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HomeMy WebLinkAboutResolutions - 2004.03.04 - 27579MISCELLANEOUS RESOLUTION # 04050 March 4, 2004 By: Public Services Committee, Hugh D. Crawford, Chairperson IN RE: COUNTY EXECUTIVE - EMERGENCY RESPONSE AND PREPAREDNESS - APPLICATION/ACCEPTANCE FOR 2003 ODP STATE HOMELAND SECURITY GRANT PROGRAM, PART II, TRAINING GRANT AGREEMENT TO: OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: WHEREAS funding was released under the U. S. Department of Homeland Security, through the Office for Domestic Preparedness (ODP), for the State Homeland Security Grant Program, Part II Training Grant; and WHEREAS the 2003 ODP State Homeland Security Assessment and Strategy has indicated a need for first responders to receive awareness-level terrorism training; and WHEREAS the State of Michigan has awarded Oakland County reimbursement for qualified training expenses up to, but not exceeding 960,810.79 for the period of March 1, 2004 through February 28, 2005; and WHEREAS the funds are to be used for DHS approved Awareness Level Terrorism and Weapons of Mass Destruction (WMD) training, Chemical, Biological, Radiological, Nuclear, and Explosives (CBRNE) Defensive Operations training, Unified Incident Command System training, and attendance at the 2004 Michigan Homeland Security Training Conference for Oakland County's first responder community; and WHEREAS the Michigan Department of State Police Emergency Management Division will serve as the administrating agency for this grant; and WHEREAS the grant agreement has been reviewed and approved through the County Executive Contract Review Process. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accept the grant funding from the State of Michigan in an amount up to $960,810.79. BE IT FURTHER RESOLVED that the chairperson of the Board of Commissioners is authorized to execute the grant agreement and to approve any grant extensions or changes, within fifteen percent (15%) of the original award, which are consistent with the original agreement as approved. BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any future commitment. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. - LI SERVICES COMMITTEE Public Services Committee Vote: Motion carried on a roll call vote with Potter absent. Gail Novak From: Greg Givens [givensg@co.oakland.mLus] Sent: Tuesday, February 17, 2004 3:23 PM To: Wedell, Harvey; Novak, Gail Cc: Pearson, Linda; Smith, Laverne; Frederick, Candace; Worthington, Pam Subject: CONTRACT REVIEW — Emergency Response and Preparedness CONTRACT REVIEW - Emergency Response and Preparedness GRANT NAME: FY 2003 State Homeland Security Grant Program, Part II Training Grant FUNDING AGENCY: Michigan Department of State Police DEPARTMENT CONTACT PERSON: Gail Novak / 85080 STATUS: Acceptance DATE: February 17, 2004 Pursuant to Misc. Resolution #01320, please be advised the captioned grant materials have completed internal contract review. Below are the comments returned by review departments. The captioned grant materials and grant acceptance package (which should include the Board of Commissioners' Liaison Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this email containing grant review comments) may be requested to be placed on the appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution. Department of Management and Budget: Approved. - Laurie Van Pelt (2/9/2004) Personnel Department: Approved. - Ed Poisson (2/12/2004) Risk Management and Safety: Approved by Risk Management. - Julie Secontine (2/10/2004) Corporation Counsel: After reviewing the application/acceptance for the above referenced grant, there are no legal issues that must be resolved before executing the application/acceptance. Thus, the grant is approved. - Jody Schaffer (2/17/2004) Michi•an De•artment of State Police •Ethergency Management 4000 Collins Road P.O. Box 30636 Lansing, Michigan I nformational Letter www.michigan.goviemd 48909-8136 A Division Volume: 04-01 January 26, 2004 TO: Local and District Emergency Management Coordinators SUBJECT: Announcement of 2003 State Homeland Security Grant Program (SHSGP) Part II Training Grant Announcement: We are pleased to invite eligible local jurisdictions to participate in the 2003 State Homeland Security Grant Program (SHSGP) Part II Training Grant. Now that data is available for the training solution area for local jurisdictions that participated in the recently completed State Homeland Security Assessment and Strategy (SHSAS) initiative, the state is allocating training funds under the 2003 SHSGP, Part II Training Grant. Consistent with the Statewide Homeland Security Three Year Strategy and the Office for Domestic Preparedness (ODP) Emergency Responder Guidelines, funding will be used for Awareness Level Terrorism and Weapons of Mass Destruction (WMD) training, Chemical, Biological, Radiological, Nuclear, and Explosives (CBRNE) Defensive Operations training, Unified