HomeMy WebLinkAboutResolutions - 2004.09.22 - 27669REPORT (MISC. #04209) September 22, 2004
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: MR #04209 — BOARD OF COMMISSIONERS — WEST NILE VIRUS FUND
REIMBURSEMENT FOR PROJECT IN THE CITY OF KEEGO HARBOR —
FISCAL YEAR 2004 ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee, having reviewed Miscellaneous Resolution
#04209 on September 13, 2004, reports with a recommendation that the resolution be
adopted.
Chairperson, on behalf of the General Government Committee, I move
acceptance of the foregoing report.
GENERAL GOVERNMENT COMMITTEE
General Government Committee Vote:
Motion carried on a roll call vote with Scott absent.
MISCELLANEOUS RESOLUTION 104209
BY: John A. Scott, District #5
IN RE: WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF
KEEGO HARBOR - FISCAL YEAR 2004 ALLOCATION
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners via
Miscellaneous Resolution #04120 approved the extension of the West Nile
Virus Fund for FY 2004; and
WHEREAS the Oakland County Board of Commissioners established a
West Nile Virus Fund Disbursement Policy per Miscellaneous Resolution
#03060 in an effort to assist cities, villages and townships (CVT8)
with mosquito control measures to prevent the spread of West Nile Virus
and to help protect the health, safety and welfare of the people of
Oakland County; and
WHEREAS pursuant to the Disbursement Policy, the City of Keego
Harbor has submitted a resolution of authorization to the County for
reimbursement of expenses incurred in connection with an eligible
mosquito control project; and
WHEREAS the FY 2004 authorized amount of funding for the City of
Keego Harbor is $945.57 from the West Nile Virus Fund as repayment to
the City of Keego Harbor for expenses incurred in connection with
mosquito control projects.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the project submitted by the City of Keego
Harbor as eligible for reimbursement from the West Nile Virus Fund.
BE IT FURTHER RESOLVED that the Board authorizes the FY 2004
appropriation in the amount of $945.57 from the West Nile Virus Fund
(Account #90-210000-23030-9098) to repay the City of Keego Harbor for
expenses incurred in connection with the mosquito control project, once
proper invoices are presented.
Chairperson, I move the adoption of the—ftq-eggea repoolution.
COUNTY MICHIGAN
DEPARTMENT OF HUMAN SERVICES HEALTH DIVISION
George J. Miller, M.A.. Manager
rge 7 14itler, M.A.
Managtr/Sealth Officer
froAKLAND* L. BROOKS PATTERSON, OAKLAND COUNTY EXECUTIVE
August 3, 2004
Timothy J. Soave, Manager
Oakland County Fiscal Services Division
Executive Office Building
1200 North Telegraph Road, Department 403
Pontiac, Michigan 48341-0403
Dear Mr. Soave:
I am in receipt of a West Nile Virus fund reimbursement request from Keego
Harbor dated July 20, 2004. After having reviewed their documentation, I find
them in partial compliance with Oaldand County Board of Commissioners
Miscellaneous Resolution 04120 (they are currently missing expense invoices)
and in compliance with the four major categories for reimbursement. This letter
will, therefore, certify that all expenses submitted for reimbursement are for
qualifying mosquito control projects. Should you have any questions, please
direct them to me at 248-858-1410.
