HomeMy WebLinkAboutResolutions - 2004.09.22 - 27666REPORT (misc. #04206) September 22, 2004
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: MR #04206 — BOARD OF COMMISSIONERS — WEST NILE VIRUS FUND
REIMBURSEMENT FOR PROJECT IN THE CITY OF ROCHESTER HILLS —
FISCAL YEAR 2004 ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee, having reviewed Miscellaneous Resolution
#04206 on September 13, 2004, reports with a recommendation that the resolution be
adopted.
Chairperson, on behalf of the General Government Committee, I move
acceptance of the foregoing report.
GENERAL GOVERNMENT COMMITTEE
General Government Committee Vote:
Motion carried on a roll call vote with Scott absent.
MISCELLANEOUS RESOLUTION #04206
BY : Sue Ann Douglas, District 412, Martin J. Knollenberg, District #13
IN RE: WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF
ROCHESTER lump - FISCAL YEAR 2004 ALLOCATION.
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson,. Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners via
Miscellaneous Resolution 404120 approved the extension of the West Nile
Virus Fund for FY 2004; and
WHEREAS the Oakland County Board of Commissioners established a
West Nile Virus Fund Disbursement Policy per Miscellaneous Resolution
403060 in an effort to assist cities, villages and townships (CVTs)
with mosquito control measures to prevent the spread of West Nile Virus
and to help protect the health, safety and welfare of the people of
Oakland County; and
WHEREAS pursuant to the Disbursement Policy, the City of
Rochester Hills has submitted a resolution of authorization to the
County for reimbursement of expenses incurred in connection with an
eligible mosquito control project; and
WHEREAS the FY 2004 authorized amount of funding for the City of
Rochester Hills is $26,149.74 from the West Nile Virus Fund as
repayment to the City of Rochester Hills for expenses incurred in
connection with mosquito control projects. •
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the project submitted by the City of Rochester
Hills as eligible for reimbursement from the West Nile Virus Fund.
BE IT FURTHER RESOLVED that the Board authorizes the FY 2004
appropriation in the amount of $26,149.74 from the West Nile Virus Fund
(Account #90-210000-23030-9098) to repay the City of Rochester Hills
for expenses incurred in connection with the mosquito control project,
once proper invoices are presented.
Chairperson, I move the adoption of the foregoing resolution.
/6(itz 64/6
COUNTY MICHIGAN
DEPARTMENT OF HUMAN SERVICES HEALTH DIVISION
George J. Miller, M.A., Manager
GeOrge rrnfill'er, M.A.
ManagerWealth Officer
COANI
w n.n• 1n••nnMMENNM
. AND mr--- L. BROOKS PATTERSON, OAKLAND COUNTY EXECUTIVE
August 4, 2004
Timothy J. Soave, Manager
Oakland County Fiscal Services Division
Executive Office Building
1200 North Telegraph Road, Department 403
Pontiac, Michigan 48341-0403
Dear Mr. Soave:
I am in receipt of a West Nile Virus fund reimbursement request from the City of
Rochester Hills dated July 26, 2004. After having reviewed their documentation, I
find them in compliance with Oakland County Board of Commissioners
Miscellaneous Resolution 04120 and in compliance with at least one of the four
major categories for reimbursement. This letter will, therefore, certify that all
expenses submitted for reimbursement are for qualifying mosquito control
projects. Should you have any questions, please direct them to me at 248-858-
1410.
Sincerely,
OAKLAND COUNTY HEALTH DIVISION
Departmpt of Human Services
GJM:cjh
cc: Thomas J. Gordon, Ph.D., Director
Oakland County Department of Human Services
Michael A. Hartner, Director
Parks and Forestry Department, City of Rochester Hills
Tom McMillin, District 11, County Commissioner
Sue Ann Douglas, District 12, County Commissioner
Martin Knollenberg, District 13, County Commissioner
BLDG 36 EAST 1200 N TELEGRAPH RD DEPT 432 250 ELIZABETH LK RD 27725 GREENFIELD RD 1010 E WEST MAPLE RD
PONTIAC MI 48341-0432 • PONTIAC MI 48341-1050 • SOUTHFIELD MI 48076-3625 • WALLED LAKE MI 48390-3588
(248) 858-1280 (248) 424-7000 (248) 926-3300
DEPARTMENT OF
PARKS & FORESTRY
Michael A. Hartner
Director
248.656.4673
FAX 248.841.2576
Shelter Reservations
248.656.4673
Forestry
248.656.4673
Spencer Park
248.656.4657
FAX 248.656.4627
Bloomer Park
248.656.4753
FAX 248.652.1321
Borden Park &
Sports Field
Reservations
248.656.4797
FAX 248.656.4609
Rochester Hills
Museum
248.656.4663
FAX 248.608.8198
Environmental
Education Center
248.656.4775
FAX 248.656.4762
City Hall
General Information
248.656.4600
Pat Somerville
Mayor
248.656.4664
City of
POCITE8TEP IIILL6 1000 Rochester Hills Drive, Rochester Hills, Michigan 48309-3033
July 26, 2004
Mr. Timothy J. Soave
Manager, Oakland County Fiscal Services Division
Executive Office Building
1200 N. Telegraph Road, Dept. 403
Pontiac, MI 48341-0403
Dear Mr. Soave:
RE: West Nile Virus Fund Reimbursement Request
Pursuant to Oakland County Board of Commissioner Miscellaneous Resolution
(MR)03060, the City of Rochester Hills hereby requests full reimbursement in the
amount of $26,149.74 under Oakland County's West Nile Virus Fund Program for
expenses incurred in connection with an eligible mosquito control activity by our City
of Rochester Hills.
