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HomeMy WebLinkAboutResolutions - 2004.09.22 - 27682REPORT (MISC. 104222) September 22, 2004 BY: General Government Committee, William R. Patterson, Chairperson IN RE: MR #04222 — BOARD OF COMMISSIONERS — WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CHARTER TOWNSHIP OF OAKLAND — FISCAL YEAR 2004 ALLOCATION To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The General Government Committee, having reviewed Miscellaneous Resolution #04222 on September 13, 2004, reports with a recommendation that the resolution be adopted. Chairperson, on behalf of the General Government Committee, I move acceptance of the foregoing report. GENERAL GOVERNMENT COMMITTEE General Government Committee Vote: Motion carried on a roll call vote with Scott absent. - MISCELLANEOUS RESOLUTION #04222 BY : Eric Wilson, District #3 IN RE: WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CHARTER TOWNSHIP OF OAKLAND - FISCAL YEAR 2004 ALLOCATION TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners via Miscellaneous Resolution #04120 approved the extension of the West Nile Virus Fund for FY 2004; and WHEREAS the Oakland County Board of Commissioners established a West Nile Virus Fund Disbursement Policy per Miscellaneous Resolution #03060 in an effort to assist cities, villages and townships (CVTs) with mosquito control measures to prevent the spread of West Nile Virus and to help protect the health, safety and welfare of the people of Oakland County; and WHEREAS pursuant to the Disbursement Policy, the Charter Township of Oakland has submitted a resolution of authorization to the County for reimbursement of expenses incurred in connection with an eligible mosquito control project; and WHEREAS the FY 2004 authorized amount of funding for the Charter Township of Oakland is $9,138.54 from the West Nile Virus Fund as repayment to the Charter Township of Oakland for expenses incurred in connection with mosquito control projects. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the project submitted by the Charter Township of Oakland as eligible for reimbursement from the West Nile Virus Fund. BE IT FURTHER RESOLVED that the Board authorizes the FY 2004 appropriation in the amount of $9,158.54 from the West Nile Virus Fund (Account #90-210000-23030-9098) to repay the Charter Township of Oakland for expenses incurred in connection with the mosquito control project, once proper invoices are presented. Chairperson, I move the adoption of the foregoing resolution, COUNTY MICHIGAN DEPARTMENT OF HUMAN SERVICES HEALTH DIVISION George J. Miller, M.A., Manager Georgiesy Miller, M.A. Manaid/Health Officer COAKLAND L. BROOKS PATTERSON, OAKLAND COUNTY EXECUTIVE August 3, 2004 Timothy J. Soave, Manager Oakland County Fiscal Services Division Executive Office Building 1200 North Telegraph Road, Department 403 Pontiac, Michigan 48341-0403 Dear Mr. Soave: I am in receipt of a West Nile Virus fund reimbursement request for the Charter Township of Oakland dated June 24, 2004. After having reviewed their documentation, I find them in partial compliance with Oakland County Board of Commissioners Miscellaneous Resolution #04120 and in partial compliance with at least one of the four major categories for reimbursement. This letter will certify, therefore, that the expenses to be submitted for reimbursement are for qualifying mosquito control projects. I do not have actual invoices for these services at this time. Should you have any questions, please direct them to me at 248-85-1410. Sincerely, OAKLAND COUNTY HEALTH DIVISION DepartRient of Human Services GJM:cjh cc: Thomas J. Gordon, Ph.D., Director Oakland County Department of Human Services Ellen Witz, Executive Assistant Charter Township of Oakland BLDG 36 EAST 1200 N TELEGRAPH RD DEPT 432 250 ELIZABETH LK RD 27726 GREENFIELD RD 1010 E WEST MAPLE RD PONTIAC MI 48341-0432 • PONTIAC MI 48341-1050 • SOUTHFIELD M. 48076-3625 • WALLED LAKE MI 48390-3588 (248) 858-1280 ;248) 424-7000 (248) 926-3300 Charter Township of Oakland 4393 Collins Road, Rochester, Michigan 48306-1670 Telephone: (248) 