HomeMy WebLinkAboutResolutions - 2004.11.18 - 27627MISCELLANEOUS RESOLUTION 404328 November 18, 2004
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: PROSECUTING ATTORNEY, SHERIFF - FISCAL YEAR 2005 BYRNE MEMORIAL GRANT
- OAKLAND COUNTY NARCOTICS ENFORCEMENT TEAM (NET) GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Michigan Department of Community Health has awarded the
Prosecuting Attorney and Sheriff funding for the Narcotics Enforcement Team
(NET); and
WHEREAS the grant funding is for the period of October 1, 2004 through
September 30, 2005, in the amount of $744,000; and
WHEREAS the state contribution is $372,000 (50%), and the County grant
match is $372,000 (50%); and
WHEREAS the required County match of $372,000 has been included in the
FY 2005 Adopted Budget; and
WHEREAS the grant will fund three (3) SR Assistant Prosecutor positions
(#41201-6386, #41201-7207, #41201-7959) in the Prosecuting Attorney's Office,
two (2) SR Sergeant positions (#43920-9829, #43920-9830), one (1) SR Deputy
II (position #43920-9831), and one (1) SR Office Assistant II (position
#43920-7960) in the Sheriff's Office; and
WHEREAS this grant award has been processed through the County
Executive's Contract Review Process and the Board of Commissioners' Grant
Application Procedures.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners accepts the Oakland County NET grant award, for the period of
October 1, 2004 through September 30, 2005, in the amount of $744,000, which
includes $372,000 State allocation and $372,000 in County grant match.
BE IT FURTHER RESOLVED that the Chairperson of the Board of
Commissioners is authorized to execute the grant award and to approve any
grant extensions or changes, within fifteen percent (15%) of the original
award, which is consistent with the original application as approved.
BE IT FURTHER RESOLVED that continuation of this program, including
positions, is contingent upon continued grant funding.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Public Services Committee Vote:
Motion carried unanimously on a roll call vote,
5,334
5,334
8,276
4,098
Attachment A
Oakland County Narcotics Enforcement Team (NET) Grant
Comparison of FY 2004 Budget to FY 2005 Grant Award
Budget
FY 2004
Variance
Application Award FY 2004 Budget
FY 2005 FY 2005 to FY 2ons Award
Dept OCA PCA Obj
Revenue
Prosecuting Attorney
41 194408 41900 171 Grants-State
41 194408 41900 167 Grant Match
Sheriff
43 580600 44600 171 Grants - State
43 580600 44600 167 Grant Match
Expenditures
Prosecuting Attorney
$ 182,500 $ 208,518 $ 187,834 $
182,500 208,519 187,834
178,936 185,736 184,166
178,936 185,735 184,166
$ 722,872 S 788,508 $ 744,000 $
5,230
5,230
21,128
2001
2075
3292
3756
4172
6631
6636
6675
41 294418
41 294418
41 294418
41 294418
41 294418
41 294418
41 294418
41 294418
41900
41900
41900
41900
41900
41900
41900
41900
Salaries
Fringe Benefits
Pers. Mileage
Travel & Conference
Materials & Supplies
Bldg. Space
I.T. Operations
Telephone Comm.
$ 243,006
120,288
1,706
$ 261,114 $ 251,282 $
130,557 124,386
2,044
3,000
7,738
9,488
3,096 (1,706)
Sheriff
43 480600 44600 2001 Salaries
43 480600 44600 2075 Fringe Benefits
43 480600 44600 6661 Leased Vehicle
225,574 223,750 223,750
97,854 112,589 113,894
34,444 35,132 30,688
$ 722,872 $ 788,508 $ 744,000 $
(1,824)
16,040
(3,756)
21,128
Gala Piir
From: Greg Givens [givensg@co.oakland.mi.us]
Sent: Wednesday, October 27, 2004 10:26 AM
To: Doyle, Larry; Eader, Doug; Cunningham, Dale
Cc: Rozell, Joe matkop; Matkosky, Joe; Smith, Laverne; Frederick, Candace; Worthington, Pam;
Pardee, Mary; Hanger, Helen
Subject: CONTRACT REVIEW — Sheriff's Department
CONTRACT REVIEW - Sheriff's Department
GRANT NAME: FY 2005 - Narcotic Enforcement Team (NET)
FUNDING AGENCY: Michigan Department of Drug Control Policy
DEPARTMENT CONTACT PERSON: Capt. Eader / 59759
STATUS: Acceptance
DATE: October 27, 2004
Pursuant to Misc. Resolution #01320, please be advised the captioned
grant materials have completed internal contract review. Below are the
comments returned by review departments. Please note the comments from
Corporation Counsel. This correction should be made before submission
to the Board for acceptance.
