy of your contract and assurances document regarding this award. Please return the signed contract and assurances document as soon as possible with a copy of the budget for your drug court program for the grant period for the allocation of your Michi gan Drug Court Grant Program award and match re quirements. I have enclosed a budget page that you ma y complete and return with the contract materials. U you have any questions about these materials or your award, please contact me at 517-373-5596. Sincerely, p Nec, „iv Rebecca Mack Enc. CC: Dawn A. Monk Richard Lynch Kevin Geftber Deborah Green 5173737517 T-652 P.003/020 F-478 04G-18-2003 0332pm From-SCA° BPP MICHIGAN SUPREME COURT STATE COURT ADMINISTRATIVE OFFICE MICHIGAN DRUG COURT GRANT PROGRAM 2004 GRANT CONTRACT 6th Circuit Court-Adult Grantee 38-6004876 Federal ID Number SCA0-2004-29 SCAO Grant Number $40,000 Grant Amount Public Act 137, effective July 28, 1999 provided funding for the Michigan Drug Court arant Program for FY 1999-2000, which is administered by the State Court Administrative Office. Funding for the Michigan Drug Court Grant Program has been continued for FY 2003- 2004. The purpose of the Michigan Drug Court Grant Program is to provide funding assistance to trial courts to help with planning and implementation of new drug courts, expansion of existing drug courts, and continuation funding for drug court programs no longer eligible to receive federal funding for their drug court program. Grants from the Michigan Drug Court Grant Program are awarded to Grantees conditioned upon the Grantee's agreement to comply with the policies and procedures set forth in the Application Guidelines and Administrative Requirements for the Program and this grant contract. The Grant Contract becomes effective upon signatures of the Grantee's Authorizing Official and the State Court Administrator or his designee. ' 5173737517 1-852 P.004/020 F-479 Dec-16-,2903 03:32pm From-SCAO BPP Michigan Drug Court Grant Program-2004 Page 2 1. Contract This contract consists of and incorporates Grantee's Approved Gram Request and Budget. Z Definitions The budget submitted with Grantee's Gram as approved by the State Court Administrative Office, shall be referred to as the "Budget Section". 3. Contract Administration The State Court Administrator or his agent shall have full authority to act for the Grantor in the Administration of this Contract consistent with the following provisions. 4. Term of Comma The contract shall be effective upon signature of the State Court Administrator or Deputy State Court Administrator when signed by the authorizing official, shall begin January 1, 2004 and shall terminate on December 31,2004, unless terminated earlier. Grantee understands that funding under this Contract does not provide for future funding from the Michigan Drug Court Grant Program. S. Colalner Funding Upon approval of the Grantee's Application, the State Court Administrative Office agrees to provide funding from the Michigan Drug CO= Grant Program in an amount not to exceed the amount of the grant contract. In no event does this contract create a charge against any other funds of the State Court Administrative Office or the Michigan Supreme Court. 5173737517 T-652 P.605/028 F-478 Dec-16-2063 0368pm From-SCAO BPP Michigan Drug Court Grant Program-2004 Page 3 6. Conduct of the Project A_ Grantee shall abide by all terms and conditions imposed and required by the Grant Application Guidelines, Administrative and Budget Requirements. B. Grantee .11vall operate its drug court project in accordance with the Key Components of Drug Courts as outlined in the Application Guidelines. C. Grantee shall comply with all applicable Federal, State and local laws, rules, and regulations. D. Grantee shall comply with the Statement of Work Attachment A enclosed with this contract, 7. Cavlilln-Iind Match The State share of the grant project may not exceed 75% of the total project costs. At least 23% of the total project cost is a required match and MUST come from local or other sources. Cash contributions must constitute a portion of the required match. Portion is not defined. 8, Assignments and Subcontracts Al! appropriate provisions and requirements of this Contract shall apply to any sub- contracts or agreements. Grantee shall be held responsible by the State Court Administrator for the performance of any sub-contractor. 