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HomeMy WebLinkAboutResolutions - 2004.01.22 - 27504MISCELLANEOUS RESOLUTION 404001 BY : Tom McMillin, District #11 IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF AUBURN HILLS - FISCAL YEARS 2001, 2002 AND 2003 ALLOCATIONS TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners established an Environmental Infrastructure Funds and Disbursement Policy per Miscellaneous Resolution #99C93 in an effort to increase the share of dollars flowing into infrastructure projects for the County and its cities, villages and townships (CVTs); and WHEREAS pursuant to the Disbursement Policy, The City of Auburn Hills has submitted a resolution of authorization to the County for reimbursement of expenses incurred in cohnecton with an eligible environment remediation of improvement project; and WHEREAS The City of Auburn Hills is requesting reimbursement for expenses directly related to the construct1on of the Vinewood Drain; and WHEREAS the FY 2001, FY 2CO2 and FY 20C3 authorized amount of funding for The City of Auburn Hills is $19,533.16 annually from the Environmental Infrastructure Fund as repayment to The City of Auburn Hills for expenses incurred. In connection with environmental remediation or improvement projects. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the projects submitted by The City of Auburn Hills as eligible for reimbursement from the Environmental Infrastructure Fund. BE IT FURTHER RESOLVED that the Board authorizes the FY 2C01, FY 2002 and FY 2CO3 appropriations in the amount of $119,533.16 annually from the Environmental Infrastructure Fund (Account #9C263232-4l000- 3905) to repay The City of Auburn Hills for expenses incurred with the construction of the Vinewood Drain, once proper- invoices are presented. Chairperson, I move the adoption of the foregoing resolution. Mayor Mari Harvey-Edwards Council Henry V. Knight George A. Luenberger Mayor Pro-tern Daniel L. Pillsbury jarnes V. McDonald Otis Newkirk Robert Kittle •• City of Auburn Hills 1827 N. Squirrel Rd. • Auburn Hills, MI 48326-2753 Phone: (248) 370-9400 Fax: (248) 370-9348 December 19, 2CO3 Mr. Thomas Ott Maria ge.r Oakland County Fiscal Services Division 1200 N. Telegraph Road Pontiac, MI .44834.1 Dear Mr. Ott; „ Pursuaint'to Oakland County Hoard of Commissioner Miscellaneou., Resolution (MR) 99093, the Cu of \uuIn Hills hereby requests reimbursement ..inder 0 3d ui. Countvls Environmental Infrastructure Fu :id Prcgram for expenses incurred in cornection with an eligible environmental improvement !project undertaken by the Oaklaad County Drain Commission and financed hy the City cf Auburn Hills Atizched in support of this request are the foliowing: „ . Attacnmcm ?roject Description of the Vinewood Drain Project AttaChMent B. Reolutiot: 73-48 of the City of Auburn Hills City Council authorizing the CIty Manager to request reimbursement for these coqs. Attachment C: A copy of check number. M652, dated March 9. '1999; . - $2,191,035,44 to the Oakland County Drain Commip ,aoners prepaying constructiorrof the Vmewood Drain. . in the •amount of the costs' of the• The City of Auburn Hills understands that the. review and processing of this reimbursement request will be governed by the provisions of MR 99093. and certifies that all ewense submitted for rtimbursernent were incurred in connection with a qutilityilT crivirenmental improvement pp.o.iect. If you have any questions coneer-ing thk matter, please contact Ceorfc Martini at 248-364-6817. Thank you far your assistance. Sincerely, William R Ross City Manner Attachments Cc; County Commissioner Tom McMillan. District #7 Attachment A Vinewood Pond Description On the north edge of the Vinewood Subdivision is a newly created storm water retention pond. The primary function of the pond is to control the occasional flooding in the area. Secondarily, there are several features incorporated into the construction which are intended to be environmentally friendly. The design of the pond requires a significant amount of retention of water to depths sufficient to sustain aquatic animal life without plants that can be choking. The shore area is shallow allowing the planting of native aquatic plants around the watery edges. The perimeter land is also stocked with native vegetation suitable for wet land designated areas. In addition to the normal water retention, the pond functions as a detaining facility with water level rising and falling to accommodate the results of rainfall which in turn eliminates the flooding that had occurred in the past. In addition to these practical features, the pond provides a greatly enhanced aesthetic appearance. Often this type of pond is characterized as an important amenity for up-scale developments. Here the pond provides utilitarian functions and serves as a very unique enhancement to a regular neighborhood. 