HomeMy WebLinkAboutResolutions - 2004.09.22 - 27681REPORT (MISC. 104221) September 22, 2004
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: MR #04221 — BOARD OF COMMISSIONERS — WEST NILE VIRUS FUND
REIMBURSEMENT FOR PROJECT IN THE CITY OF HUNTINGTON WOODS
— FISCAL YEAR 2004 ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee, having reviewed Miscellaneous Resolution
#04221 on September 13, 2004, reports with a recommendation that the resolution be
adopted.
Chairperson, on behalf of the General Government Committee, I move
acceptance of the foregoing report.
GENERAL GOVERNMENT COMMITTEE
ii
1 7
a_
General Government Committee Vote:
Motion carried on a roll call vote with Scott absent.
MISCELLANEOUS RESOLUTION #04221 -
BY : Helaine Zack, District #22
IN RE: WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF
HUNTINGTON WOODS - FISCAL YEAR 2004 ALLOCATION
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners via
Miscellaneous Resolution #04120 approved the extension of the West Nile
Virus Fund for FY 2004; and
WHEREAS the Oakland County Board of Commissioners established a
West Nile Virus Fund Disbursement Policy per Miscellaneous Resolution
#03060 in an effort to assist cities, villages and townships (CVTs)
with mosquito control measures to prevent the spread of West Nile Virus
and to help protect the health, safety and welfare of the people of
Oakland County; and
WHEREAS pursuant to the Disbursement Policy, the City of
Huntington Woods has submitted a resolution of authorization to the
County for reimbursement of expenses incurred in connection with an
eligible mosquito control project; and
WHEREAS the FY 2004 authorized amount of funding for the City of
Huntington Woods is $2,132.50 from the West Nile Virus Fund as
repayment to the City of Huntington Woods for expenses incurred in
connection with mosquito control projects.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the project submitted by the City of Huntington
Woods as eligible for reimbursement from the West Nile Virus Fund.
BE IT FURTHER RESOLVED that the Board authorizes ,the FY 2004
appropriation in the amount of $2,132.50 from the West Nile Virus Fund
(Account #90-210000-23030-9098) to repay the City of Huntington Woods
for expenses incurred in connection with the mosquito control project,
once proper invoices are presented.
Chairperson, I move the adoption of the foregoing resolution.
COUNTY MICHIGAN
DEPARTMENT OF HUMAN SERVICES HEALTH DIVISION
George J. Miller. M.A., Manager
!George J.
Manager/H
r: M.A.
'th Officer
COAKLANDT- L. BROOKS PATTERSON, OAKLAND COUNTY EXECUTIVE
August 3, 2004
Timothy J. Soave, Manager
Oakland County Fiscal Services Division
Executive Office Building
1200 North Telegraph Road, Department 403
Pontiac, Michigan 48341-0403
Dear Mr. Soave:
I am in receipt of a West Nile Virus fund reimbursement request from the City of
Huntington Woods dated June 22, 2004. After having reviewed their
documentation, I find them in compliance with Oakland County Board of
Commissioners Miscellaneous Resolution 04120 and in compliance with the four
major categories for reimbursement. This letter will, therefore, certify that all
expenses submitted for reimbursement are for qualifying mosquito control
projects. Should you have any questions, please direct them to me at 248-858-
1410.
Sincerely,
OAKLAND COUNTY HEALTH DIVISION
Departmcnt of Human Services
GJM:cjh
Thomas J. Gordon, Ph.D., Director
Oakland County Department of Human Services
Claire M. Galed, Manager
Department of Public Works
City of Huntington Woods
BLDG 36 EAST 1200 N TELEGRAPH RD DEPT 432 250 ELIZABETH LX RD 27725 GREENFIELD RD 1010 E WEST MAPLE RD
PONTIAC MI 48341-0432 • PONTIAC MI 48341-1050 • SOUTHFIELD MI 48076-3625 • WALLED LAKE MI 48390-3588
(248) 858-1280 (248) 424-7000 (248) 926-3300
CC:
Very
RECEIVED JUN 25 2004
DEPARTMENT OF PUBLIC SERVICES
June 22, 2004
Timothy J. Soave
Manager, Oakland County Fiscal Services Division
Executive Office Building
1200 North Telegraph Road, Dept. 403
Pontiac, MI 48341-0403
Re: Request for Reimbursement from the West Nile Virus Fund
Dear Mr. Soave:
Pursuant to Oakland County Board of Commissioner Miscellaneous Resolution (MR)03060, the City of
Huntington Woods hereby requests reimbursement under Oakland County's West Nile Virus Fund
Program for expenses incurred in connection with an eligible mosquito control activity by our city.