9. Independent Contractor Status A. Both parties of this Contract will be acting in an independent capacity and not as agents, employees, partners, joint ventures, or associates of one another. The employees or agents alone party shall not be deemed or construed to be the agent or employee of the other party for any purpose. B. Grantee understands and agrees that all persons furnishing services pursuant to this 3 ' 5173737517 7-652 P.006/020 F-478 Doc-16-2103 0333pm From-SCAA BPP Michigan Drug Court Grant Program-2004 Page 4 Contract are, for purposes of Workers Compensation liability or other actions of employee related liability, not employee of the State Court Administrative Office or Supreme Court. Grantee bears the sole responsibility and liability for flunishing Workers Compensation benefits to any of its employees for injuries arising from or connected with services performed pursuant to The Contract. Grantee may require subcontractors expected to perform services under this contract to provide further information according to local policies and procedures. JO. Indemn#ication Each party to this Contract will remain responsible for any claims arising out of that parties performance of this Contract as provided by this Contract or law. This Contract is not intended to increase or decrease either parties liability for or immunity from 1011 claims. This Contract is not intended to nor will it be interpreted as giving either party hereto a right of indemnification, either by contract or at law, for claims arising 0141 of the performance of this Contract. 11. Debarment and Suspension A. Grantee may not contract with or make any award of the State Court Administrative Office Drug Grant funds at any time to any parry which is debarred or suspended or is otherwise excluded from or ineligible for participation in federal assistance programs under Executive Order 12549, "Debarna.ent and Suspension?' .12. Acquisition, Accounting, Record Keeping di inspection A_ Grantee agrees that all expenditures from this Contract including the acquisition of personnel services, contractual services, supplies, and equipment, shall be in accordance with (1) the standard procedures of Grantee's unit of government and (2) the Administrative and Budget Requirements of the Michigan Drug Court Grant Program. 4 5173737517 1-852 P.007/020 F-478 Dec-18-2003 03:33pm Frain-SCAO BPP Michigan Drug Court Grant Program-2004 Page 5 B. Grantee agrees TO maintain accounting records following generally accepted accounting principles for the expenditure of funds for the purposes identified in the Grant Application, Budget, and any applicable approved contract addendum and/or budget amendment. C. Grantee agrees that the Supreme Court, State Court Administrative Office, the local government audit division of the Michigan Department of Treasury, the State Auditor General, or any of their duly authorized representatives, including program evaluators and auditors, shall have access to and the right to examine, audit, excerpt, copy, or transcribe any pertinent transaction, books, accounts, data, Time cards, or other records related to this Contract. Such materials, including all pertinent costs reports, accounting and financial records shall be kept and maintained by Grantee for a period of five (5) years after completion of this Contract or until all State Court Administrative Office audits are complete for the fiscal period, whichever is later. Failure of Grantee to comply with requirements of this section shall constitute a material breach of this Contract upon which the State Court Administrator may cancel, terminate, or suspend this Contract. I). The grantee's accounting system must maintain a separate fund or account which segregates the Michigan Drug Court Grant Program contract receipts and expenditures. 13. Accaunzabiliry far Michigan Drug Court Grant Progranz Funds Grantee agrees that it will not expend funds obtained under this agreement for any purpose other than those authorized in the Administrative Requirements and specified in the Grant Application and Budget for the Michigan Drug Court Grant Program and will expend granted fluids only during the period covered by the Contract unless prior written approval is received from the State Court Administrative Office. 5 5173187517 7-652 P.008/020 F-478 . -Dec-16-2003 03:33pm From-SCAO 8PP Michigan Drug Court Grant Program-2004 Page 6 14. Program Evaluation and Review Grantee shall allow appropriate Supreme Court and State Court Administrative Oftice representatives to evaluate, audit, inspect and monitor operation of the drug court. The inspection methods that may be used include: on-Slte visits; interviews of staff and drug court participants; and review of case records, receipts, monthly/quarterly statistical reports, and fiscal records. 