HomeMy WebLinkAboutResolutions - 2004.09.22 - 27662REPORT (MISC. 104202) September 22, 2004
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: MR #04202 — BOARD OF COMMISSIONERS — WEST NILE VIRUS FUND
REIMBURSEMENT FOR PROJECT IN THE CITY OF SOUTHFIELD — FISCAL
YEAR 2004 ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee, having reviewed Miscellaneous Resolution
#04202 on September 13, 2004, reports with a recommendation that the resolution be
adopted.
Chairperson, on behalf of the General Government Committee, I move
acceptance of the foregoing report.
GENERAL GOVERNMENT COMMITTEE
(,(9y2)Lip,redt—,,
General Government Committee Vote:
Motion carried on a roll call vote with Scott absent.
MISCELLANEOUS RESOLUTION 1104202 -
BY : Eric Coleman, District 423, Helaine Zack, District #22 and
Vincent Gregory, District #21
IN RE: WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF
SOUTHFIELD - FISCAL YEAR 2004 ALLOCATION
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners via
Miscellaneous Resolution #04120 approved the extension of the West Nile
Virus Fund for FY 2004; and
WHEREAS the Oakland County Board of Commissioners established a
West Nile Virus Fund Disbursement Policy per Miscellaneous Resolution
#03060 in an effort to assist cities, villages and townships (CVTs)
with mosquito control measures to prevent the spread of West Nile Virus
and to help protect the health, safety and welfare of the people of
Oakland County; and
WHEREAS pursuant to the Disbursement Policy, the City of
Southfield has submitted a resolution of authorization to the County
for reimbursement of expenses incurred in connection with an eligible
mosquito control project; and
WHEREAS the FY 2004 authorized amount of funding for the City of
Southfield is $28,199.47 from the West Nile Virus Fund as repayment to
the City of Southfield for expenses incurred in connection with
mosquito control projects.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the project submitted by the City of Southfield
as eligible for reimbursement from the West Nile Virus ,Fund.
BE IT FURTHER RESOLVED that the Board authorizes the FY 2004
appropriation in the amount of $28,199.47 from the West Nile Virus Fund
(Account #90-210000-23030-9098) to repay the City of Southfield for
expenses incurred in connection with the mosquito control project, once
proper invoices are presented.
Chairperson, I move the adoption of the fo ng r .
. _...,
OAKLAND;
COUNTY MICHIGAN
DEPARTMENT OF HUMAN SERVICES
L. BROOKS PATTERSON, OAKLAND COUNTY EXECUTIVE
HEALTH DIVISION
George J. Miller, MA., Manager
August 3, 2004
Timothy J. Soave, Manager
Oakland County Fiscal Services Division
Executive Office Building
1200 North Telegraph Road, Department 403
Pontiac, Michigan 48341-0403
Dear Mr. Soave:
I am in receipt of a West Nile Virus fund reimbursement request from the City of
Southfield dated July 29, 2004. After having reviewed their documentation, I find
them in partial compliance with Oakland County Board of Commissioners
Miscellaneous Resolution 04120 and in partial compliance with the four major
categories for reimbursement. This letter will certify, however, that at least
$26,907.32 of expenses submitted for reimbursement to date are for qualifying
mosquito control projects. Should you have any questions, please direct them to
me at 248-858-1410.
Sincerely,
OAKLAND COUNTY HEALTH DIVISION
Department of Human Services
k1441 111(71(-- George iller, M.A.
Manag: ealth Officer
GJM:cjh
cc: Thomas J. Gordon, Ph.D., Director
Oakland County Department of Human Services
Thomas Vukonich, P.E.
Director of Public Works
City of Southfield
BLDG 36 EAST 1200 N TELEGRAPH RD DEPT 432 250 ELIZABETH LK RD 27725 GREENFIELD RD 1010 E WEST MAPLE RD
PONTIAC MI 48341-0432 • PONTIAC MI 48341-1050 • SOUTHFIELD MI 48076-3625 • WALLED LAKE MI 48390-3588
(248) 858-1280 (248) 424-7000 (248) 926-3300
RECEIVED JUL 13 2004
City of Southfield
26000 Evergreen Rd. • P.O. Box 2055 • Southfield, MI 48037-2055
June 29, 2004
Mr. Timothy J. Soave
Manager, Oakland County Fiscal Services Division
Executive Office Building
1200 N. Telegraph Road, Dept. 403
Pontiac, ME 48341-0403
Dear Mr. Soave:
Re: West Nile Virus Fund Reimbursement Request
Pursuant to Oakland County Board of Commissioner Miscellaneous Resolution (MR)0306, the
City of Southfield hereby request reimbursement under Oakland County's West Nile Virus Fund
Program for expenses that will be incurred in connection with eligible mosquito control activity
by our City.
Attached in support of this request are the following:
1. Attachment A: Project Description
2. Attachment 13: Governing Body Resolution
The City of Southfield understands that the review and processing of this reimbursement will be
governed by the provisions of MR 03060, and certifies that all expenses submitted for
reimbursement were incurred in connection with a qualifying mosquito control project.
If you have any questions concerning this matter, please contact Brandy Bakita, Storm Water
Coordinator at (248) 796-4806. Thank you for your assistance.
Very truly yours,
Thomas Vukonich, P.E.