I. Attachment A: Project Description
Plan for combatting WNV including the extensive education program instituted by the city.
Copy of the sign to be posted at city parks and common areas.
2. Attachment B: Governing Body Resolution
Resolution from the City of Huntington Woods City Commission from the Regular City
Commission meeting of March 16, 2004.
3. Attachment C: Expense Invoice
Copy of the invoice from Clarke Mosquito Control for four (4) cases of Altosid Briquets
for treatment of city catch basins and inlets.
The City of Huntington Woods understands that the review and processing of this reimbursement request
will be governed by the provisions of MR 03060, and certifies that all expenses submitted for
reimbursement were incurred in connection with a qualifying mosquito control project.
If you have any questions concerning this matter, please contact Claire Galed at 248 547-1888. Thank
you, in advance, for your assistance.
Claire M. Galed, vfaager
Department of PtOc Services
12795 W. 11 Mile Road - Huntington Woods, Michigan 48070 Phone: 248 547-1888 Fax: 248 414-2066
email: hwdpw@ci.huntington-woods.mi.us
DEPARTMENT OF PUBLIC SERVICES
ATTACHMENT A: PROJECT DESCRIPTION
12795 W. I I Mile Road - Huntington Woods, Michigan 48070 Phone: 248 547-1888 Fax 248 414-2066
email: hwdpw@ci.huntington-woods.mi.us
DEPARTMENT OF PUBLIC SERVICES
To: Huntington Woods City Commission
From: Claire Galed, Manager of Finance & Administration
Department of Public Services
Re: Program to combat the spread of West Nile Virus
Date: March 16, 2004
Following is a description of the program the Department of Public Services has put into action in an
effort to combat the spread of West Nile Virus:
1. Education: The department is undertaking a concerted effort to educate Huntington Woods
residents about the West Nile Virus and what they should be doing around their homes to
eliminate potential breeding areas for culex mosquitoes.
a. A letter has gone out to all clubs and organizations offering to have someone speak to
the group.
b. Written material has been developed and is being distributed to groups and organizations
when requested. In addition, these will be available at city offices towards the end of
April. Culex mosquitoes begin to hatch around May 15.
c. Information is available on the city web site with links to both county information and
the US Department of Agriculture West Nile Virus information.
Larvicide: A program for treatment and monitoring of city catch basins will be implemented
again this year. As part of this program, DPS will:
a. Clean every city catch basin during the month of April and early May.
b. Treat every catch basin with Altosid XR-Briquets, a larvicide which offers up to 150
days of control. We will be dipping certain catch basins to determine the optimum time
to apply the larvicide.
c. Monitor (dip) approximately five catch basins throughout the city and several gatewells
to check for the presence of mosquito larvae and pupa. In addition, we will monitor
these samples tO see if the larvicide is effective.
d. Offer 1-LW businesses to treat catch basins at commercial locations with larvicide.
3. Code Enforcement and Public Services employees will work with residents to eradicate potential
breeding areas identified on private property throughout Huntington Woods.
4. Develop lines of communication with Rackham Golf Course so that the city is aware of their
efforts to control the spread of West Nile Virus.