Incident Command System training, and the 2004 Michigan Homeland Security Training Conference. Target Audience: The target audience for training supported through the 2003 SHSGP, Part II Training Grant must be emergency responders (fulltime, part-time, volunteer, reserve, and contractual), emergency managers, and public/elected icials within the following disciplines identified by the Department of Homeland Security (DHS): VV V V VV Emergency Management Agency Emergency Medical Services Fire Service Governmental Administrative Hazardous Materials Health Care A Law Enforcement A Private Security D Public Health A Public Safety Communications A Public Works Training Allocations: There is a total of $9,400,000 available for training under the 2003 SHSGP, Part II Training Grant. The training monies are being distributed to jurisdictions based on the SHSAS. It will be the responsibility of the local jurisdiction to prioritize the allocation of training monies within their jurisdiction. Jurisdictions are encouraged to distribute monies among all 11 first responder disciplines. Jurisdictions may consider giving priority to Law Enforcement, Fire Service, and Emergency Medical Services. Near the end of the grant period unexpended allocations will be redistributed to insure full use of available grant monies. Please refer to the attached document for allocations by local jurisdiction. Application Deadline: The application deadline to apply for the 2003 SHSGP, Part ll Training Grant is February 29, 2004. All signed documents must be received or postmarked on or before this date. The grant application packet for local jurisdictions is being distributed with this Informational Letter. Performance Period: The performance period for the 2003 SHSGP, Part ll Training Grant is March 1, 2004 to February 28, 2005. To be eligible for reimbursement, all training must be completed within the performance period. Quarterly Reporting Requirements: Quarterly reporting and reimbursement requests for the 2003 SHSGP, Part II Training Grant are to be received by June 18, 2004, September 17. 2004, December 17. 2004, and March 18, 2005. Training Needs Identified: The recently completed SHSAS indicates that, across the 11 first responder disciplines, the iitlreatest training need exists in the area of terrorism awareness level training. Approved Training: To qualify for reimbursement, courses must be DHS approved. To meet the identified training needs for first responders, the following training has been approved: VV VVV V 41) DHS Approved Training: • Emergency Response to Terrorism: Basic Concepts — 16 hours (Applies to all disciplines) • Law Enforcement Response to Weapons of Mass Destruction: Awareness — 16 hours (L.E Specific) '» Incident Response to Terrorist Bombings: Awareness —4 hours (Applies to all disciplines) )• Managing Civil Actions in Threat Incidents: Basic Course —40 hours (L.E. Specific) • WMD Radiological/Nuclear Awareness — 16 hours (Applies to all disciplines) • WMD Crime Scene Management for Emergency Responders —8 hours (Applies to all disciplines) • CBRNE Defensive Operations — 12 hours * (Applies to all disciplines) 1- Unified Incident Command System — 16 hours * (Applies to all disciplines) i> May 5-7, 2004 Michigan Homeland Security Training Conference — 16 hours (Applies to all disciplines) * To attend the CBRNE Defensive Operations course and the Unified Incident Command System course, individuals must verify completion of the Terrorism Awareness course by providing a copy of their certificate. DHS Approved "On-Line" Training: Terrorism Awareness for Emergency Responders —4 hours (Applies to all disciplines) .1-- Emergency Medical Services: Basic Concepts for WMD Incidents —4 hours (EMS & Health Professionals) • Public Works: Basic Concepts for WMD Incidents —4 hours (Public Works Specific) There is no charge for the above on-line courses which are available at http://www.teexwmdcampus.com . Please review the Emergency Management Division (EMD) website at www.michioan.00v/emd for additional training as approved and information on the 2004 Michigan Homeland Security Training Conference. Reimbursable Training Costs: Reimbursement for student training costs will only be made for actual, documented expenditures made by the local agency for: Student over-time * Student Back-fill * Lodging for courses of more than one day in duration ** Mileage in excess of 50 miles round trip (most direct route of travel) ** Meals ** Institutional Costs: Participating training institutions will be required to establish a per student fee for each course. The fee may include reasonable and customary charges for the following: Instructor fees; classroom use fees; breaks; lunches; and expendable materials used in the conduct of training, e.g., paper, pencils, flip charts, name badges, equipment rental, etc. * Reimbursement for student overtime or backfill will only be paid if the student successfully completed the