Sincerely,
OAKLAND COUNTY HEALTH DIVISION
Departyient of Human Services
GJM:cjh
cc: Thomas J. Gordon, Ph.D., Director
Oakland County Department of Human Services
John Baczynski. Community Development Director
City of Keego Harbor
BLDG 36 EAST 1200 N TELEGRAPH RD DEPT 432 250 ELIZABETH LX RD 27725 GREENFIELD RD 1010 E WEST MAPLE RD
PONTIAC Mt 48341-0432 • PONTIAC MI 48341-1050 • SOUTHFIELD MI 48076-3625 • WALLED LAKE MI 48390-3588
(248) 858-1280 (248) 424-7000 (248) 926-3300
"9/ear1 of the .eakes"
"LCIS
espectfully,
Baczynski
unity Development Director
RECEIVED RP 2 6 7"
CITY OF KEEGO HARBOR
2025 Beechmont • PO Box 665
Keego Harbor • Michigan • 48320-0665
July 20, 2004
Tim Soave
Manager, Fiscal Services
1200 N. Telegraph Rd
Pontiac MI 48341-0470
Dear Mr. Soave,
Enclosed are the bids for fountains and the necessary electrical work associated with the
installation of the fountains for Dollar Lake and Brock Street canal. The installation of
these fountains will aid in the stagnant water situation we have in those two areas, thus
helping stop the spread of West Nile Virus.
Please advise if these bids will meet the criteria for reimbursement from the
Environmental Infrastructure Fund, I have enclosed a copy of the city's resolution
pertaining to the fund.
If you have any questions please feel free to contact me at (248) 682-1930.
City Administration (248) 682-1930 • Fax (248) 682-2008
Police Administration/Non-Emergency (248) 682-3030 • Fax (248) 628-1635 • Police/Fire Emergency 911
AQUATICS
SALES & SERViCE LLC
Specializing in Pond Maintenance with Floating Fountains and Aerators
2279 SUNDANCE RIDGE • HOWELL, MI 48843 • (248) 698-2272 • Fax (248) 698-4645
September 29,2003
To: City Of Keego Harbor
2025 Beechmont Street
Keego Harbor, Michigan 48341
Attention: Mr. Tony Hale
On July 2, 2003, our office made a survey of the river pond at your location to establish
the best systems available to improve water quality, reduce any pond odors, and to add
esthetic value to your property.
Based on the information that we obtained, including the average water depths of the
pond, size of the pond and the algae condition, we recommend the following systems
• Install a (1) HP Air-O-Lator 8V fountain in the desired location of the pond to
maximize the improvements that we discussed
• Install (2) 1/2HP Air-O-Lator 4V fountains in the desired location of the river
pond to maximize the improvements that we discussed.
The units to include control boxes with 24-hour timers, special underwater
power cable and flex conduit from the waters edge to the fountain.
(Muskrat deterrent) Fountains to include ground fault interrupters. (GFI)
The Carnival fountain will provide maximum aeration to the river pond
with a pleasant fountain water display as shown in the brochure that 1 left
with you.
Price includes all labor, freight, assembly and installation of the units in
the desired location of the river pond with vinyl coated steel cables and
anchor blocks. Fountains come with a (3) year limited factory warranty on
defective parts and equipment excluding labor.
Total Price $ 8,550.00
14 DEdICATEd TO CUSTOMER SERVICE"
Page 2
*** Your electrician will be responsible to pre-install 220-volt electric service
with a 15-amp breaker for the fountains near the edge of the pond.
Thank you for this opportunity to provide fountains with aeration equipment to
enhance your pond.
Richard Pybus Jr.
President
PROPOSAL
BATES ELECTRIC INC.
455 KEARSLEY CREEK COURT
ORTONVILLE, MICHIGAN 48482
phone 248-245-1114
TO:
The City of keego Harbor
2025 Beechmont St.
Keego Harbor, Mich. 48341
Phone 248-682-1930
PROPOSAL #2004-06-02 Page I of 1
Date; June 2nd, 2004
Job location:
Fran Leaf Park
Bates Electric Inc. proposes to install the following electrical work at the
above job location as outlined below;
We propose to install the following electrical equipment and wiring to complete the necessary wiring for operation
of the three fountain pumps proposed to be installed in the canal by Aquatics sales and service.
Included in this quote as follows, all trenching and boring under road for installation of power to three junction
boxes adjacent canal for fountain pumps.Installation of three provided control boxes for pumps. Installation of new
100 amp main breaker power panel and new cable riser to power same at Detroit Edison power pole
Total amount for above proposed work is Four Thousand Nine Hundred Five and No/100 Dollars ($4,905.00)
THANK YOU FOR YOUR BUSINESS!