Program to combat the spread of West Nile Virus
Report to the Commission
March 16, 2004
Page 2
Cost Projection: The budget for the city program to combat the spread of West Nile Virus has been set at
$5,000.00 which includes but is not limited to:
1. The purchase of the Altosid XR-Briquets. There are approximately 850 catch basins in
Huntington Woods which will need to be treated with these briquets. We have entered into the
bid process through the City of Ferndale. It is our understanding that the price of the Altosid
XR-Briquets will be $586.53 per case and no one expects the price to be lower regardless of the
fact that the combined bid covers many cities and a large quantity of the material. Thus the cost
to the city for the Altosid XR-Briquets will be $2346.12. We are eligible for reimbursement
from Oakland County in the amount of $2l32.5Q which will cover a substantial part of the cost
to larvicide our catch basins. Attached is a resolution authorizing a request to Oakland County
for reimbursement for monies spent to combat West Nile Virus.
Staff time, including some possible OT, to clean the city catch basins, apply the Altosid XR-
Briquets and monitor the catch basins for the presence of larvae.
3. The cost of updating educational materials and their distribution.
4. Purchase of and placement of warning signs urging residents to protect themselves against
mosquitoes in city common areas.
DEPARTMENT OF PUBLIC SERVICES
ATTACHMENT B: GOVERNING BODY RESOLUTION
12795 W. 11 Mile Road - Huntington Woods, Michigan 48070 Phone: 248 547-1888 Fax: 248 414-2066
email: hwdpw@ci.huntington-woods.mi.us
Ronald F. Gillham, Mayor
RESOLUTION R-02-04
A RESOLUTION
OF THE CITY OF HUNTINGTON WOODS, MICHIGAN
AUTHORIZING A REQUEST FOR REIMBURSEMENT FOR
MONIES SPENT TO COMBAT WEST NILE VIRUS
WHEREAS, the City of Huntington Woods has embarked on a program to combat West Nile
Virus; and
WHEREAS, this program will include a concerted effort to educate the public and eliminate
areas of standing water throughout the City; and
WHEREAS, the Department of Public Services will identify, eliminate or treat possible culex
mosquito breeding areas in the City; and
WHEREAS, the Department of Public Services has identified City catch basins as a potential
breeding ground for culex mosquitoes, a major carrier of West Nile Virus, and has embarked on a
program to clean and larvicide's all City catch basins; and
WHEREAS, the Altosid XR-Briquettes which offer up to 150 days of control are deemed most
appropriate for this application; and
WHEREAS, the City of Huntington Woods has joined with other cities to purchase these
briquettes through an open bidding process; and
WHEREAS, it is our best judgment that these briquettes will cost $2.66 each again this year.
NOW, THEREFORE BE IT RESOLVED, that the City of Huntington Woods authorizes the
City Manager to request partial reimbursement from Oakland County in the Amount of $2,132,50
for the purchase of at least 850 Altosid XR-Briquettes.
I, KRISTINE K. HYRE, duly authorized Clerk of the City of Huntington Woods, do
hereby swear that this is a resolution approved by the City Commission of the City of
Huntington Woods at its Regular Meeting of March 16, 2004.
dr-e")c-L
Kristine K. Hyre, City Clerk
DEPARTMENT OF PUBLIC SERVICES
ATTACHMENT C: EXPENSE INVOICE
12795 W. II Mile Road - Huntington Woods, Michigan 48070 Phone: 248 547-1888 Fax: 248 414-2066
email: hwdpw@ci.huntington-woods.mi.us
159 N. GARDEN AM •
P.O. Box 72197
ROSELLE, II. 60172
TEL: 630/894-2000
MI
CLARKE .(710
No-
94723
SALESMAN
010 WILUT.E M. COX
'ACCT. NO
04F.56!:;
INVOICE DATE
03/101 :.si
INVOICE
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( Ag) SHP SAME
TO
HIFRING INFORMATION
V* ASAP
PAYMENT TERMS
NET 30 DAYS
MEMBER: AMERICAN MOSQUITO CONTROL ASSOCIA1
ORIERWAIS• • .T pufictimkoRDER NO
0.:-0/)/04 NER7.:AL/CLAIR
BILL diTy OF HUNTINGTON WOODS TO 1279q W, 11 MILE ROAD
HUOT,INGTON WOMS, MT 48070
ROOM— SHIPPED —BACA— —i• i DE S CRIPTTO'N , , "UNITCOST - Torn . 4
4 4 11010 ALTOEID/iNGOT DRIUUP7c (150DAV :70q: 530
L0'4: -40801L4
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#
11/2% PER MONTH INTEREST WILL BE CHARGED AFTER 30 DAYS ALL CLAIMS FOR DAMAGES IN TRANSIT MUST BE MADE BY PURCHASER,
OUR RESPONSIBILITY CEASES UPON DELIVERY OF SHIPMENT TO CARRIER.
