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HomeMy WebLinkAboutResolutions - 2004.02.05 - 27488MISCELLANEOUS RESOLUTION 104029 February 5, 2004 BY: Public Services Committee, Hugh D. Crawford, Chairperson IN RE: CIRCUIT COURT/FAMILY DIVISION - 2004 MICHIGAN DRUG COURT CONTINUATION GRANT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Circuit Court, Family Division, applied for a grant with the State Court Administrative Office (SCAO), Michigan Drug Court Grant Program with a grant period of January 1, 2004 through December 31, 2004; and WHEREAS the application requested total program funding in the amount of $146,666 of which $110,000 is the State portion, and $36,666 is the County's in-kind match; and WHEREAS the award from the SCAO is for $110,000, the twenty-five percent (25%) County Match of $36,666 will come from the FY 2004 Byrne Memorial Grant MR #03316, requiring no additional County appropriations; and WHEREAS the court intends to continue the Drug Court to deal with the problems of increasing recidivism, increasing use of alcohol and illegal drugs, rising systems costs, and an increase in jail days ordered; and WHEREAS to provide coordination and supervision of the grant program, one (1) full-time eligible special revenue SCAO funded Community Service Coordinator (Juvenile Drug Court Coordinator) will be continued within the Family Division of the Circuit Court, which is funded by grant funds; and WHEREAS to carry out the duties of the program one (1) full time Special Revenue Youth and Family Case Worker II (34502-09835) and one (1) PTNE Special Revenue Technical Aide (35402-09836) in Circuit Court Family Div., are funded by the Byrne Memorial Grant, with the grant match being furnished by the SCAO grant; and WHEREAS the Family Court is taking part in the drug court program and needs to evaluate that program; and WHEREAS a case management and outcome assessment tool has been implemented; and WHEREAS Miscellaneous Resolution #90004 established a fiscal policy to maintain proportionate funding for Federal, State and Private grants; and WHEREAS the contract has been approved in accordance with the County Executive Contract Review Process. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the State Court Administrative Office (SCAO), Michigan Drug Court Program Grant, in the amount of $146,666 which includes $110,000 from the State, and $36,666 as the County Match to be funded by the Byrne Memorial Grant. BE IT FURTHER RESOLVED that the total grant funded program cost of $146,666 includes personnel cost of $83,246, contractual consultant cost of $63,120, travel of $0, and operating supplies of $300. BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to execute the contract agreement and that the chairperson may approve amendments and extensions up to fifteen (15%) percent variance from the award, consistent with the original agreement as approved. BE IT FURTHER RESOLVED that acceptance of this grant is conditioned upon continued interpretation of the contract consistent with the February 6, 2001, letter from the Michigan Supreme Court, State Court Administrative Office, providing that assurance #4 of the grant application shall not be construed as a mandate for future funding of the program from Public Services Committee Vote: Motion carried unanimously on a roll call vote. the funding unit, said letter attached hereto and incorporated by reference herein. BE IT FURTHER RESOLVED that one (1) full-time eligible special revenue Community Service Coordinator (Juvenile Drug Court Coordinator) position (35402-09712) be continued within the Family Division of the Circuit Court, with the 25% grant match funding ($36,666) paid by the FY 2004 Byrne Memorial Grant funds. BE IT FURTHER RESOLVED that this position and other program positions are contingent on continuation of State grant funding. BE IT FURTHER RESOLVED that no positions may be filled nor expenditures authorized until a grant agreement is fully executed with the County's obligation limited to the grant funding period. BE IT FURTHER RESOLVED that the court utilize a case management and outcome assessment instrument acceptable to the Board of Commissioners. Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE Prentiss Malone, Jr. From: Greg Givens [givensg@co.oakland.mi.us] Sent: Friday, January 16, 2004 3:29 PM To: Wedell, Harvey; Howitt, Pam Cc: Malone, Prentiss; Smith, Laverne; Frederick, Candace; Pardee, Mary Subject: CONTRACT REVIEW— Circuit Court Family Division CONTRACT REVIEW -- Circuit Court Family Division GRANT NAME: Juvenile Drug Court Program - cY 2004 FUNDING AGENCY: State Court Administrative Office (SCAO). DEPARTMENT CONTACT PERSON: Dr. Howitt / 80247 STATUS: Acceptance DATE: 1/16/2004 Pursuant to Misc. Resolution 401320, please be advised the captioned grant materials have completed internal contract review. Below are the comments returned by review departments. The captioned grant materials and grant acceptance package (which should include the Board of Commissioners' Liaison Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this email containing grant review comments) may be requested to-be placed on the appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution. Department of Management and Budget: Approved.- Laurie Van Pelt (1/16/2004) Personnel Department: No comment received. Risk Management and Safety: No comment received. Corporation Counsel: After reviewing this grant contract, there appear to be no outstanding legal issues that require additional action or resolution. - Karen Agaoinski (1/12/2004) 248-306-9747 ' F.02 —flanzin • - 7-40 vamn Jolt-111 Feb-06-01 01:16P mackenzie 110-48-41 12:4? From:SCA CerYIK • Michigan Suprinte Court state Court Artatiailitrative Office W. lax Lambs fAiehi • Mime On7)37S•02.10 Mtn D. Ireerfrja. SEM Caurt Adisimbelaree Pebroary fa 2001 Honorable Brian hiae/Cenzie 524 District Court 4111 50 Grand RiverAve. . Novi. MI 40374-1222 Dear Judge hfaeltenzbat Pursuant to our Conversation this Program, I am providing infmmation concerning The mamas included in the Michigan same as the assurances mutt" ed to apply for and prognina &NUM= 04 calls fa the applies= coati= finding cvhathar that be from loci'. o Michigan Drug Court Grant Program is a fund dollars. • The finding is intended to assist in and provide limited support to =tinning re ta erviartually tat* additional sources of funding. *tura &ng of a program from the finding you have any Anther questions, Pion . Sit regarding the Michigan Drug Court Grant 04 in the application inaserials. Court Grant application materials are the fedwal program &Wing for drug court provide asantsnce of a psograrn's hall to state, or federal sources Cif funding. The program funded with limited genend developing and implamenting new programa It is, however, the prograna's responsibility This should not be osaareed as a mandate for Michigan Supreme Court State Court Administrative Office P.O. Box 30048 Lansing, Michigan 48909 Phone (517) 373-0130 John D. Ferry, Jr., State Court Administrator December 16, 2003 Hon. Edward Sosnick 6th Circuit Court-Juvenile Courthouse Tower 1200 N. Telegraph Rd. DEPT. 404 Pontiac, MI 48341-0404 Dear Judge Sosnick: Recently you received notification of an award from the Michigan Drug Court Grant Program. Enclosed please find a copy of your contract and assurances document regarding this award. Please return the signed contract and assurances document as soon as possible with a copy of the budget for your drug court program for the grant period for the allocation of your Michigan Drug Court Grant Program award and match requirements. I have enclosed a budget page that you may complete and return with the contract materials. If you have any questions about these materials or your award, please contact me at 517-373-5596. Sincerely, 1 4 'inZ be. C (-_ Ck 11 Ct .& L Rebecca Mack Enc. CC: Dawn A. Monk Hon. Joan E. Young Dr. Pamela S. Howitt Kevin Oeffner Deborah Green MICHIGAN SUPREME COURT STATE COURT ADMINISTRATIVE OFFICE MICHIGAN DRUG COURT GRANT PROGRAM 2004 GRANT CONTRACT 6th Circuit Court-Juvenile Grantee 38-6004876 Federal ID Number SCAO-2004-28 SCA° Grant Number $110,000 Grant Amount Public Act 137, effective July 28, 1999 provided funding for the Michigan Drug Court Grant Program for FY 1999-2000, which is administered by the State Court Administrative Office. Funding for the Michigan Drug Court Grant Program has been continued for FY 2003- 2004. The purpose of the Michigan Drug Court Grant Program is to provide funding assistance to trial courts to help with planning and implementation of new drug courts, expansion of existing drug courts, and continuation funding for drug court programs no longer eligible to receive federal funding for their drug court program. Grants from the Michigan Drug Court Grant Program are awarded to Grantees conditioned upon the Grantee's agreement to comply with the policies and procedures set forth in the Application Guidelines and Administrative Requirements for the Program and this grant contract. The Grant Contract becomes effective upon signatures of the Grantee's Authorizing Official and the State Court Administrator or his designee. Michigan Drug Court Grant Program-2004 Page 2 1. Contract This contract consists of and incorporates Grantee's Approved Grant Request and Budget. 