The captioned grant materials and grant acceptance package (which should
include the Board of Commissioners' Liaison Committee Resolution, the
grant agreement/contract, Finance Committee Fiscal Note, and this email
containing grant review comments) may be requested to be placed on the
appropriate Board of Commissioners' committee(s) for grant acceptance by
Board resolution.
Department of Management and Budget:
Approved.- Laurie Van Pelt (10/8/2004)
Department of Human Resources:
Approved. - Ed Poisson (10/11/2004)
Risk Management and Safety:
Approved by Risk Management. - Julie Secontine (10/22/2004)
Corporation Counsel:
After reviewing this grant contract, there appears to be only one issue
that requires attention. In Part II (General Provisions), Section 1(I),
the first four lines do not make a full sentence. The phrase presently
reads: "The Contractor must ensure that software compliance and
compatibility with the Department's data systems for services provided
under this agreement including but not limited to; stored data,
databases, and interfaces for the production of work products and
reports." I have discussed this section with the Larry Chambers, grant
advisor for the Office of Drug Control Policy, and received an email
from him regarding the likely interpretation of this section, which
appears acceptable. I have forwarded the email to Greg Givens and Kevin
Bertram for their records.
Mr. Chambers also indicates that it is unlikely that we will be
successful in having this phrase converted into a full sentence by those
who draft contracts for the State. But, based on his email, I suggest
that the Chairman cross out the "that" in the first line and initial the
change when he signs the contract. In the meantime, I will continue to
work with Mr. Chambers in the hopes of obtaining a corrected page.
Otherwise, there appear to be no outstanding legal issues that require
additional action or resolution at this time. - Karen Agacinski
(10/26/2004)
1
Joseph Rozell
From: Greg Givens [givensg@co.oakland.mi.us]
Sent: Friday, October 08, 2004 3:46 PM
To: VanPelt, Laurie; Davisp; Poisson, Edwin; Secontine, Julie
Cc: Fournier, Nancy; Frederick, Candace; Cunningham, Judy; Shortley, Joelien; Mason, Jennifer;
Ross, David; Karmann, Bruce; Pardee, Mary; Bertram, Kevin; Doyle, Larry; Hanger, Helen;
Wenzel, Nancy; Eader, Doug; Rozell, Joe
Subject: CONTRACT REVIEW — Sheriff's Department / Byrne
TO: REVIEW DEPARTMENTS - Laurie Van Pelt - Ed Poisson - Julie Secontine
- Pat Davis
RE: GRANT CONTRACT REVIEW RESPONSE - Sheriff's Department
FY 2005 Byrne - Narcotic Enforcement Team (NET)
Michigan Office of Drug Control Policy
Please be advised the above mentioned grant information was put into
contract review today. A hard copy of these materials has been sent to
you for review. Please provide your review stating your APPROVAL,
APPROVAL WITH MODIFICATION, or DISAPPROVAL, with supporting comments,
via reply (to all) of this email. Thank you.
Time Frame for Returned Comments: October 26, 2004
GRANT INFORMATION
Date: October 8, 2004
Operating Department: Sheriff's Department
Department Contact: Capt. Eader
Contact Phone: 59759
Other ID Number: Contract #20051223, CFDA # 16.579
REVIEW STATUS: Acceptance - Resolution Required
Funding Period: October 1, 2004 through September 30, 2005
New Facility / Additional Office Space Needs: None
IT Resources (New Computer Hardware / Software Needs or Purchases):
None
Funding Continuation/New: Continuation
Application Total Project Amount: $788,508
Prior Year Total Funding: $722,872
New Grant Funded Position Requested: None
Changes to Current Positions: None - Continuing Sheriff's 4 FTE's and
Prosecutor's 3 FTE's (Position Numbers: 07960, 09829, 09830, 09831,
06386, 07959, 07207)
Grantor Funds: $372,000
Total Budget: $744,000
Match and Source: The 50% match required is identified and budgeted.
(NOTE: Indirect costs are not allowable by the grantor agency.)
PROJECT SYNOPSIS
The grant funds support the Oakland County Narcotic Enforcement Team
(NET) which is a multi-jurisdictional task force.