15. Reports A. Grantee agrees to provide reports as identified in the Application Guidelines and Administrative Requirements for the Michigan Drug Court Grant Program to the State Court Administrative Office as follows: D. Financial Reportt. Financial reports are due quarterly one month following each quarter of the fiscal year with the exception of the 3rd quarterly report which will be due October 10,2004 in order to meet fiscal year end reporting requirements. Therefore, quarterly reports will be due April 30, 2004; July 31, 2004; October 10, 2004, and January 31, 2005. Reimbursement for grant costs and farure funding may be withheld if the progress and financial reports are delinquent. The State Court Administrative Office will provide copies of the financial report forms with gram contracts for each grant award made. C. Progress Reports: Progress reports are due semi-annually. The reports will be due on June 30, 2004 and one month after the end of the calendar year or January 31, 2005. The progress reports describe activities during the reporting period and the status of accomplishment of objectives as set forth in the application for grant funding. The final report must provide a summary of progress toward achieving the goals and objectives of the award, significant results, and any products developed under the award. The State Court Administrative Office will 6 5173737517 1-652 p009/020 F-478 -Dec-16-2003 03:34pm From—SCAO BPP Michigan Drug Court Grant Program-2004 Page 7 provide copies of the progress report forms with the grant contract for each grant award made. D. DruLCourt Grantee Data Collegian Survey: Recipients of implementation and continuation funding are required to submit ICI the SCAO the Drug Courts Quarterly Program Report developed by the Office of Drug Control Policy on a quarterly cycle. Therefore, quarterly reports will be clue April 30, 2004; July 31, 2004; October 10, 2004, and January 31, 2005. This data will capture baseline information on both drag courts and defendants. The data is intended to serve as a minimum data set for both local and national evaluation efforts. E. The State Court Admiriistrative Office retains the right to reallocate grant funding if ongoing progress is not being made toward implementation of the drug court grant project. Reimbursement for grant costs and future funding may be withheld if the Financial Reports andior Program Progress Reports are delinquent or the Drug Court Grantee Data Collection Survey is not completed. 26. Afadification Program Modification: This Contract fully expresses the agreement between the parties. No modification of Grantee's Contract regarding the program can be made without prior written approval of the State Court Administrative Office using a Contract Adjustment Request Form included in the Grant Application packet. Budget Modification: Adjustments in expenditures within line item categories in the approved budget may be made up to $1,000 without prior written approval of the State Court Administrative Office. Modifications in line item categories in excess of $1,000 require prior written approval of the State Court Administrative Office and can be requested using a Contract Adjustment Request Form included in the Grant Application pacIcet. 7 5173737517 . 1-552 P.010/020 F-478 Dic-18-2003 0314pm Froq-SCAO 8PP Michigan Drug Court Grant Program-2004 Page 8 17. Funding Bold/Termination The State Court Administrative Office, may at its election, place a funding hold on . contracted amounts not yet disbursed, or terminate the contract if the State Court Administrative Office concludes that the Grantee is not in compliance with the conditions and provisions of this Grant Contract, the Grant Application Guidelines and Administrative Requirements or the Budget Requirements of the Michigan Drug Court Grant Program. The State Court Administrative Office may extend an opportunity for the Grantee to demonstrate compliance. Notification of a funding hold or termination will be in writing_ Authorized By; State Court Administrative Office Date Acceptance by Grantee: Authorizing Official Signature and Title Date Chief Judge (Signature) Date 8 Key Component #1 Key Component #2 5172737517 . • T-652 P.011/020 F-478 'Dec-16-2002 03:34pm From-SCAO 8PP ATTACHMENT A STATEMENT OF WORK The Contractor agrees to undertake, perform, and complete the additional services as described below. It is understood and agreed that all other conditions of the original agreement remain the same. 1. The Contractor is required to submit financial program and data collection reports per section 15 of the contract. 