2. Definitions The budget submitted with Grantee's Grant as approved by the State Court Administrative Office, shall be referred to as the "Budget Section". 3. Contract Administration The State Court Administrator or his agent shall have full authority to act for the Grantor in the Administration of this Contract consistent with the following provisions. 4. Term of Contract The contract shall be effective upon signature of the State Court Administrator or Deputy State Court Administrator when signed by the authorizing official, shall begin January 1, 2004 and shall terminate on December 31, 2004, unless terminated earlier. Grantee understands that funding under this Contract does not provide for future funding from the Michigan Drug Court Grant Program. 5. Contract Funding Upon approval of the Grantee's Application, the State Court Administrative Office agrees to provide funding from the Michigan Drug Court Grant Program in an amount not to exceed the amount of the grant contract. In no event does this contract create a charge against any other funds of the State Court Administrative Office or the Michigan Supreme Court. Michigan Drug Court Grant Program-2004 Page 3 6. Conduct of the Project A. Grantee shall abide by all terms and conditions imposed and required by the Grant Application Guidelines, Administrative and Budget Requirements. B. Grantee shall operate its drug court project in accordance with the Key Components of Drug Courts as outlined in the Application Guidelines. C. Grantee shall comply with all applicable Federal, State and local laws, rules, and regulations. D. Grantee shall comply with the Statement of Work Attachment A enclosed with this contract. 7. Cash/In -Kind Match The State share of the grant project may not exceed 75% of the total project costs. At least 25% of the total project cost is a required match and must come from local or other sources. Cash contributions must constitute a portion of the required match. Portion is not defined. 8. Assignments and Subcontracts All appropriate provisions and requirements of this Contract shall apply to any sub- contracts or agreements. Grantee shall be held responsible by the State Court Administrator for the performance of any sub-contractor. 9. Independent Contractor Status A. Both parties of this Contract will be acting in an independent capacity and not as agents, employees, partners, joint ventures, or associates of one another. The employees or agents of one party shall not be deemed or construed to be the agent or employee of the other party for any purpose. B. Grantee understands and agrees that all persons furnishing services pursuant to this 3 Michigan Drug Court Grant Program-2004 Page 4 Contract are, for purposes of Workers Compensation liability or other actions of employee- related liability, not employee of the State Court Administrative Office or Supreme Court. Grantee bears the sole responsibility and liability for furnishing Workers Compensation benefits to any of its employees for injuries arising from or connected with services performed pursuant to the Contract. Grantee may require subcontractors expected to perform services under this contract to provide further information according to local policies and procedures. 10. Indemnification Each party to this Contract will remain responsible for any claims arising out of that parties performance of this Contract as provided by this Contract or law. This Contract is not intended to increase or decrease either parties liability for or immunity from tort claims. This Contract is not intended to nor will it be interpreted as giving either party hereto a right of indemnification, either by contract or at law, for claims arising out of the performance of this Contract. 11. Debarment and Suspension A. Grantee may not contract with or make any award of the State Court Administrative Office Drug Grant funds at any time to any party which is debarred or suspended or is otherwise excluded from or ineligible for participation in federal assistance programs under Executive Order 12549, "Debarment and Suspension." 