City of
Huntington Woods
Department of Public Services
Mosquito Control Program
Our Mission is to control the Culex mosquito
that spreads the West Nile Virus.
West Nile Virus
"Reduce, Repel & Report"
12795 W. 11 Mile Road
Huntington Woods, MI 48070
(248) 547-1888 Telephone
(248) 414-2066 Fax
www.ci.huntington-woods.mi. us
Larviciding
Larviciding is the method used to kill mosquitoes while they are still in
the aquatic stage (larvae and pupae).
Method:
I. Each catch basin will receive a treatment of water borne insecticide
beginning in April and again in August.
Adulticiding
Adulticiding is the method used to kill adult mosquitoes.
Truck-mounted spray units are sent to designated areas where there
is evidence of high mosquito populations. Spraying is conducted
during the evening and is stopped during periods of heavy winds,
precipitation, or cooler temperatures. Focus spraying of certain local
parks will be done if necessary.
How to Prevent Infection
ln Wear long-sleeved shirts and long pants whenever you are
outdoors
Apply insect repellent to exposed skin. An effective repellent will
contain the active ingredient DEET (N,N-diethyl-m-toluamide).
Follow the manufacturer's directions for use on the label.
Avoid areas that are known mosquito habitats during early morning
and evening hours.
Reduce areas where mosquitoes breed.
Repel to protect yourself against mosquitoes.
Report potential mosquito breeding sites.
temember, West Nile Virus is cause for concern, not panic.
OSOUITO ALERT
MOSQUITOES ARE
'RESENT IN THE AREA
FOR YOUR SAFETY
WEAR LONG SLEEVES
AND LONG PANTS
USE PROPER INSECT
REPELLENT
TAKE EXTRA
PRECAUTIONS AT
• DUSK AND DAWN
FISCAL NOTE (MISC. 104221) September 22, 2004
BY: FINANCE COMMITTEE, CHUCK MOSS, CHAIRPERSON
IN RE: WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF
HUNTINGTON WOODS - FISCAL YEAR 2004 ALLOCATION
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has
reviewed the above referenced resolution and finds:
1. Funding of $2,132.50 is available in the West Nile Virus
Fund for FY 2004 to reimburse the City of Huntington Woods
for this project; no additional appropriation is required.
2. The Committee recommends adoption of this resolution.
FINANCE COMMITTEE
Cht""t (-/`(
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote with Webster absent.
Resolution #04221 August 26, 2004
The Chairperson referred the resolution to the General Government Committee and the Finance
Committee. There were no objections.
011•••••
I REMY APPROVE THE FORE
7/2-r/441
Resolution #04221 September 22, 2004
Moved by Moss supported by Zack the resolutions on the Consent Agenda be adopted (with
accompanying reports being accepted).
AYES: Coleman, Coulter, Crawford, Douglas, Gregory, Jamian, Knollenberg, KowaII, Law, Long,
McMillin, Middleton, Moss, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Webster, Wilson,
Zack, Bullard. (23)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolutions on the Consent Agenda were adopted (with
accompanying reports being accepted).
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on
September 22nd, 2004 with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of thfr County of Oakland at
Pontiac, Michigan this 22nd day of September, 2004.
diff.,6
G. William Caddell, County Clerk