7.• Attachment B 03-48 CITY OF AUBURN HILLS RESOLUTION AUTHORIZING ENVIRONMENTAL INFRASTRUCTURE FUND EXPENSE REIMBURSEMENT REQUEST At a regular meeting of the City Council of the City of Auburn Hills, Oakland County, Michigan, held in the Council Chambers at 1827 N. Squirrel Road, Auburn Hills Ml 48326 at 7:30 p.m., on tne 151h day of December. 2003 The following resolution was offered by Council Memoer Knight and supported by Council Member McDonald: WHEREAS, upon the recommendation of the Oakland County Executive, the Oakland County Board of Commissioners has established an Environmental Infrastructure Fund Program to assist Oakland County cities, villages and townships in addressing clean water and storm water neec's; and WHEREAS Oakland County's Environmental Infrastructure Fund Program authorizes Oakland County cities, vfflages and townships to apply for reimbursement of eligible expenses incurred in connection witn environmental remediation or improvements ;elating to ground and/or surface water, water supply, sewer and/or drainage systems and/or water pollution control efforts incurred as part of a city, village or township road project; and WHEREAS the City of Auburn Hills, Oakland County, Michigan has incurred expenses in connection with environmental remediation or improvement projects beiieved to be eligible fcr reimbursement under Oakland County's Environmental Infrastructure Fund Program. NOW THEREFORE BE :T RESOLVED that this Council authorizes arc directs its City Manager, as agent for tne City of Auburn Hiris, in the manner and to the extent provided for under Oakland County Board of Commissioner Miscellaneous Resolution 99093, to request reimbursement of eligible environmental remediation or improvement project expenses under Oakland County's Environmental Infrastructure Fund Program. AYES Mayor Harvey-Edwards, Mayor Pro Torn Pillsbury, Council Members Kittle, Knight, Luenberger, McDonald, Newkirk NAYS: None ABSENT: None ABSTENTIONS:None RESOLUTION ADOPTED Attachment C .r. INVOICE DATE INVOICE NO. GROSS AMOUNT PIACHASE ORDER # OIL DISTRIBUTION NET AMOUNT 03/04/99 \i'.':.NE.I.+1 0001.)RN ,.:,!:.11 6 9 1 5 7 44 44 ,1150 .:399)4. 2,, "k 91., :;)31.3 44 :Qi -ft,i(ir3'4.'ir4 1'. c);"r.r..: V (1 F..[Air.“,) f.)c- N . . . . - F•li.“."?.? IOTA', S ., :.? IHAVI AiNin Cr.)1.,111 -"? 171P,1IN?,.fiiirrIT.55 -.T.O.N::iz 2 „1.9 1 „I:Ty:3,5y f4 I . 1-1 I1[16 1 0061.652V 1:07,241;292M OD L523760 i11111 , Supervisor/ Department Head Approval: DATE: CHECK REQUEST (NOTE: If a manual check is required, use the "Manual Check Request" form.) PAYEE NAME: - Oakland County Drain Commission VENDOR #: 547 PAYEE ADDRESS: Building 95 West One Public Works Drive Waterford, MI 48328-1907 ORG/O_BJECT AMOUNT 44450-83900 $2,191,035.44 TOTAL CHECK AMOUNT: $2,191,035.44 EXPLANATION: Construction costs for the Vinewood Drain project Check is due to the Drain Commission Office by 3/11199 Requested by: Stephanie L. Schlegel DATE: 03/02199 NOTE: * Supporting documentation must be stapled to the check request. * If something needs to be mailed with the check you must attach it with a paperclip, * City Manager's approval is required for payments associated with the Department Head (i.e conference registrations) ckrequest.wk4 03/02/99 RECEIVED N. 0 1 1999 AUBURN HILLS CITY MANAGER JAMES E. POF1TER, RE. Chief Deputy Drain Commsioner (248) 858-0901 GEORGE W. KUHN OAKLAND COUNTY DRAIN COMMISSIONER BUILDING 95 WEST ONE PUBLIC WORKS DRIVE WATERFORD MI 48328-1907 (248) 858-0958 FAX (248) 858-1066 WILLIAM E. KLOCKOW, RE. Deputy and Manager Engineering & Construction (248) 858-1094 DOUGLAS A, BUCHHOLZ P.E. Deputy and Manager Operations & Maintenance (248) 859-1119 February 24, 1999 Mr. William Ross, City Manager City of Auburn Hills 1827 North Squirrel Road Auburn Hills, MI 48326-2753 Reference: Vinewood Drain Dear Mr. Ross: Enclosed for your use, is a copy of the revised estimate of project cost based on bids received on February 16, 1999. Please note that the revised estimated project cost has decreased $984,000 from our previous April 7, 1998 estimate. Orchard, Hiltz & McCliment, Inc. has recommended that this office award the construction contract to the low bidder, Dan's Excavating, Inc. This office concurs with this recommendation. We have requested that Orchard, Hiltz & McCliment, Inc. proceed with the preparation of the contract books with the intention of having the Drainage Board for the Vinewood Drain award and execute the contract at the March 16, 1999 Drainage Board meeting. Prior to executing