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Home My WebLink AboutResolutions - 2004.09.22 - 27668REPORT (MISC. 104208) September 22, 2004 BY: General Government Committee, William R. Patterson, Chairperson IN RE: MR #04208 — BOARD OF COMMISSIONERS — WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF AUBURN HILLS — FISCAL YEAR 2004 ALLOCATION To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The General Government Committee, having reviewed Miscellaneous Resolution #04208 on September 13, 2004, reports with a recommendation that the resolution be adopted. Chairperson, on behalf of the General Government Committee, I move acceptance of the foregoing report. GENERAL GOVERNMENT COMMITTEE 14-0`17-1 General Government Committee Vote: Motion carried on a roll call vote with Scott absent. MISCELLANEOUS RESOLUTION #04208 BY : Tom McMillin, District #11 IN RE: WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF AUBURN HILLS - FISCAL YEAR 2004 ALLOCATION TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners via Miscellaneous Resolution #04120 approved the extension of the West Nile Virus Fund for FY 2004; and WHEREAS the Oakland County Board of Commissioners established a West Nile Virus Fund Disbursement Policy per Miscellaneous Resolution #03060 in an effort to assist cities, villages and townships (CVTs) with mosquito control measures to prevent the spread of West Nile Virus and to help protect the health, safety and welfare of the people of Oakland County; and WHEREAS pursuant to the Disbursement Policy, the City of Auburn Hills has submitted a resolution of authorization to the County for reimbursement of expenses incurred in connection with an eligible mosquito control project; and WHEREAS the FY 2004 authorized amount of funding for the City of Auburn Hills is $8,523.53 from the West Nile Virus Fund as repayment to the City of Auburn Hills for expenses incurred in connection with mosquito control projects. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the project submitted by the City of Auburn Hills as eligible for reimbursement from the West Nile Virus Fund. BE IT FURTHER RESOLVED that the Board authorizes the FY 2004 appropriation in the amount of $8,523.53 from the West Nile Virus Fund (Account #90-210000-23030-9098) to repay the City of Auburn Hills for expenses incurred in connection with the mosquito control project, once proper invoices are presented. Chairperson, I move the adoption of the foregoing resc4ution. 11A/A1 OAKLAND; COUNTY MICHIGAN DEPARTMENT OF HUMAN SERVICES L. BROOKS PATTERSON, OAKLAND COUNTY EXECUTIVE HEALTH DIVISION George Miller. MA., Manager August 10, 2004 Timothy J. Soave, Manager Oakland County Fiscal Services Division Executive Office Building 1200 North Telegraph Road, Department 403 Pontiac, Michigan 48341-0403 Dear Mr. Soave: I am in receipt of a West Nile Virus fund reimbursement request from the City of Auburn Hills dated June 23, 2004. After having reviewed their documentation, I find them in compliance with Oakland County Board of Commissioners Miscellaneous Resolution 04120 and in compliance with at least one of the four major categories for reimbursement. This letter will, therefore, certify that all expenses submitted for reimbursement are for qualifying mosquito control projects. Should you have any questions, please direct them to me at 248-858- 1410. Sincerely, OAKLAND COUNTY HEALTH DIVISION Departinent of Human Services George Un'ller,`M.A. Manager/Walth Officer GJM:cjh cc: Thomas J. Gordon, Ph.D., Director Oakland County Department of Human Services Shawn Keenan Water Resources Coordinator City of Auburn Hills BLDG 36 EAST 1200 N TELEGRAPH RD DEPT 432 250 ELIZABETH LK RD 27725 GREEN/FIELD RD 1010 E WEST MAPLE RD PONTAC MI 48341-0432 • PONTIAC MI 48341-1050 • SOUTHFIELD MI 48076-3625 • WALLED LAKE MI 48390-3588 (248) 858-1280 (248) 424-7000 (248) 926-3300 Council Henry V. Knight George A. Luenberger Mayor Pro-tern Daniel L. Pillsbury James D. McDonald