12. Acquisition, Accounting, Record Keeping & Inspection A. Grantee agrees that all expenditures from this Contract including the acquisition of personnel services, contractual services, supplies, and equipment, shall be in accordance with (1) the standard procedures of Grantee's unit of government and (2) the Administrative and Budget Requirements of the Michigan Drug Court Grant Program. 4 Michigan Drug Court Grant Program-2004 Page 5 B. Grantee agrees to maintain accounting records following generally accepted accounting principles for the expenditure of funds for the purposes identified in the Grant Application, Budget, and any applicable approved contract addendum and/or budget amendment. C. Grantee agrees that the Supreme Court, State Court Administrative Office, the local government audit division of the Michigan Department of Treasury, the State Auditor General, or any of their duly authorized representatives, including program evaluators and auditors, shall have access to and the right to examine, audit, excerpt, copy, or transcribe any pertinent tfansaction, books, accounts, data, time cards, or other records related to this Contract. Such materials, including all pertinent costs reports, accounting and financial records shall be kept and maintained by Grantee for a period of five (5) years after completion of this Contract or until all State Court Administrative Office audits are complete for the fiscal period, whichever is later. Failure of Grantee to comply with requirements of this section shall constitute a material breach of this Contract upon which the State Court Administrator may cancel, terminate, or suspend this Contract. D. The grantee's accounting system must maintain a separate fund or account which segregates the Michigan Drug Court Grant Program contract receipts and expenditures. 13. Accountability for Michigan Drug Court Grant Program Funds Grantee agrees that it will not expend funds obtained under this agreement for any purpose other than those authorized in the Administrative Requirements and specified in the Grant Application and Budget for the Michigan Drug Court Grant Program and will expend granted funds only during the period covered by the Contract unless prior written approval is received from the State Court Administrative Office. 5 Michigan Drug Court Grant Program-2004 Page 6 14. Program Evaluation and Review Grantee shall allow appropriate Supreme Court and State Court Administrative Office representatives to evaluate, audit, inspect and monitor operation of the drug court. The inspection methods that may be used include: on-site visits; interviews of staff and drug court participants; and review of case records, receipts, monthly/quarterly statistical reports, and fiscal records. 15. Reports A. Grantee agrees to provide reports as identified in the Application Guidelines and Administrative Requirements for the Michigan Drug Court Grant Program to the State Court Administrative Office as follows: B. Financial Reports: Financial reports are due quarterly one month following each quarter of the fiscal year with the exception of the 3rd quarterly report which will be due October 10, 2004 in order to meet fiscal year end reporting requirements. Therefore, quarterly reports will be due April 30, 2004; July 31, 2004; October 10, 2004, and January 31, 2005. Reimbursement for grant costs and future funding may be withheld if the progress and financial reports are delinquent. The State Court Administrative Office will provide copies of the financial report forms with grant contracts for each grant award made. C. Progress Reports: Progress reports are due semi-annually. The reports will be due on June 30, 2004 and one month after the end of the calendar year or January 31, 2005. The progress reports describe activities during the reporting period and the status of accomplishment of objectives as set forth in the application for grant funding. The final report must provide a summary of progress toward achieving the goals and objectives of the award, significant results, and any products developed under the award. The State Court Administrative Office will 6 Michigan Drug Court Grant Program-2004 Page 7 provide copies of the progress report forms with the grant contract for each grant award made. . Drug Court Grantee Data Collection Survey: Recipients of implementation and continuation funding are required to submit to the SCAO the Drug Courts Quarterly Program Report developed by the Office of Drug Control Policy on a quarterly cycle. Therefore, quarterly reports will be due April 30, 2004; July 31, 2004; October 10, 2004, and January 31, 2005. This data will capture baseline information on both drug courts and defendants. The data is intended to serve as a minimum data set for both local and national evaluation efforts. E. The State Court Administrative Office retains the right to reallocate grant funding if ongoing progress is not being made toward implementation of the drug court grant project. Reimbursement for grant costs and future funding may be withheld if the Financial Reports and/or Program Progress Reports are delinquent or the Drug Court Grantee Data Collection Survey is not completed. 