2. The Contractor is encouraged to target non-violent probation violators and other non- violent felony offenders, particularly straddle cell offenders who have a prior record variable of 35 points or more, who based upon local sentencing practices are otherwise bound for prison. Contractors shall refer to the Violent Offender definition outlined in Appendix B of the 2002 Federal Drug Court Discretionary Program Grant Guide in order to determine violence. I The Contractor agrees to comply with the Key Components of Drug Courts as specified • by the U.S. Department of Justice, Drug Courts Program Office and the National Association of Drug Court Professionals and as outlined by the following: Key Component #3 Key Component #4 Key Component #5 Key Component #6 Key Component #7 Key Component #8 Key Component #9 Key Component #10 Drug Courts integrate alcohol and other drug treatment services with justice system case processing. Using a non-adversarial approach, prosecution and defense counsel promote public safety while protecting participants' due process rights. Eligible participants are identified early and promptly placed in the drug court program. Drug Courts provide access to a continuum of alcohol, drug, and other related treatment and rehabilitation services. Abstinence is monitored by frequent alcohol and other drug testing. A coordinated strategy governs drug court responses to participants' compliance. ongoing judicial interaction with each drug court participant is essential. Monitoring and evaluation measure the achievement of program goals and gauge effectiveness_ Continuing interdisciplinary education promotes effective drug court planning, implementation, and operations. Forging parmerships among drug courts, public agencies, and community-based organizations generate local support and enhances drug court effectiveness. 5173737517 . 7-652 P.012/020 F-478 ihic-16-2003 0334pm From-SCAO BPP 4. The Contractor's budget must reflect at least a twenty-Eve percent match of cash and in- kind combined. 5. Conn-actors receiving treatment dollars funded through this contract must use licensed and accredited substance abuse treatment providers contracted through the Substance Abuse Coordinating Agencies. Programs may request an exception to this requirement in writing to the SCA.O. This request must state reasons why this clause presents an issue for the program. Contractors must ensure that drug court participants are employed, seeking employment, or engaged in activities to enable them to be employed. 7. Contractors must ensure that a plea by participants is required; no deferred prosecution. 8. Contractors MUST ensure that treatment and rehabilitative services provided are based _ upon a comprehensive assessment of participant needs. 9. Contractors must ensure that participants make some payment toward drug court costs. Payments may be on a sliding fee scale, ability to pay basis. 5173737517 • T-652 P.0151/020 F-476 INN-16-2003 03:36pm Frqp-SCAO BPP MICHIGAN DRUG COURT GRANT PROGRAM CALENDAR YEAR 2004 ASSIJIANCES I, Applicants must provide assurance that there has been appropriate consultation with all affected agencies and that there will be appropriate coordination with all affected agencies in implementation of the drug court program. 2. Applicants must provide assurance that all treatment programs and providers used in the drug court program are licensed, certified, or accredited by appropriate State government or professional agencies. 3. Applicants must provide assurance that violent offender, as defined in the application guidelines will be excluded from drug court programs receiving funds under this program. 4. Applicants must explain the inability to fund the program adequately without assistance from the Michigan Drug Court Gram Program. Applicants must also provide assurance of the intention and capability of the Jurisdiction to continue the program after the funding from the Michigan Drug Court Grant Program has been expended. 5. Applicants must provide assurance that all recipients of funding under this grant program are required to comply with nondiscrimination requirements contained in various federal laws. Each applicant court should have a copy of their EEO Plan on file and available for review by the State Court Administrative Office upon request. 