course for which reimbursement is being requested. A copy of the student's certificate must be submitted with the completed reimbursement documents to verify successful completion of each course. * Reimbursement for "on-line" training costs will be made for actual, documented expenditures made by agencies for student overtime or backfill costs needed to successfully complete an "on-line" course. (Not to exceed 4 hours per student, per on-line course.) A copy of the student's certificate must be submitted with the completed reimbursement documents to verify successful completion of each "on-line" course. *" Reimbursement for lodging, mileage, and meals will be paid in accordance with the local agency guidelines as long as the cost does not exceed the State's travel policy. If no local reimbursement guidelines exist then state guidelines may be applied. State rates may be located at the following website: ritto://www.michiaan.dov/documentsiTravelRates Oct03 77242 7.pdf Billing and Reimbursement Procedures: 1. The training institution or instructor will bill the student's agency for the cost of attendance. 2. Each participating agency must maintain documentation of actual expenses for purposes of reimbursement. 3. The Agency Reimbursement Form will be available on the EMD web site at www.michioan.gov/emd. 4. Each calendar quarter, participating agencies must complete and submit the reimbursement form, along with supporting documentation, to their respective Emergency Management Program for approval and tracking of expenditures. 5. After review and approval, the local program will forward the agency reimbursement request and supporting documentation to EMD. Upon final approval, payment will be made directly to the participating agency. Emergency Management Division 2 of 3 Sinc ly, HN ORT, CAPTAIN Deputy State Director of Homeland Security and Emergency Management Training Delivery System: Instructors - Michigan currently has many individuals who have attended Train the Trainers (T-T-T) for one or more of the courses listed in the menu above. These individuals may be utilized to teach these courses within their own agencies or agree to contract with others. Emergency Management Division has requested a list of these individuals from DHS and upon receipt they wilt be posted on the EMD web site at www.michigan.gov/emd. Train the Trainers — Only experienced instructors sponsored by a Police/Fire Regional Training Center, College or University; or agency sponsored member instructors from among the 11 eligible disciplines will be considered. 1. Eligible agencies may contact their local emergency management program to apply for a T-T-T. 2. Note: The numbers of available T-T-T slots that may be allocated to agencies are limited. The local emergency management program may recommend only the necessary number of qualified T-T-T candidates needed to meet the overall training needs of the jurisdiction. 3. The local program will need to contact Sgt. Michael Johnson or other staff member at the EMD, Hazardous Materials Training Center (HMTC) to register candidates for T-T-T courses; JohnsonMWa.michigan.qov or by phone at (517) 322-1708. 4. The HMTC will send confirmation of T-T-T course acceptance or denial directly to the individual applicants. 5. Upon successful completion of the T-T-T, the new instructor's name will be posted on the EMD web site. Dates for T-T-T's will be posted on the EMD web site at www.michinan.goviemd. Note: In order to attend the T-T-T's for CBRNE Defensive Operations or Unified Incident Command System, applicants must verify completion of either Hazardous Materials Operations or a CBRNE Operations level course by providing a copy of their certificate. Training Institutions - Police/Fire Regional Training Centers, Colleges, and Universities are welcome to participate in this initiative for the training of local first responders. A letter of invitation is being sent to these institutions and contact information for local emergency management programs will be provided to them. Instructor and Training Institution Procedures — The following procedures apply to class scheduling, administrative paperwork and issuance of certificates. 1. The training institution or instructor, in cooperation with the local emergency management program, is responsible to notify eligible agencies of classes scheduled. 2. Instructor Training Packets containing a list of allowable training costs, class rosters, certificates, and related paperwork will be provided by contacting Sgt. Michael Johnson or other staff member at the HMTC; JohnsonMWnmichigan.gov or (517) 322-1708. 