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HomeMy WebLinkAboutResolutions - 2004.02.05 - 27492REPORT ORISC; 104035) February 5, 2004 BY: FINANCE COMMITTEE, CHUCK MOSS, CHAIRPERSON IN RE: 52ND DISTRICT COURT, DIVISION Iv - 2004 MICHIGAN DRUG COURT PROGRAM (SCAO) CONTINUATION GRANT ACCEPTANCE TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: The Finance Committee having reviewed the above reference resolution recommends the following amendment: Strike the 5th WHEREAS paragraph. Chairperson, on behalf of the Finance Committee, I move the acceptance of the foregoing report. FINANCE COMMITTEE cfrzt I-- FINANCE COMMITTEE Motion carried unanimously on a roll call vote. MISCELLANEOUS RESOLUTION 104035 February 5, 2004 BY: Public Services Committee, Hugh D. Crawford, Chairperson IN RE: 52nd DISTRICT COURT, DIVISION IV - 2004 MICHIGAN DRUG COURT PROGRAM (SCAO) CONTINUATION GRANT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the 52'd District Court, Division IV (Troy) applied for a grant with the State Court Administrative Office (SCAO), Michigan Drug Court Grant Program with a granting period of January 1, 2004 through December 31, 2004; and WHEREAS the total program cost is $145,426 of which $50,000 is the State portion, $89,926 is the County's in-kind match and a local match from the City of Troy of $5,500; and WHEREAS the court intends to continue the Drug Court to deal with the problems of increasing recidivism, increasing use of alcohol and illegal drugs, rising systems costs, and an increase in jail days ordered; and WHEREAS to provide intensive probation supervision and frequent drug testing of defendants, one (1) part-time non-eligible Probation Officer I position (#32505-09716), be continued in the Probation Unit, which will be covered by grant funds; and WHEREAS the Court contracts with A.D.E. Inc. for its NEEDS assessment instrument; and WHEREAS Miscellaneous Resolution #90004 established a fiscal policy to maintain proportionate funding for Federal, State and Private grants; and WHEREAS the contract has been approved in accordance with the County Executive's Review Process. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the State Court Administrative Office, Michigan Drug Court Program Grant in the amount of $145,426 which includes $50,000 from the State, $89,926 from the County's In-kind Match, $5,500 from the City of Troy. BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to execute the contract agreement and that the chairperson may approve amendments and extensions up to fifteen (15W) percent variance from the award, consistent with the original agreement as approved. BE IT FURTHER RESOLVED that acceptance of this grant is conditioned upon continued interpretation of the contract consistent with the February 6, 2001, letter from the Michigan Supreme Court, State Court Administrative Office, providing that assurance 44 of the grant application shall not be construed as a mandate for future funding of the program from the funding unit, said letter attached hereto and incorporated by reference herein. BE IT FURTHER RESOLVED that one (1) part-time non-eligible special revenue Probation Officer I position (pos. 32505-09716) be continued within the Probation Unit of the 52'i District Court, Division IV (Troy). BE IT FURTHER RESOLVED that no positions may be filled nor expenditures authorized until a grant agreement is fully executed with the County's obligation limited to the grant funding period. BE IT FURTHER RESOLVED that continuation of the existing positions associated with this grant is contingent upon continuation of state funding. Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution. PUB IC SERVI S COMMITTEE Public Services Committee Vote: Motion carried unanimously on a roll call vote. Prentiss Malone, Jr. From: Greg Givens [givensg@co.oakland.mi.us ] Sent: Friday, January 16, 2004 4:07 PM To: Wedell, Harvey; VerPloeg, James Cc: Malone, Prentiss; Smith, Laverne; Frederick, Candace; Pardee, Mary Subject: CONTRACT REVIEW— 52 -4 District Court CONTRACT REVIEW - 52 - 4 District Court GRANT NAME: Drug Court - CY 2004 Michigan Drug Court Grant Pcrgram FUNDING AGENCY: State Court Administative Office (SCAM: DEPARTMENT CONTACT PERSON: Jim VerPloeg / 248/528.0406 . STATUS: Acceptance DATE: 1/16/2004 Pursuant to Misc. Resolution #01320, please be advised the captioned grant materials have completed internal contract review. Below are the comments returned by review departments. The captioned grant materials and grant acceptance package (which should include the Board of Commissioners' Liaison Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this email containing grant review comments) may be requested to be placed on the appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution. Department of Management and Budget: Approved.