Attached in support of this request are the following:
A. PROJECT DESCRIPTION
B. GOVERNING BODY RESOLUTION
C. EXPENSE INVOICES
The City of Rochester Hills understands that the review and processing of this
reimbursement request will be governed by the provisions of MR 03060 and certifies
that all expenses submitted for reimbursement were incurred in connection with a
qualifying mosquito control project.
If you have any questions concerning this matter, please contact me at 248.841.2552.
Thank you for your assistance.
Very truly yours,
Michael A. Harmer, Director
Parks & Forestry Department
City of Rochester Hills
MAH:cp
Attachments (3)
c: Tom McMillin, District 11 County Commissioner
Sue Ann Douglas, District 12 County Commissioner
Martin Knollenberg, District 13 County Commissioner
www.rochesterhills.org
Attachment A
PROJECT DESCRIPTION
As a public health measure, the City of Rochester Hills has undertaken a West
Nile Virus mosquito control program in the spring of 2004 that will greatly reduce
the population of infected mosquitoes. As a proactive measure, the city targeted
the storm sewer catch basins to eradicate mosquito habitat within our city.
These catch basins were cleaned out to remove sediment, decaying debris, and
non-potable water that are mosquito-breeding sites. After these catch basins
were cleaned, they received a treatment of Altosid ingot briquet larvicide. DPS
and Parks crews worked to clean out the storm basins and treat them with the
larvicide.
As a public service to our residents, the City of Rochester Hills used the
Spring/Summer 2004 Hills Herald to publicize West Nile Virus information
reminding them of the upcoming mosquito season, inform them on how to best
protect themselves and their families from mosquito bites, offer suggestions to
eliminate mosquito breeding areas around their home, recommend the best ways
of disposing of dead birds, and provide contact information to report dead crows.
The larvicide purchase from Clarke Mosquito Control was $5,865.30. The total
cost for the mosquito control program in Rochester Hills to date was $32,430.26,
well in excess of the $26,149.74 reimbursement funding available for the City of
Rochester Hills from the Oakland County West Nile Virus Fund.
Attachment B
CERTIFIED ROCHESTER HILLS CITY COUNCIL
RESOLUTION •
Authorizes and directs its Parks & Forestry Director to act as agent for the City of
Rochester Hills to request reimbursement.
1000 Rochester Hills
Drive
Rochester Hills, MI 48309
(248) 656-4660
Home Page:
www.rochesterhills.org
Rochester Hills
Certified Copy
Project: RES0228-2004
Beveity J4sinski, City Clerk
File Number: 2004-0593 Enactment Number: RES0228-2004
Adoption of Resolution authorizing Parks and Forestry Director as the agent for the City of
Rochester Hills for Oakland County's West Nile Virus Fund Program.
Whereas, upon the recommendation of the Oakland County Executive, the Oakland County Board
of Commissioners has established a West Nile Virus Fund Program to assist Oakland County
cities, villages, and townships in addressing mosquito control activities; and
Whereas, Oakland County's West Nile Virus Fund Program authorizes Oakland County cities,
villages, and townships to apply for reimbursement of eligible expenses incurred in connection with
personal mosquito protection measures/activity, mosquito habitat eradication, mosquito larviciding,
or focused adult mosquito insecticide spraying in designated community green areas; and
Whereas, the City of Rochester Hills, Oakland County, Michigan, has incurred expenses in
connection with mosquito control activities believed to be eligible for reimbursement under
Oakland County's West Nile Virus Fund Program;
Now Therefore Be It Resolved that the City Council of Rochester Hills authorizes and directs its
Parks and Forestry Director, as agent for the City of Rochester Hills, in the manner and to the
extent provided under Oakland County Board of Commissioner Miscellaneous Resolution 03060,
to request reimbursement of eligible mosquito control activity under Oakland County's West Nile
Virus Fund Program.