3. The training institution or instructor will issue a certificate to students upon successful completion of each course. Notification to First Responder Disciplines: An announcement of this initiative is being sent to agencies and organizations representing the 11 first responder disciplines. They will be provided with a general overview of the 2003 SHSGP, Part ll Training Grant and how to go about scheduling training. These agencies will also receive directions to the EMD web site for a listing of participating training institutions and local emergency management programs. Reimbursement and Grant Administration Questions: Questions regarding reimbursement and grant administration should be directed to your respective MSP-EMD, District Coordinator or Training and Exercise Coordinator. JO:T&E:dw (254) Attachments: • Training allocations list lissi Train-the-Trainer dates W./ Emergency Management Division 3 of 3 State of Michigan 2003 State Homeland Security Grant Program Part II Training Grant Agreement March 1, 2004 to February 28, 2005 CFDA Number 97.004 This State Homeland Security Grant Program (SHSGP) Part II Grant Agreement is hereby entered into between the Michigan Department of State Police, Emergency Management Division (hereinafter called the Sub-grantor), and Oakland County (hereinafter called the Sub-grantee) I. Purpose The purpose of this Grant Agreement is to provide federal pass-through funds to the Sub-grantee for completing training based on the State Homeland Security Needs Assessment. This grant funding will serve to institutionalize terrorism awareness, CBRNE Defensive Operations training, and Unified Incident Command System training specifically for the following first responders and public/elected officials: Emergency Medical Services, Emergency Management Agency, Fire Service, Governmental Administrative, Hazardous Materials, Health Care, Law Enforcement, Private Security, Public Health, Public Safety Communications, and Public Works. All training must be ODP approved. Each jurisdiction has the discretion to determine which first responders from the list above will be reimbursed. II. Objectives The principal objective of this Grant Agreement is to provide financial assistance for allowable costs associated with completion of basic level preparedness training for first responders and public/elected officials, including: L Student over-time work performed by employees in excess of established work week (usually 40 hours) & only in accordance to or with approval of state or local agency. Dual compensation is not allowed. Allowable fringe benefits are limited to FICA, Workers' Compensation, Unemployment Compensation, and Retirement; IL Student back-fill — another employee replaces student attending training to continue student's job or job responsibilities & (i) (above) applies for over-time hours as well. If the student has worked regular hours, the following fringe benefits are also reimbursable: health, 2003 SHSGP Part 11 Training Grant Agreement Oakland County Page 2 of 8 dental, vision, & life insurance; workers compensation; retirement; and social security; iii. Institutional costs — room rental, instructor fee, audio/visual fee, name badges, or any costs for expendable items 'related to the development & delivery of approved State Homeland Security training; iv. Lodging for courses over one day duration — costs must be in accordance with a reasonable/normal (no high/over-priced hotel) room expense; v. Mileage in excess of 50 round trip miles — (utilizing most direct route); vi. Meals — must be reasonable with local jurisdiction's travel policy; and vii. Per Diem (daily allowance) — allowed if used consistently and not in combination with actual rates. Please refer to the following website for state rates and state per diem: htto://www.michigan.aov/documents/TravelRates Oct03 77242 7.pdf Local travel policy may be used as long as the cost does not exceed State's travel policy. 'Course fees and cost of materials are paid for by the Office of Domestic Preparedness' Ill. Statutory Authority Funding for the 2003 SHSGP is authorized by 1) Public Law 108-11, the Wartime Supplemental Appropriations Act of 2003; 2) Public Law 107-56, the USA Patriot Act of 2001; and 3) Public Law 107-296, the Homeland Security Act of 2002. The Sub- grantee agrees to comply with all program requirements in accordance with the SHSGP, Office of Management and Budget Circulars A-87, A-102, and A-133 as revised, the Michigan State Administrative Plan, and all other applicable federal and state laws and regulations. IV. State Homeland Security Grant Program Award Amount and Restrictions The training award for Oakland County is $960,810.79, based on completion of required elements. This Grant Agreement designates SHSGP Partll funds for reimbursement of authorized training costs. Grant Agreement funds shall not be used for other purposes. The funds awarded in the Grant Agreement shall only be used to cover allowable costs that are incurred during the Grant Agreement period. The funds must supplement, not supplant, state or local funds. Federal funds must be used to supplement existing funds, but should not replace (supplant) state or local funds that have been appropriated for the same purpose. Federal funds cannot be used