the contract, the City of Auburn Hills must forward the amount of $2,191.035.44 to this office, which is the balance of the City of Auburn Hills apportioned cost for the project. As previously discussed, unused construction funds advanced to this office by the City of Auburn Hills will be returned to the City after all construction related costs have been paid. If there are any questions regarding this matter, please contact this office. Very truly yours, OAKLAND COUNTY DRAIN COMMISSIONER By: Glenn R. Appel, P. Project Engineer GRA/mst Attachments cc: Orchard, Hiltz & McCliment wiattachrnents Attn: Evan Pratt, John Hiltz, Eric Dalton MST:DAAPPEtAVINEWOOD.DRNMOSSFORWAD $1,686,485.50 $168,648.55 $35,000.00 $267,928.21 $2,158.062.26 $14,600.00 5115,587.82 $10,000.00 $15,000.00 $7,496.64 $50,000.00 $15,000.60 $15,000.60 $15,000.66 $24,770.60 $9,900.00 $2,506.75 $17,032.53 $25,000.00 $336,893.74 $2,500.00 $5,000.00 $3,044.00 $500.00 $11,044.00 $17,000.00 $60,000.00 $77,000.00 $140,000.00 $43,000.00 $183,000.00 Vinewood Drain E. 1/2 of Section 9 and W.112 of Section 10, T3N.,R10E. City of Auburn Hills Estimate of Project Cost Based on Bids Received February 16, 1999 Contracted_Services-Constructign Estimated Construction Cost (Low Bid Amount) Contingencies (10% of Construction) Wetland Re-Establishment (Estimated) Right-of-Way Acquistion (Estimated) Subtotal-Contracted Services, Construction Contracted Services -Engineering Consultants: Consulting Engineer Preliminary Report Design Fee Contract Administration (Estimated) Work Order D-153, MDEQ Permit Work Work Order-Additional MDEQ Permit Work Engineering Redesigns (Estimated) Additional Work-Pond Monitoring (Estimated) Additional Work-As Built Drawings (Estimated) Additional Work &Shop Drawing Review (Estimated) Wetlands Consuitart Environmental/Geotechnical Engineering Environmental Investigation Soil Borings-Initial Soil Borings-Additional Construction Testing Services (Estimated) Subtotal-Contracted Services, Engineering Consultants Contracted Services-Financial and Legal Legal Counsel (Estimated) Legal Notices (Estimated) Soil Erosion Permit MDEQ Wetland Permit Subtotal-Legal and Permits County Services-Project Management Administration (Estimated) Engineering (Estimated) Subtotal Construction Inspection (Estimated) Construction Surveying (Estimated) Subtotal Total Estimated Project Cost $2,766,000.00 Prepared by: Glenn R. Appel, RE. ViNEEST2,WK4 02124/99 Vinewood Drain E. 112 of Section 9 and W. 1/2 of Section 10, T3N.,R10E. City of Auburn Hills Apportionment Based on Bids Received February 16, 1999 Less Previous Total Estimated Project Cost L=Qi:tiOnnaaill Apportioned $2,766,000.00 Assessment rce State of.Michi an 7.317% - $202,388.22 $0.00 - $202,388.22 Count of Oakland 0.000% $0.00 $0.00 $0.00 Cit of Auburn Hills , 92.683% $2,563,611.78 $372,576.34 $2,191,035.44 100.000% $2,766,000.00 $372,576.34 $2,393,423,66 ota Prepared by: Glenn R. Appel, P.E. VINEEST2,WK4 02/24/99 Resolution #04001 January 8, 2004 The Chairperson referred the resolution to the Finance Committee. There were no Objections. FISCAL NOTE (M,R. 4040C1) January 22, 2004 BY: FINANCE COMMITTEE, CHUCK MCSS, CHAIRPERSON IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF AUBURN HILLS - FISCAL YEARS 2001, 2002 AND 2003 ALLOCATIONS TO TEE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. Annual funding of S119,533.16 is available in the EnVirOnmental InfrA5r1i:rture Fund for FY 2C01, FY 2002 and FY 2003 to reimburse the City of Auburn Hills for this project; no additional appropriation is required. 2. The Committee recommends adopton of this resolution. FINANCE COMMITTEE FINANCE COMMITTEE Motion carried unanimously on a roll oal.1 vote with Crawford, Webster and Knollenberg absent. G. William Caddell, County Clerk Resolution #04001 January 22, 2004 Moved by Knollenberg supported by Douglas the resolutions on the Consent Agenda be adopted (with accompanying repoi being accepted). AYES: Coleman, Coulter, Crawford, Douglas, Gregory, Hatchett, Jamian, Knollenberg, KowaII, Law, Long, McML4Un, Middleton, Moffitt, Moss, Palmer, Patterson. Potter, Rogers, Scott, Suarez, Webster, VOilson, Zack, Bullard. (25) NAYS: None. (0) A sufficient majority having voted therefore, the resolutions on the Consent Agenda were adopted (with accompanying reports being accepted). STATE OF MICHIGAN) COUNTY OF OAKLAND) I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolLtion is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on January 22, 2004 with the original record tnereof now remaining in my office. In Testimony Whereof, have hereunto set my hand and affixed trwseai Ahe County of Oakland at Pontiac, Michigan this 22nd day of January, 2004.