I, Beverly Jasinski, City Clerk, certify that this is a true copy of RES0228-2004, passed by
the Rochester Hills City Council on 712112004.
July 23, 2004
Date Certified
Page 1 Printed on 7123/2004 Rochester Hills
Attachment C
PROJECT COSTS AND RECEIPTS
The total cost of the mosquito habitat eradication project for the City of Rochester
Hills is as follows:
Clarke Mosquito Control
(Altosid briquets larvicide) 5,865.30
Hills Herald Publication
(2 pages dedicated to West Nile Virus information) 905.52
Wages and Equipment Costs
(DPS and Park crews, equipment) 25,594.64
Miscellaneous Supplies
(Marking paint designating treated catch basins) 64.80
TOTAL PROJECT EXPENSES $32,430.26
(Copies of receipts attached)
REQUESTED REIMBURSEMENT AMOUNT $26,149.74
DIRECT
CLARKE TM
159 N. (immm AVE.
P.O. Box 72197
Roma, 6M72
TEL 0 0/894-20M
Mosquito Control
HIPPING INFORMATION .?; PAYMENT TERMS
MESMER: AMERICAN MOSQUITO CONTROL ASSOCIATION
MAIL PAYMENTS TO:
Clarke Mos q uito Control Products,•
1710 Reliable Parkwa y
Chicago, IL 60686
ORDER NOT „ORDER DATE-. IPURCHASE ORDER NO.
094655103/05./04 48694
SALESMAN
1 10 WILLIE M. CU5(
M=1% .1,1C
)1010 03/10/04
INVOICE DATE "I'
PAGE 1
BILL HILLS, cll./ OF L
TO DEPT. OF PARK a FORESTRY
1000 ROCHESTER HILLS DRIVE
ROCHESTER HILLS, MI 48309
CITV OFROCHESTER HILLS SHIP T0 1116 W. AVON ROAD
ROCHESTER HILLS, MI 48309
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West Nile Virus Production Costs
34,377 2 Pages Broadsheet Equiv., Tabloid on 27" newsprint 242.50
Color 126.50
PDF Output 11.42
Mail Prep 30.24
Delivery 10.70
DTP Production 200.00
SUB 621.36
Postage - total 3978.50 for 28 pages, 2 pages equal 284.16
905.52
10450 Enterprise Drive
Davisburg. MI 40350
1240) 620-2990
Delivery $150.00
o-r4762,Li
Invoice NO,
4/21/04
38356
Hills Herald
Spring / Summer
None
Attn: Cindy Shurman
1000 Rochester Hills Drive
Rochester Hills MI 48309
34,377 14 Broadsheet Equiv., 28 page Tabloid, on 27 newsprint. 98.76 3,395.07 . _ ..
9 Color plate setup 50.00
..
450.00
9 i Color ink plate 1.00 309.39
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32 PDF output 5.00 160.00
Total Printing 4,314.47
33,577 Mail Preperation @12.50 per M 12.50 423.46
Total Mailing $423.461
Total I nserts $0.00
Total Delivery $150.00
Total Amount Owed 4,887.93
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Explanation2
R48498 City of Rochester Hills
Print Work Order Cost Detail
Phase Cat Cat WO Order Work Order Explanation
St Number Description
06116/200414:36:12
1
Actual Actual G/L
Hours Amount Date
Page -
450 M 1581 West Nile Virus GMC '99 39-93 GMC 99 39-93 60.40 05/10/2004
RH Actual Burden Journal Ent 26.00 05/16/2004
RH Actual Burden Journal Ent 43.81 05/16/2004
RH Actual Burden Journal Ent 7.37 05/16/2004
RH Actual Burden Journal Ent 50.16 05/16/2004
RH Actual Burden Journal Ent . 44916 05/1612004
RH Actual Burden Journal Ent 54.56 05/16/2004
RH Actual Burden Journal Ent 218.20 05/16/2004
RH Actual Burden Journal Ent 111.11 05/16/2004
RH Actual Burden Journal Ent 239.23 05/02/2004
RH Actual Burden Journal Ent 55.96 05/02/2004
RH Actual Burden Journal Ent 90.54 05/02/2004
RH Actual Burden Journal Ent 538.73 04/1812004
RH Actual Burden Journal Ent 146.73 04/18/2004
RH Actual Burden Journal Ent . 857.86 04/1812004
RH Actual Burden Journal Ent 92.67 04/18/2004
RH Actual Burden Journal Ent 17.33 04/18/2004
RH Actual Burden Journal Ent 103.86 04/18/2004
RH Actual Burden Journal Ent 64.58 04/18/2004
RH Actual Burden Journal Ent 275.97 04/18/2004
RH Actual Burden Journal Ent 15.04 05/02/2004
RH Actual Burden Journal Ent 85.06 05/02/2004
RH Actual Burden Journal Ent 787.90 05/02/2004
