HomeMy WebLinkAboutResolutions - 2004.01.22 - 27495REPORT (MISC. #03358) January 22, 2004
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: MR #03358 — TREASURER — E-TAX/@CCESS OAKLAND INTERNET
PROPERTY TAX INQUIRY AND PAYMENT SYSTEM PROJECT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee, having reviewed Miscellaneous Resolution
#03358 on January 12, 2004, reports with a recommendation that the resolution be
adopted.
Chairperson, on behalf of the General Government Committee, I move
acceptance of the foregoing report.
GENERAL GOVERNMENT COMMITTEE
General Government Committee Vote:
Motion carried unanimously on a roll call vote.
MISCELLANEOUS RESOLUTION#03358 December 11, 2003
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: TREASURER - e-TAX/OPCCESS OAKLAND INTERNET PROPERTY TAX INQUIRY AND
PAYMENT SYSTEM PROJECT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Treasurer Office with support from Information Technology
wishes to enhance the ability to collect current and delinquent taxes,
through a new electronic property tax payment/collection system called e-Tax
Payments; and
WHEREAS the project goal is to allow taxpayers the ability to pay
delinquent and current taxes via the Internet through Access Oakland by March
1, 2004; and
WHEREAS the business objective of this project is to improve the flow
of tax payments for both the County and for Local taxing units; and
WHEREAS this project will reduce the cost of collecting both current
and delinquent taxes; and
WHEREAS benefits to the taxpayers include: improved customer
satisfaction by offering an alternative method for paying their taxes and
avoiding a trip to Pontiac for payment of delinquent taxes, or to their local
taxing office (city, village hall, or township (CVT's)); and
WHEREAS there are many benefits both to Oakland County and the
taxpayers which include:
1. Cost saving by reducing the need for clerks to look up tax
delinquencies, reduced counter traffic, and cashier payment-
processing time.
2. Increased cash flow from the project will result in increased
investment interest earnings.
3. Improved customer service for both taxpayers and mortgage companies
in accessing and paying their taxes.
4. Wait time for customers is reduced, and it will encourage E-
government as an alternative to face to face service delivery; and
WHEREAS in Oakland County 40,000 plus properties are returned
delinquent each year, and it is anticipated that 10%- of those properties
would use the Internet application to review and pay their account, thereby
increasing collections, and producing tangible benefits including cost
savings, and cost avoidance; and
WHEREAS this project will not require additional staff, however, it
will require funding for Information Technology Development of $205,570; and
WHEREAS funding for this project is available in the General Fund,
Designation for Operational Improvements, general ledger account #9407-
001000, with an anticipated positive Return on Investment (ROI) in four (4)
years.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the development and implementation of the e-Tax
Payment System.
FINANCE COMMITTEE
Notion carried unanimously on a roll call vote.
n%.
BE IT FURTHER RESOLVED that the FY 2004 Budget be amended as
General Fund (101)
Revenues
1-90-190000-14000-1582 Planned Use of Fund Balance
3-90-310000-98636-8001 Operating Transfer Out
follows:
FY 2004
$205,570
($205,570)
$ 0
Information Technology Fund (636)
Revenues
3-18-636113-98101-1701 Operating Transfer In $ 205,570
Expenditures
2-18-636172-24000-3348 Professional Services $ 205,570
0
Chairperson, on behalf of the Finance Committee, I move adoption of the
foregoing resolution.
FINANCE COMMITTEE
alt-c/cic, 1149
December 11, 2003 Resolution #03358
The Chairperson referred the resolution to the General Government Committee. There were no
objections.
Resolution #03358 December 11, 2003
The Chairperson referred the resolution to the General Government Committee. There were no
objections.
G. William Caddell, County Clerk
Resolution #03358 January 22, 2004
Moved by Knollenberg supported by Douglas the resolutions on the Consent Agenda be adopted (with
accompanying reports being accepted).
AYES: Coleman, Coulter, Crawford, Douglas, Gregory, Hatchett, Jamian, Knollenberg, Kowa,
Law, Long, McMillin, Middleton, Moffitt, Moss, Palmer, Patterson, Potter, Rogers, Scott, Suarez,
Webster, Wilson, Zack, Bullard. (25)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolutions on the Consent Agenda were adopted (with
accompanying reports being accepted).
I HEREBY APPROVE THE FOREGOING EOM
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on
January 22, 2004 with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of tbniCounty of Oakland at
Pontiac, Michigan this 22nd day of January, 2004.