1
SOURCE OF FUNDS
EXPENDITURE CATEGORY
16. 'TOTAL FUNDING
14. Federal
10. ITOTAL EXPENDITURES
I. IState Agreement
Other (s)
Local
Fees and Collections
Indirect Costs: 0%
TOTAL DIRECT EXPENDITURES
Equipment
Other Expenses
Fringe Benefits
Tmve
Supplies and Materials
Salaries and Wages
STATE FUNDS
STATE FUNDS
$372,0001 $372,000
$372,000
$372,000
$372,000
$119,140
$237,516
LOCAL MATCH
LOCAL MATCH
$372,000
$372,003
$372,000
$237,516
$113,140
$13,344
TOTAL BUDGET
TOTAL BUDGET
$744,000
$372,000
$372,000
$744,000
$238,280
$475,032
744,000
$30,688
PROGRAM BUDGET SUMMARY
BYRNE MEMORIAL FORMULA AND LOCAL LAW ENFORCEMENT BLOCK GRANT
FY 2004 - 2005
l'rnmr.:• Ltate l'rCulred:
Oakland County Narcotic Enforcement Team 4/12/2004
Page:
1
1 Of
1
Lamr=or Name Budget Period:
County of Oakland 10/1/2004 - 9/30/2035
Mailing Address: Budget A:gement Amendment Number:
1200 N. Telegraph Rd. 1 Originzl Li Amendment
City: State: Zip Code: Payee Federal ID Number
Pontiac MI 4 3 0 53 3 8 - 6 0 04 8 7 6
The Department of Community Health is an equal opporr.unity employer,
Completion: Is Voluntary, but is required as a condition of funding. service, and progams provider.
DCH-0385(E) (Rev. 6-02) (Excel) Previous Edition Obsolete. Also Replaces FIN-110
kkuthority: P.A. 368 of 1978
1 2 1
MICHIGAN DEPARTMENT OF COMMUNITY HEALTH
PROGRAM BUDGET COST DETAIL
I PROGRAM CODE BUDGET PERIOD I DATE PREPARED
IMultijurisdictional Task 72181-1-C4-2 10/1/2004 to 9/30/2005
Forces i ORIGINAL BUDGET , AMENDED BUDGET 1 AMENDMENT NUMBER
1 1
1. SALARY AND WAGES IPOSITIONS 1 TOTAL COMMENTS REQUIRED j SALARY
Office Assistant II I
11 $33,550 1
Sergeant $131,488
Deputy
1 $58,712
Asst. Prosecuting Attorney II $61,200
sst Prosecuting Attorney IV
2 $190 , 082
TOTAL SALARIES AND VVAGES $475,032
2. FRINGE BENEFITS (specify)
X FICA ill LIFE INS. E DENTAL INS E COMPOSITE RATE
M UNEMPLOY INS. rxi VISION INS. IT WORK COMP AMOUNT
RETIREMENT n HEARING INS. _....
X HOSPITAL INS. OTHER
TOTAL FRINGE BENEFITS IS $238,280
3. TRAVEL (specify if any item exceeds 10% of Total Expenditures)
4. SUPPLIES AND MATERIALS (specify if any item exceeds 10% of Total Expenditures)
NET Leased Vehicles 515,344 $15,344
$30,688
5. CONTRACTUAL (SUBCONTRACTS)
NAME ADDRESS AMOUNT
$ SO
6. EQUIPMENT (specify)
$ 0
7. OTHER EXPENSES (specify if any item exceeds 10% of Total Expenditures)
8. TOTAL DIRECT EXPENDITURES (sum of TOtals 1-7)
$ $744,000
9. INDIRECT COST CALCULATIONS
Rate 0% SO so $ 0
10. TOTAL EXPENDITURES (sum of lines 8-9)
$ $744,000
AUTHORITY: P.A. 368 of 1978 COMPLETION IN A CONDITION OF FUNDING DCH-0385F72002(E) (W) 6/2001
OAKLAND COUNTY
NARCOTIC ENFORCEMENT TEAMS
(248) 858-1710
To: Dale Cunningham, Sheriffs Office
From: Jim Bannasch, Sheriffs Office - N.E.T.
Subject: NET Byrne Grant application
Date: September 10, 2004
Attached is a copy of the revised grant application budget submitted to the Office of Drug
Control Policy. Also attached is a copy of our grant award letter. The breakdown between the
Sheriffs Office and the Prosecutor's Office is as follows:
Sheriffs Office Prosecutor's Office
Salaries $223,750 $251,282
Fringe Benefits $113,894 $124,386
NET vehicles $ 30.688
Total $368,332 $375,668
This total budget is paid 50% by grant and 50% by local match.
