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HomeMy WebLinkAboutResolutions - 2004.06.17 - 27550June 17, 2004 MISCELLANEOUS RESOLUTION #04147 BY: PLANNING AND BUILDING COMMITTEE, CHARLES PALMER, CHAIRPERSON IN RE: DEPARTMENT OF COMMUNITY AND ECONOMIC DEVELOPMENT — COMMUNITY AND HOME IMPROVEMENT DIVISION — 2004 ANNUAL ACTION PLAN AND CONSOLIDATED GRANT ACCEPTANCE FOR CDBG, HOME AND ESG PROGRAMS AND 2003-2004 ANNUAL ACTION PLAN AMENDMENT To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners authorized submittal of the Oakland County 2004 Annual Action Plan to the U.S. Department of Housing and Urban Development (HUD); and WHEREAS the 2004 Annual Action Plan contains a consolidated Federal grant application for activities designed to accomplish the goals and objectives for the Community Development Block Grant (CDBG) Program, HOME Investment Partnerships (HOME) Program and the Emergency Shelter Grant (ESG) Program; and WHEREAS HUD by letter dated February 17, 2004 transmitted to the Community and Home Improvement Division a Program Year 2004 consolidated allocation of $6,393,144 including $4,599,000 for CDBG, S1,458,045 for HOME, $192,817 for the HOME Program American Dream Downpayment Initiative (ADDI) and $143,282 for ESG, for the period of May 1,2004 through April 30, 2005; and WHEREAS HUD is not releasing ADDI funds totaling $192.817 at this time; and WHEREAS this is the 30th year of grant acceptance for these programs; and WHEREAS total program revenue for the 2004-2005 CDBG Program will be $6.305,119 including S4,599,000 grant allocation, $1,600,000 in estimated CDBG Revolving Loan Funds and $106.119 in Community Program Income; and WHEREAS total program revenue for the 2004-2005 HOME Program will be $2,286,106 including $1,458,045 grant allocation, $328,061grant match and $500,000 in estimated HOME Revolving Loan Funds; and WHEREAS funding for the HOME program match is appropriated in the Oakland County 2004 Adopted Budget; and WHEREAS total program revenue for the 2004-2005 ESG Program will be the grant allocation of $143,282; and WHEREAS the CDBG and ESG grants are 100 percent Federally funded and no County funds are required; and WHEREAS fund schedules and program descriptions for the 2004-2005 CDBG, HOME and ESG programs appear in attachments A, B, C and D; and WHEREAS the CDBG, HOME and ESG grant agreements have been reviewed by County Executive Departments through the County grant process (MR. #01320); and WHEREAS acceptance of these grants does not obligate Oakland County to any future commitment; and WHEREAS program budget amendments for 2004 CDBG and HOME Revolving Loan Fund actuals will be requested by resolution in 2005 after compilation of additional information and fiscal year closing; and WHEREAS the 2003 Annual Action Plan and Consolidated Grant Acceptance for CDBG, HOME and ESG (M.R. #03134) estimated Home Improvement Program Revolving Loan Fund revenue of $1,600,000, Home Investment Partnership Act Revolving Loan Fund revenue of $500,000 and $1,934 in CDBG Community Program Income revenue; and WHEREAS the Horne Improvement Revolving Loan Fund generated S1,574,967,14, the Home Investment Partnership Act Revolving Loan Fund generated $780,728 and CDBG Community Program Income totaled $2,029,956.06 in Program Year 2003. Planning & Building Committee Vote: Motion carried on unanimous roll call vote with Coulter absent NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts consolidated CDBG, HOME and ESG grant funding from the U.S. Department of Housing and Urban Development in the amount of $6,200,327, $1,600,000 in estimated Home Improvement Revolving Loan Funds, $106,119 in Community Program Income, $500,000 in estimated HOME Revolving Loan Funds and HOME County match of $328,061 for a consolidated 2004 program year grant package totaling $8,734,507; and BE IT FURTHER RESOLVED that the 2003 Annual Action Plan and Consolidated Grant Acceptance be amended to reflect CDBG Home Improvement Revolving Loan Funds totaling $1,574,967,14, Home Investment Partnership Act Revolving Loan Funds totaling $780,728.00 and CDBG Community Program Income totaling $2,029,956.06 in the program year period of May 1, 2003 through April 30, 2004; and BE IT FURTHER RESOLVED that the Board of Commissioners approves the Emergency Shelter grant subject to the clarifications provided by HUD in the letter from Emerson Sherrod dated March 15. 2004 that Oakland County's obligations under the grant for discharge policies and participation in the HMIS System is to make these requirements for ESG funded entities. The letter from Mr. Sherrod is attached and incorporated into this Agreement; and BE IT FURTHER RESOLVED that the future level of service, including personnel, will be contingent upon the level of Federal funding available for these programs; and BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes both the Board of Commissioners Chairperson and the County Executive to execute the grant agreements and to approve amendments and extensions up to fifteen (15) percent variance from the award, consistent with the agreement as originally approved; and Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution. Copy of attachments A, B, C and D on file in County Clerk's office. LANNING AND BUILDING COMMITTEE Nancy Wenzel From: Harvey Wedell [wedellh@co.oakland.mi.us ] Sent: Thursday, June 03, 2004 2:21 PM To: Nancy Wenzel; Sheryl Mitchell Subject: FW: CONTRACT REVIEW - Community and Home Improvement Division Original Message From: Greg Givens [mailto:givensg@co.oakland.mi.us] Sent: Tuesday, June 01, 2004 10:11 AM To: Wedell, Harvey; Rieth, Karry Cc: Keller, Wayne; Smith, Laverne; Frederick, Candace; Wenzel, Nancy; Pardee, Mary; Spradlin, Carla Subject: CONTRACT REVIEW - Community and Home Improvement Division CONTRACT REVIEW - Community and Home Improvement Division GRANT NAME: 2004 Community Development Block Grant, HOME Investment Partnership Program, and Emergency Shelter Grant agreement FUNDING AGENCY: US Department of Housing and Urban Development DEPARTMENT CONTACT PERSON: Karry L. Rieth / 85403 STATUS: Acceptance DATE: June 1, 2004 Pursuant to Misc. Resolution #01320, please be advised the captioned grant materials have completed internal contract review. Below are the comments returned by review departments. Please note the comment from Corporation Counsel. These issues related to the Resolution wording should be made before submission to the Board for acceptance. When these changes are made, the captioned grant materials and grant acceptance package (which should include the Board of Commissioners' Liaison Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this email containing grant review comments) may be requested to be placed on the appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution. Department of Management and Budget: Approved.- Laurie Van Pelt (5/26/2004) Personnel Department: Approved. - Ed Poisson (5/26/2004) Risk Management and Safety: Approved. - Gerald Mathews (6/1/2004) Corporation Counsel: Please rewrite the HOC Resolution as follows: Delete the following sentence: "WHEREAS the Emergency Shelter grant requires a plan to prevent homelessness " (If you think you need this reference to the plan, then it has to be rewritten to make clear that it is a requirement for the recipients of ESG funds. Please let me know and I will be glad to help with this. ) Replace language in the Resolution relating to the Sherrod letter with the following new language: "BE IT FURTHER Resolved that the Board of Commissioners approve the Emergency Shelter grant subject to the clarifications provided by HUD in 1 * he letter from Emerson Sherrod dated MarCh 15, 2005 that Oakland County's obligations under the grant for discharge policies and participation in the HMIS System is to make these requirements for ESG funded entities. The letter from Mr. Sherrod is attached and incorporated into this Agreement." Mr. Sherrod stated HUD will not'provide a letter clarifying the statements in the May 18 letter. He is agreeable to specific language in the resolution concerning the requirements for the recipients of the ESG funds. Please let me know if you have any questions. - Joellen Shortley (5/28/2004) Attachment A OAKLAND COUNTY COMMUNITY AND HOME IMPROVEMENT DIVISION 2004 Consolidated Annual Action Plan U.S. Department of Housing and Urban Development COMPARISON OF GRANT APPLICATION WITH GRANT AWARDS Community Development Block Grant (CDBG), HOME Investment Partnerships Grant (HOME) and Emergency Shelter Grant (ESG) FY 2004 FY 2004 FY 2004 FY 2004 GRANT APPLICATION AWARD VARIANCE Increase (Decrease) CDBG $4,599,000 $4,599,000 $0 HOME $1,454,000 $1,458,045 $4,045 *ADDI 03 $ 88,447 Awarded but Not Released ($88,447) *ADDI 04 $ 104,370 Awarded but Not Released ($104,370) ESG $ 143,282 $ 143,282 $0 CONSOLIDATED TOTAL $6,389,099 $6,200,327 ($ 188,772) *Congress reappropriated Fiscal Year 2003 and 2004 funds to create the new American Dream Downpayment Initiative (ADDI) funding under the HOME Program. HUD required ADDI funds for FY 03 and FY 04 to be included in the 2004 Consolidated Grant Application but did not release the ADDI funds with the 2004 CDBG, HOME and ESG grants. ADDI funds will be released by HUD by fall, 2004. Community