to replace a reduction in non-federal funds. Potential supplanting will be the subject of application review, as well as pre-award review, post-award monitoring, and audit. If an audit Page 2 of 8 2003 SHSGP Part ll Training Grant Agreement Oakland County Page 3 of 8 reveals a potential presence of supplanting, the Sub-grantee will be required to supply documentation demonstrating that the reduction in non-federal resources occurred for reasons other than the receipt or expected receipt of federal funds. V. Responsibilities of the Sub-grantee The Sub-grantee agrees to comply with all applicable federal and state regulations, including the following: A. In addition to this SHSGP Part II Training Grant Agreement, Sub-grantees shall complete, sign, and submit to Sub-grantor the following documents, which are incorporated by reference into this Grant Agreement: i. Assurances (OJP Form 4000/3) Certifications Regarding Lobbying; Disclosure of Lobbying Activities; Debarment, Suspension and Other Responsibility Matters; and Drug- Free Workplace Requirement (OJP Form 4061/6) Hi. Audit Certification Form iv. Other documents that may be required by federal or state officials B. All training activities must be completed by February 28, 2005, to be eligible for reimbursement. C. Submit the Request for Reimbursement forms and all required documentation to the Sub-grantor for reimbursement of eligible expenses. D. Comply with applicable financial and administrative requirements set forth in the current edition of "U.S. Department of Justice Financial Guide," including the following provisions: i. Account for receipts and expenditures, maintain adequate financial records, and refund expenditures disallowed by federal or state audit. ii. Retain all financial records, supporting documents, statistical records, and all other records pertinent to the SHSGP Part ll for at least three years after the final grant report, for purposes of federal and/or state examination and audit. iii. Perform the required financial and compliance audits in accordance with the Single Audit Act of 1984, as amended, and OMB Circular, A-133, "Audits of States, Local Governments, and Non-Profit Organizations," as further described in OJP's "Financial Guide," Chapter 19. Random audits shall be performed to ensure compliance with applicable provisions. iv. Sub-grantor and Sub-grantee FY03 SHSGP Part ll information is subject to requests made pursuant to the federal and state Freedom of Information Act (FOIA), §5. USC 552 & MCLA 15.243, Section 13(1)(u)&(y). It is recognized that much of the information submitted in Page 3 of 8 2003 SHSGP Part II Training Grant Agreement Oakland County Page 4 of 8 the course of applying for funding under this program, or provided in the course of its grant management activities, may be considered law enforcement sensitive or otherwise important to national security interests. This may include threat, risk, and needs assessment information; and discussions of demographics, transportation, public works, and industrial and public health infrastructures. Therefore, to the extent provided by law, the Department of State Police will determine which information is to be released on a case by case basis. All applicants should be aware that any information created exclusively for the purpose of applying for and monitoring grants hereunder is the property of the U.S. Government, and shall not otherwise be disclosed or released pursuant to state or local law or regulation. VI. Responsibilities of Sub-grantor The Sub-grantor, in accordance with the general purposes and objectives of this Grant Agreement, will: A. Administer the SHSGP Part II in accordance with all applicable federal and state regulations and guidelines. B. Provide direction and technical assistance to the Sub-grantee. C. Provide any special report forms and reporting formats (templates) required by the Sub-grantor for operation of the program. D. Reimburse the Sub-grantee in accordance with this Grant Agreement based on appropriate documentation submitted by the Sub-grantee. E. Independently or in conjunction with the Office of Domestic Preparedness (ODP), conduct random on-site reviews with Sub-grantee(s). F. Sub-grantor and Sub-grantee FY03 SHSGP Part ll information is subject to requests made pursuant to the federal and state Freedom of Information Act (FOIA), §5. USC 552 & MCLA 15.243, Section 13(1)(u)&(y). It is recognized that much of the information submitted in the course of applying for funding under this program, or provided in the course of its grant management activities, may be considered law enforcement sensitive or otherwise important to national security interests. This may include threat, risk, and needs assessment information; and discussions of demographics, transportation, public works, and industrial and public health infrastructures. Therefore, to the extent provided by law, the Department of State Police will determine