Otis Newkirk Robert Kittle Mayor Mari Harvey-Edwards City of Auburn Hills Department of Public Services 1500 Brown Road • Auburn Hills, MI 48326 Phone: (248) 391-3777 Fax: (248) 391-4895 RECEIVED JUN 2 9 2004 June 23, 2004 Mr. Timothy J. Soave Manager, Oakland County Fiscal Services Division Executive Office Building 1200 North Telegraph Road, Dept. 403 Pontiac, MI 48341-0403 Dear Mr. Soave: Re: West Nile Virus Reimbursement Request Pursuant to Oakland County Board of Commissioner Miscellaneous Resolution (MR) 03060, the City of Auburn Hills hereby requests reimbursement under Oakland County's West Nile Virus Fund Program for expenses incurred in connection with an eligible mosquito control activity by our City. Attached in support of this request are the following: 1. ATTACHMENT A: PROJECT DESCRIPTION 2. ATTACHMENT B: GOVERNING BODY RESOLUTION 3. ATTACHMENT C: EXPENSE INVOICES The City understands that the review and processing of this reimbursement request will be governed by the provisions of MR 03060, and certifies that all expenses submitted for reimbursement were incurred in connection with a qualifying mosquito control project. If you have any questions concerning this matter, please contact me at 248-391-3777. Thank you for your assistance. Sincerely, 7642-n' Shawn Keenan Water Resources Coordinator Enc ATTACH EMENT A: PROJECT DESCRIPTION City staff has researched the role that mosquito control has in the prevention of WNV. In general, spraying for adult mosquitoes is the least preferred method. The success of spraying programs is questionable at best, and does not address the mobility factor of the adults. If all areas are not sprayed, and all communities are not spraying, then there is even less of a chance of significantly reducing the adult mosquito 'population. 2004 WNV Control Program As part of a mosquito control plan for this season, the following information has been compiled: By far the most effective management program involves a combination of education regarding how to avoid being bitten, eliminating breeding sites, and controlling the larval mosquitoes. The breed Culex pipiens, mentioned earlier, prefers stagnant water such as that found in catch basins and other nutrient-rich, even polluted, standing pools of water. Please note that streams and healthy ponds and wetlands do not fall into this category. The mosquito control industry has developed products that are safe for handling, are non-toxic to humans and most other animals, and specifically target mosquito larvae. Many are even available in pre-packaged amounts that are designed specifically for catch basins. A "certified applicator" is not needed to use these pre- mixed products. First, the City would educate citizens and staff on bite avoidance, and how to eliminate breeding areas on their property through cable PSAs, newsletters, and future web site information. Second, the City would set up an inspection program to determine the most effective time to start treating catch basins. The inspection program will be done by City personnel. Third, the City would treat all catch basins with larvicides. The estimated material cost for the initial catch basin larvicide treatment is $10,212.75. Fourth, the City would monitor the mosquito population to determine if additional treatment is necessary, as well as, to measure the effectiveness of the program. The estimated cost is $4,800.00. A breakdown of this cost estimate is attached. The County has indicated that the City will be entitled to receive a reimbursement in the amount of $8,523.53 to help implement our plan. Products that would be used for catch basin treatment are described below: Altosid—a growth hormone inhibitor that targets mosquitoes and black flies. It is available in briquettes that can easily be dropped into a catch basin through the grating and lasts for 150 days. Its shelf life is approximately 18 months to 2 years. • Vectolex—bacteria that dissolves the gut of the larvae, it