Development Block Grant HOME Investment Partnerships Program Emergency Shelter Grant Attachment B Page 1 of 10 OUNTY OF OAKLAND, MICHIGAN 2004 ANNUAL ACTION PLAN INTRODUCTION The 2000-2004 Consolidated Plan identifies the housing and community development needs for Oakland County and establishes goals to be accomplished through the use of three U.S. Department of Housing and Urban Development (HUD) entitlement programs. Administered by the Community and Home Improvement Division, these funding opportunities include the Community Development Block Grant (CDBG), the Home Investment Partnerships Program (HOME), and the Emergency Shelter Grant (ESG). The purpose of this Annual Action Plan is to describe how the County will continue to work within and refine this strategy in 2004, the final year of its five- year Consolidated Plan. This Plan covers the period program year (PY) period of 5/1/04-4/30/05. The Consolidated Plan identifies the County's commitment to: "Assist participating communities and low- and moderate-income persons and households through infrastructure improvements, housing rehabilitation, and human services." The Community and Home Improvement mission is met in part by an award of $6.3 million from the U.S. Department of Housing and Urban Development entitlement prograrns detailed below. Supply decent housing, secure a suitable living environment, and expand economic opportunities for individuals earning 80% or less of median family income (MFI). Expand the availability if decent, affordable housing for individuals earnina 80% or less of median family income (MFI). Provide essential supportive services, homeless prevention activities and support for area shelters with operating and rehabilitation funds. During 2004, the 30th anniversary of the Housing and Community Development Act, Oakland County anticipates receiving approximately $6.3 million in HUD funds and an estimated $2.1 million in Revolving Loan Fund for a total of approximately $8 million. This Plan presents the County's strategy for granting funds to activities that support Consolidated Plan goals. Geographic Area Served The following fifty communities participate in the Oakland County "Urban County" Program: City of Auburn Hills City of Berkley City of Birmingham City of the Village of Clarkston City of Clawson City of Farrnington City of Ferndale City of Hazel Park City of Huntington Woods City of Keego Harbor City of Lathrup Village City of Madison Heights City of Northville City of Novi City of Oak Park City of Orchard Lake Village City of Pleasant Ridge City of Rochester City of Rochester Hills City of South Lyon City of Sylvan Lake City of Troy City of Wailed Lake City of Wixom Addison Township Brandon Township Commerce Township Groveland Township Highland Township Holly Township Independence Township Lyon Township Milford Township Oakland Township Orion Township Oxford Township Rose Township Royal Oak Township Springfield Township West Bloomfield Township White Lake Township Village of Beverly Hills Village of Franklin Village of Holly Village of Lake Orion Village of Leonard Village of Milford Village of Ortonville Village of Oxford Village of Wolverine Lake COUNTY OF OAKLAND, MICHIGAN Attachment B Page 2 of 10 COUNTY OF OAKLAND, MICHIGAN 2004 ANNUAL ACTION PLAN PY 2004 Participating Communities COUNTY OF OAKLAND, MICHIGAN Attachment B Page 3 of 10 COUNTY OF OAKLAND, MICHIGAN 2004 ANNUAL ACTION PLAN Community Profile Oakland County, home to a mix of urban and rural communities is located in southeastern Michigan. The County borders Macomb County to the east, Lapeer and Genesee Counties to the north, Livingston County to the west, and Wayne County and the City of Detroit to the south. At 960 square miles and with a 2000 population of over 1.1 million, Oakland County is more populous than, and nearly as large as, the State of Rhode Island. The County contains sixty-one units of general local government, including twenty-one townships, ten villages, and thirty cities. Oakland County ranks as the third wealthiest county in the nation among counties with populations of more than one million people. Despite this rank, 62% (31) of the participating communities fell below the County's 2000 overall per capita income level of $32,534. The median family income (MFI) in Oakland County overall is $75,540 based on 1999 income data. Twenty-four or 48% of participating communities have an MFI that fell below this amount. Citizen Participation In accordance with 24 CFR Part 91.105 et seq, Oakland County has implemented a detailed Citizen Participation Plan. The Plan applies to the CDBG, HOME, and ESG programs as well as to the development and implementation of the Consolidated Plan and Annual Action Plan. Oakland County encourages residents to participate in the development and any amendments to the Plans, as well as the performance report. The County maximizes citizen participation through its Citizen Advisory Council, holds meetings at convenient times and locations, and provides information with reasonable and timely access. Public input into the 2004 Annual Action Plan includes a public hearing on February 11, 2004. The Community and Home Improvement Division publishes a draft of the Annual Action Plan to receive citizen comments. Information received during comment periods is included in the final Plan. Access to Information In addition to the narrative summaries in the 2004 Annual Action Plan more detailed information about specific federally funded projects is available upon request. The Plan is available for public review from February 12, 2004 - March 12, 2004. The written comment period is March 12, 2004 - March 29, 2004. For more information, to view, or to comment on the Plan, please contact the Oakland County Community and Home Improvement Division; 1200 N Telegraph, Building 38 E; Pontiac, MI 48341; (248) 858-5312, 1-800-858-0900 x 85312. The Annual Plan is also available on the web at www.co.oakland.mi.usichi 2000-2004 CONSOLIDATED PLAN AMENDMENT Oakland County identified actions in the 2000-2004 Consolidated Plan that must be taken to ensure that all residents of Oakland County have access to decent housing, suitable living environments and expanded economic opportunities. The objectives to preserve homeownership, increase homeownership, support special needs housing and identify housing needs help meet the goal of decent housing. The Oakland County Housing Counseting Unit and the Community Housing Development Organizations (CHDO) that operate throughout the participating communities have identified the lack of down payment assistance as a barrier to homeownership. The 2000-2004 Consolidated Plan addressed barriers to affordable housing but did not identify the need for a county administered down payment assistance program. The 2004 Annual Action Plan addresses the need for down payment assistance as a strategy under the increase homeownership goal. The 2000-2004 Consolidated Plan has been amended to reflect the need for downpayment assistance and the 2004 Annual Action Plan HOME Program Narrative provides details on a strategy to be funded through the American Dream Downpayment Initiative (ADD l). COUNTY OF OAKLAND, MICHIGAN Attachment B Page 4 of 10 COUNTY OF OAKLAND, MICHIGAN 2004 ANNUAL ACTION PLAN 2004 STRATEGIES AND BENCHMARKS The table below highlights the Consolidated Plan goals and estimates investment of 2004 HUD funds to benchrharks. GOAL STRATEGIES 2004 2004 BENCHMARKS PROPOSED INVESTMENT ' Preserve • Rehabilitate owner-occupied housing • 200 units rehabilitated $2,696,200 Homeownership • Fund emergency/minor home repairs • 189 units repaired $353,793 • Weatherize owner-occupied housing • 30 units weatherized $45,000 • Fund energy education programs • 225 people educated $15,000 • Promote home improvement program • 200,000 people educated $75,000 Increase • Acquire and rehabilitate units for sale • 6 units rehabilitated $490,000 Homeownership • Create new units for sale • 4 units created $200,000 l • CHDO homebuyer assistance • 14 homebuyers assisted $280,000 • Provide down payment assistance • 20 homebuyers assisted $200,000 Support • Fund special needs housing • 4 units rehabilitated $228,000 Special Needs • Rehabilitate Senior Citizen Housing • 1 facility rehabilitated $5,000 , Housing • Fund homeless shelters • 6 shelters funded $143282 $3,252,600 • Coordinate McKinney grant process and • 9 programs funded and $16,513 serve on Oakland County Taskforce on 1 staff assigned Homelessness Identify • Coordinate Housing Subcommittee of the • Support staff assigned $9,076 Housing Needs County Business Roundtable Quality of Life Committee • Analyze housing needs • 1 housing needs $60,000 - - ii-. irocured Eliminate Unsafe • Demolish unsafe buildings • 3 buildings demolished $9,023 Buildings and • increase efforts to eliminate LBP hazards • 79 units rehabilitated $1,317,280 Sites • Provide LBP training to staff/contractors • 64 people trained $4,557 • Perform LBP risk assessments • 160 units assessed $56,000 • Perform LBP tests • 79 units tested $19,750 • Fund code enforcement activities • 1,000 units inspected $317,320 • Beautify eligible areas • 90 trees planted $16,021 • Improve accessibility • 22 barriers removed $133,580 • Rehabilitate historic