16. Modification Program Modification: This Contract fully expresses the agreement between the parties. No modification of Grantee's Contract regarding the program can be made without prior written approval of the State Court Administrative Office using a Contract Adjustment Request Form included in the Grant Application packet. Budget Modification: Adjustments in expenditures within line item categories in the approved budget may be made up to $1,000 without prior written approval of the State Court Administrative Office. Modifications in line item categories in excess of $1,000 require prior written approval of the State Court Administrative Office and can be requested using a Contract Adjustment Request Form included in the Grant Application packet. Michigan Drug Court Grant Program-2004 Page 8 17. Funding Hold/Termination The State Court Administrative Office, may at its election, place a funding hold on contracted amounts not yet disbursed, or terminate the contract if the State Court Administrative Office concludes that the Grantee is not in compliance with the conditions and provisions of this Grant Contract, the Grant Application Guidelines and Administrative Requirements or the Budget Requirements of the Michigan Drug Court Grant Program. The State Court Administrative Office may extend an opportunity for the Grantee to demonstrate compliance. Notification of a funding hold or termination will be in writing. Authorized By: State Court Administrative Office Date Acceptance by Grantee: Authorizing Official Signature and Title Date Chief Judge (Signature) Date 8 Key Component #1 Key Component #2 ATTACHMENT A STATEMENT OF WORK The Contractor agrees to undertake, perform, and complete the additional services as described below. It is understood and agreed that all other conditions of the original agreement remain the same. 1. The Contractor is required to submit financial program and-data collection reports per section 15 of the contract. 2. The Contractor is encouraged to target non-violent probation violators and other non- violent felony offenders, particularly straddle cell offenders who have a prior record variable of 35 points or more, who based upon local sentencing practices are otherwise bound for prison. Contractors shall refer to the Violent Offender definition outlined in _ Appendix B of the 2002 Federal Drug Court Discretionary Program Grant Guide in order to determine violence. 3. The Contractor agrees to comply with the Key Components of Drug Courts as specified by the U.S. Department of Justice, Drug Courts Program Office and the National Association of Drug Court Professionals and as outlined by the following: Key Component #3 Key Component #4 Key Component #5 Key Component #6 Key Component #7 Key Component #8 Key Component #9 Key Component #10 Drug Courts integrate alcohol and other drug treatment services with justice system case processing. Using a non-adversarial approach, prosecution and defense counsel promote public safety while protecting participants' due process rights. Eligible participants are identified early and promptly placed in the drug court program. Drug Courts provide access to a continuum of alcohol, drug, and other related treatment and rehabilitation services. Abstinence is monitored by frequent alcohol and other drug testing. A coordinated strategy governs drug court responses to participants' compliance. ongoing judicial interaction with each drug court participant is essential. Monitoring and evaluation measure the achievement of program goals and gauge effectiveness. Continuing interdisciplinary education promotes effective drug court planning, implementation, and operations. Forging partnerships among drug courts, public agencies, and community-based organizations generate local support and enhances drug court effectiveness. 4. The Contractor's budget must reflect at least a twenty-five percent match of cash and in- kind combined. 