651-4440 Fax: (248) 651-7340 RECEIVED JUN 28 2004 June 24, 2004 George J. Miller, M.A. Oakland County Health Division Department of Human Services Bldg 36 East 1200 N. Telegraph Road, Dept. 432 Pontiac, Michigan 48341-0432 Re: 2004 Mosquito Control Program Dear Mr. Miller: In response to the July 1, 2004 deadline for submission of community plans to your department, enclosed herewith please find: 1. Contract with Advanced Pest Management/Advanced Outdoor Spraying LLC (Contract from 2003 was extended, as per contract language for 2004); 2. Emails from Advanced Pest Management regarding their work proposed and work completed already for 2004; 3. Advanced Pest Management's Certificate of Liability Insurance; and 4. Resolution 04- oci indicating the Charter Township of Oakland's desire to participate in the Oakland County West Nile Virus Reimbursement program. If you need any additional documentation or if you have questions, please feel free to contact me at ewitz@oaklandtownship.org or at 248-651-4440 x 216. Sincerely, Ellen Witz Executive Assistant EKW/ Enclosures BID SUBMITTED PURSUANT TO TIE TOWNSHIP_ OF OAKLAND MOSQUITO CONTROL PROGRAM SPECIFICATIONS Township of Oakland 4393 Collins Road Rochester, Michigan 48306 The undersigned, as Successful Bidder, hereby declares that this bid is made in good faith without fraud or collusion with any person or persons bidding on the same Contract; that he/she has carefully read and examined the Contract Documents, including the Invitation to Bid, General Requirements, and Program Guidelines for the designated work and understands all of the same; that he/she or his/her representative, has made such personal investigation at the site as is necescary to determine the character and difficulties attending the execution of the proposed work. Bidder proposes and agrees that if this Proposal is accepted, bidder will contract with the Township, provide necessary machinery, tools, apparatus and transportation services necessary to do all the work specified or referred to in the Contract Documents in the manner and time therein prescribed, and according to the requirements of the owner as therein set forth, to furnish the insurance required of the Contractor by the Contract Documents, and that he/she will take in full payment, the unit prices set forth in the following proposal. All bidders understand that the Township reserves the right to accept or reject any and/or all bids, to waive any irregularities and/or informalities in the bids, negotiate with any bidder, or to select the bid(s), or portions thereof; most advantageous to the Township. The successful bidder agrees that this bid shall be good and may not be withdrawn for a period of ninety (90) calendar days after the scheduled closing time for receiving bids. Upon receipt of a written Notice of Award of the Bid, the successful bidder shall execute the f-ormal Contract Agreement within ten (10) days. In the event thst the Contract is not executed within the time set forth above, the Bid Proposal shall become the property of the Township as liquidated damage for the delay and additional expense to the Township caused thereby. Pursuant to your request for Mosquito Control Services proposals, I submit my bid, with the understanding that if my bid proposal, or section thereof, is accepted, I will execute a written contract with the Township of Oakland, which will embody the terms as outlined in the bid proposal. I will meet all of the requirements and provide all of the services for the amounts listed on the attached bid sheet for the items listed in this document. Unit cost Quant No/Cycle Total Cost ity., 1 Placement and monitoring of New $2000.00 4 $8000.00 Jersey light traps - Inspection of all potential larval development sites i.e. detention basins, $9.50/site 10 wetlands, ponds, waterways, swamps and culvert. Inspection of catch basin network for monitoring of beginning of breeding $20.00/cb 20 2 $800.00 activity. 3 Ground Larviciding of woodland pools for control of woodland pool $33.00/acre mosquitoes. Larviciding by backpack of sites found breeding during each inspection using $33.00/acre B.T. I. granules. 