properties • 3 structures rehabilitated $61,600 • Affirmatively further fair housing • Fair Housing Center funded $16,000 Aid Supportive • Provide housing counseling services • 2,500 people served $39,320 Service Activities • Fund public service activities • 28,683 people assisted $902,504 • Assist taxpayers , • 7 mortgages brought current $1,000 • 2 foreclosures prevented $8,150 QW V TI Support Capital • Fund planning & administration projects • 26 projects funded $203,117 Development/ • Economic impact of program funding • 300 projects funded $6,303,234 Community • Leverage project funds • 14 units leveraged $1,033,693 Investment • Provide transportation to employment • 64 people assisted $26,750 COUNTY OF OAKLAND, MICHIGAN Attachment B Page 5 of 10 COUNTY OF OAKLAND, MICHIGAN 2004 ANNUAL ACTION PLAN COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) Primary Objective The primary objective of Oakland County's Community Development Block Grant Program (CDBG) is the development of viable urban communities by providing principally for low and moderate-income persons: • Decent Housing • Suitable Living Environments • Expanded Economic Opportunities Oakland County gives maximum feasible priority to housing and community development projects funded through CDBG, which are consistent with one or more of the programs national objectives: 1. ensure benefit to low and moderate income persons (70% or more of Oakland County's aggregate CDBG funds shall be used to support activities that benefit low and moderate income persons) 2. aid in the prevention or elimination of slums or blighting conditions 3. meet other community development needs having a particular urgency because existing conditions pose a serious and immediate threat to the health or welfare of the community where other financial resources are not available to meet such needs The County philosophy is that local communities know local needs best, therefore two-thirds of all CDBG funds, less administration are distributed to participating communities by formula. The communities then determine how to allocate resources within the program's overall objectives, regulations, and laws. The Oakland County Board of Commissioners approved a revised CDBG distribution formula in 2003. The formula still follows the federal "option one" method of CDBG distribution to grantees as found in the Housing and Community Development Act of 1974, as amended [42 USC 5306(b)(2)]. The county formula is expressed as: (P+3L/M)/4 P= ratio of a participating community's population to the population in all 50 participating communities L= ratio of the community's low- and moderate-income population to that of all 50 communities The low- and moderate-income ratio is factored three times and then multiplied by the total amount of CDBG funds available to communities in a given year. All communities falling below $8,000.00 receive $8,000.00 as a minimum amount. The formula is applied for the remaining communities with the "minimum allocation" communities and their allocations removed. The product is the community allocations for that given program year. COUNTY OF OAKLAND, MICHIGAN r")131-1 Alinr.atinn niintv Rpvnlvinn I nar $4,599,000.00 rid (estimAted $1,600.000.00 nmmunitv Pronram Inrnme $106,119.00 Tntal Revenues $6,305,119.00 Attachment B Page 6 of 10 COUNTY OF OAKLAND, MICHIGAN 2004 ANNUAL ACTION PLAN CDBG REVENUES AND ALLOCATIONS 2004 Revenues 2004 Allocations Home Improvement Program Grant Funds $124,063.00 Home Improvement Revolving Loan Fund (estimated) $1,600,000.00 Energy Efficiency Improvements $60,000.00 Home Improvement Program Administration — $972,137.00 CDBG Administration $888,150.00 Housing Counseling Grant Administration $101,850.00 Community Allocations $2,452,800.00 Community Program Income $106.119.00 I Total Allocations $6,305,119.00 CDBG BENEFIT DISTRIBUTION Benefit Distribution :-a - . • 11.-.10 14•4 - . -- • •n '` •Il .4 724 059.00 75% • • a i •a. • 1 . $387,943.00 6% 1A-- •I• .11 •-• •111 II il . I —• $0 0% Agee's . ...se $1 053,015.00 17% Plannin• '.140 102.00 2% . $6,305,119.00 100% COUNTY OF OAKLAND, MICHIGAN Attachment B Page 7 of 10 COUNTY OF OAKLAND, MICHIGAN 2004 ANNUAL ACTION PLAN CDBG CATEGORICAL DISTRIBUTION FTS::::-,- --- *77;-,._:•:,--,7,- ,-", - - 7: S";7-7' , , , - ii! 44:37e TAW 2408 Beautification $16,021 $16,021 2529 Code Enforcement R.O.T. $10,000 $10,000 2544 Communit Center $11,091 $11,091 2696 Drainase Im•rovements $124,366 , $124,366 2840 Fire Facilit and E•ui•. $38,618 $38,618 2908 Historic Preservation $61.600 $61,600 3436 Parks Recreation Facilit $41,872 $41,872 Senior Citizen Center $123,303 . $123,303 3556 Senior Citizen Housin• Su•bort $5,000 , $5,000 3560 Senior Citizen Vehicle $80,336 : $80,336 3580 Sidewalk Imerovements $48,352 1 $48,352 3664 ' Street Im•rovements I $45,273 I $45,273 2528 Code Enforcement $316.320 $316,320 2332 Administration/Rehab. $17,000 I $17,000 2552 Condemnation/Demolition $9.023 , $9,023 2720 Emersenc Rehab Pro•ram $18,499 $18,499 2928 Housins Rehabilitation $1,156,200 $1,156,200 3188 Minor Home Re air $229,175 $229,175 2933 Revolving Loan Fund $1,600,000 (est) $1,600,000 (est) I -12 ''i.i7,^1.""le 1-.11":A_--117M tS); ill1M' fAIIIIMISiiikic 1* $133,580 Frt..)--.:1-7-...1s,..=_r,-vki-,,,I.'A-7,04\ - • $929,254 ,!...rimcr,.r' ,1.120,-Ci;1! ' ' MIririlifflIMEMIMIE $140,102 F.,:\,-;:-.1.1,17..m 't7.1.•Zai - '.990 000 ',1 053015 R s 'PI A nalr.,-,_T3 ..mairogin $106,119 Total $2,558,919 $3,746,200 $6,305,119 Community Allocation: $2,452,800 Community Program Income: $106,119 Total Community Line Items: $2,558,919 COUNTY OF OAKLAND, MICHIGAN ACCOUNT # PROJECT # ACTIVITY # MATRIX AUTHORITY ENV CODE DURATION 804216-60011-2408 03 24 CFR 570.201(c) (A)(2) June 04 - Dec 05 PROJECT ACTIVITY DESCRIPTION LOCATION ADDRESS LM% LM/UN IV LOCALITY NOTES 804216-60011-2408 BEAUTIFICATION S7,500.00 03A 24 CFR 570.201 (C) (A) Attachment B Page 8 of 10 COUNTY OF OAKLAND, MICHIGAN 2004 ANNUAL ACTION PLAN EXPLANATION OF SYMBOLS $7,500.00 BEAUTIFICATION PUBLIC FACILITIES IMPROVEMENTS Reforest neighborhood by planting 1 1/2" - 2 1/2 diameter elm, locust, linden, or pear trees in street right of way. Shelvin (N) Woodward Hts (S) Lennox (E) Hilton (W) Specific CT 1730 BG 246.3% 1093 Ferndale MI 48220 CDBG funds may only be used to purchase and place materials and may not be used for maintenance. ACCOUNT# PROJECT PROJECT # ACTIVITY # ALLOCATION MATRIX AUTHORITY ENV CODE (2) DURATION June 04 - Dec 05 DESCRIPTION Reforest neighborhood by planting 1 1/2"- 2 1/2" diameter elm, locust, linden, or pear trees in street right of w She'yin (N) Woodward Hts (S) Lennox (E) Hilton (W) Specific CT 1730 BG 2 46.3% 1093 Ferndale MI 48220 CDBG funds may be used to purchase and place materials. Unique identifier of the community, funding year and activity Title of Activity Unique IDIS identifier Unique IDIS identifier Funds allocated to each activity Category of eligible activities Regulatory Citation for Eligibility National Program Objectives (A) Ensure benefit to low and moderate income persons. Not less than 70% of a grantee's aggregate funds shall be used to support low and moderate income persons (B) Aid in the prevention or elimination of slums or blighting conditions (C) Meeting other community development needs having a particular urgency because existing conditions pose a serious and immediate threat to the health or welfare of the community where other financial resources are not available to meet such needs. Environmental Review Status (1) Environmentally Assessed (2) Categorically Excluded (3) Exempt Project Term Specific information on project type, scope, materials etc... ay. Exact location Street address or general area Census Tract and Block Group and % of Low/Mod Number of persons in Low/Mod Universe City/TownshipNillage Specific notations regarding program requirements LOCATION ADDRESS LM% LM/U N IV LOCALITY NOTES COUNTY OF OAKLAND, MICHIGAN ** ** ** ** COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM COMPARISON OF 2004 APPLICATION WITH 2004 AWARD MAY 1, 2004 - APRIL 30, 2005 Attachment B Page 9 of 10 APPLICATION AWARD VARIANCE 2004 2004 INCREASE ALLOCATION ALLOCATION (DECREASE) ** ** COMMUNITIES CITIES Auburn Hills Berkley Birmingham Clarkston Clawson Farmington Ferndale Hazel Park Huntington Woods Keego Harbor Lathrup Village Madison Heights Northville Novi Oak Park Orchard Lake Village Pleasant Ridge Rochester Rochester Hills South Lyon Sylvan Lake Troy Walled Lake Wixom TOTAL CITIES $73,224.00 51,956.00 42,211.00 8,000.00 47,294.00 32,789.00 102,303.00 109,930.00 12,952.00 12,662.00 8,419.00 150,534.00 8,000.00 116,909.00 136,416.00 8,000.00 8,000.00 29,739.00 176,567.00 46,352.00 8,000.00 195,344.00 27,252.00 52,132.00 1,464,985.00 $75,109.00 51,956.00 42,211.00 8,000.00 47,294.00 32,789.00 102,303.00 109,930.00 12,952.00 12,662.00 8,419.00 150,534.00 8,000.00 134,143.00 136,416.00 8,000.00 8,000.00 29,739.00 176,567.00 46,352.00 8,000.00 195,344.00 27,252.00 52,132.00 1,484,104.00 $1,885.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 17,234.