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HomeMy WebLinkAboutResolutions - 2004.09.22 - 27675REPORT (MISC. 104215) September 22, 2004 BY: General Government Committee, William R. Patterson, Chairperson IN RE: MR #04215 — BOARD OF COMMISSIONERS — WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF MADISON HEIGHTS — FISCAL YEAR 2004 ALLOCATION To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The General Government Committee, having reviewed Miscellaneous Resolution #04215 on September 13, 2004, reports with a recommendation that the resolution be adopted. Chairperson, on behalf of the General Government Committee, I move acceptance of the foregoing report. GENERAL GOVERNMENT COMMITTEE Uc General Government Committee Vote: Motion carried on a roll call vote with Scott absent. MISCELLANEOUS RESOLUTION 104215 - BY : George W. Suarez, District 424 IN RE: WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF MADISON HEIGHTS - FISCAL YEAR 2004 ALLOCATION TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners via Miscellaneous Resolution 404120 approved the extension of the West Nile Virus Fund for FY 2004; and WHEREAS the Oakland County Board of Commissioners established a West Nile Virus Fund Disbursement Policy per Misrpllaneous Resolution 403060 in an effort to assist cities, villages and townships (CVTs) with mosquito control measures to prevent the spread of West Nile Virus and to help protect the health, safety and welfare of the people of Oakland County; and WHEREAS pursuant to the Disbursement Policy, the City of Madison Heights has submitted a resolution of authorization to the County for reimbursement of expenses incurred in connection with an eligible mosquito control project; and WHEREAS the FY 2004 authorized amount of funding for the City of Madison Heights is $10,744.01 from the West Nile Virus Fund as repayment to the City of Madison Heights for expenses incurred in connection with mosquito control projects. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the project submitted by the City of Madison Heights as eligible for reimbursement from the West Nile Virus Fund. BE IT FURTHER RESOLVED that the Board authorizes the FY 2004 appropriation in the amount of $10,744.01 from the West Nile Virus Fund (Account 490-210000-23030-9098) to repay the City of Madison Heights for expenses incurred in connection with the mosquito control project, once proper invoices are presented. Chairperson, I move the adoption of the foregoing resolution. 4 COUNTY MICHIGAN DEPARTMENT OF HUMAN SERVICES HEALTH DIVISION George J. Miller, M.A.Manager arwwwwn a••••••n•••n• 11nn11111/ COIVIU—a4041:11 L. BROOKS PATTERSON, OAKLAND COUNTY EXECUTIVE August 3, 2004 Timothy J. Soave, Manager Oakland County Fiscal Services Division Executive Office Building 1200 North Telegraph Road, Department 403 Pontiac, Michigan 48341-0403 Dear Mr. Soave: I am in receipt of a West Nile Virus fund reimbursement request from the City of Madison Heights dated July 13, 2004. After having reviewed their documentation, I find them in compliance with Oakland County Board of Commissioners Miscellaneous Resolution 04120 and in compliance with the four major categories for reimbursement. This letter will, therefore, certify that all expenses submitted for reimbursement are for qualifying mosquito control projects. Should you have any questions, please direct them to me at 248-858-1410. Sincerely, OAKLAND COUNTY HEALTH DIVISION Departnyent of Human Services Gerlige Ritsliller, M.A. Manager/Wealth Officer GJM:cjh cc: Thomas J. Gordon, Ph.D., Director