is a granular product that is also very specific to mosquitoes and black flies. This product kills larvae within 1-2 hours and needs to be reapplied every 21 days during the breeding season. It is available in packets to treat catch basins, and as a loose product that can be broadcast over areas of open water. This would be the product used for areas of nutrient-rich stagnant water. The shelf life for this product is also 18 months to 2 years. It may be prudent to "spot spray" City parks prior to events that will be occurring during peak hours of mosquito activity, especially when participants are expected to fall into the categories of most susceptible to WNV. City staff would develop a standard operating procedure to address these instances. Some of the issues involved in creating and maintaining an effective program concern outside agencies, such as the Oakland County Road Commission, subdivisions, school districts, and commercial sites that own catch basins in the City. City staff will be working with these groups in order to ensure an effective program is in place. During the winter following the initial WNV control program, staff will analyze the program to determine its effectiveness and to map out future actions. 04-30 CITY OF AUBURN HILLS AUTHORIZING WEST NILE VIRUS FUND EXPENSE REIMBURSEMENT REQUEST At a regular meeting of the City Council of the City of Auburn Hills, Oakland County, Michigan, held in the Council Chambers at 1827 N. Squirrel Road, Auburn Hills MI 48326 at 7:00 p.m., on the 21 st day of June, 2004 The following resolution was offered by Council Member Knight and supported by Council Member Pillsbury: WHEREAS, upon the recommendation of the Oakland County Executive, the Oakland County Board of Commissioners has established a West Nile Virus Fund Program to assist Oakland County cities, villages and townships in addressing mosquito control activities; and WHEREAS, Oakland County's West Nile Virus Fund Program authorizes Oakland County cities, villages and townships to apply for reimbursement of eligible expenses incurred in connection with personal mosquito protection measures/activity, mosquito habitat eradication, mosquito larviciding or focused adult mosquito insecticide spraying in designated community green areas; and WHEREAS, the City of Auburn Hills, Oakland County, Michigan will incur expenses in connection with mosquito control activities believed to be eligible for reimbursement under Oakland County's West Nile Virus Fund Program. NOW, THEREFORE, IT IS HEREBY RESOLVED that the Auburn Hills City Council authorizes and directs the City Manager, as agent for the City of Auburn Hills, in the manner and to the extent provided under Oakland County Board of Commissioner Miscellaneous Resolution 03060, to request reimbursement of eligible mosquito control activity under Oakland County's West Nile Virus Fund Program. AYES: Mayor Harvey-Edwards, Mayor Pro Tern Pillsbury, Council Members Kittle, Knight, Luenberger, McDonald, Newkirk NAYS: None ABSENT: None ABSTENTIONS: None RESOLUTION ADOPTED STATE OF MICHIGAN) )SS COUNTY OF OAKLAND) I, the undersigned, the duly appointed City Clerk for the City of Auburn Hills, Oakland County, Michigan do hereby certify that the foregoing is a true and complete copy of a resolution adopted at a regular meeting of the Auburn Hills City Council held on the 21 s1 day of June, 2004. IN WITNESS WHEREOF, I have hereunto affixed my official signature on this 22 fla day of June, 2004. Linda F. Shannon, City Clerk COUNCILIRESOLUTIONS104 west nile vinis.DOC ATTACHMENT B Purchase Order — THIS NUMBER MUST APPEAR ON ALL INVOICES, ' PACKAGES AND SHIPPING PAPERS. Fiscal Year 2004 Page 1 CHICAGO, IL 60686 CLARKE MOSQUITO CONTROL PROD., INC. 1710 RELIABLEPARKWAY CITY OF AUBURN HILLS DPS - FACILITIES 1500 BROWN ROAD AUBURN HILLS, MI 48326 „Vendar:pfione'Nurriber nn r NTIMFIP imArtm 2004 MOSQUITO CONTROL BRIQUETS 8211.42000 8,211.42 001 1.0 4445 0 - 5 9 9 8 8,211.42 PO Total 8,211.42 - r City of Auburn Hills Finance Department 1827 N. Squirrel Road Auburn Hills, MI 48326-2753 Phone 1248) 370-9400 Fax (248) 370-9346 The C ty of Auburn Hills is held free of payment of any State or Federal Taxes. Federal Tax I.D. 38-6029813 OPurdrcehrar 00040534-00 MAIL INVOICES IN DUPLICATE TO ACCOUNTS PAYABLE 00040512 mfflihAnakiim Date Ordered 04/06/04 jt„?.