RH Actual Burden Journal Ent 122.47 05/02/2004
RH Actual Burden Journal Ent 468.21 0510212004
RH Payroll Labor Distribution 4,489.03 04/18/2004
RH Payroll Labor Distribution 1,818.12 05/16/2004 -
RH Payroll Labor Distribution ' .25 3,901.89 05/02/2004
Sterling '99/39-99 Sterling '99/39-99 348.66 04/27/2004
Sterling 99/39-99 Sterling 99/39-99 392.24 04/28/2004
Sterling 99/39-99 Sterling '99/39-99 464.88 04/06/2004
Sterling '99/39-99 Sterling '99/39-99 464.88 04/16/2004
Sterling 99/39-99 Sterling '99/39-99 464.88 04/12/2004
Sterling '99/39-99 Sterling '99/39-99 290.55 04/22/2004
Sterling '99/39-99 Sterling '99/39-99 232.44 04/07/2004
Sterling '99/39-99 Sterling '99/39-99 464.88 04/21/2004
Sterling '99/39-99 Sterling '99/39-99 348.66 04/13/2004
Sterling '99/39-99 Sterling '99/39-99 464.88 04/20/2004
Sterling 2002 39-58 Sterling 2002 39-58 131.08 04/07/2004
Sterling 2002 39-67 Sterling 2002 39-67 262.16 05/10/2004
R48498 City of Rochester Hills 06/161200414:36:12
Explanation2
Phase Cat Cat WO Order
St Number
Pnnt Work Order Cost Detail
Work Order Explanation
Description
Page - 2
Actual Actual G/L
Hours Amount Date
Sterling 2003 39-103 Sterling 2003 39-103 464.88 05/03/2004
Sterling 2003 39-103 Sterling 2003 39-103 464.88 05/0412004
Sterling 2003 39-103 Sterling 2003 39-103 464.88 05/05/2004
Sterling 2003 39-103 Sterling 2003 39-103 464.88 05/1012004
Sterling 2003 39-103 Sterling 2003 39-103 464.88 04/30/2004
Sterling 2003 39-103 Sterling 2003 39-103 464.88 04/26/2004
Sterling 2003 39-103 Sterling 2003 39-103 348.66 04/23/2004
Sterling 2003 39-103 Sterling 2003 39-103 261.50 04/22/2004
Sterling 2003 39-103 Sterling 2003 39-103 464.88 04/21/2004
Sterling 2003 39-103 Sterling 2003 39-103 464.88 04/20/2004
Sterling 2003 39-103 Sterling 2003 39-103 464.88 04/16/2004
Sterling 2003 39-103 Sterling 2003 39-103 406.77 04/15/2004
Sterling 2003 39-103 Sterling 2003 39-103 290.56 04/13/2004
Sterling 2003 39-103 Sterling 2003 39-103 348.66 04/12/2004
Sterling 2003 39-103 Sterling 2003 39-103 232.44 04/07/2004
.25 25,594.64
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6-( go
FISCAL NOTE (MISC. 104206) September 22, 2004
BY: FINANCE COMMITTEE, CHUCK MOSS, CHAIRPERSON
IN RE: WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF
ROCHESTER HILLS - FISCAL YEAR 2004 ALLOCATION
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has
reviewed the above referenced resolution and finds:
1. Funding of $26,149.74 is available in the West Nile Virus
Fund for FY 2004 to reimburse the City of Rochester Hills
for this project; no additional appropriation is required.
2. The Committee recommends adoption of this resolution.
FINANCE COMMITTEE
r
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote with Webster absent.
Resolution #04206 August 26, 2004
The Chairperson referred the resolution to the General Government Committee and the Finance
Committee. There were no objections.
G. William Caddell, County Clerk
p•n•••
Resolution #04206 September 22, 2004
Moved by Moss supported by Zack the resolutions on the Consent Agenda be adopted (with
accompanying reports being accepted).
AYES: Coleman, Coulter, Crawford, Douglas, Gregory, Jamian, Knollenberg, KowaII, Law, Long,
McMillin, Middleton, Moss, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Webster, Wilson,
Zack, Bullard. (23)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolutions on the Consent Agenda were adopted (with
accompanying reports being accepted).
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on
September 22nd, 2004 with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of th,,e County of Oakland at
Pontiac, Michigan this 22nd day of September, 2004.