5 Treatment of all road catch basins with $6.00/cb 1500 1 $9000.00 Ahosid XR 150 Briquettes. . 6 Treatment by truck at 15mph utilizing legal application dosage of $38.00/mile Mosquitomist 1.5 for the reduction of adult mosquito populations during severe annoyance and or elevated disease transmission periods. 7 Treatment by truck at 15mph utilizing legal application dosage of Biomist $40.00/mile 3+15 for the control of adult mosquito populations during severe annoyance and or elevated disease transmission periods z Please concentrate your response in the Mosquito Control Program Bid Worksheet below in the areas 1 through 5, and for information purposes indicate costs related to 6 through 8. Township may begin program with 1,2 and 5, and depending upon the incidence and threat of WNV vectors or demand may also implement 3 and 4. Should adu.hiciding be required because a health risk, the Township may also implement provisions 6 through S. TOWNSHIP OF OAKLAND MOSQUITO CONTROL PROGRAM BID WORKSHEET 0 2 I . 8 Treatment by truck at 15mph utili7ing legal application dosage of Anvil 2+2 $38.00/mile for the control of adult mosquito annoyance populations during severe annoyance and or elevated disease , transmission periods j _ The undersigned, by execution of this contract, certifies that he/she is the Owner of the firm named as _Advanced Pest Management_, that he/she signs the bid on behalf of the firm and that he/she is authorized to execute the same on behalf of said firm Company: Advanced Pest Management Address: P.O. Box 125 Fenton, MI 48430 Phone: (810) 735-8731 Toll Free (877) 276-4714 Authorized Agent: Gregory G. Seago Signature: g•'1~-4r4-14-f-e-zezctl-- Title: Owner Date: • 4/2 1 /03 3 Ellen Witz From: JCreech [jcreech@oaklandtownship.org] Sent: Thursday, March 25, 2004 2:27 PM To: ewitz@oakiandtownship.org Subject: FW: Mosquito Program FYI Original Message From: Greg Seago (mailto:apmgs@earthlink.net] Sent: Wednesday, March 24, 2004 4:32 PM To: JCreech Subject: Re: Mosquito Program Hi Jim, Yes I'm still around, and am planning on servicing your township this year. I agree should do similar project as last year. You should have received a summary and final report in the mail last fall. If can't locate I will forward another copy. Was planning on larviciding of catchbasins again (Mid to late May), New Jersey Light Traps (hang late May), 3 or 4 ?? last year we ran 3, I think that is sufficient, we might be better off redirecting that funding towards some localized adulticiding if the need arises throughout the season. Dry ice baited CDC style trapping again floating around the township at various locations throughout the season. Obviously, we're all hoping to have faster results for West Nile testing from MSU. I did just last week receive the last of my results from my 03 mosquitoes. Dr. Walker did express at the Mich Mosq Conf that a new faster method of testing will be used this year and hopefully turn around time on samples will be about a week. Talk to you soon, Greg Seago Advanced Pest Management -----Original Message From: JCreech <jcreech@oaklandtownship.org > Sent: Mar 24, 2004 10:41 AM To: 'Greg Seago' <apmgs@earthlink.net> Subject: Mosquito Program Greg: Just thought I would let you know we're still interested in service for the coming season. The 3 year bid allowed for year to year for the specified amount, probably have a similar program as last year. So I thought 1 would touch base. Never really got a narrative report for last year, but I guess that's okay at this point. Write back, let me know you're still around. JIM 1 Ellen Witz From: JCreech [jcreech@oaklandtownship.org] Sent: Thursday, March 25, 2004 2:27 PM To: ewitz@oaklandtownship.org Subject: FW: Mosquito Program FYI Original Message From: Greg Seago [mailto:apmgs@earthLink.net] Sent: Wednesday, March 24, 2004 4:32 PM To: JCreech Subject: Re: Mosquito Program Hi Jim, Yes I'm still around, and am planning on servicing your township this year. I agree should do similar project as last year. You should have received a summary and final