--"7111n1 JIM N00#it 007703 Facilities !RR .0,n00 rtce EA Ise Note: Render Invoice in Duplicate end all invoices to City of Auburn Hills, Michigan. ach order must have a separate invoice. Jrchase order number must be shown on invoice and correspondence. lease state cash discount terms on EACH invoice. =0B DESTINATION. FREIGHT PREPAID" The seller pays and bears the freight charges. Finn It n-rn Ark or ~sr.", ATTACHMENT C --DIRECT PING INFORMATION -I PAYMENT TERMS MEMBER: AMERICAN MOSQUITO CONTROL ASSOCIATIOI Z CLARKE. 159 N. GARDEN AVE P.O. Box 72197 ROSELLE, IL 60172 TEL 63W894-2000 Mosquito Control MAIL PAYMENTS TO: Clarke Mosquito Control Products/ Inc. 1710 Reliable Parkway Chicago/ IL 60686 ER NO ;048 ORDER DATE 03/17/04 PURCHASE ORDER NO. VERBAL/SHAUN SALESMAN • 010 WILLIE M. COX ACCT. No' • INVOICE DATE 005677 03/25/04 INVOICE NC 177893 PAGE 1 LL CITY OF AUBURN HILLS• 0 1500 BROWN RD AUBURN HILLS/ MI 78326 smp CITY OF AUBURN HILLS TO 1500 BROWN RD AUBURN HILLS, MI 78326 ' ASAP l NET 30 DAYS 1 BACK , :RED SHIPPED PRODUCT 0ESOR1 07.1 .0N UNIT COST -1"0-W- ORDER NO. REFERENCES 000291 1 1 11010 ALTOSID INGOT BRIOUETS(150DAY 220/C 586.53(2 586.57.1 LOT#: 4021202 13 13 11010 ALTOSID INGOT BRIOUETS(150DAY 220/C 586.530 7/624.89 LOT#: 4021203 Total 8/211.42 . APPROVED FOR PAYMENT vviet , , . --'----:------...L..' / q "Si3 185ileta se.ilavjarl ALL CLAIMS FOR DAMAGES IN TRANSIT MUST BE MADE BY PURCHASER, OUR RESPONSIBILITY CEASES UPON DELIVERY OF SHIPMENT TO CARRIER. lb PER MONTH INTEREST WILL BE CHARGED AFTER 30 DAYS In Cont.: 00660 C00002958 Container Number: NXE Handling Unit & Qty CS Lot Number- 4021202 Weight (lb's) 23.95 Description Qty Not Shipped ALTOSID INGOT BRIQUET 220/CS 0.uantity Information Shipped Unit &Qty 1.00 CS 335.3 Picked by: Total # of Pallets: Total Weight: Total # of Handling Units: 14 Wel!mark International Packing List nip To: CITY OF AUBURN HILLS MI (CLARKE) 1500 BROWN ROAD AUBURN HILLS MI 78326 USA Phone: Attn: Customer PO: 000291 Order ID#: 152494 SO List ID: P53680 From: Wellmark International 12200 Denton Drive Dallas TX 75234 USA Date: 03/1812004 Shipment: SHP4669 JOE Pick Slip#:113046 Carrier: 61411 In Cont.: 00660 ALTOSID INGOT BRIQUET 220/CS C00002958 13 13.00 CS CS 4021203 311.35 Page 1 of order 152494 (Total pages: 1) 0.3 COST ESTIMATE City of Auburn Hills 2004 Mosquito Control Program West Nile Virus Based on currently available information, the target locations for the City's mosquito control treatment would include catch basins. The attached cost estimate is based on a recommendation that the City use longer-lasting Altosid briquettes in the catch basins. These larvicide briquettes, with a 150-day duration, have a lower labor and equipment cost when compared to repeated treatments of 21-day duration Vectolex packets. However, the estimate includes the possibility of at least one follow-up treatment using the Vectolex packets that may be necessary, to cover the full spring, summer, and fall for most areas targeted for treatment, catch basins in particular. Staff estimates that there are roughly 2,550 catch basins located in City right-of-ways and on City property, 25 located in the MDOT right-of-ways, 550 located in the Oakland County right- of-ways, and 700 along private roads within the Auburn Hills City limits. These figures are estimates, not based on inventory. COST ESTIMATE Catch Basin Inspection and City Wide Monitorin Item Unit Quantity Unit Cost Totals Monitor for onset of breeding activity 2004 -- -- S0.00 (In-House) Season Setting of dry ice baited CDC traps to 2004 2 traps $2,400.00 $4,800.00 specifically target