- Laurie Van Pelt (12/29/2003) Personnel Department: Approved. - Ed Poisson (12/29/2003) Risk Management and Safety: Approval. - Gerald Mathews (1/9/2004) Corporation Counsel: After reviewing this grant contract, there appear to be no outstanding legal issues that require additional action or resolution. - Karen Agacinski (1/8/2004) mew= uoprode otts tq $4, P.413 14clea stud misrgiagi 2tinmalka equzettai tummamini &woad tost etnieslinici • IIC911041100 AwbO o 31117Mittal rnzgaxavn arnu Arga anutistaltuRd =03 exas rert ;IX !S • -ma vtussul ussaid 'soapsuds =wig fine *Autumn Smug; et; mos; wv.ditud e Al Supon; yam pvel±ve so3 wpm= i a powwows og, tau plump svu litimung la seanscts pnICIMplint vias etirrnmAla 01 Almcuadval %mead o Lis `xmonoq tg! ti cad eziplUNIZO3 02 =dam mum opysLud pus tranalast ttuo lloptcasuidtul pus Ittsuialattip Itt spa to palmetto si Iltupoiv soy .'ssonap panj Puma Pwlittn WA% Multi tue2.1004t1 I q 111811104 S0110 3.011°0 SAKI metifir401 mu. *Damn?, saomos /mop; so 'ems mita 161301 mos; Kulp .ratrogre, Nutpuoi ocostitioa 01 Pentq g ‘anulkod v JO =ulna= oplAsud o% mond& otp so; slloo p itoodasd imp Nam ley Ompuni tnutkud mopes slums pus 103 Adds al moths: SootIontsge alp si a= gtp an vivisawat ttowlidtbi amp imoD %Kt unippyg oq; tq maw gazoonswe atm • 71 41haN • -9/Wawa imago os tit utigo Mulct pzi Azuaoram unre ervriouto 100Z 3 Amalq34 -.Mini/MP/WV late,OPKVAMira Wig Mina WO AMU ' • /Makin xo6 ammatituisitrpopv atatra *pc =WO surOanS uegfinil I L 1 -4ter CVO* II a 0-1 - . It , ED LiriG-90t -8iPZ vie? onStwit it:It tip-sp-sw MA zuw,rovut cl9T IQ to-go-40.4 Sincerely, &„ Michigan Supreme Court State Court Administrative Office P.O. Box 30048 Lansing, Michigan 48909 Phone (517) 373-0130 John D. Ferry, Jr., State Court Administrator December 18, 2003 llon. Dennis C. Drury 524 District Court-Troy 520 W. Big Beaver Road Troy, MI 48084 RE: Michigan Drug Court Grant Program Award Notification 2004 Grant Award Amount: $50,000 2004 Grant Period: January 1, 2004 - December 31, 2004 Dear Judge Drury: As you are aware, the State Court Administrative Office (SCAO) administers the Michigan Drug Court Grant Program, which provides limited funding for planning, implementation or continued operation of local drug court programs in Michigan. We are pleased to inform you that your court has been awarded a grant in the amount of $50,000 from the Michigan Drug Court Grant Program. The SCAO grant contract is enclosed with this award letter. Please return a budget detail page (enclosed) to reflect the amount of the SCAO award, a copy of your signed grant contract and assurances document to the State Court Administrative Office. Your Project Contact will then receive a fmal copy of the grant contract signed by the State Court Administrative Office. If you have any questions regarding this award or our program, please contact Rebecca Mack at (517) 373-5596. Dawn A. Monk Deputy State Court Administrator cc: John D. Ferry, Jr. Rebecca Mack James VerPloeg Deborah Green MICHIGAN SUPREME COURT STATE COURT ADMINISTRATIVE OFFICE MICHIGAN DRUG COURT GRANT PROGRAM 2004 GRANT CONTRACT 52-4 District Court-Troy Grantee 38-6007300 Federal ID Number SCAO-2004-39 SCAO Grant Number $50,000 Grant Amount Public Act 137, effective July 28, 1999 provided funding for the Michigan Drug Court Grant Program for FY 1999-2000, which is administered by the State Court Administrative Office. Funding for the Michigan Drug Court Grant Program has been continued for FY 2003- 2004. The purpose of the Michigan Drug Court Grant Program is to provide funding assistance to trial courts to help with planning and implementation of new drug courts, expansion of existing drug courts, and continuation funding for drug court programs no longer eligible to receive federal funding for their drug court program. Grants from the Michigan Drug Court Grant Program are awarded to Grantees conditioned upon the Grantee's agreement to comply with the policies and procedures set forth in the Application Guidelines and Administrative Requirements for the Program and this grant contract. The Grant Contract becomes effective upon signatures of the Grantee's Authorizing Official and the State Court Administrator or his designee. Michigan Drug Court Grant Program-2004 Page 2 1. Contract This contract consists of and incorporates Grantee's Approved Grant Request and Budget. 2. Definitions The budget submitted with Grantee's Grant as approved by the State Court Administrative Office, shall be referred to as the "Budget Section". 