Oakland County Department of Human Services Peter J. Connors Deputy City Manager BLDG 36 EAST 1200 N TELEGRAPH RD DEPT 432 250 ELIZABETH LK RD 27725 GREENFIELD RD 1010 E WEST MAPLE RD PONTIAC MI 48341-0432 • PONTIAC MI 48341-1050 • SOUTHFIELD MI 48076-3625 • WALLED LAKE MI 48390-3588 (248) 858-1280 (248) 424-7000 (248) 926-3300 Department of Public Services 30 Alax Drive Madison He.ghis. MI 8C71 Fire Department 340 W Thirteen Mile Road Madison Heights. M! 48071 Police Department 280 W. Tnirteen Mile Road Madison Heights MI 48071 If you have any questions concerning this matter, please contact Peter Connors at 248-589-2294. ank ru*,pr your assistance. °MOTS Deputy City Manager 'RECEIVED JUL 26 2004 City of Madison Heights City Hall Municipal Offices 300 vV Thirteen Mile Road Madison Heights MI 48C71 Mr. Timothy J. Soave Manager, Oakland County Fiscal Services Division Executive Office Building 1200 N. Telegraph Road, Dept. 403 Pontiac, MI 48341-0403 RE: 2004 West Nile Virus Fund Reimbursement Request Dear Mr. Soave: Pursuant to Oakland County Board of Commissioner Miscellaneous Resolution (MR) 04120, the City of Madison Heights hereby requests reimbursement under Oakland County's West Nile Virus Fund Program for expenses incurred in connection with an eligible mosquito control activity by our City. Attached in support of this request are the following: 1. Attachment A: Project Description 2. Attachment B: City Council Resolution authorizing reimbursement request. 3. Attachment C: Expense Invoices The City of Madison Heights understands that the review and processing of this reimbursement request will be governed by the provisions of MR 04120, and certifies that all expenses submitted for reimbursement were incurred in connection with a qualifying mosquito control project. Attachments Area Code (248) City Assessor 583-0820 Fire Department 588-3605 City Clerk 583-0826 43rd District CoJrt 583. t 800 City Manager . 583-0829 Housing Commission 583-0843 Community Development 583-0831 Library 588-7763 Department of Public Services 589-2294 Branch Library 541-7880 Finance 583-0846 Mayor & City Counc: 583-0829 Personnel 583-0828 Poiice Department 585-2100 Purchasing 837-2602 Recreation . . 589-2294 Senior Citizen Activity Center 545-3464 Water & Treasurer 583-0845 fo, J. OF PRO July 2004 Department of Public Services 801 Aiax Drn,o Manson i-leigms. MI 48071 Fire Department 340 W Thirteen Mile Road Madison Heights. MI 48071 Police Department 280 W. Thirteen Mile Road Mathison Heights MI 4807' City of Madison Heights City Hall Municipal Offices 300 W Thirteen Mile Roao Madison Heights. MI 4837' West Nile Virus — Project Description — City of Madison Heights First, we continue to educate our residents about mosquitoes, their breeding cycle, their need for a blood meal, West Nile Virus, and other mosquito borne arboviruses. Part of this education will include what they can do to manage mosquitoes. Personal protection, mosquito avoidance, repellants and drainage of standing water will be included. We will invite residents to call us if they have been unable to talk a neighbor into draining stagnant water. Code Enforcement and/or Sewer Division personnel will inspect such areas and solve concerned issues. A second part of the education program will be to explain what the City is doing to control the problem. This will include larviciding, surveillance, trapping, and ongoing analysis of the success of the program. We will achieve these goals by utilizing the spring/ summer City Newsletter and through the City's Web site and Cable messages. The