0(6
andall S. Moore
City Clerk-Treasurer
July 1.8, 2003
RESOLUTION 03-82
AUTHORIZING ENVIRONMENTAL INFRASTRUCTURE FUND
EXPENSE REIMBURSEMENT REQUEST
Council Member Maxwell moved, supported by Council Member Wood, the following:
WHEREAS, upon the recommendation of the Oakland County Executive, the Oakland County
Board of Commissioners has established an Environmental Infrastructure Fund Program to assist
Oakland County cities, villages, and townships in addressing clean water and storm water needs;
and
WHEREAS, Oakland County's Environmental Infrastructure Fund Program authorizes Oakland
county cities, villages, and townships to apply for reimbursement of eligible expenses incurred in
connection with environmental remediation or improvements relating to ground and/or surface
water, water supply sewer and/or drainage systems and/or water pollution control effects incurred
as part of a city, village, or township road project; and
WHEREAS, the City of Keego Harbor, Oakland County, Michigan will be incurring expenses in
connection with the following environmental improvement project(s) believed to be eligible for
reimbursement of the $52,950.20 allocation, not including city labor, under Oakland County's
Environmental Infrastructure Fund Program.
1. Purchase of culverts and storm covers to eliminate the open ditches throughout the city and
help prevent West Nile Virus.
2. Re-paving section of Kenrick Street to assist in storm water runoff and to eliminate present
standing water to aid in the prevention of West Nile Virus.
3. Re-paving of the parking lot at Fran Leaf Park to aid in draining off existing standing water to
help in the prevention of West Nile Virus.
4. Purchase of 3 fountains to help move the stagnant water in Dollar Lake and Brock St. Canals to
prevent West Nile Virus.
5. Computer for Department of Public Works to track storm water issues and mapping of storm
drains and catch basins in the city and the treatment for West Nile Virus.
NOW, THEREFORE, BE IT RESOLVED, that the City Council authorizes and directs its
Building Official, John Baczynslci, as agent for the City of Keego Harbor, in the manner and to
the extent provided by City Council to request reimbursement for eligible environmental
remediation or improvement project expenses (see attached) under Oakland County's
Environmental Infrastructure Fund Program.
AYES: (5) Burns, Lowe, Kline, Maxwell and Wood
NAYS: (0)
ABSTAINED: (0)
ABSENT: (0)
Mayor Burns declared the resolution adopted.
I, Randall S, Moore, duly authorized City Clerk-Treasurer of the City of Keego Harbor, Oakland
County, Michigan do hereby certify that the above is a true and correct copy of the resolution
adopitee by the Keego Harbor City Council at their regular meeting of July 17, 2003
>;,dev17622(
a Voll
City Clerk
9/ear/ of /he ..eakes"
August 2, 2004
• RECEIVED AUG 06 2004
CITY Or KEEGO HARBOR
2025 Beechmont • PO Box 665
Keego Harbor • Michigan • 48320-0665
Mr. Timothy J. Soave
Manager, Oakland County Fiscal Services Division
Executive Office Building
1200 N. Telegraph Road, Dept. 403
Pontiac, MI 48341-0403
Dear Mr. Soave:
Re: West Nile Virus Fund Reimbursement Request
Pursuant to Oakland County Board of Commissioner Miscellaneous Resolution (MR)
03060, the City of Keego Harbor hereby requests reimbursement under Oakland
County's West Nile Virus Fund Program for expenses incurred in connection with an
eligible mosquito control activity by our City.
Attached in support of this request are the following;
1. ATTACHMENT A: PROJECT DESCRIPTION
See attached project description
2. ATTACHMENT B: GOVERNING BODY RESOLUTION
See attached Resolution
3. ATTACHMENT C: EXPENSE INVOICES
See attached invoice
The City of Keego Harbor understands that the review and processing of this
reimbursement request will be governed by the provisions of MR 03060, and certifies
that all expenses submitted for reimbursement were incurred in connection with a
qualifying mosquito control project.