3. Contract Administration - The State Court Administrator or his agent shall have full authority to act for the Grantor in the Administration of this Contract consistent with the following provisions. 4. Term of Contract The contract shall be effective upon signature of the State Court Administrator or Deputy State Court Administrator when signed by the authorizing official, shall begin January 1, 2004 and shall terminate on December 31, 2004, unless terminated earlier. Grantee understands that funding under this Contract does not provide for figure funding from the Michigan Drug Court Grant Program. 5. Contract Funding Upon approval of the Grantee's Application, the State Court Administrative Office agrees to provide funding from the Michigan Drug Court Grant Program in an amount not to exceed the amount of the grant contract. In no event does this contract create a charge against any other funds of the State Court Administrative Office or the Michigan Supreme Court. 2 Michigan Drug Court Grant Program-2004 Page 3 6. Conduct of the Project A. Grantee shall abide by all terms and conditions imposed and required by the Grant Application Guidelines, Administrative and Budget Requirements. B. Grantee shall operate its drug court project in accordance with the Key Components of Drug Courts as outlined in the Application Guidelines. C. Grantee shall comply with all applicable Federal, State and local laws, rules, and regulations. D. Grantee shall comply with the Statement of Work Attachment A enclosed with this contract. 7. Cash/In-Kind Match The State share of the grant project may not exceed 75% of the total project costs. At least 25% of the total project cost is a required match and must come from local or other sources. Cash contributions must constitute a portion of the required match. Portion is not defined. 8. Assignments and Subcontracts All appropriate provisions and requirements of this Contract shall apply to any sub- contracts or agreements. Grantee shall be held responsible by the State Court Administrator for the performance of any sub-contractor. 9. Independent Contractor Status A. Both parties of this Contract will be acting in an independent capacity and not as agents, employees, partners, joint ventures, or associates of one another. The employees or agents of one party shall not be deemed or construed to be the agent or employee of the other party for any purpose. B. Grantee understands and agrees that all persons furnishing services pursuant to this 3 Michigan Drug Court Grant Program-2004 Page 4 Contract are, for purposes of Workers Compensation liability or other actions of employee related liability, not employee of the State Court Administrative Office or Supreme Court. Grantee bears the sole responsibility and liability for furnishing Workers Compensation benefits to any of its employees for injuries arising from or connected with services performed pursuant to the Contract. Grantee may require subcontractors expected to perform services under this contract to provide further information according to local policies and procedures. 10. Indemnification Each party to this Contract will remain responsible for any claims arising out of that parties performance of this Contract as provided by this Contact or law. This Contact is not intended to increase or decrease either parties liability for or immunity from tort claims. This Contract is not intended to nor will it be interpreted as giving either party hereto a right of indemnification, either by contract or at law, for claims arising out of the performance of this Contract. 11. Debarment and Suspension A. Grantee may not contract with or make any award of the State Court Administrative Office Drug Grant funds at any time to any party which is debarred or suspended or is otherwise excluded from or ineligible for participation in federal assistance programs under Executive Order 12549, "Debarment and Suspension," 12. Acquisition, Accounting, Record Keeping & Inspection A. Grantee agrees that all expenditures from this Contract including the acquisition of personnel services, contractual services, supplies, and equipment, shall be in accordance with (1) the standard procedures of Grantee's unit of government and (2) the Administrative and Budget Requirements of the Michigan Drug Court Grant Program. 