second part of the program will be the Larvicide program. We have completed larviciding all publicly owned catch basins as well as larviciding 1,020 private catch basins in the City. Every parking lot of every business was larvicided. Every pond in the City, both on City property and Commercial and Industrial land was checked and larvicided with bulk Vectolex if it held standing water. Those with fountains were left alone. Appropriate measures will be taken if a larvae problem exists in water gate wells. Third, we plan to monitor 12 catch basins throughout the spring and summer and all vernal ponds at Friendship Woods and Madison Woods in addition to retention ponds. We will also monitor two gate wells. These will be checked for the effectiveness of the program and additional larvicide or other methods of larvae reduction will be used if required. These methods may include draining an area, applying an approved oil to the surface of the water, or sound waves to kill the larvae. Fourth, we will trap adult mosquitoes, if necessary, to monitor the amount and type of mosquito in a given area. Those trapped will be sent to either the Michigan Department of Agriculture or Michigan State University for analysis. We have asked our residents to notify us if someone in their household has been clinically diagnosed with West Nile Virus. Attachment A — Project Description Area Code (248) City Assessor . 583-0820 Fire Department 588-3605 City ClerK ...... ...... 583-0826 43rd District Court ....... . ... 583-1800 City Manager .... . ......... .„. . 583-0829 Housing Commission ........... 533-0843 Community Development . . . 583-0831 Library 588-7763 Department of Public Services 589-2294 Branch uorarv 541-7880 Finance 583-0846 Mayor & City Council 583-0829 Personnei 583-0828 Police Departmer 585-2100 Purchasing .. ............... 837-2602 Recreation ...... 589-2294 Senior Citizen Activity Center . . .. 545-3464 Water & Treasurer 583-0845 The following is an excerpt from the minutes of a Regular Meeting of the Madison Heights City Council of the City of Madison Heights, Oakland County, Michigan held on Monday, July 12, 2004 at 7:30 p.m. Eastern Daylight Time in the Municipal Building in said City. Present: Mayor Swanson, Mayor Pro Tern Clark, Councilmen Corbett and McGillivray, Councilwomen Russell, Scott and Shad Absent: None. 204. Oakland County West Nile Virus Fund Program reimbursement Motion by Councilman Clark, Supported by Councilwoman Russell, WHEREAS, upon the recommendation of the Oakland County Executive, the Oakland County Board of Commissioners has established a West Nile Virus Fund Program to assist Oakland County cities, villages and townships in addressing mosquito control activities; and WHEREAS, Oakland County's West Nile Virus Fund Program authorizes Oakland County cities, villages and townships to apply for reimbursement of eligible expenses incurred in connection with personal mosquito protection measures/activity, mosquito habitat eradication, mosquito larviciding or focused adult mosquito insecticide spraying in designated community green areas; and WHEREAS, The City of Madison Heights of Oakland County, Michigan has incurred expenses in connection with mosquito control activities believed to be eligible for reimbursement under Oakland County's West Nile Virus Fund Program. NOW, THEREFORE BE IT RESOLVED, the Mayor and City Council of Madison Heights authorizes and directs its Deputy City Manager, Peter J. Connors, as agent for the City of Madison Heights, in the manner and to the extent provided under Oakland