If you have any questions concerning this matter, please contact Linda Voll at (248) 682-
1930. Thank you for your assistance.
Sincerely,
City Administration (248) 682-1930 • Fax (248) 682-2008
Police Administration/Non-Emergency (248) 682-3030 • Fax (248) 628-1635 • Police/Fire Emergency 911
PROJECT DESCRIPTION
Over the past several months the City of Keego Harbor has been focusing its prevention
efforts on identifying mosquito breeding sites and standing water locations. The city is
initiating a public awareness through cable television on making residents aware of
standing water and the removal of the water. City staff from the Department of public
works will administer a slow-release larvicide application to public catch basins. The city
will use a water-soluble pouch and briquettes in the catch basins. This application will
destroy the mosquito larva and prevent adult mosquito emergence.
To date, we have incurred $183.34 for 1 case of Vectolex packets to be used for the
larvicide applications to public catch basins, storm drains and ditches. All receipts are
attached.
'91ear1 of/be ..eakas"
CITY OF KEEGO HARBOR
2025 Beechmont • PO Box 665
Keego Harbor • Michigan • 48320-0665
RESOLUTION 04-60
RESOLUTION AUTHORIZING WEST NILE VIRUS FUND EXPENSE
REIMBURSEMENT REQUEST
A motion by: Mayor Pro Tern Kline supported by: Council Member Burns for the following:
WHEREAS, upon the recommendation of the Oakland County Executive, the Oakland County
Board of Commissioners has established a West Nile Virus Fund Program to assist Oakland
County cities, villages and townships in addressing mosquito control activities; and
WHEREAS, Oakland County's West Nile Virus Fund Program authorizes Oakland County
cities, villages and townships to apply for reimbursement of eligible expenses incurred up to
$957.57 in connection with personal mosquito protection measures/activity, mosquito habitat
eradication, mosquito larviciding or focused adult mosquito insecticide spraying in designated
community green areas; and
WHEREAS, the City of Keego Harbor, Oakland County, Michigan has incurred expenses in
connection with mosquito control activities believed to be eligible for reimbursement under
Oakland County's West Nile Virus Fund Program.
NOW THEREFORE BE IT RESOLVED, that this City Council for the City of Keego Harbor
authorizes and directs its City Manager, as agent for the City of Keego Harbor, in the manner and
to extent provider under Oakland county Board of Commissioner Miscellaneous Resolution
03060, to request reimbursement of eligible mosquito control activity under Oakland County's
West Nile Virus Fund Program.
Approved and adopted this resolution on the 15 th day of July, 2004
oil, City Clerk
CC; County Commissioner, District #5
City Administration (248) 682-1930 • Fax (248) 682-2008
Police Administration/Non-Emergency (248) 682-3030 • Fax (248) 628-1635 • Police/Fire Emergency 911
Volt, City Clerk
I hereby certify that the foregoing is a true and complete copy of a resolution and public
hearing minutes adopted by the City Council of the City of Keego Harbor, County of
Oakland, State of Michigan, at a regular meeting held on July 15, 2004, and that said
meeting was conducted and public notice of said meeting was given pursuant to and in
full compliance with the Open Meeting Act. Being Act 267, Public Acts of Michigan,
1976, and that the minutes of said meeting were kept and will be or have been made
available as required by said Act.
August 2, 2004
-4HIPPING INFORMATION
ASAP
I PAYMENT TERMS
I NET 30 DAYS
CLARKET. 159 N. GARM AYE
P. Box 72197 ,
Roseuz, 11 .60172
TEL: 630/894-200
Mosquito Control.