5. Contractors receiving treatment dollars funded through this contract must use licensed and accredited substance abuse treatment providers contracted through the Substance Abuse Coordinating Agencies. Programs may request an exception to this requirement in writing to the SCAO. This request must state reasons why this clause presents an issue for the program. 6. Contractors must ensure that drug court participants are employed, seeking employment, or engaged in activities to enable them to be employed. 7. Contractors must ensure that a plea by participants is required; no deferred prosecution. 8. Contractors must ensure that treatment and rehabilitative services provided are based - upon a comprehensive assessment of participant needs. 9. Contractors must ensure that participants make some payment toward drug court costs. Payments may be on a sliding fee scale, ability to pay basis. THE BUDGET SECTION CALENDAR YEAR 2004 Total Cost (100%) State Grant In-Kind Match ODCP GRANT Cash Other Match 55,870 27,376 63,120 55,870 27,376 26,454 36,666 300 F. Supplies/Operating TOTAL PROJECT COSTS 300 146,666 BUDGET SUMMARY CALENDAR YEAR 2004 Budget Category A. Personnel B. Fringe Benefits C. Consultant/ Contractual D. Travel E. Consultant/ Contractual Travel 110,000 State Request (75% max) ODCP Grant Local Match (25% min) Cash 36,666 (Byrne) In-Kind Other Sources of Funding for Drug Court Program JAIBG ODCP ( Byrne ) OSAS Amount: 109,7c1 Amount: 164,627 Amount: 60,000 (Attach additional paper if necessary for other sources of funding for the Drug Court Program) Note: At least 25% of the total project cost is a required match and must come from a combination of local cash and in-kind contributions. The percentage of cash for the local match is not defined. Please identify which categories are to be funded with state grant funds and which categories are to be funded as match funds or other funds. Equipment purchases may be recorded in the Supplies and Operating category but will be authorized for match expenditures only. -1- BUDGET NARRATIVE CALENDAR YEAR 2004 BUDGET NARRATIVE: The budget narrative should justify all costs associated with the proposed project. A. PERSONNEL Coordinator: The coordinator performs the job duties of staff supervision and training, back-up coverage for probation officers' caseloads in staff absence, coordination of weekly case conferences, initial case screening for eligibility, liaison and contract oversight with service providers, and preparation and maintenance of program procedural manuals. Oakland County established the pay grade for this position as the equivalent of a "Community Service Coordinator". The incumbent is a tenured employee who is paid at the top of the salary grade, based on experience and qualifications. B. FRINGE BENEFITS Benefits are paid acceding to the Oakland County Merit System. The rate for full time employees is estimated at 34% of the salary. C. CONTRACTUAL Treatment: Individual and family treatment is provided to drug court participants as part of the step-down from IOR Defense Counsel: The drug court continues to require the defense attorney to meet with youth and family prior to entering a conditional plea for admission to drug court and the attorney also attends drug court hearings. The pay rate is established by Oakland County Circuit Court policy. Interns: The drug court employs 3-4 student interns through a contractual arrangement with Oakland University. The interns assist with case contacts, home and school visits, recordkeeping, recreation and transportation. Security: The Juvenile Drug Court convenes from 6:00-7:00 p.m. every Tuesday evening. Through written agreement with the Oakland County Sheriff's Department, a deputy is on duty to provide security to the court during that time. The JDC receives overtime reports from the supervising lieutenant and reimburses the sheriff's department accordingly. Assistant Prosecutor: The Oakland County Prosecutor's Office has assigned one APA to review all potential drug court pleas, attend case conferences, and participate in the weekly drug court review hearings. A timesheet of this individual's activities specific to the JDC is maintained and signed by the project director. I). TRAVEL Travel expenses represent costs of attending state and national drug court trainings in 2003. Oakland County Circuit Court will fund the travel expenses for up to six team members to attend the state conference and two team members to attend a national/state training. MADCP is scheduled for January 2003 and national trainings will occur throughout the year. E. CONSULTANT/CONTRACTUAL TRAVEL _ N/A. F. SUPPLIES/OPERATING Training