report in the mail last fall. If can't locate I will forward another copy. Was planning on larviciding of catchbasins again(Mid to Late May), New Jersey Light Traps (hang late May), 3 or 4 ?? last year we ran 3, I think that is sufficient, we might be better off redirecting that funding towards some localized adulticiding if the need arises throughout the season. Dry ice baited CDC style trapping again floating around the township at various locatiOns throughout the season. Obviously, we're all hoping to have faster results for West Nile testing from MSU. I did just last week receive the last of my results from my 03 mosquitoes. Dr. Walker did express at the Mich Mosq Conf that a new faster method of testing will be used this year and hopefully turn around time on samples will be about a week. Talk to you soon, Greg Seago Advanced Pest Management Original Message From: JCreech <jcreech@oaklandtownship.org > Sent: Mar 24, 2004 10:41 AM To: 'Greg Seago' <apmgs@earthlink.net > Subject: Mosquito Program Greg: Just thought I would let you know we're still interested in service for the coming season. The 3 year bid allowed for year to year for the specified amount, probably have a similar program as last year. So I thought I would touch base. Never really got a narrative report for last year, but I guess that's okay at this point. Write back, let me know you're still around. JIM 1 Ellen Witz From: JCreech acreech©oaklendtownship.org ] Sent: Thursday, June 10, 2004 8:30 AM To: ewitz@oaklandtownship.org Subject: FW: mosquito control Original Message From: Greg Seago [mailto:apmqs@earthlink.net] Sent: Thursday, June 10, 2004 12:13 AM To: JCreech Subject: mosquito control Hi Jim, I got your phone message, We did hang two New Jersey Light Traps Wyngate & Predmore, last week. Trying to recontact resident on Arns to arrange hanging that trap. We have Altosid brigs and will be starting catch basin larviciding late this week to early next week. Planning on running the dry ice baited traps throughout the township at different locations for density, specie id, and disease testing. Sincerely, Greg Seago 1 CERTIFICATE HOLDER Charter Township of Oakland Attn: James Creech 4393 Collins Road Rochester 48306167( T ' . . ACORDM CERTIFICATE OF LIABILITY INSURANCE DATE (MWDO/YYTY) 5/04/2004 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION MI01-Burns & Wilcox, Ltd - Michigan ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 30833 Northwestern Highway, Suite 120 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Farmington Hills MI 48334 INSURERS AFFORDING COVERAGE NAIC # INSURED Advanced Pest Management INSURER A: SCOTTSDALE INSURANCE COMPANY Advanced Outdoor Spraying LLC INSURERS: 6036 Lobdell Rd INSURER C . Linden MI 48451 1 INSURER 0: I 1 INSURER E COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR IA001. POLICY EFFECTIVE POLICY EXPIRATION LTR INSRO TYEE OFINSUBANCE POLICY NUMBER DATE (MIA/0DM) DATE thiMIOINTY1 LIMITS A GENERAL LIAINUTY EACH OCCURRENCE $ 1 ,000,000 — CLS0972020 04/3012004 04/30/2005 -DAVA-OrTTRENTEb X COMMERCIAL GENERAL LIABILITY PREMISES (Ea occurencel 50,000 CLAIMS MADE. PFI OCCUR MED EXP (My one perS0n) PERSONAL /3 AIN INJURY , $ 1,000,000 GENERAL AGGREGATE $ 2,000,000 — GERI AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG 3 1 000,000 _ _ _ POLICY X 1j7ttef I LOC AUTOMOBILE LIABILITY I COMBINED SINGLE LIMIT ANY AUTO (Ea accident) ALL OWNED AUTOS BODILY INJURY SCHEDULED AUTOS (Per person) HIRED AUTOS BODILY INJuRy NON-OWNED AUTOS ((er accident) PROPERTY DAMAGE (Per accident) — GARAGE LIABILITY I AUTO ONLY - EA ACCIDENT 4 $ ANY AUTO ' 1 OT HER THAN EA ACC S AUTO ONLY: AGG $ EXCESS/UMBRELLA UABIUTY I EACH OCCURRENCE S OCCUR 1 i CLAIMS MADE i AGGREGATE I iS DEDUCTIBLE I $ RETENTION $ I Is i 1 I WORKERS COMPENSATION AND WC STATU- 0TH-ITORY LIMITS , n ER , EMPLOYERS' IJABILJTY ANY PROPRIETORPARTNER/EXECUTIVE EL. EACH ACCIDENT $ OFFICER/MF_MBER EXCLUDED? 