County Board of Commissioner Miscellaneous Resolution #04120 to request reimbursement of eligible mosquito control activity under Oakland County's West Nile Virus Fund Program. Mayor Swanson, Mayor Pro Tern Clark, Councilmen Corbett and McGillivray, Councilwomen Russell, Scott and Shad None Yeas: Nays: CERTIFICATION: I, the duly authorized City Clerk of the City of Madison Heights do hereby certify that the foregoing is a true and correct copy of a resolution adopted by the Madison Heights City Council on Monday, July 12, 2004. ) aiLec, Carole Corbett City Clerk 159 N. UM AVE P.D. Box 72197 Rosauz, IL 60172 Ezsczuiuswsr___", TE: 6301944000 JUL-06-2004 15:24 C I TY OF MAD I SON HEIGHTS VS 9) 17 17 11010 Total 95971.01- .2488.5eb,A1 . L14 meow; IllosousTo comma umpociano, MAIL PAYMENTS TO: Clarke Mosquito Control Products, Inc. 1710 Reliable Parkway Chicago, IL 60686 094728103/09/04 VERBAL/BILL 10 WILLIE M. COX 004181 03/11/04 177591 PAGE 1 BILLCITY OF MADISON HEIGHTS To C/O.ACCOUNTS-PAYABLE 300 W. 13 'MILE ROAD MAD/SON HEIGHTS, MI 48071 SHIPpITY OF MADISON HEIGHTS TO DP 801 AJAX DRIVE MADISON HEIGHTS, MI 48071 ALTOSID INGOT BRIOLSTS(150DAY 220/C LOT*: 3080410 REFERENCE* 000240 95971.01 Attachment C — Expense Invoices MAI PER MORN INTISINT WIU. SE CHARISM AFT IN 30 DAYS AU. CLAIMS FOR DAMADES IN TRANSIT MUST OE MADE SY PURCHASER OUR RESPONSIDILI'TY CEASES UPON DELIVERY OP SHIPMENT TO CARRIER. JUL-O6-2004 15:24 • Lis a., CITY OF MADISON HEIGHTS 2488372620 P.03 Mean: ASIIMICAm 0101104J11.0 corershoL Amacttne 4194729 03/09/04 'WERDAL/BILL 010 WILLIE M. COX 0 04181 03/11/0d 17759 032.00 832.00 160 VECTOLEX CG UNDER 1600LBS L0741 108-203-N8 Total 5.200 11/011. PO MONTH INTEREST WILL II CHARGED AMP $O DAV. ALL CLAIMS FOR DAMAGES IN TRANSIT MUST SE MADE SY PURCHASER, OUR ateeemsfalurr CEASES uPoN DEUVEFtY or SHIP6IEWT TO CARRIER. Attachment C — Expense Invoices CLARKE 159 /4, 0.utim An. P.O. Bow 72197 RDseux IL 60172 6304)94-20GO Magell=11111-m MAIL PAYMENTS TO, Clarke Mosquito Control Products, Inc. 1710 Reliable Parkweiy Chicago, IL 60636 PAGE 1 BILL CITY OF MADISON HEIGHTS To CYO ACCOUNTS PAYABLE 300 W. 13 MILE ROAD MADISON HEIGHTS, MI 48071 SHIP TO °PS E.:km. AJAX DRIVE MADISON HEIGHTS, MI 48071 CITY OF MADISON HEIGHTS TEL: 63n-94-2060 kmis, U. 60(72 59 It Guest kw. BoY 72177 NIZIMMXIMIKr- MAIL PAYMENTS TO: Virl(001 0 a I 692 0 rn L: m • 01 8 110101 ALTOSIDINGOT-DRIGIUET2i1GODAY.:220/ LOTO: 4041429 Total (r. 511V Clarke Mosquito Control 170 Reliable Parkway Chicago, IL 60686 ProdUcts: )ncLA • . • 1 05/18/04 .1793a PAGE. '1 • (...) . -m 09747g 05/14104 . 'VERBAL/RICK. BILL CITY OF MADISON HEIGHTS TO C/O ACCOUNTS PAYABLE 300 W. 13 MILE ROAD MADISON HEIGHTS/ MI 48071 10 WILLIE M. cox op41e1 smpCITY OF MADISON HEIGHTS TO DPS 001 AJAX DRIVE MADISON HEIGHTS/ MI 48071 FEN MONTH MUMMY VAL. SE CMARGED Ante so DAYS AU. CLAMS FON DAMAGES IN TRAMBII MUST SE Luse SY PINICNASEF OUR RESPONSISILITY CEASES UPON DELIVERY OF MOMENT TO CFASI# CC CD CD CD CD CD 159 K. Comm PAX kit TIM Pant). I. 60r72 TI. 63/A94-2000 11549 VECTOLEX CG UNDER 1600LBS LOT*: 117-739-N8 5.200 1,040.00 200 200 Total 1,040.00 co co •—n 0 ro. CA 90'd 10101 yta4,01 .sommammainuArompoinocarnexmanualm 0 NAIL PAYMENTS TO. Clarke Mosquito Control Producte*, Inc. - • 1710 Reliable Parkway Chicago, IL 60686 398373 05/28/04 WERBAL/RON 010 WILLIE M. COX 4181105/28/04 479E147 PAGE 1 BILL CITY OF MADISON HEIGHTS TO C/O ACCOUNTS PAYABLE 300 W. 13 MILE ROAD MADISON HEIGHTS, MI 4a071 SMPCITY OF MADISON HEIGHTS TODPS 801 AJAX DRIVE MADISON HEIGHTS, MI 48071 tilliAbeCR MOM IMISRUT MALL IS CHARGED WWI SO DAYS M.L. CUUMS FOR RAMMER IR IRAMMT MUST SE MARE BY PURCHASEL OUR RESPousisiutv masa uron DIEUVERY CP SHIpMENT To mums. incereiy, 4. IV ,/ 1/:" 4.