which information is to be released on a case by case basis. Page 4 of 8 2003 SHSGP Part II Training Grant Agreement Oakland County Page 5 of 8 All applicants should be aware that any information created exclusively for the purpose of applying for and monitoring grants hereunder is the property of the U.S. Government, and shall not otherwise be disclosed or released pursuant to state or local law or regulation. VII. Payment and Reporting Procedures The Sub-grantee agrees to prepare the Request for Reimbursement Forms and submit them quarterly to the Sub-grantor with supporting documentation containing all required authorized signatures. The documentation requirements can be met by submitting approved invoices (along with a copy of the corresponding check that paid the invoice), sales receipts, travel expense vouchers, certificates of completion for those students who finished the training courses, schedules, duty rosters, pay rates of student's over- time and of back-fill employee, timesheets, and payroll registers of student and back-fill employee. Purchase orders will not be accepted for reimbursements. In addition, documentation of over-time policy, back-fill policy, and current travel regulations may be required. CALENDAR QUARTERS FOR THE GRANT PERIOD ARE AS FOLLOWS: 1 st Quarter: March 1, 2004 to May 31, 2004 ed Quarter: June 1, 2004 to August 31, 2004 3rd Quarter: September 1, 2004 to November 30, 2004 4th Quarter: December 1, 2004 to February 28, 2005 DEADLINES TO SUBMIT QUARTERLY REQUESTS FOR REIMBURSEMENT ARE AS FOLLOWS: 1 st Quarter: June 18, 2004 2nd Quarter: September 17, 2004 3rd Quarter: December 17, 2004 4th Quarter: March 18, 2005 SUB-GRANTEE WILL NOT BE REIMBURSED FOR FUNDS UNTIL ALL REQUIRED SIGNED DOCUMENTS ARE RECEIVED BY EMD. VIII. Employment Matters Sub-grantee shall comply with the Elliott-Larsen Civil Rights Act, 1976 PA 453, as amended, MCL 37.2101 et seq., the Persons with Disabilities Civil Rights Act, 1976 PA 200, as amended, MCL 37.1101 et seq., and all other federal, state and local fair employment practices and equal opportunity laws and covenants that it shall not discriminate against any employee or applicant for employment, to be employed in the performance of this Grant Agreement, with respect to his or her hire, tenure, terms, Page 5 of 8 2003 SHSGP Part II Training Grant Agreement Oakland County Page 6 of 8 conditions, or privileges of employment; or any matter directly or indirectly related to employment because of his or her race, religion, color, national origin, age, sex, height, weight, marital status, or handicap that is unrelated to the individual's ability to perform the duties of a particular job or position. Sub-grantee agrees to include in every subcontract entered into for the performance of this Grant Agreement this covenant not to discriminate in employment. A breach of this covenant is a material breach of the Grant Agreement. Sub-grantee shall ensure that no subcontractor, manufacturer, or supplier of Sub- grantee on this Project appears in the register compiled by the Michigan Department of Labor and Economic Growth, Commercial Enforcement Unit, pursuant to 1980 PA 278, as amended, MCL 423.321 et seq. (State Contractors with Certain Employers Prohibited Act). IX. Limitation of Liability Sub-grantor and Sub-grantee to this Grant Agreement agree that each must seek its own legal representative and bear its own costs, including judgments, in any litigation that may arise from performance of this contract. It is specifically understood and agreed that neither party will indemnify the other party in such litigation. This is not to be construed as a waiver of governmental immunity. X. Third Parties This Grant Agreement is not intended to make any person or entity, not a party to this Grant Agreement, a third party beneficiary hereof or to confer on a third party any rights or obligations enforceable in their favor. Xl. Grant Agreement Period This Grant Agreement is in full force and effect from March 1, 2004 through February 28, 2005. No costs eligible under this Grant Agreement shall be incurred before the starting date of this Grant Agreement except with prior written approval. This Grant Agreement consists of two identical sets simultaneously executed, each is considered an original having identical legal effect. This Grant Agreement may be terminated by either party by giving thirty (30) days written notice to the other party stating reasons for termination and the effective date, or upon the failure of either party to carry out the terms of the Grant Agreement. Upon any such termination, the Sub-grantee agrees to return to the Sub-grantor any funds not authorized for use, and Sub-grantee shall have no further obligation to make payments. Page 6 of 8 2003 SHSGP Part ll Training Grant Agreement Oakland County Page 7 of 8 XII. Entire Grant Agreement This Grant Agreement is governed by the laws of the State of Michigan and supersedes all