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 19,119.00 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM COMPARISON OF 2004 APPLICATION WITH 2004 AWARD MAY 1, 2004 - APRIL 30, 2005 Attachment B Page 10 .7110 ** ** TOWNSHIPS Addison Brandon Commerce Groveland Highland Holly Independence Lyon Milford Oakland Orion Oxford Rose Royal Oak Springfield West Bloomfield White Lake TOTAL TOWNSHIPS VILLAGES Beverly Hills Franklin Holly Lake Orion Leonard Milford Ortonville Oxford Wolverine Lake TOTAL VILLAGES TOTAL COMMUNITIES OAKLAND COUNTY Housing Rehabilitation (Grant) Housing Rehabilitation (Revolving Loan, Est.) Housing Rehab Administration CDBG Administration Housing Counselor TOTAL COUNTY TOTAL GRANT 18,662.00 43,218.00 83,188.00 19,402.00 65,363.00 11,703.00 86,351.00 33,409.00 24,050.00 24,893.00 82,738.00 39,035.00 21,516.00 40,114.00 39,017.00 141,393.00 88,004.00 862,056.00 22,276.00 8,000.00 27,793.00 9,519.00 8,000.00 17,985.00 8,000.00 13,278.00 10,908.00 125,759.00 2,452,800.00 124,063.00 1,600,000.00 1,032,137.00 888,150.00 101,850.00 3,746,200.00 $6,199,000.00 18,662.00 43,218.00 83,188.00 19,402.00 65,363.00 11,703.00 86,351.00 33,409.00 24,050.00 24,893.00 82,738.00 39,035.00 21,516.00 40,114.00 39,017.00 141,393.00 175,004.00 949,056.00 22,276.00 8,000.00 27,793.00 9,519.00 8,000.00 17,985.00 8,000.00 13,278.00 10,908.00 125,759.00 2,558,919.00 124,063.00 1,600,000.00 1,032,137.00 888,150.00 101,850.00 3,746,200.00 $6,305,119.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 87,000.00 87,000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 106,119.00 0.00 0.00 0.00 0.00 $106,119.00 ** Includes Program Income earned in prior year. Attachment C Page 1 of 5 COUNTY OF OAKLAND, MICHIGAN 2004 ANNUAL ACTION PLAN HOME INVESTMENT PARTNERSHIPS PROGRAM Primary Objective The County of Oakland will administer the HOME Investment Partnerships Program (HOME) in accordance with Title ll of the Cranston-Gonzalez National Affordable Housing Act of 1990 (P.L. 101-625). The primary objective of the HOME Program is to expand the supply of aecent, safe, sanitary and affordable housing for low-income persons through strengthened public-private partnerships. Estimated Use of HOME Funds and Matching Contributions The Consolidated Plan indicates that Oakland County's housing stock is overwhelmingly single-family owner- occupied. The goal of the HOME Program is to "expand the supply of decent, safe, sanitary, and affordable housing" for low-income persons (s.92.1). Oakland County meets the goal through the rehabilitation of single- family homes owned and occupied by low-income persons. The county's Consolidated Plan puts great emphasis on housing rehabilitation as a proven method for improving the quality of housing stock in which low-income persons reside. The following paragraphs detail the county's plan for the use of 2004 HOME funds. Reservation of HOME Funds for County Operated Programs Moderate Rehabilitation: Oakland County plans to undertake moderate rehabilitation of single-family owner- occupied housing for low-income families. Specifically, the program is used to rehabilitate the principal residence of an owner whose family qualifies as very low income (i.e. income not exceeding 50% of area median income) at the time HOME funds are committed to the housing (s.92.254(b)). Participants will reside in one of the 50 communities participating in the Oakland County HOME Program. (See attached participating communities) The value of the property, after rehabilitation, will not exceed the area's mortgage limit for single-family housing under HUD's single-family insuring authority, the National Affordable Housing Act (s.92.254(b)). For Oakland County, the value of housing, after HOME-funded repairs, may not exceed $226,100 (56FR36985). These figures may vary as HUD publishes new limits in the Federal Register. Housing that is assisted with HOME funds will minimally, meet HUD's Section 8 Housing Quality Standards (HOS). Examples of rehabilitation work that can be financed through this program may include, but are not limited to the following: plumbing, wells, septic systems, structural repairs, electrical work, heating, roof replacement, masonry work, energy items, lead remediation, and barrier-free access. The total property-related indebtedness after improvement may not exceed the property value. This value is determined by a market analysis or by the Mortgage Application Acceleration Program (MAAP) through the Oakland County Equalization Division. Total indebtedness is determined as a sum of the existing property debt and the amount of the deferred home improvement loan. Income eligibility will be determined for each household based on gross household income and family size in accordance with HUD Section 8 Lower Income Limits. Eligible homeowners will receive a zero percent-deferred loan. Loans will be limited to $18,000 plus a $2,000 contingency for a total possible loan amount of $20,000. On a case by case basis, the loan amount may increase due to the amount of lead remediation needed. (Maximum loan amounts are subject to periodic updates.) As mandated by Congress, all housing rehabilitation projects funded with FY 2004 HOME funds will be subject to matching funds requirements. In accordance with federal guideline (s.92.218), Oakland County will ensure that rehabilitation projects receive one-dollar of matching funds per every four dollars of HOME funds. County Program Administration: Ten percent of the County's 2004 HOME grant allocation will be reserved for administrative and planning costs in accordance with s.92.207. COUNTY OF OAKLAND, MICHIGAN Attachment C Page 2 of 5 COUNTY OF OAKLAND, MICHIGAN 2004 ANNUAL ACTION PLAN Reservation of HOME Funds for Community Housing Development Organizations Community Housing Development Organizations (CHD0s) receive the required fifteen percent of HOME funds, per regulations at s92.300. Oakland County will continue to provide technical assistance to the three certified Oakland County CHDOs under contract with Oakland County to ensure continued successes with HOME funding. In keeping with Consolidated Plan goals, CHDOs may receive funds to implement Home Buyer Assistance through acquisition with rehabilitation and for new construction. Home Buyer Assistance: A CHDO may use HOME funds to acquire and rehabilitate existing single family homes and/or acquire vacant property and construct new or emplace modular homes for sale to qualified low income homebuyers. HUD has established a maximum HOME funded investment level based on the number of bedrooms per unit. MAXIMUM PER-UNIT SUBSIDY (217103) 0-Bedroom 1-Bedroom 2-Bedroom 3-Bedroom 4-Bedroom • • • • • • • • '483,576 $179,555 The appraised value of the property after rehabilitation may not exceed the limits established by HUD ($226,100 for a single-family unit). The sale price of the home may not exceed the appraised value limit. Resale Provisions: Housing that is for purchase and qualifies as affordable housing is subject to resale and/or recapture provisions [24CFR 92.254(a)(4)]. This provision is for a minimum period of 5 years when the per unit amount of HOME funds is less than $15,000. A period of 10 years applies when the per unit amount of HOME funds is $15,000 to $40,000. When the per unit amount of HOME funds is greater than £40,000 a 15 year rule applies. Under the county's recapture provisions, the HOME investment that is subject to recapture is the HOME assistance that enables the homebuyer to buy the dwelling unit. This assistance will be a homebuyer subsidy ($1,000.00 minimum) that makes the home affordable to a low-income homebuyer. The home buyer assistance will be a deferred payment loan with 0% interest, payable upon the conversion of the property use and /or ownership and will be secured by an Oakland County Community and Home Improvement mortgage and note. The recaptured funds must be used to carry out HOME-eligible activities. At the time of purchase, housing that is newly constructed or rehabilitated using HOME funds must meet certain property standards including Housing Quality Standards, local code standards, and rehabilitation standards. As mandated by Congress, all housing rehabilitation and/or new construction projects funded with FY 2004 HOME funds will be subject to matching funds requirements. Oakland County will ensure that rehabilitation projects receive one-dollar of matching funds per every four dollars of HOME monies expended, in accordance with federal guideline (s.92.218). Before disbursement of any HOME funds, the CHDO must execute a contract. This grant agreement will identify the grant amount, grant terms and the programmatic responsibilities of the CHDO. The county and CHDO will follow a monitoring plan for the HOME program. The plan includes technical assistance to CHDOs, program audits, required single audits, monitoring audits, spending performance reviews, on-site property inspections, project reviews for compliance with program requirements and necessary documentation. As necessary, CHDOs will receive letters of deficiencies to ensure corrective actions. COUNTY OF OAKLAND, MICHIGAN Attachment C Page 3 of 5 COUNTY OF OAKLAND, MICHIGAN 2004 ANNUAL ACTION PLAN HOME TENANT-BASED RENTAL ASSISTANCE Tenant based rental assistance is a need in Oakland County, however, single family housing rehabilitation is the priority need in fulfilling Oakland County's HOME Program goal of "expanding the supply