„4—e George W. Suarez Commissioner, District #24 BOARD OF COMMISSIONERS June 17, 2004 Hon. Geraldine A. Flack Clerk, City of Madison Heights 300 W. Thirteen Mile Road Madison Heights, MI 48071-1899 Dear Ms. Flack: 1200 N. Telegraph Rd. Pontiac, MI 48341-0470 Phone: (248) 858-01CO Fax: (248) 858-1572 On May 6, 2004, the Oakland County Board of Commissioners, by way of Miscellaneous Resolution #04120, adopted the West Nile Disbursement Policy for Fiscal Year 2004. The policy will distribute $500,000 to the cities, villages and townships (CVT) of Oakland County to combat the West Nile Virus. The distribution for each CVT is based on a weighted formula of 75% for population and 25% for total square miles. The amount designated for the City of Madison Heights is $ 10,744.01. The project must meet the eligibility requirements as determined by the Oakland County Health Division. The deadline for submitting your application for reimbursement from the Oakland County West Nile Virus Fund is August 15, 2004. Project applications must include: cover letter, project description and governing body resolution (samples are attached). Invoices of actual costs are to be submitted once the work is completed. All applications and eligible reimbursement requests are to be submitted to: Timothy J. Soave Manager, Oakland County Fiscal Services Division 1200 North Telegraph Road, Dept. 403 Pontiac, MI 48341-0403 West Nile Virus Fund reimbursements are issued only after copies of paid invoices for eligible expenses are submitted. In order to ensure processing of your reimbursement, please submit copies of paid invoices by September 30, 2004. If you have any questions, please contact Tim Soave, Manager, Fiscal Services at 248.858.0807 or the Board of Commissioner's Office at 248.858.0100. Thank you for your participation in this successful program. ISM Attachments /11 FISCAL NOTE (MISC. #04215) September 22, 2004 BY: FINANCE COMMITTEE, CHUCK MOSS, CHAIRPERSON IN RE: WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF MADISON HEIGHTS - FISCAL YEAR 2004 ALLOCATION TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. Funding of $10,744.01 is available in the West Nile Virus Fund for FY 2004 to reimburse the City of Madison Heights for this project; no additional appropriation is required. 2. The Committee recommends adoption of this resolution. FINANCE COMMITTEE (1(74A.C.-/C- ...-z"‹...64 1./ FINANCE COMMITTEE Motion carried unanimously on a roll call vote with Webster absent. Resolution #04215 August 26, 2004 The Chairperson referred the resolution to the General Government Committee and the Finance Committee. There were no objections. G. William Caddell, County Clerk rt./. Resolution #04215 September 22, 2004 Moved by Moss supported by Zack the resolutions on the Consent Agenda be adopted (with accompanying reports being accepted). AYES: Coleman, Coulter, Crawford, Douglas, Gregory, Jamian, Knollenberg, KowaII, Law, Long, McMillin, Middleton, Moss, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Webster, Wilson, Zack, Bullard. (23) NAYS: None. (0) A sufficient majority having voted therefore, the resolutions on the Consent Agenda were adopted (with accompanying reports being accepted). STATE OF MICHIGAN) COUNTY OF OAKLAND) I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on September 22nd, 2004 with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 22nd day of September, 2004.