prior agreements, documents, and representations between Sub-grantor and Sub- grantee, whether expressed, implied, or oral. This Grant Agreement constitutes the entire agreement between the parties and may not be amended except by written instrument executed by both parties prior to the termination date set forth in Paragraph XI above. No party to this Grant Agreement may assign this Grant Agreement or any of his/her/its rights, interest, or obligations hereunder without the prior consent of the other party. Sub-grantee agrees to inform Sub-grantor in writing immediately of any proposed changes of dates, budget, or services indicated in this Grant Agreement, as well of changes of address or personnel affecting this Grant Agreement. Changes in dates, budget, or services are subject to prior written approval of Sub-grantor. If any provision of this Grant Agreement shall be deemed void or unenforceable, the remainder of the Grant Agreement shall remain valid. XIII. Business Integrity Clause The Sub-grantor may immediately cancel the grant without further liability to the Sub- grantor or its employees if the sub-grantee, an officer of the sub-grantee, or an owner of a 25% or greater share of the sub-grantee is convicted of a criminal offense incident to the application for or performance of a State, public, or private grant or subcontract; or convicted of a criminal offense including but not limited to any of the following: embezzlement, theft, forgery, bribery, falsification or destruction of records, receiving stolen property, attempting to influence a public employee to breach the ethical conduct standards for State of Michigan employees; convicted under State or Federal antitrust statutes; or convicted of any other criminal offense which, in the sole discretion of the Sub-grantor, reflects on the sub-grantee's business integrity. Page 7 of 8 Signa e Date 2003 SHSGP Part II Training Grant Agreement Oakland County Page 8 of 8 XIV. Official Certification The individual or officer signing this Grant Agreement certifies by his or her signature that he or she is authorized to sign this Grant Agreement on behalf of the jurisdiction he or she represents. Printed Name Title Name of Jurisdiction Signature Date For the Sub-grantor (Michigan State Police — Emergency Management Division) Capt. John Ort Director FrnArnAnnv MannAmpnt fliviciArk Printed Name Title January 26, 2004 Page 8 of 8 FISCAL NOTE O(ISC. 104050) March 4, 2004 BY: FINANCE COMMITTEE, CHUCK MOSS, CHAIRPERSON IN RE: COUNTY EXECUTIVE - EMERGENCY RESPONSE AND PREPAREDNESS - APPLICATION/ACCEPTANCE FOR FY2003 ODP STATE HOMELAND SECURITY GRANT PROGRAM, PART II, TRAINING GRANT AGREEMENT TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced resolution and finds: 1. Funding was released under the U.S. Department of Homeland Security, through the Office for Domestic Preparedness (IDP), for the State Homeland Security Grant Program, Part II Training Grant for first responders to receive awareness-level terrorism training. 2. The State of Michigan has awarded Oakland County and its communities reimbursement for qualified expenses up to, but not exceeding $960,810.79 for the period of March 1, 2004 through February 28, 2005. 3. The funds will be used for Department of Homeland Security (DHS) approved Awareness Level Terrorism and Weapons of Mass Destruction (WMD) training, Chemical, Biological, Radiological, Nuclear, and Explosive (CBRNE) Defensive Operations training, Unified Incident Command System training, and attendance at the 2004 Michigan Homeland Security Training Conference for Oakland County's first responder community. 4. The Michigan Department of State Police Emergency Management Division will serve as the administrating agency for this grant. 5. The State will pass through funds to the communities and Oakland County will be the coordinating agency. Therefore no revenue will be sent to Oakland County. 6. The grant agreement has been processed through the County Executive Contract Review Process and the Board of Commissioners Grant Acceptance Procedures. FINANCE COMMITTEE C Mesi FINANCE COMMITTEE: Motion carried unanimously on a roll call vote with Palmer and Long absent. Resolution #04050 March 4, 2004 Moved by Long supported by Coleman the resolutions on the Consent Agenda be adopted (with accompanying reports being accepted). AYES: Coleman, Coulter, Crawford, Douglas, Gregory, Hatchett, Jamian, Knollenberg, KowaII, Law, Long, McMillin, Middleton, Moffitt, Moss, Palmer, Patterson, Rogers, Scott, Suarez, Wilson, Zack, Bullard. (23) NAYS: None. A sufficient majority having voted therefore, the resolutions on the Consent Agenda were adopted (with accompanying reports being accepted). I lEffrf APPROVE TR MENG RESCUTION 0'1 STATE OF MICHIGAN) COUNTY OF OAKLAND) I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on March 4, 2004 with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac. Michigan this 4th day of March, 2004.