4 Michigan Drug Court Grant Program-2004 Page 5 B. Grantee agrees to maintain accounting records following generally accepted accounting principles for the expenditure of funds for the purposes identified in the Grant Application, Budget, and any applicable approved contract addendum and/or budget amendment. C. Grantee agrees that the Supreme Court, State Court Administrative Office, the local government audit division of the Michigan Department of Treasury, the State Auditor General, or any of their duly authorized representatives, including program evaluators and auditors, shall have access to and the right to examine, audit, excerpt, copy, or transcribe any pertinent transaction, books, accounts, data, time cards, or other records related to this Contract. Such materials, including all pertinent costs reports, accounting and financial records shall be kept and maintained by Grantee for a period of five (5) years after completion of this Contract or until all State Court Administrative Office audits are complete for the fiscal period, whichever is later. F allure of Grantee to comply with requirements of this section shall constitute a material breach of this Contract upon which the State Court Administrator may cancel, terminate, or suspend this Contract. D. The grantee's accounting system must maintain a separate fund or account which segregates the Michigan Drug Court Grant Program contract receipts and expenditures. 13. Accountability for Michigan Drug Court Grant Program Funds Grantee agrees that it will not expend funds obtained under this agreement for any purpose other than those authorized in the Administrative Requirements and specified in the Grant Application and Budget for the Michigan Drug Court Grant Program and will expend granted funds only during the period covered by the Contract unless prior written approval is received from the State Court Administrative Office. 5 Michigan Drug Court Grant Prograrii-2004 Page 6 14. Program Evaluation and Review Grantee shall allow appropriate Supreme Court and State Court Administrative Office representatives to evaluate, audit, inspect and monitor operation of the drug court. The inspection methods that may be used include: on-site visits; interviews of staff and drug court participants; and review of case records, receipts, monthly/quarterly statistical reports, and fiscal records. 15. Reports A. Grantee agrees to provide reports as identified in the Application Guidelines and Administrative Requirements for the Michigan Drug Court Grant Program to the State Court Administrative Office as follows: B. Financial Reports: Financial reports are due quarterly one month following each quarter of the fiscal year with the exception of the 3rd quarterly report which will be due October 10, 2004 in order to meet fiscal year end reporting requirements. Therefore, quarterly reports will be due April 30, 2004; July 31, 2004; October 10, 2004, and January 31, 2005. Reimbursement for grant costs and future funding may be withheld if the progress and financial reports are delinquent. The State Court Administrative Office will provide copies of the financial report forms with grant contracts for each grant award made. C. Progress Reports: Progress reports are due semi-annually. The reports will be due on June 30, 2004 and one month after the end of the calendar year or January 31,2005. The progress reports describe activities during the reporting period and the status of accomplishment of objectives as set forth in the application for grant funding. The final report must provide a summary of progress toward achieving the goals and objectives of the award, significant results, and any products developed under the award. The State Court Administrative Office will 6 Michigan Drug Court Grant Program-2004 Page 7 provide copies of the progress report forms with the grant contract for each grant award made. D. Drug Court Grantee Data Collection Survey: Recipients of implementation and continuation funding are required to submit to the SCAO the Drug Courts Quarterly Program Report developed by the Office of Drug Control Policy on a quarterly cycle. Therefore, quarterly reports will be due April 30, 2004; July 31, 2004; October 10, 2004, and January 31, 2005. This data will capture baseline information on both drug courts and defendants. The data is intended to serve as a minimum data set for both local and national evaluation efforts. - E. The State Court Administrative Office retains the right to reallocate grant funding if ongoing progress is not being made toward implementation of the drug court grant project. Reimbursement for grant costs and future funding may be withheld if the Financial Reports and/or Program Progress Reports are delinquent or the Drug Court Grantee Data Collection Survey is not completed. 