conference fees and travel for national trainings are estimates. The fees for MADCP are actual. BUDGET DETAIL WORKSHEET CALENDAR YEAR 2004 The Budget Detail Worksheet: The budget detail worksheet should include a thorough justification for all costs including the basis for computing these costs. The budget must be complete, reasonable, and directly related to the activities proposed in the application. The Budget Detail Worksheet may be submitted on plain sheets following the format below. Indicate in each category what the finding source is for the category. (State grant, match or other.) A. PERSONNEL: List each position by title or name of employee if available. Show the annual salary rate and the percentage of tirne devoted to the project. Name/Position Corene Munro Coordinator Personnel Total $ 55,870 Computation Cost 2080 hrs.x$26.86 $5,870 B. FRINGE BENEFITS: Fringe benefits should be based on actual known costs or an established formula. Fringe benefits are only for the personnel listed in the budget and only for the percentage of time devoted to the project. Check the fringe benefits that apply and indicate the composite rate percentage. x FICA x Life Insurance X Unemployment Insurance X Vision Insurance X Retirement x Dental Insurance x Hospital Insurance x Worker's Compensation x Other X Composite Rate: 4q % Fringe Benefit Total $271376 TOTAL PERSONNEL & FRINGE BENEFITS $83,246 r CONSULTANT/CONTRACTUAL: For each consultant enter the name (if known), service to be provided, hourly or daily fee (8-hour day), and estimated time on the project. Consultant fees in excess of $250 per day require prior SCAO approval. (Note: Consultant Travel should be listed separately under category E). Contractual services for treatment, case management/monitoring and drug testing should be included in this section.. Name of Consultant Service Provided Computation Cost (SEE BELOW) Consultant/Contractual Total $ TRAVEL: Itemize travel expenses of project personnel by purpose (ex. training etc.). Show the basis of computation. For training programs, travel and meals_ should be listed separately. Show the number of trainees, the unit costs involved, and the location of travel. Travel for consultants should be listed under Section E under Consultant Travel. All travel must adhere-to the Michigan Supreme Court Standardized Travel Rates for the Judicial Branch effective 01/01/03 which are included in the grant application kit. Approved travel expenses will be limited to in-state travel. Purpose of Travel Item Location (Hotd Computation Cost Metils/Mileagol TOTAL PERSONNEL TRAVEL $ E. CONSULTANT TRAVEL: List all travel expenses to be paid from the grant to consultants. Item Location Computation Cost TOTAL CONSULTANT TRAVEL $ TOTAL PERSONNEL TRAVEL AND CONSULTANT TRAVEL: C. CONTRACTUAL-GRANT FUNDED Provider Service Computation Cost Oakland Family . Family Therapy 407 sessions @$65 $26,454 Services CONTRACTUAL-MATCH Oakland Family Services Individual Therapy sessions@$60 $36,666 F. SUPPLIES/OPERATING: Supplies include any materials that are expendable or consumed during the course of the project. Training registration costs should be included under this section. Supply Items/ Training Registration Costs Computation Costs MADCP Annual Conference Fee 100x3people .$300.00 TOTAL SUPPLIES/OPERATING $ 300-00 I • MICHIGAN DRUG COURT GRANT PROGRAM CALENDAR YEAR 2004 ASSURANCES 1. Applicants must provide assurance that there has been appropriate consultation with all affected agencies and that there will be appropriate coordination with all affected agencies in implementation of the drug court program. - 2. Applicants must provide assurance that all treatment programs and providers used in the drug court program are licensed, certified, or accredited by appropriate State government or professional agencies. 3. Applicants must provide assurance that violent offender, as defined in the application - guidelines will be excluded from drug court programs receiving funds under this program. 4. Applicants must explain the inability to fund the program adequately without assistance from the Michigan Drug Court Grant Program. Applicants must also provide assurance of the intention and capability of the jurisdiction to continue the program after the funding from the Michigan Drug Court Grant Program has been expended. 5. Applicants must provide assurance that all recipients of funding under this grant program are required to comply with nondiscrimination requirements contained in various federal laws. Each applicant court should have a copy of their EEO Plan on file and available for review by the State Court Administrative Office upon request. 