the predominant species Season that are historical transmitters of WNV. Samples collected, identified and submitted , for testing. Two traps per week for 12 weeks. _ . TOTAL $4,800.00 Initial Catch Basin Treatment Item Unit Quantity Unit Cost Totals Auburn Hills catch basin treatment with Each 2,550 $2.67 $6,808.501 Altosid XR 150 day Briquettes MDOT catch basin treatment with Altosid Each 25 $2.67 $66.75 XR 150 day Briquettes _ RCOC catch basin treatment with Altosid Each 550 $2.67 $1,468.50 XR 150 day Briquettes Private Road catch basin treatment with Each 700 $2.67 $1,869.00 Altosid XR 150 day Briquettes 1 TOTAL 3,825 $10,212.75 General Applications to City Parks & Golf Course When Warranted Item Unit Quantity Unit Cost Totals ULV adulticide applications of registered Parks & 2 app. $675.00 $1,350.00 Biornist 3+15 or Anvil 2+2 via truck- Golf mounted and or ATV mounted spray unit Course to all city parks and golf course. Ground backpack larvicide treatment of Per acre 10 acres $33.00 $330.00 , breeding sites when warranted. TOTAL $1,680.00 Secondary Catch Basin Treatment if Warranted Item Unit Quantity Unit Cost Totals Auburn Hills catch basin treatment with Each 2,550 $0.606 ! $1,545.30 , Vectolex 21 day packets t ! MDOT catch basin treatment with Each 25 $0.606 $15.15 ' Vectolex 21 day packets _ RCOC catch basin treatment with Vectolex Each 550 $0.606 $333.30 21 day packets Private catch basin treatment with Vectolex Each 700 $0.606 $424.40 21 day packets TOTAL 3,825 $2,318.15 2004 COST ESTIMATE Item Totals Primary Costs Inspections and Monitoring (Professional Service) $4,800.00 Initial Catch Basin Treatment (In-House) $10,212.75 TOTAL $15,012.75 County Assistance (Estimated) -$8,523.53 CITY TOTAL $6,489,22 Conditional Costs General Applications to City Parks & Golf Course $1,680.00 When Warranted (Professional Service) Secondary Catch Basin Treatment if Warranted $2,318.15 , (In- House) [ TOTAL $3,998.15 776' cry Is inivc,c -1) Ar-rrkar 6/46 or real= t4Sc 7-R,A PP/ Oakland County has committed $500,000.00 to assist communities in the implementation of their own mosquito control program, to thwart the West Nile Virus. Funding will be distributed using the Environmental Infrastructure Fund formula.. .75% based on population of the community and 25% based on size (geographic) of the community. The County has indicated that the City will be entitled to receive a reimbursement in the amount of $8,523.53 to help implement our plan. FISCAL NOTE (MISC. #04208) September 22, 2004 BY: FINANCE COMMITTEE, CHUCK MOSS, CHAIRPERSON IN RE: WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF AUBURN HILLS - FISCAL YEAR 2004 ALLOCATION TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. Funding of $8,523.53 is available in the West Nile Virus Fund for FY 2004 to reimburse the City of Auburn Hills for this project; no additional appropriation is required. 2. The Committee recommends adoption of this resolution. FINANCE COMMITTEE FINANCE COMMITTEE Motion carried unanimously on a roll call vote with Webster absent. Resolution #04208 August 26, 2004 The Chairperson referred the resolution to the General Government Committee and the Finance Committee. There were no objections. STATE OF MICHIGAN) COUNTY OF OAKLAND) Resolution #04208 September 22, 2004 Moved by Moss supported by Zack the resolutions on the Consent Agenda be adopted (with accompanying reports being accepted). AYES: Coleman, Coulter, Crawford, Douglas, Gregory, Jamian, Knollenberg, KowaII, Law, Long, McMillin, Middleton, Moss, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Webster, Wilson, Zack, Bullard. (23) NAYS: None. (0) A sufficient majority having voted therefore, the resolutions on the Consent Agenda were adopted (with accompanying reports being accepted). I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on September 22nd, 2004 with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 22nd day of September, 2004. z G. William Caddell, County Clerk