16. Modification Program Modification: This Contract fully expresses the agreement between the parties. No modification of Grantee's Contract regarding the program can be made without prior written approval of the State Court Administrative Office using a Contract Adjustment Request Form included in the Grant Application packet. Budget Modification: Adjustments in expenditures within line item categories in the approved budget may be made up to $1,000 without prior written approval of the State Court Administrative Office. Modifications in line item categories in excess of $1,000 require prior written approval of the State Court Administrative Office and can be requested using a Contract Adjustment Request Form included in the Grant Application packet. 7 Michigan Drug Court Grant Program-2004 Page 8 17. Funding Hold/Termination The State Court Administrative Office, may at its election, place a funding hold on contracted amounts not yet disbursed, or terminate the contract if the State Court Administrative Office concludes that the Grantee is not in compliance with the conditions and provisions of this Grant Contract, the Grant Application Guidelines and Administrative Requirements or the Budget Requirements of the Michigan Drug Court Grant Program. The State Court Administrative Office may extend an opportunity for the Grantee to demonstrate compliance. Notification of a funding hold or termination will be in writing. Authorized By: State Court Administrative Office Date Acceptance by Grantee: Authorizing Official Signature and Title Date Chief Judge (Signature) Date 8 Key Component #1 Key Component #2 ATTACHMENT A STATEMENT OF WORK The Contractor agrees to undertake, perform, and complete the additional services as described below. It is understood and agreed that all other conditions of the original agreement remain the same. 1. The Contractor is required to submit financial program find data collection reports per section 15 of the contract. 2. The Contractor is encouraged to target non-violent probation violators and other non- violent felony offenders, particularly straddle cell offenders who have a prior record variable of 35 points or more, who based upon local sentencing practices are otherwise bound for prison. Contractors shall refer to the Violent Offender definition outlined in Appendix B of the 2002 Federal Drug Court Discretionary Program Grant Guide in order to determine violence. 3. The Contractor agrees to comply with the Key Components of Drug Courts as specified by the U.S. Department of Justice, Drug Courts Program Office and the National Association of Drug Court Professionals and as outlined by the following: Key Component #3 Key Component #4 Key Component #5 Key Component #6 Key Component #7 Key Component #8 Key Component #9 Key Component #10 Drug Courts integrate alcohol and other drug treatment services with justice system case processing. Using a non-adversarial approach, prosecution and defense counsel promote public safety while protecting participants' due process rights. Eligible participants are identified early and promptly placed in the drug court program. Drug Courts provide access to a continuum of alcohol, drug, and other related treatment and rehabilitation services. Abstinence is monitored by frequent alcohol and other drug testing. A coordinated strategy governs drug court responses to participants' compliance. ongoing judicial interaction with each drug court participant is essential. Monitoring and evaluation measure the achievement of program goals and gauge effectiveness. Continuing interdisciplinary education promotes effective drug court planning, implementation, and operations. Forging partnerships among drug courts, public agencies, and community-based organizations generate local support and enhances drug court effectiveness. 4. The Contractor's budget must reflect at least a twenty-five percent match of cash and in- kind combined. 5. Contractors receiving treatment dollars funded through this contract must use licensed and accredited substance abuse treatment providers contracted through the Substance Abuse Coordinating Agencies. Programs may request an exception to this requirement in writing to the SCAO. This request must state reasons why this clause presents an issue for the program 6. Contractors must ensure that drug court participants are employed, seeking employment, or engaged in activities to enable them to be employed. 7. Contractors must ensure that a plea by participants is required; no deferred prosecution. 8. Contractors must ensure that treatment and rehabilitative services provided are based upon a comprehensive assessment of participant needs. 