1 EL. DISEASE - EA EMPLOYEE $ If yes, deacnbe under SPECIAL PROVISIONS below 1 EL DISEASE - POLICY LIMIT $ _ OTHER Each Occurrence $25,000 In-Transit Pollution Coverage I I I t General Aggregate $100,000 DESCRIPTION OF OPERATIONS I LOCATIONS / VEHICLES / EXCLUSIONS ADDED BY ENDORSEMENT / SPECIAL PROVISIONS Certificate holder is included as additional insured but only with respect to liability arising out of operations and/or services agreed to be performed by the insured subject to actual policy terms and conditions. Policy includes liability coverage for claims arising out of spraying. Pollution coverage is also included at the limits above. CANCELLATION $HOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR UM:DUTY OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTAAS AUTHORIZE ACORD CORPORATION 1988 ACORD 25 (2001/08) CHARTER TOWNSHIP OF OAKLAND BOARD OF TRUSTEES RESOLUTION 04-09 AUTHORIZING WEST NILE VIRUS FUND EXPENSE REIMBURSEMENT WHEREAS, upon the recommendation of the Oakland County Executive, the Oakland County Board of Commissioners has established a West Nile Virus Fund Program to assist Oakland County cities, villages and townships in addressing mosquito control activities; and WHEREAS, Oakland County's West Nile Virus Fund Program authorizes Oakland County cities, villages and townships to apply for reimbursement of eligible expenses incurred in connection with personal mosquito protection measures/activity, mosquito habitat eradication, mosquito larviciding or focused adult mosquito insecticide spraying in designated community green areas; and WHEREAS, The Charter Township of Oakland, Oakland County, Michigan has incurred expenses in connection with mosquito control activities believed to be eligible for reimbursement under Oakland County's West Nile Virus Fund Program. NOW, THEREFORE, BE IT RESOLVED, that this Township Board authorizes and directsris Township Superintendent, James V. Creech, as agent for the Charter Township of Oakland, in the manner and to the extent provided under Oakland County Board of Commissioners Miscellaneous Resolution MR 04120, to request reimbursement of eligible mosquito control activity under Oakland County's West Nile Virus Fund Program. Motion By: Pla tz Support By: Bol tz Roll Call Vote: Platz, Boltz, Creps, Hoffman, Phillips, Derian, Edwards Yeas: All Nays: None Absent: None Abstain: Motion Carried: I, Lisa M. Platz, the Township Clerk, do hereby certify that the foregoing is a complete and true copy of a resolution, the original of which is on file in my office, adopted by the Township Board of Trustees at a regular meeting thereof held on June 22 , 2004. Charter Township of Oakland By: Lisa M. Platz, Clerk FISCAL NOTE (MISC. 104222) September 22, 2004 BY: FINANCE COMMITTEE, CHUCK MOSS, CHAIRPERSON IN RE: WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CHARTER TOWNSHIP OF OAKLAND - FISCAL YEAR 2004 ALLOCATION TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. Funding of $9,158.54 is available in the West Nile Virus Fund for FY 2004 to reimburse the Charter Township of Oakland for this project; no additional appropriation is required. 2. The Committee recommends adoption of this resolution. FINANCE COMMITTEE 4-'(( .4e FINANCE COMMITTEE Motion carried unanimously on a roll call vote with Webster absent. Resolution #04222 August 26, 2004 The Chairperson referred the resolution to the General Government Committee and the Finance Committee. There were no objections. STATE OF MICHIGAN) COUNTY OF OAKLAND) MEE Resolution #04222 September 22, 2004 Moved by Moss supported by Zack the resolutions on the Consent Agenda be adopted (with accompanying reports being accepted). AYES: Coleman, Coulter, Crawford, Douglas, Gregory, Jamian, Knollenberg, KowaII, Law, Long, McMillin, Middleton, Moss, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Webster, Wilson, Zack, Bullard. (23) NAYS: None. (0) A sufficient majority having voted therefore, the resolutions on the Consent Agenda were adopted (with accompanying reports being accepted). I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on September 22nd, 2004 with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal f the cunty of Oakland at Pontiac, Michigan this 22nd day of September, 2004. ... G. William Caddell, County Clerk