Please call me at 82866 if you have any questions. Thank you
Cc: Joe Rozell, Fiscal Services
JENNIFER M. GRANHOLM
CIOVERNOR
One Michigan
STATE OF MICHIGAN
OFFICE OF DRUG CONTROL POLICY
Department of Community Health
Yvonne Blackmond
Director
JANET OLSZEWSKI
DIRECTOR
Department of Community Health
August 12, 2004
Mr. Jim Bannasch
NET Auditor
N.E.T. - County of Oakland
1201 N. Telegraph Rd.
Pontiac, MI 48341
RE: Oakland County Narcotic Enforcement Team
ODCP 02181-1-04-B
Dear Mr. Bannasch:
I am delighted to inform you that your application has been selected to receive grant funding beginning October 1,
2004. The Office of Drug Control Policy received more than $20 million in application requests for Byrne Formula
Block Grant funding this cycle, and slightly less than S16 million was available to award. Many excellent concepts
were presented and the decision making process was quite challenging due to the amount of available funding. The
federal funds award for your project is $372,000.
Shortly, you will receive an email from our office advising you of the procedure for downloading the contract from
the MAGIC system. Each contract will have a start date of October 1, 2004. As part of the federal requirements
for your contract, it is necessary that we receive a copy of your agency's EEO requirements. You may
submit this information to our office either via email to AIDCI-E-ODCP(-// micbi,an.gov or via first-class mail
to the address listed at the bottom of this letter. Failure to do so may cause your reimbursement requests to
be suspended.
On behalf of Governor Jennifer Granholm and Lieutenant Governor John Cherry, congratulations on this award.
Reducing and preventing drug use, trafficking, and crime remains a top priority of this Administration, and your
organization's efforts are valued and appreciated.
If you have any questions or concerns, please contact Jim Rapp at (517) 241-2916 or RappRiimichitian.(20v.
Sincerely,
Yv vine Blackmon
Difictor
320 South Walnut Street, Fifth Floor - Lansing, Michigan 48913 517.373.4700 FAX 517.335.2121
FISCAL NOTE (MISC. 104328) November 18, 2004
BY: FINANCE COMMITTEE, CHUCK MOSS, CHAIRPERSON
IN RE: PROSECUTING ATTORNEY, SHERIFF - FY 2005 BYRNE MEMORIAL GRANT -
OAKLAND COUNTY NARCOTICS ENFORCEMENT TEAM (NET) GRANT ACCEPTANCE
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has
reviewed the above referenced Resolution and finds:
1. The Prosecuting Attorney and Sheriff are requesting the
acceptance of the FY 2005 Byrne Memorial Grant for the
Oakland County Narcotics Enforcement Team (NET).
2. The grant award of $744,000 is for the period of October
1, 2704 through September 30, 2005.
3. The State contribution is $372,003 (50%) and the County
grant match is $372,000 (50%), which is included in the
FY 2005 Adopted Budget Non-departmental grant match line
item.
4. In addition to the County match requirements, the County
is expected to incur $53,869 in administrative and
support costs, which have been included in the FY 2005
budget. This grant does not show for recovery of those
costs.
5. Acceptance of this grant does not obligate the County to
future commitments and continuation as stated is
contingent upon future grant funding.
6. The recipient departments grant budgets will be amended
as shown on Attachment A.
7. A budget amendment is recommended to transfer the grant
match funds to the Prosecuting Attorney and Sheriff
grant match line items. The Fiscal Year 2005 Budget is
amended as follows:
General Fund
90-290000-25000-2872
41-211000-41900-2872
43-023901-44600-2872
Grant Match
Grant Match
Grant Match
($372,000)
$187,834
184,166
FINANCE COMMITTEE
ziecisf
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote.
In Testimony Whereof, I have hereunto set my hand and affixed the seal
Pontiac, Michigan this 18th day of November, 2004.
the gdrunty of Oakland at
Resolution #04328 November 18, 2004
Moved by Wilson supported by Hatchett the resolutions on the Consent Agenda be adopted (with
accompanying reports being accepted).
AYES: Coleman, Crawford, Douglas, Gregory, Hatchett, Jamian, Knollenberg, KowaII, Law,
Long, McMillin, Middleton, Moffitt, Moss, Palmer, Patterson, Potter, Rogers, Scott, Suarez,
Webster, Wilson, Zack, Bullard. (24)
NAYS: None, (0)
A sufficient majority having voted therefore, the resolutions on the Consent Agenda were adopted (with
accompanying reports being accepted).
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on
November 18th, 2004 with the original record thereof now remaining in my office.
G. William Caddell, County Clerk