9. Contractors must ensure that participants make some payment toward drug court costs. Payments may be on a sliding fee scale, ability to pay basis. 52-4 DISTRICT COURT THE BUDGET SECTION CALENDAR YEAR 2004 BUDGET SUMMARY CALENDAR YEAR 2004 Budget Category Total Cost State Grant In-Kind ODCP Cash Other (100%) Match GRANT Match 1. Personnel 68 376 22,000 _ . 46.376 _ 2. Fringe Benefits 23.390 _ 4.840 18.550_:. 3. Consultant! Contractual 50.000 20,000 _5.,000_ 25,000 Travel 5. Consultant/ Contractual Travel 2,000 1.500 500 6. Supplies/Operating 1.660 1.660 TOTAL PROJECT COSTS 145,426 State Request (75% max) 50.000 ODCP Grant -0- Local Match (25% min) Cash 5.500 In..K;ne! 64,926 Other Sources of Funding for Drug Court Program Subs. Ab. Coord. Agency Amount: 25.000 Amount: Amount: (Attach additional .paper if necessary for other sou Court Program) es of funding for the Dru:z Note: At least 25% of the total project cost is a required match and must come from a combination of local cash and in-kind contributions. The percentage of cash for the local match is not defined. Please identify- which categories are to be funded with state grant funds and which categories are to be funded as match funds or other funds. Equipment purchases may be recorded in the Supplies and Operating category but will be authorized for match expenditures only. BUDGET DETAIL WORKSHEET CALENDAR YEAR 2004 The Budget Detail Worksheet: The budget detail worksheet should include a thorough justification for all costs including the basis for computing these cost. The budget must be complete, reasonable, and directly related to the activities proposed in the application. The Budget Detail Worksheet may be submitted on plain sheets following the format below. Indicate in each category what the funding source is for the category. (State pant, match or other.) 1. PERSONNEL: List each position by title or name of employee if available. Show the annual salary rate and the percentage of time devoted to the project. Name/Position Comuutation Dennis C. Drury, Judge 400 hrs x $69.14 James A. VerPloeg, Ct. Adm.400 hrs x $37.85 Patricia Bates, Sen. Prob. Of. 120 hrs x 27.39 Kelly Wood, Prob. Of. Personnel Total $ 6E957 Cost 27,656 15,140 -13,148 22,000 2. FRINGE BENEFITS: Fringe benefits should be based on actual known costs or an established faunula. Fringe benefits are only for the personnel listed in the budget and only for the percentage of time devoted to the project. Check the fringe benefits that apply and indicate the composite rate percentage. X FICA X Unemployment Insurance X Retirement - X Hospital Insurance . Other X Life Insurance Vision Insurance X Dental Insurance X Worker's Compensation Composite Rate: 4 °A (P-1-NT; rai Fringe Benefit Total $ 20.827 TOTAL PERSONNEL & FRINGE BENEFITS 82.784 from the ga-ant to consultants. Cost AVEL: S -0- , -3- 3. CONSULTANT/CONTRACTUAL: For each consultant et: provided, hourly or daily, fee (8-hour day), and estimated time $250 per day require prior SCAO approval. (Note: ConsUlta category E). Contractual services for treatment, case manager included in this section. Name of Consultant Service Provided Subst. Abuse Coord. Agency Treatment Services Consultant/Contractual Total $ 50.000 4. TRAVEL: Itemize travel expenses' of project personnel by pi; Show the basis of computation. For training programs, travel the number of trainees, the unit costs involved, and the locatic travel. Travel for consultants should be listed under Section adhere to the Michigan Supreme Court Standardized Travel R. 10/01/01 which are included in the grant application kit. App state travel. V. IT ter the name -(if known), service to be on the project. Consultant fees in excess of it Travel should be liked separately under tent/monitoring and drug testing, should be mputation Cost *ds, depending on 50,000 dality rpose (ex. training etc.). n l'.. d meals Should be listed separately. Show of under Consultant Travel. All travel must tes for the Judicial Branch effective oved travel expenses will be limited to in- Puroose Item of Travel Location ciag NifIlstrylileaze) Attendance at M.ADCP annual conference Misc. travel Feb 18-19, 2004 Comnuta Cost 1,200 800 TOTAL PERSONNEL TRAVEL S2,000 5. CONSULTANT TRAVEL: List all travel expenses to be pai Location Computation TOTAL CONSULTANT TRAVEL $ TOTAL PERSONNEL TRAVEL AND CONSULTANT T'1 Item 6. SUPPLIES/OPERATING: Supplies include any materials that are expendable or consumed during the " course of the project. Training: registration costs should be included under this section. Supply. Items/ Training: Reeistration Costs Computation Costs Office supplies, postage, duplication etc. 1,660 TOTAL SUPPLIES/OPERATING $ 1.660 Personnel: Court