MEMBER; AMERICAN MOSQUITO CONTROL ASS(
MAIL PAYMENTS TO:
Clarke Mosquito Control Products,
1710 Reliable Parkway
Chicago/ IL 60686
ORWA NO ORDER DATE • PURCHASE ORDER NO.
095591; 04/01/04 VERBAL/JANET 71
( SALESMAN
010 WILLIE M. COX
"ZDTIN-01 INVOICE DATE INVOI
()U5?00 04/OF;/04
BILL CITY OF ORCHARD LAKE VILLAGE
To 3955 ORCHARD LAKE RD
ORCHARD LAKE VILLAGE, MI 42 7:2
PAGE 1
sH p CITY OF ORCHARD LAKE VILLAGE
TO ORCHARD LAKE RD
ORCHARD LAKE VILLAGE, MI 48::2
)RDERED SHIPPED BACK PRODUCT
i4, ORDER NO. DESCRIRTION UNIT COST TOTAL . ..
1 1155-1- VECTOLEX WSP CASE/20PKS/40X1OGRAMc= F,F50J-)00 F3F0
LOT#; 369271M
Tota F,Flo
*/2% PER MONTH INTEREST WILL BE CHARGED AFTER 30 DAYS ALL CLAIMS FOR DAMAGES IN TRANSIT MUST BE MADE BY PURCHASER.
OUR RESPONSIBILITY CEASES UPON DELIVERY OF SHIPMENT TO CARRIER
0 2A7647
- 181,34
183.34
occ)(\ox-A Lp
ite InVbice Descr4tion/Detai1
)04 17814 VECTOLEX FOR MOSQUITO CONTROL
101-691-728.000
4 Check #: 27647
CITY OF KEEGO HARBOR KEEC70 HARBOR, MI 48320-0665
183.34
DESCRIPTION CHARGES CREDITS BALANCE
VECTOLEX FOR MOSQUITO CONTROL $183.34
TOTAL DUE $183.34
PLEASE REMIT UPON RECEIPT
INVOICE APPROVAL
City Mar.
. b •
Dept. Head: ag
Acct. No:ialaIL-T___"-, Pay last ...mm
this column
CITY OF ORCHARD LAKE VILLAGE
Date Invoice #
GL Number
Amount Description
Detail Amount
REMITTANCE ADVICE •
vendor: 'ORCHARD LK CITY OF ORCHARD LAKE VILLAGE Check COMER 00000027647
04/23/2004 17814
101-691-728.000
VECTOLEX FOR MOSQUITO CONTROL 183.34
OPERATING SUPPLIES 183.34
Total - Check COMER 00000027647 183.34
FISCAL NOTE (MISC. 104209) September 22, 2004
BY: FINANCE COMMITTEE, CHUCK MOSS, CHAIRPERSON
IN RE: WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF
KEEGO HARBOR - FISCAL YEAR 2004 ALLOCATION
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has
reviewed the above referenced resolution and finds:
1. Funding of $945.57 is available in the West Nile Virus Fund
for FY 2004 to reimburse the City of Keego Harbor for this
project; no additional appropriation is required.
2. The Committee recommends adoption of this resolution.
FINANCE COMMITTEE
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote with Webster absent.
Resoluiton #04209 August 26, 2004
The Chairperson referred the resolution to the General Government Committee and the Finance
Committee. There were no objections.
14,114(
G. William Caddell, County Clerk
Resolution #04209 September 22, 2004
Moved by Moss supported by Zack the resolutions on the Consent Agenda be adopted (with
accompanying reports being accepted).
AYES: Coleman, Coulter, Crawford, Douglas, Gregory, Jamian, Knollenberg, KowaII, Law, Long,
McMillin, Middleton, Moss, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Webster, Wilson,
Zack, Bullard. (23)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolutions on the Consent Agenda were adopted (with
accompanying reports being accepted).
,111.111.
I 1E0 APPROVE THE FORE
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on
September 22nd, 2004 with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the,pounty of Oakland at
Pontiac, Michigan this 22nd day of September, 2004,
7124 loti