of decent, safe, sanitary, and affordable housing" for low-income persons. Due to limited HOME funding and the County's need to maximize returns on investments in providing additional affordable housing, tenant based rental assistance is not funded as a primary housing need for the County. OTHER FORMS OF INVESTMENT As indicated in 24 CFR 92.205(b) Oakland County will not invest HOME funds in a loan guarantee account. AFFIRMATIVE MARKETING In accordance with 24 CFR 92.351(a), Oakland County will carry out the following affirmative marketing procedures for all HOME assisted homebuyer projects of five or more units. Affirmative marketing will consist of actions to provide information to attract eligible persons in the housing market area to the available housing without regard to race, color, national origin, sex, religion, familial status or disability. • An advertising campaign will be developed within the market area to provide information concerning the Federal fair housing laws and the County's Affirmative Marketing Plan. All promotional materials will include the use of the Equal Housing Opportunity logotype or slogan in press releases and solicitations. • Each Community Housing Development Organization (CHDO) under contract with Oakland County must certify that they will affirmatively market projects of five or more housing units in accordance with the County's Affirmative Marketing Plan. In addition, each CHDO must provide written procedures indicating their plan to inform and solicit applications from persons in the housing market area who are not likely to apply for the housing without special outreach. • The County will maintain records to document each CHDOs affirmative marketing efforts for HOME projects and assess the results of each. • Annually, Oakland County will meet with each certified Oakland County CHDO to assess the success of their affirmative marketing actions and discuss corrective actions that will be taken where affirmative marketing requirements were not met. WOMEN AND MINORITY BUSINESS ENTERPRISE (W/MBE) OUTREACH Oakland County's strategy to achieve W/MBE participation in the HOME Program focuses on enhancing and overseeing the existing W/MBE outreach program designed for the single family owner-occupied housing rehabilitation program administered by Oakland County. The county will maintain a list of licensed and insured contractors/residential builders for both the CDBG and HOME financed home improvement programs. Contractors on the contractor list may bid on home improvement jobs on an alternating basis. The county will make every effort to ensure that at least one W/MBE receives an invitation to bid every home improvement job under the HOME and CDBG funded home improvement programs. To expand W/MBE opportunities, the county will contact the Michigan Department of Commerce and area contractor associations for updated W/MBE resource directories. Women and minority businesses will receive letters of introduction and invitation to the contractor's list. Also, the county will track and attend contractor seminars throughout southeast Michigan in order to promote the Home Improvement Program to potential W/MBE contractors. The Division will advertise contractor participation through their Annual Report and Community Builder quarterly newsletters. REFINANCING Oakland County does not intend to refinance existing debt secured by multifamily housing rehabilitated with HOME funds. COUNTY OF OAKLAND, MICHIGAN 2004 HOME Grant Match Obligation HOME Revolving Loan Fund (estimated) Total =151 1,458,04 $328,061 $500,000 $2,286,106 County Administration (10% of HOME Allocation) CHDO Activities Community Housing Development Organizations (CHD0s) (15% of HOME Allocation) Housing Rehabilitation Home Improvement Program $500,000 $1,866,917 $145,805 $273,384 Total I $1,458,045 ) $328,061 $500,000 I $2,286,106 $1,093,533 I $273,384 $218,707 I $54,677 $145,805 I NA Attachment C Page 4 of 5 COUNTY OF OAKLAND, MICHIGAN 2004 ANNUAL ACTION PLAN HOME REVENUES AND ALLOCATIONS 2004 Revenues 2004 Allocations The HOME program requires a 25% match of funds allocated for housing rehabilitation activities and/or new construction activities. REVISED 5/24/04 COUNTY OF OAKLAND, MICHIGAN VARIANCE AWARD APPLICATON $1,081,656.00 $270,414,00 $218,100.00 $54,525.00 $1,093,533.00 $273,384.00 $218,707.00 $54,677,00 $11,877.00 $2,970.00 $607.00 $152.00 VARIANCE $7,189.00 Attachment C Page 5 of 5 HOME INVESTMENT PARTNERSHIP PROGRAM COMPARISON OF 2004 APPLICATION WITH 2004 AWARD MAY 1, 2004 - APRIL 30, 2005 HOME GRANT Housing Rehabilitation CHDO Activities 15% of HOME Funds HOME FUNDS 25% MATCH REQ. HOME FUNDS 25% MATCH REQ. HOME FUNDS 25% MATCH REQ. American Dream Downpayment Initiative ADDI 03 $88,447.00 $22,112.00 $0.00 -$88,447.00 -$22,112.00 ADDI 04 $104,370.00 NOT APPLICABLE $0.00 NOT APPLICABLE -$104,370.00 NOT APPLICABLE Administration $154,244.00 NOT APPLICABLE $145,805.00 NOT APPLICABLE -$8,439.00 NOT APPLICABLE 10% of HOME Funds $1,646,817.00 $347,051.00 $1,458,045.00 $328,061.00 -$188,772.00 -$18,990.00 Total 2004 MATCH 2004 BUDGETED OBLIGATION HOME MATCH $328,061.00 $335,250.00 2004 HOME BUDGET GRANT $1,458,045.00 MATCH $328,061.00 EST. PROGRAM INCOME $500,000.00 TOTAL $2,286,106.00 Attachment D Page 1 of 3 COUNTY OF OAKLAND, MICHIGAN 2004 ANNUAL ACTION PLAN EMERGENCY SHELTER GRANT (ESG) PROGRAM Primary Objective The primary objective of Oakland County's Emergency Shelter Grant Program (ESG) is to expand and improve the quality of existing emergency shelters. Local non-profit organizations will receive funding to support certain operating expenses such as maintenance, insurance, utilities, and furnishings as well as essential social service expenses and organizational support (shelter administration) costs as provided by ESG regulations. Statement of Need Assessment of the six shelters that participated in the 2003 Oakland County Emergency Shelter Grant (ESG) program reveals 1,858 men, women, and children used these facilities from June 2002 - May 2003. Homelessness continues to be a countywide problem. Inventory of Facilities and Assistance Serving the Homeless The six shelters that received 2003 ESG program funds are the South Oakland Shelter (SOS), Place of Hope Warming Center, HAVEN (Help Against Violent Encounters Now), New Bethel Outreach Ministry, Lighthouse PATH, and the Common Ground Sanctuary (A Step Forward). Each participating shelter provides services for residents from all parts of Oakland County. Place of Hope, HAVEN, and New Bethel Outreach Ministry are all located in the City of Pontiac. Lighthouse PATH is located in Pontiac and provides added services in the City of Oak Park. The Common Ground Sanctuary is located in the City of Royal Oak. All of the shelters except the South Oakland Shelter are permanently sited. SOS rotates its site each week throughout many of the County's CDBG participating jurisdictions. The South Oakland Shelter (SOS) is a consortium of approximately 50 sites designed to provide a weekly "rotating" emergency shelter program. The SOS network primarily consists of churches and synagogues, each with the capacity to house and provide services to approximately 30 homeless individuals at any one time. SOS provides overnight lodging; morning and evening meals; box lunches for those seeking employment; professional counseling; personal care packages; laundry service; transportation; and referrals for clothing, housing, employment, social service and social security assistance; medical concerns; veteran matters and substance abuse issues. HAVEN (Help Against Violent Encounters Now) is a private, nonprofit agency that serves all of Oakland County as an emergency shelter for women and children left homeless due to physical, sexual, and/or emotional abuse. HAVEN's shelter in Pontiac has a capacity of 46 beds, but often exceeds this number. This facility provides food, shelter, clothing, and supportive counseling services. New Bethel Outreach Ministry, operated by the New Bethel Baptist Outreach Ministry is a faith-based organization located in Pontiac. It has 24 beds for women and children and offers case management. Lighthouse PATH, (a division of Lighthouse of Oakland County) is a Pontiac-based • nonprofit agency providing transitional housing and shelter for women and their young children. PATH operates 18 private apartments and six adjacent residences in Pontiac within a two-block radius. Supportive services include shelter, counseling, training, mentoring, and daycare. Another 10 family units are located in Oak Park with the same supports. PATH has a shelter capacity of 84 beds. The Common Ground Sanctuary's "A Step Forward" is .a transitional living program for homeless or at-risk youth ages 16-20. The program promotes self-sufficiency through residential and non-residential services. They provide a 24-hour crisis line, information and referrals; skills building training; meals; individual, family, group, and aftercare counseling; peer counseling; mentoring; substance abuse education and assessment; family preservation; and support groups for youth, parents, and fam:lies, The CGS, ASF program has 7 beds with an additional 6 for the graduated program. COUNTY OF OAKLAND, MICHIGAN Operations and Maintenance Expenses $ 86,137.00 Essential Services Expenses $ 42,845.00 Orcanizational Support (Shelter Administration $ 14,300.00 $143,282.00 Attachment D Page 2 of 3 COUNTY OF OAKLAND, MICHIGAN 2004 ANNUAL ACTION PLAN Place of Hope is a warming center located in Pontiac. It has the capacity for 65 individuals. Place of Hope offers a warm meal and a place to sleep and operates from January through the end of March. These shelters are responding to the immediate needs of Oakland County's homeless population. Emergency Shelter Grant funds will enable these providers to target services to the homeless to foster the development of economic autonomy, self-sufficiency, and functional family units. The County views the Emergency Shelter Program as an essential component of its plan to assist the homeless. The homeless do not fit into a traditional social service system. Many lack jobs, the basic means to take care of themselves and social support networks. The homeless may face substance abuse; physical, emotional and/or mental health concerns; and vocational needs. HAVEN, New Bethel Outreach Ministry, Place of Hope, and SOS have taken the first step in attempting to address a very complex issue by simply offering a safe place to sleep, a warm meal, and a listening ear. Lighthouse PATH and Common Ground Sanctuary offer housing and independent living options. Oakland County plans to allocate ESG monies based upon the program's goal to expand and improve the quality of existing emergency shelters. Local non-profit organizations will receive funding to support certain operating expenses such as maintenance, insurance, utilities, and furnishings as well as essential social service expenses and organizational support (shelter administration) costs as provided by ESG regulations. Funds will be allocated on a competitive basis, based on a formula allocation. The following elements will be considered: the ratio of beds utilized at 100% capacity (utilization), the ratio of clients whose last know address was a community that participates in the Oakland County CDBG program weighted twice (residency), and the number of available beds (capacity). The County will ensure that a reasonable division of the funds can be reached. The budget is based on the premise that Oakland County will not take its five percent allowance for administration, and that each of the participating shelters will take the maximum allowable for essential services (30 percent) and organizational support (shelter administration 10 percent). Donations of time, material, and labor satisfy match requirements. Anticipated Budget COUNTY OF OAKLANL, MICHIGAN MAP : U.S. Department of Housing and Urban Development Detroit Field Office Office of Community Planning and Development Patrick V. McNamara Federal Building 477 Michigan Avenue, Room 1710 Detroit, MI 48226-2592 Tel. (313) 226-6280 FAX (313) 226-6689 g Ct.f.;:jr tAE N 0, 4.0 11] \ =713.111H111 * Ce,96 444" N n March 15, 2004 Ms. -Karry Rieth Oakland County Department of Community and Economic Development 1200 N. Telegraph Road, Dept 414 Pontiac, MI 46341-0414 Dear Ms. Rieth: SU3JECT: ESG and HMIS Certifications Thank you for the memo dated November 18, 2003, regarding Oakland County's response td the ESG and HMIS Certiflcation.s recuired by HUD. I have read through each action Oakland County will take as they pertain to the compliance issues listed in the ESG Certifications. Each action outlined by Oakland County is acceptable. I will place a copy of the memo along with this response in the Oakland County .file. I understand your concern about signing a certification in regard to institutional discharge policies. However, the ESG and HMIS Certifications as well as the Discharge Policy forms are not slibject to change. Each form must be signed to insure release of funds. HUD's reasoning for including the discharge policy in the certifications was to bring awareness, to all parties involved in homeless provision, of the need for solid discharge policies. While HUD understands that Oakland County itself cannot enforce discharge policies of other institutions, Oakland County can require that these policies be developed and/or followed as part of contractual obligation. The idea is to get the word out that having these policies in place is not only good practice but should be a requirement for operation. Regarding the HMIS issue, Oakland County's assertion that it will ensure each ESG funded sub-recipient institutes an HMIS system is completely acceptable. Oakland County is under no obligation to do anything more than that. Please contact your Community Planning and Development Ptepl-esentative, Ms. Shannon Hefter, if you need any further clarification. She can be reached at (313) 226-4343, extension 8148. Sincer Emerson Sherrod Program Manager www,hudgov 04, fq,11- 11111111 * 0 4N n Fve`- COM. & HOME MAY 2 5 Z004 IMPROVEMENT V( 1114 U.S. Department of Housing and Urban Development Detroit Field Office Office of Community Planning and Development Patrick V. McNamara Federal Building 477 Michigan Avenue, Room 1710 Detroit, MI 48226-2592 Tel. (313) 226-6280 FAX (313) 226-6689 Honorable L. Brooks Patterson County Executive County of Oakland 1200 North Telegraph Road Pontiac, MI 48341-1043 Dear Mr. Patterson: SUBJECT: Oakland County 2004 Consolidated Plan Approval B-04-UC-26-0002 M-04-UC260210 S-04-UC-26-0002 We are pleased to approve your Fiscal Year 2004 Consolidated Plan. The grant assistance that is approved with the Plan is as follows: Community Development Block Grant (CDBG) Program $4,599,000 HOME Investment Partnerships (HOME) Program S1,458,045 Emergency Shelter Grant (ESG) Program $143,282 The total allocation for your community is $6,200,327. Your 2004 program year begins on May 1, 2004. We would like to take this opportunity to commend the City on your successful completion of this year's Consolidated Plan. We believe that the goals and objectives developed through this process provide the foundation for the formulation of new partnerships at all levels of government and with the private sector including for-profit and non-profit organizations. These partnerships are invaluable as you and your partners address the problems of affordable housing, homelessness, and economic opportunities for all citizens, particularly for very low- income and low-income persons. Enclosed are three copies of each of the required Grant Agreements and Funding Approvals. This constitutes the contract between our Department and the County. The grant agreement for the American Dream Downpayment Initiative (ADDI) will be transmitted at a later date. You should note any special conditions listed in the Funding Approvals. Please return two executed copies for each Grant to the Detroit Office of Community Planning and development, and retain the other for your records. In addition to the Grant Agreements, we have also enclosed a copy of "Consolidated Plan Advice and Guidance" applicable to the various Programs. www,hud,gov erely, JearOte Harris, Director Conunity Planning and Development yfi/chigan State Office It is also brought to your attention that ESG funds may be used to Rind a Continuum of Care's Homeless Management Information System (HMIS). ESG funds may be used to implement and operate a Continuum of Care's HMIS system among homeless services providers and ESG-funded homeless prevention programs. HMIS costs may be considered an eligible activity as an essential service, operation, or administration expense. ESG funds may not be used for planning costs. Finally, HUD is currently in the process of developing standards for participation in local Homeless Management Information System (HMIS) and the collection and reporting of client- level information by homeless providers. Recipients of ESG funds will be expected to participate in a local Continuum of Care's HMIS in order to ensure that the Congressional goal that localities collect an array of unduplicated data on the number and characteristics of homeless persons can be met. Again, we congratulate you and your staff on the preparation of this year's Consolidated Plan. We look forward to working with you during the year to accomplish the goals the City has set forth and to further refine and improve the Consolidated Plan development process. In the meantime, if you have any questions or desire assistance concerning this letter or other items related to the community development programs, please contact Ms. Shannon Hefter, your Community Planning and Development Representative, at (313) 226-4343, extension 8148. Enclosures cc: Karry Rieth 3. Grantee's 9-digit Tax ID Number 386004876 5a. Project/Grant No, 1 B-04-UC-26-0002 5b. Project/Grant No. 2 4. Date use of tunas may begin (mrn/dd/yyyy) 05/01/2004 6a. Amount Approved 4,599,000 6b, Amount Approved 5c. Project/Grant No. 3 Sc. Amount Approved 12c. Name of Authorized Official for Designated Public Agency Title Signature Batch TAC Program Y A Reg Area Document No. j Project Number Amount Effective Date (mm/dd/yyyy) Category I-1 6 1 I 7 Amount Project Number Amount Project Number Funding Approval/Agreement Title I of the Housing and Community Development Act (Public Law 930383) U.S. Department of Housing and Urban Development Office of Community Planning and Development