Administrator - County salary match reflects the time the current Court Administrator will be allotting to supervise the Drug Court function. City Attorney - City match represents the commitment of the City of Troy to the Drug Court process. Estimated to be one full day per week to actively participate in the Drug Court process. Probation Officer - Represents 30% of an existing county probation officer's time for the proper supervision of sentenced Drug Court offenders. Probation Officer - A part-time non-eligible position is requested to augment the above position and to assure strong case management with the sentenced offenders. Contractual Substance Abuse Treatinent services - The Troy District Court (in conjunction with the Sixth Circuit Adult DrUg Court) has developed a strong partnership with the Oakland County Substance Abuse Coordinating Agency. As the designed Coordinating Agency for this County, they have agreed to share their financial and contractual resources and expertise with this project. The Troy District Court is requesting additional treatment dollars from this grant, to be managed by the Coordinating Agency for contract consistency, to supplement existing treatment service& The court would also like to use a portion of these funds to cover public defender fees, evaluation of the program, and drug testing. Supplies and Material Supplies necessary to open and monitor each participants file. Travel In-state travel costs are requested kr one 3 day two night conference for six Drug Court Team members to attend. MICHIGAN DRUG COURT GRANT PROGRAM CALENDAR YEAR 2004 ASSURANCES 1. Applicants must provide assurance that there has been appropriate consultation with all affected agencies and that there will be appropriate coordination with all affected agencies in implementation of the drug court program. - 2. Applicants must provide assurance that all treatment programs and providers used in the drug court program are licensed, certified, or accredited by appropriate State government or professional agencies. 3. Applicants must provide assurance that violent offender, as defined in the application guidelines will be excluded from drug court programs receiving funds under this program. 4. Applicants must explain the inability to fund the program adequately without assistance from the Michigan Drug Court Grant Program. Applicants must also provide assurance of the intention and capability of the jurisdiction to continue the program after the funding from the Michigan Drug Court Grant Program has been expended. 5. Applicants must provide assurance that all recipients of funding under this grant program are required to comply with nondiscrimination requirements contained in various federal laws. Each applicant court should have a copy of their EEO Plan on file and available for review by the State Court Administrative Office upon request. 6. Applicants must assure that the applicant and its subgrantees will not use funds from the Michigan Drug Court Grant Program for lobbying and will disclose any lobbying activities related to the Michigan Drug Court Grant Program.. 7. Recipients of funding will assure that the Supreme Court, the State Court Administrative Office, the local government audit division of the Michigan Department of Treasury, the State Auditor General or any of their duly authorized representatives shall have access to and the right to examine, audit, excerpt, copy, or transcribe any pertinent financial transactions, accounting records or other fiscal records related to this grant. Such records shall be maintained for a period of five years after completion of the grant project or until all State Court Administrative Office audits are complete for the fiscal period, whichever is later. -1- • ". 1. )14 Projecif Dikector (Signat _ $ MICHIGAN DRUG COURT GRANT PROGRAM ASSURANCES (cont) 8. Applicants for Planning, Implementation and Continuation Grants must assure that they will submit to the SCAO the Drug Court Grantee Data Collection Survey developed by the federal Drug Courts Program Office 30 days after the end of the grant projector January 31, 2005. By signing the Assurances form, the applicant court assures that it will comply with the requirements set forth in the grant application in order to receive funding under the Michigan Drug Court Grant Program. A j1014eS. VEz PL-f6 Ict,16 20A1.0 Project Director (Name/Title) Date: Financial Officer (Name/Title) Financial Officer (Signature) Date: Authorizing Official (Name/Title) Authorizing Official (Signature) Date: -2- I DEC-23-2003 TUE,09,:12 flu FAX NO. . „ , P. 01 - Michigan Supreme Court State Court .Atimizistrative Office P.O. Bc.