6. Applicants must assure that the applicant and its subgrantees will not use funds from the Michigan Drug Court Grant Program for lobbying and will disclose any lobbying activities related to the Michigan Drug Court Grant Program.. 7. Recipients of funding will assure that the Supreme Court, the State Court Administrative Office, the local government audit division of the Michigan Department of Treasury, the State Auditor General or any of their duly authorized representatives shall have access to and the right to examine, audit, excerpt, copy, or transcribe any pertinent financial transactions, accounting records or other fiscal records related to this grant. Such records shall be maintained for a period of five years after completion of the grant project or until all State Court Administrative Office audits are complete for the fiscal period, whichever is later. - -1 - 1 I I MICHIGAN DRUG COURT GRANT PROG1 ASSURANCES (con") 8. Applicants for Planning, Implementation and Continuation Gra will submit to the SCAO the Drug Court Grantee Data Collecti the federal Drug Courts Program Office 30 days after the end a January 31, 2005. By signing the Assurances form, the applicant court assure! the requirements set forth in the grant application in order the Michigan Drug Court Grant Program, LaiM ts must assure that they n Survey developed by the grant project or I that it will comply with Ito receive funding under Project Director (Name/Title) Project Director (1 Date: ignature) Financial Officer (Name/Title) Financial Officer ! Signature) Date: Authorizing Official (Name/Title) Authorizing Offi6 Date: al (Signature) -2- A r 1 1 FISCAL NOTE (MISC. 104029) February 5, 2004 BY: FINANCE COMMITTEE, CHUCK MOSS, CHAIRPERSON IN RE: CIRCUIT COURT/FAMILY DIVISION - 2004 MICHIGAN DRUG COURT CONTINUATION GRANT To The Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The Circuit Court has received a grant from the State Court Administrators Office (SCAO), Michigan Drug Court Program, for the period of January 1, 2004, through December 31, 2004, in the amount of $110,000. 2. In addition to the grant award of $110,000, a County in-kind match (currently budgeted in the Byrne Memorial Grant for FY 2004) of $36,666 is required, for total program funding of $146,666. 3. This grant funds one (1) full-time eligible special revenue Community Service Coordinator position (35402-09712) to provide program coordination and supervision, in the amount of $83,246, program related contracted services of $26,454 and operating supplies of $300. In addition, in-kind matching funds from the Byrne Memorial Grant funds additional contracted services in the amount of $36,666. 4. In addition to the County match requirements, the County is expected to incur administrative and support costs of $4,405 for 2004, which have been included in the FY 2004/FY2005 budget. This grant does not allow for recovery of those costs. 5. According to the current agreement language, acceptance of this grant will not require the County to continue the program beyond the grant-funding period. 6. A budget amendment is recommended as follows: Special Revenue Fund 279 Revenue 1-35-279-100203-28000-0171 Grants-State Expenditures 2-35-279-200203-28000-2001 2-35-279-200203-28000-2075 2-35-279-200203-28000-2572 2-35-279-200203-28000-4252 FINANCE COMMITTEE Cet---c(c FINANCE COMMITTEE Motion carried unanimously on a roll call vote. Salaries Fringe Benefits Contracted Services Office Supplies $110,000 $110,000 $ 55,870 $ 27,376 $ 26,454 300 $110,000 Resolution #04029 February 5, 2004 In Testimony Whereof, I have hereunto set my hand and affixed tf;cy seal prthe County se Oakland at Pontiac, Michigan this 5th day of February, 2004. G. William Caddell, County Clerk te Moved by Potter supported by Gregory the resolutions on the Consent Agenda be adopted (with accompanying reports being accepted). AYES: Coleman, Coulter, Crawford, Douglas, Gregory, Hatchett, Jamian, Knollenberg, KowaII, Law, Long, McMillin, Moffitt, Moss, Potter, Rogers, Scott, Suarez, Webster, Wilson, Zack, Bullard. (22) NAYS: None. (0) A sufficient majority having voted therefore, the resolutions on the Consent Agenda were adopted (with accompanying reports being accepted). 27 7 /617° STATE OF MICHIGAN) COUNTY OF OAKLAND) I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on February 5, 2004 with the original record thereof now remaining in my office.