Community Development Block Grant Program HI-00515R of 20515R 1, Name of Grantee (as shown in item 5 of Standard Form 424) COUNTY OF OAKLAND 2. Grantee's Complete Adaress (as shown in item 5 of Standard Form 424) 1200 NORTH TELEGRAPH ROAD PONTIAC, MI 48341-1043 Grant Agreement: This Grant Agreement between the Department of Housing and Urban Development (HUD) and the above named Grantee is made pursuant to the authority of Title I of the Housing and Community Development Act of 1974, as amended, (42 USC 5301 et seq.). The Grantee's submissions for Title I assistance, the HUD regulations at 24 CFR Part 570 (as now in effect and as may be amended from time to time), and this Funding Approval, including any special conditions, constitute part of the Agreement. Subject to the provisions of this Grant Agreement, HUD will make the funding assistance specified here available to the Grantee upon execution of the Agreement by the parties. The funding assistance specified in the Funding Approval may be used to pay costs incurred after the date specified in item 4 above provided the activities to which such costs are related are carried out in compliance with all applicable requirements. Pre-agreement costs may not be paid with funding assistance specified here unless they are authorized in HUD regulations or approved by waiver and listed in the special conditions to the Funding Approval. The Grantee agrees to assume all of the responsibilities for environmental review, decision making, and actions, as specified and required in regulations issued by the Secretary pursuant to Section 104(g) of Title I and published in 24 CFR Part 58. The Grantee further acknowledges its responsibility for adherence to the Agreement by sub-recipient entities to which it makes funding assistance hereunder available. U.S. Department of Housing and Urban Development (By Name) Grantee Name Jeanette Harris County of Oakland Tjtle kland countyKecntive DixecAgbeffice of Community Planning and Development Oakland County Board of Commissioners Chz igna .4- Date (mmidd/ ) Signature Date (mm/ddlyyyy) 7. Category Title I Assistance for this Funding Action 8. Special Co ditions I j 9a. Date HUD Received Submission 10. check one „.(dheck o y one) (check one) (mm/dd/yyyy) 03/1 1/2004 a. Orig. Funding ntitlement Sec 106(b) None 9b. Date Grantee Notified Approval jJ-t b. State-Administered, Sec 106(d)(1) Attached (mm/dd/yyyy) b. Amendment c. HUD-Administered Small Cities, Sec 106(d)(2)(B) 9c. Date of Start of Program Year Amendment Number d, Indian CDBG Programs, Sec 106(a)(1) (mm/dd/yyyy) 05/01/2004 e. Surplus Urban Renewal Funds, Sec 112(b) 11. Amount of Community Development 0 f. Special Purpose Grants, Sec 107 Block Grant FY (2004) FY ( ) FY ( ) fl g. Loan Guarantee, Sec 108 a. Funds Reserved for this Grantee 4599000 b. Funds now being Approved 4599000 c, Reservation to be Cancelled (11a minus 11b) 12a. Amount of Loan Guarantee Commitment now beim Approved I 12b. Name and complete Address of Public Aaencv Loan Guarantee Acceptance Provisions for Designated Agencies: The public agency hereby accepts the Grant Agreement executed by the Department of Housing and Urban Development on the above date with respect to the above grant number(s) as Grantee designated to receive boat guarantee assistance, and agrees to comply with the terms and conditions of the Agreement, applicable regulations, and other requirements of HUD now or hereafter in effect, pertaining to the assistance provided it. HUD Accounting use Only 3 5 1 Date Entered PAS (mm/ddlyyyy) Date Entered LOCOS (mm/dcliyyyy) Batch Number Transaction Code Entered By Verified By form HUD-7082 (4/93) 24 CFR 570 SPECIAL CONTRACT CONDITIONS - FISCAL YEAR 2004 Notwithstanding any other provision of this agreement, no funds provided under this agreement may be obligated or expended for the planning or construction of water or sewer facilities until receipt of written notification from HUD of the release of funds on completion of the review procedures required under Executive Order (E.0.) 12372, Intergovernmental Review of Federal Programs, and HUD's implementing regulations at 24 CFR Part 52. The recipient shall also complete the review procedures required under E.O. 12372 and 24 CFR Part 52 and receive written notification from HUD of the release of funds before obligating or expending any funds provided under this agreement for any new or revised activity for the planning or construction of water or sewer facilities not previously reviewed under E.O. 12372 and implementing regulations. 2004 ANNUAL PLAN ADVICE AND GUIDANCE Reporting Requirements for Fiscal Year 2003 Grants The Consolidated Annual performance and Evaluation Reports (CAPER) which includes CDBG, ESG, and HOME, for the 2003 Program Year are to be submitted to this Office no later than July 29, 2004 (90 days after your Program Year ends). Environmental Review Procedures Certain activities included in the Consolidated Annual Plan are subject to the provisions of 24 CFR Part 58 (Environmental Review Procedures for the CDBG Program). Funds for all non- exempt activities must not be obligated or expended unless the release of funds has been approved in writing by HUD. A request for the release of funds must be accompanied by an environmental certification. Appropriate forms are enclosed. Emergency Shelter Grant Guidance There are two critical deadlines set forth in the ESG program regulations. Title 24 of the Code of Federal Regulations (CFR), Section 576.55(b), requires that all ESG grant amounts be obligated by 180 days and expended by 24 months after the date of the grant award letter. Any grant amounts that are not obligated and expended by these dates may be recovered ad reallocated for use in accordance with 576.67 of the regulations. These deadlines represent maximum time periods. HUD is sure that each grantee will make every effort to obligate and expend all funds within these periods. ESG funds may be used to fund a Continuum of Care's Homeless Management Information System (HMIS). ESG funds may be used to implement and operate a Continuum of Care's H.MIS system among homeless services providers and ESG-funded homeless prevention programs. HMIS costs may be considered an eligible activity as an essential service, operation, or administrative expense. ESG funds may not be used for planning costs. HUD is currently in the process of developing standards for participation in local Homeless Management Information System (HMIS) and the collection and reporting of client -level information by homeless providers. Recipients of ESG funds will be expected to participate in a local Continuum of Care's HMIS in order to insure that the Congressional goal that localities collect an array of unduplicated data on the number and characteristics of homeless persons can be met. 3. Tax Identification Number 38-6004876 8. Previous Obligation (Enter "0" for initial FY allocation) a. Formula Funds b. clrnmilnitv Housina Development Org. (CHDO) Competitive Reallocation 9. Current Transaction (+ or - a. Formula Funds 1. CHDO (For deobligations only) 2. Non- CHDO (For deobligations only) r,HDO Comoetitive Reallocation or Deobliqation 10. Revised Obligation a. Formula Funds $ 1,458,045 h cHno Competitive Reallocation 11. Special Conditions (check applicable box) DNot applicable ElAttached 12. Date of Obligation (Congressional Release Date) (mm/dd/yyyy) 05 / 12 / 2004 1. Participant Name and Address County of Oakland 1200 North Telegraph Road Pontiac, MI 48341-1043 2. Participant Number M04-UC260210 18. Date 17. Signature OMB Approval No. 2506-0171 (Exp. 03/31/2005) U.S. Department of Housing and Urban Development Office of Community Planning and Development Funding Approval and HOME Investment Partnerships Agreement Title ll of the National Affordable Housing Act Public reporting burden for this collection of information is estimated to average 1 hour per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. This agency may not conduct or sponsor, and a person is not required to respond to, a collection of information unless that collection displays a valid OMB control number. The HOME statute imposes a significant number of data collection and reporting requirements. This includes information on assisted properties, on the owners or tenants of the properties, and on other programmatic areas. The information will be used: 1) to assist HOME participants in managing their programs; 2) to track performance of participants in meeting fund commitment and expenditure deadlines; 3) to permit HUD to determine whether each participant meets the HOME statutory income targeting and affordability requirements; and 4) to permit HUD to determine compliance with other statutory and regulatory program requirements. This data collection is authorized under Title II of the Cranston-Gonzalez National Affordable Housing Act or related authorities. Access to Federal grant funds is contingent on the reporting of certain project-specific data elements. Records of information collected will be maintained by the recipients of the assistance. Information on activities and expenditures of grant funds is public information and is generally available for disclosure. Recipients are responsible for ensuring confidentiality when