6. Applicants must assure that the applicant and its subgraznees will not use funds from the Michigan Drug Court Grant Program for lobbying and will disclose any lobbying activities related to the Michigan Drug Court Gram Program.. 7. Recipients of funding will assure that the Supreme Court, the State Court Administrative Office, the local government audit division of the Michigan Department of Treasury, the State Auditor General or any of their duly authorized representatives shall have access to and the right to examine, audit, excerpt, copy, or transcribe any pertinent financial transactions, accounting records or other fiscal records related to this grant. Such records shall be maintained for a period of five years after completion of the grant project or until all State Court Administrative Office audits are complete for the fiscal period, whichever is later. -1- 61T3T3T517 . . T-652 P.020/020 P-478 ,NIC-16-2003 03:36pm Frqm-SCAG 0PP MICHIGAN DRUG COURT GRANT PROGRAM ASSURANCES (couti a. Applicants for Planning, Implementation and Continuation Grams must assure that they will submit TO the SCAO the Drug Court Grantee Data Collection Survey developed by the federal Drug Courts Program Office 30 days after the encl of the grant project or January 31, 2005, By signing the Assurances form, the applicant court assures that it will comply with the requirements set forth in the grant application in order to receive funding under the Michigan Drug Court Grant Program. Project Director (Name/Title) Project Director (Signature) Date: Financial Officer (Name/Title) Financial Officer (Signature) Date: Authorizing Official (Nameffitle) Authorizing Official (Signature) Date: -2- Special Revenue Fund 279 Revenue 1-35-279-100103-28000-0171 FY 2004 $ 40,000 $ 40,000 Grants-State I FISCAL NOTE (MISC. 104028) February 5, 2004 BY: FINANCE COMMITTEE, CHUCK MOSS, CHAIRPERSON IN RE: CIRCUIT COURT - 2004 MICHIGAN DRUG COURT PROGRAM (SCAO) CONTINUATION GRANT - ADULT - CONTRACT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The Circuit Court/General Jurisdiction Adult Drug Court has received a grant award from the State Court Administrators Office, for the Adult Drug Court, in the amount of $40,000 providing funding for a grant period of January 1, 2004 through December 31, 2004. 2. The total program cost is $130,000, which includes $40,000 in State funds and $90,000 in Local match. 3. The Local match of $90,000 will be covered by the 2004 Byrne Memorial grant, requiring no General Fund/General Purpose funds, 4. Should the Byrne grant used as match for this SCAO Grant not be awarded, the total program expenditures must be reduced to the level of the SCAO Grant awarded. 5. The grant award includes the continued funding for one (1) Circuit Court/General Jurisdiction Community Service Coordinator position (435301-09837) salary and fringes of $16,759, travel and supplies of $1,669, and treatment cost of $21,572. G. In addition to the County match requirements, the County is expected to incur administrative and support costs of $945 for 2004, which has been included in the FY 2004/FY2005 budget. This grant does not allow for recovery of those costs. 7. According to the current agreement language, acceptance of this grant will not require the County to continue the program beyond the grant-funding period. 8. A budget amendment is recommended as follows: Expenditures 2-35-279-200103-28000-2001 2-35-279-200103-28000-2075 2-35-279-200103-28000-3756 2-35-279-200103-28000-3348 2 -35-279-200103 -28000-4172 Salaries $ 11,971 Fringe Benefits 4,788 Travel and Conference 240 Professional Services 21,572 Materials and Supplies $ 1,429 $ 40,000 FINANCE COMMITTEE CM-cfc AY.* FINANCE COMMITTEE Motion carried unanimously on a roll call vote. G. William Caddell, County Clerk • g Resolution #04028 February 5, 2004 Moved by Potter supported by Gregory the resolutions on the Consent Agenda be adopted (with accompanying reports being accepted). AYES: Coleman, Coulter, Crawford, Douglas, Gregory, Hatchett, Jamian, Knollenberg, KowaII, Law, Long, McMillin, Moffitt, Moss, Potter, Rogers, Scott, Suarez, Webster, Wilson, Zack, Bullard. (22) NAYS: None. (0) A sufficient majority having voted therefore, the resolutions on the Consent Agenda were adopted (with accompanying reports being accepted). I HERBY APPPME MON EOM 2/7 /0(i STATE OF MICHIGAN) COUNTY OF OAKLAND) I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on February 5, 2004 with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the 93181 of tbeCounty of Oakland at Pontiac, Michigan this 5th day of February, 2004.