-t 30048 , kiln D. J ruy, Jr., Si4re Caw% Adminisintor December 18, 2003 Hon. Dennis C. Drury 52-4 District Court-Troy 520 W. Big Beaver Road Troy, MI 43084 - RE: Michigan Drug Court Grant Progam Award Notification 2004 Grant Award Amount; $f0,000 2004 Grant Period: January 3;1004 - December 33, 2004 Dear Judge Drury: As you are aware, the State Court Administrative Office (SCAO) administers the Michigan Drug Court Grant Program, which provides limited funding forylanning, implementation or continued operation of local drug court programs in Michigan. We are pleased to inform you that your court has been awarded a grant in the amount of $50,000 from the Michigan Drug Court Grant Program. The SCAO grant contract is enclosed with this award letter. Please return a budget detail page (enclosed) to ranee; the amount of the SCAO award, a copy of your signed granrormtr—i- and assurances do -u o Me State C14411. tiommiarative Office. Your Project Contact 14/11.1 then receive a final copy of The grant contract signed by the State Court Administrative Office. If you have any questions ragarling this award or our program, please contact Rebecca Mack at (517)373-5596. Sincerely, ' Dawn A. A. Monk Deputy State Court Administ-ator cc: John D. Ferry, Jr. Rebecca Mack James VerPloeg Deborah Green " • FISCAL NOTE (MISC. 104035) February 5, 2004 BY: Finance Committee, cnuck Moss, Chairperson IN RE: 52nd DISTRICT COURT, DIVISION IV - 2004 MICHIGAN DRUG COURT PROGRAM (SCAO) CONTINUATION GRANT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The 52nd District Court, Division IV (Troy) has received a grant from the State Court Administrator's Office (SCAO), Michigan Drug Court Program, for the period of January 1, 2004 through December 31, 2004. 2. The award from SCAO is for $50,000, in addition to $89,926 in County in-kind match and $5,500 from the City of Troy local in- kind match for a total program amount of $145,426. 3. The County in-kind match consists of $64,926 from Circuit Court General Fund/General Purpose personnel support and $25,000 in support from the Office of Substance Abuse Coordinating Agency within the Oakland County Health Department. 4. The in-kind matches are currently budgeted in the General Fund/General Purpose budget and therefore, no budget amendments are necessary to cover these costs. 5. The grant contract includes the continued funding for one (1) special revenue part-time non-eligible Probation Officer I position (32505-09716), which totals $26,840 in salary and fringes. 6. The grant also funds $20,000 of contracted services consultant costs, $1,500 in travel and $1,660 of operating supplies, for a total SCAO grant funded budget of $50,000. 7. In addition to the County match requirements, the County is expected to incur administrative and support costs of $1,280 for 2004, which have been included in the FY 2004/FY2005 budget. This grant does not allow for recovery of those costs. 8. The Fiscal Year 2004 budget should be amended as follows to accept continued funding from the SCAO, 52-4 District Court Drug Court grant: Special Revenue Fund 279 Revenue 1-32-279-100403-28000-0171 Grants-State $ 50,000 $ 50,000 Expenditures 2-32-279-200403-28000-2001 Salaries $ 22,000 2-32-279-200403-28000-2075 Fringe Benefits $ 4,840 2-32-279-200403-28000-2560 Consultant $ 20,000 2-32-279-200403-28000-3756 Travel and Conference $ 1,500 2-32-279-200403-28000-4156 Lab. Supplies $ 1,660 $ 50,000 FINANCE COMMITTEE FINANCE COMMITTEE Motion carried unanimously on a roll call vote. • • I b , Resolution #04035 February 5, 2004 Moved by Crawford supported by Coleman the resolution be adopted. Moved by Crawford supported by Coleman the Finance Committee Report be accepted. A sufficient majority having voted therefore, the report was accepted. Moved by Crawford supported by Wilson the resolution be amended to coincide with the recommendation in the Finance Committee Report. A sufficient majority having voted therefore, the amendment carried. Vote on resolution as amended: AYES: KowaII, Law, Long, McMillin, Moffitt, Moss, Potter, Rogers, Scott, Suarez, Webster, Wilson, Zack, Bullard, Coleman, Coulter, Crawford, Douglas, Gregory, Hatchett, Jamian, Knollenberg. (22) NAYS: None. (0) A sufficient majority having voted therefore, the resolution, as amended, was adopted. I PFROV APPROVE THE FOREGO* RESOLUTION STATE OF MICHIGAN) COUNTY OF OAKLAND) I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on February 5, 2004 with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixe., he se of the Coun of Oakland at Pontiac, Michigan this 5th day of February, 2004. G. William Caddell, County Clerk