Director of Public Works
Mayor
Brenda L. Lawrence
Council President City Clerk
Myron A. Frasier Nancy L. M. Banks
City Treasurer City Administrator
Roman J. Gronkowski Donald J. Gross
City Council
Sylvia Jordan Sidney Lantz Joan Seymour Kenson J. Slyer Roy T. Bell Donald F. Fracassi
Attachment A: Project Description
The City of Southfield has developed a West Nile Virus management program that involves a
combination of education regarding how to avoid being bitten, elimination breeding sites, and
controlling the larval and adult mosquitos. The following are key factors in our West Nile Virus
plan that include a combination of education and action on behalf of our residents and the City
staff;
Avoidance - wearing long sleeves, staying indoors at dawn and dusk, responsible use of
repellants, etc. The City will distribute and have available brochures on the West Nile Virus, and
actions people can take to avoid being bitten.
Elimination of breeding areas - educating the public about removing the sources of stagnant
water that Culex pipiens prefers for breeding, such as old tires, neglected bird baths, and pooled
water on tarps. The City will educate private property owners that own a detention pond, inform
them of the risks associated with standing stagnant water in these types of systems.
Suppress mosquitos with adulticides and/or larvicide - The City will use larvicide in City owned
catch basins, and will also focus spray Beechwoods golf course, and City owned parks with
alulticide on an as needed basis. The expense of this program is outlined below.
Cost Estimate
Based on currently available information, the target locations for the City's mosquito control
treatment would include catch basins, possible City owned detention ponds and or areas with
stagnant water, and spot spraying at City owned parks and golf courses. The attached cost
estimate is based on a recommendation that the City use longer-lasting Altosid XR briquettes in
it's catch basins, and Vectolex, a granular product in a dissolvable packet, the City will use to
treat City owned detention ponds and areas with standing stagnant water.
The City expects to incur the following expenses: The City may use it's judgement when
ordering products for use. Totals may change depending on pricing changes, or amount of
product ordered:
Item Unit Quantity Unit Cost Totals
Catch basin treatment with Altosid XR Each 44 cases $586.53 $25,807.32
150 day briquette, 4000 catch basins.
Vectolex spot treatment through out the Each 2 case $550.00 $1,100.00
City (800/case)
Adulticides: 5 gal container Each 1 $295.00 $295.00
_Adulticides Application / gallon Each 10 gal $59.00 $612.43
TOTAL $27,814.75
a21,/ 167
City of Southfield
RESOLUTION
WHEREAS, upon the recommendation of the Oakland County Executive, the Oakland
County Board of Commissioners has established a West Nile Virus Fund Program
to assist Oakland County cities, villages and townships in addressing mosquito
control activities; and
WHEREAS, Oakland County's West Nile Virus Fund Program authorizes Oakland County
cities, villages and townships to apply for reimbursement of eligible expenses
incurred in connection with personal mosquito protection measures/activity,
mosquito habitat eradication, mosquito larviciding and focused adult mosquito
insecticide spraying in designated community green areas; and
WHEREAS, the City of Southfield, Oakland County, Michigan has incurred expenses in
connection with mosquito control activities believed to be eligible for
reimbursement under Oakland County's West Nile Virus Fund Program.
NOW, THEREFORE, BE IT RESOLVED, that the Council of the City of Southfield does
hereby authorize and direct its Department of Public Works Director, as agent for
the City of Southfield, in the manner and to the extent provided under Oakland
County Board of Commissioner Miscellaneous Resolution 03060, to request
reimbursement of eligible mosquito control activity under Oakland County's
West Nile Virus Fund Program.
1, Susan D. Silva, the duly appointed and qualified Deputy City Clerk of the City of Southfield, County of
Oakland, State of Michigan, do hereby certify that the foregoing resolution was adopted by the Southfield
City Council at their Regular Council Meeting held on Monday, June 28, 2004, in the Council Chambers
of the Municipal Building, 26000 Evergreen Road, Southfield, Michigan.
Dated: June 29, 2004 1c2e,nk. 4,64;x-
Susan D. Silva, Deputy City Clerk
Resolution #04202 August 26, 2004
The Chairperson referred the resolution to the General Government Committee and the Finance
Committee. There were no objections.
FISCAL NOTE (MISC. #04202) September 22, 2004
BY: FINANCE COMMITTEE, CHUCK MOSS, CHAIRPERSON
IN RE: WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF
SOUTHFIELD - FISCAL YEAR 2004 ALLOCATION
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has
reviewed the above referenced resolution and finds:
1. Funding of $28,199.47 is available in the West Nile Virus
Fund for FY 2004 to reimburse the City of Southfield for
this project; no additional appropriation is required.
2. The Committee recommends adoption of this resolution.
FINANCE COMMITTEE
Cp'-t,Cff /2vc6L17
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote with Webster absent.
Resolution #04202 September 22, 2004
Moved by Moss supported by Zack the resolutions on the Consent Agenda be adopted (with
accompanying reports being accepted).
AYES: Coleman, Coulter, Crawford, Douglas, Gregory, Jamian, Knollenberg, KowaII, Law, Long,
McMillin, Middleton, Moss, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Webster, Wilson,
Zack, Bullard. (23)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolutions on the Consent Agenda were adopted (with
accompanying reports being accepted).
FINN=
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, G. William Caddell, Clerk of the County of Oakland, do hereby 'Certify that the foregoing resolutibn is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on
September 22nd, 2004 with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the _County of Oakland at
Pontiac, Michigan this 22nd day of September, 2004.
G. William Caddell, County Clerk