public disclosure is not required. This Agreement between the Department of Housing and Urban Development (HUD) and the Participating Jurisdiction/Entity is made pursuant to the authority of the Home Investment Partnerships Act (42 U.S.C. 12701 et seq.). The Participating Jurisdiction's /Entity's approved Consolidated Plan submission/Application and the HUD regulations at 24 CFR Part 92 (as now in effect and as may be amended from time to time) and this HOME Investment Partnership Agreement, form HUD-40093, including any special conditions, constitute part of this Agreement. Subject to the provisions of this Agreement, HUD will make the funds for the Fiscal Year specified, available to the Participating Jurisdiction/Entity upon execution of this Agreement by the parties. All funds for the specified Fiscal Year provided by HUD by formula reallocation are covered by this Agreement upon execution of an amendment by HUD, without the Participating Jurisdiction's execution of the amendment or other consent. HUD's payment of funds under this Agreement is subject to the Participating Jurisdiction's/Entity's compliance with HUD's electronic funds transfer and information reporting procedures issued pursuant to 24 CFR 92.502. To the extent authorized by HUD regulations at 24 CFR Part 92, HUD may, by its execution of an amendment, de-obligate funds previously awarded to the Participating Jurisdiction/Entity without the Participating Jurisdiction's/Entity's execution of the amendment or other consent. The Participating Jurisdiction/Entity agrees that funds invested in affordable housing under 24 CFR Part 92 are repayable when the housing no longer qualifies as affordable housing. Repayment shall be made as specified in 24 CFR Part 92. The Participating Jurisdiction agrees to assume all of the responsibility for environmental review, decision making. and actions, as specified and required in regulation at 24 CFR 92.352 and 24 CFR Part 58. ;L--) 13. For the U.S. Department of HUD (Name and Title of Authorized Official) 14. .igria,tPre 15. Date Jeanette Harris, Director, Community Planning and Development 16 '-'or the Participating Jurisdiction/Entity (Name and Title of Authorized Official) L. Brooks Patterson, County Executive Thomas A. Law, Board of Commissioners Chair Page 1 of 3 form HUD-40093 (3/2001) 2. GRANT NUMBER S-04-UC-26-0002 4. DATE OF APPLICATION 03/08/04 05/17/04 U. S..DEZAR/TNIENT OF HOUSING AND URBAN DEVELOPMENT / \,BY I . - • ••Ill 0 •11 .1111 •11• .14 IV" 9 0111 -11 DATE BATCH 4 12 13 14 16 16 2 39 35 I I Funding Approval Under the Steward B. McKinney Homeless Assistance Act (Public Laws 100-77 and 100-68) U. S. Department of Housing and Urban Development Emergency Shelter Grants Program 1. NAME OF APPLICANT County of Oakland 3. APPLICANT ADDRESS (Include Street, City, County, State, and Zip Code) 1200 North Telegraph Road Pontiac, MI 48341-1043 5. DATE APPLICATION RECEIVED BY HUD 03111104 6. FUNDING APPROVAL ORIGINAL AMENDMENT NO. . AMOUNT OF EMERGENCY SHELTER GRANTS PROGRAM FUNDS APPROVED a. Amount of ESGP Funds Currently Reserved for this Applicant $ 143,282 b. Amount of ESGP Funds Now Being Approved for this Applicant $_ 143.287 c. Amount of Reservation to be Cancelled (Line 7.a minus 7.b $ -0- . SPECIAL CONDITIONS (Check applicable box) XX Not Applicable 0 Attached . DATE APPLICANT NOTIFIED FUNDING HAS BEEN AUTHORIZED: TITLE CORMMEZTAke,07..11nM AMOUNT 1 •EFFBC'etVEVATE UNITED STATES OF AMERICA County of Oakland 5 Signattire and Date Jeanette Harris Typed Name of Signatory Typed Name of Signatory 4 I r FY 2004 EMERGENCY SHELTER GRANTS PROGRAM This Grant Agreement is made by and between the United States Department of Housing and Urban Development (HUD) and City of Oakland County the Grantee, for FY 2004 of the Emergency Shelter Grants Program in the amount of $ 143.282. This grant was authorized by Subtitle B of Title TV of the McKinney-Vento Homeless Assistance Act, 42 U.S.C. 11301 (1988), as amended (the "Act"). In addition, the grant operates through HUD's regulations at 24 CFR Part 576, as now in effect and as may be amended from time to time, which are incorporated as part of this Agreement. In reliance upon the Consolidated Plan and certifications, the Secretary agrees, upon execution of the Grant Agreement, to provide the Grantee with the agreed grant funds. The grantee must comply with requirements for record keeping and annual performance reporting to HUD within 90 days after the close of its consolidated program year, as required by 24 CFR 91.520. This includes the periodic information collected through HUD's Integrated Disbursements and Information System (IBIS). The grantee's MIS reporting must include information on grant activities, project sponsors, project sites, and beneficiaries (including racial and ethnic data on participants). This information will be used for program monitoring and evaluation purposes. The Grantee agrees to comply with all applicable laws and regulations in distributing funds provided under this Grant Agreement and to accept responsibility for ensuring compliance by recipient entities which my receive funding assistance. The Grantee agrees to comply with the provisions of the environmental requirements of 24 CFR Part 58 as applicable under 24 CFR 576.57(e) with respect to funds provided under this Grant Agreement. The Grantee further agrees to provide sufficient detail on matching funds so as to identify the specific sources and amounts of the funds as required by 42 USC 11375(a)(1). The following parties execute this Grant Agreement on the dates set forth below as follows: Secretary of Housing and Urban Development GRANTEE By: Signature and Date L. Brooks Patterson Thomas A. Law County Executive Board of Commissioners Chair Director. CPD Division Title Title June 17, 2004 not paid due are to FISCAL NOTE (MISC. 104147) BY: FINANCE COMMITTEE, CHUCK MOSS, CHAIRPERSON IN RE: DEPARTMENT OF COMMUNITY AND ECONOMIC DEVELOPMENT - COMMUNITY AND HOME IMPROVEMENT DIVISION - 2004 ANNUAL ACTION PLAN AND CONSOLIDATED GRANT ACCEPTANCE FOR CDSG, HOME AND ESG PROGRAMS AND 2003-2004 ANNUAL ACTION PLAN AMENDMENT TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The resolution authorizes acceptance of grant funding from the U.S. Department of Housing and Urban Development for the consolidated Community Development Block Grant (CDBG), HOME Investment Partnership Grant (HOME), and Emergency Shelter Grant (ESG) in the amount of $6,200,327. 2. The award includes $4,599,000 for the Community Development Block Grant, $1,458,045 for the HOME Investment Partnership Grant, and $143,282 for the Emergency Shelter Grant. 3. The award also includes $1,600,000 in estimated Home Improvement Revolving Loan Funds, $106,119 in Community Program Income, $500,000 in estimated HOME Revolving Loan Funds, and requires a HOME County match of $328,061 for a consolidated 2004 program year grant total of $8,734,507. 4. The grant award is $192,817 less than the application due to delay in the release of American Dream Down Payment Initiative (ADDI) funding under the HOME Program. This delay also reduces required Local County Match by $22,112. 5. Local County match of $328,061 (25%) is required for grant funding allocated to housing rehabilitation and/or new construction activities for the HOME Investment Partnership Grant. The 25% match percentage requirement is the same as the match requirement in the 2003 HOME Investment Partnership Grant. 6. County Match is available in the Non-Departmental Grant Match line item of the FY 2004 General Fund Budget, account #90-290000-25000-2872. No additional appropriation is required. 7. Indirect costs associated with this grant administrative and planning limits. 8. The funding period is for the program year May 1, 2004 through April 30, 2005. 9. The resolution also amends the 2003 Annual Action Plan and Consolidated Grant Acceptance to reflect actual funding generated by the Home Improvement Revolving Loan Fund, the Home Investment Partnership Act Revolving Loan Fund, and CDBG Community Program Income, in the program year period of May 1, 2003 through April 30, 2004. 10. A budget amendment is recommended as follows: Non-Departmental 90-290000-25000-2872 Grant Match Community Home Improvement 19-610300-70002-2872 Grant Match 19-610300-70004-2872 Grant Match ($328,061) $273,384 54,677 $328,061 0 FINANCE COMMITTEE Q.14-t-tek zi/ce S f FINANCE COMMITTEE Motion carried unanimously on a roll call with Webster absent. I G. William Caddell, County Clerk Resolution #04147 June 17, 2004 Moved by Knollenberg supported by Coleman the resolutions on the Consent Agenda be adopted (with accompanying reports being accepted). AYES: Coleman, Coulter, Crawford, Douglas, Gregory, Hatchett, Jamian, Knollenberg, KowaII, Law, Long, McMillin, Middleton, Moss, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Webster, Wilson, Zack, Bullard. (24) NAYS: (0) A sufficient majority having voted therefore, the resolutions on the Consent Agenda were adopted (with accompanying reports being accepted), I IMP APPROVE THE QREGOlM FsnwrnN STATE OF MICHIGAN) COUNTY OF OAKLAND) I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on June 17, 2004 with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 17th day of June, 2004.