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Home My WebLink AboutResolutions - 2004.09.22 - 27692fee REPORT (Misc. 104234) September 22, 2004 BY: General Government Committee, William R. Patterson, Chairperson IN RE: MR #04234 — BOARD OF COMMISSIONERS WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF NOVI — FISCAL YEAR 2004 ALLOCATION To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The General Government Committee, having reviewed Miscellaneous Resolution #04234 on September 13, 2004, reports with a recommendation that the resolution be adopted. Chairperson, on behalf of the General Government Committee, I move acceptance of the foregoing report. GENERAL GOVERNMENT COMMITTEE kuL General Government Committee Vote: Motion carried on a roll call vote with Scott absent. MISCELLANEOUS RESOLUTION #04234 BY: Hugh D. Crawford, District #9 and Jeff Potter, District #8 IN RE: WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF NOVI - FISCAL YEAR 2004 ALLOCATION TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners via Miscellaneous Resolution #04120 approved the extension of the West Nile Virus Fund for FY 2004; and WHEREAS the Oakland County Board of Commissioners established a West Nile Virus Fund Disbursement Policy per Miscellaneous Resolution #03060 in an effort to assist cities, villages and townships (CVTs) with mosquito control measures to prevent the spread of West Nile Virus and to help protect the health, safety and welfare of the people of Oakland County; and WHEREAS pursuant to the Disbursement Policy, the City of Novi has submitted a resolution of authorization to the County for reimbursement of expenses incurred in connection with an eligible mosquito control project; and WHEREAS the FY 2004 authorized amount of funding for the City of Novi is $19,191.92 from the West Nile Virus Fund as repayment to the City of Novi for expenses incurred in connection with mosquito control projects. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the project submitted by the City of Novi as eligible for reimbursement from the West Nile Virus Fund. BE IT FURTHER RESOLVED that the Board authorizes the FY 2004 appropriation in the amount of $19,191.92 from the West Nile Virus Fund (Account #90-210000-23030-9098) to repay the City of Novi for expenses incurred in connection with the mosquito control project, once proper invoices are presented. Chairperson, I move the adoption of the 4oregoing resolution. /A/ Ge-tirge riyiller, M.A. ManageilSealth Officer COAICILANM® L. BROOKS PATTERSON, OAKLAND COUNTY EXECUTIVE COUNTY MICHIGAN DEPARTMENT OF HUMAN SERVICES HEALTH DIVISION George J. Miller, M.A., Manager August 12, 2004 Timothy J. Soave, Manager Oakland County Fiscal Services Division Executive Office Building 1200 North Telegraph Road, Department 403 Pontiac, Michigan 48341-0403 Dear Mr. Soave: I am in receipt of a West Nile Virus fund reimbursement request from the City of Novi dated July 28, 2004. After having reviewed their documentation, I find them in compliance with Oakland County Board of Commissioners Miscellaneous Resolution 04120 and in compliance with at least one of the four major categories for reimbursement. This letter will, therefore, certify that all expenses submitted for reimbursement are for qualifying mosquito control projects. Should you have any questions, please direct them to me at 248-858-1410. Sincerely, OAKLAND COUNTY HEALTH DIVISION Departnpnt of Human Services GJM:cjh cc: Thomas J. Gordon, Ph.D., Director Oakland County Department of Human Services William McCusker Director of Public Works City of Novi BLDG 36 EAST 1200 N TELEGRAPH RD DEPT 432 250 ELIZABETH LK RD 27725 GREENFIELD RD 1010 E WEST MAPLE RD PONTIAC MI 48341-0432 • PONTIAC MI 48341-1050 • SOUTHFIELD MI 48076-3625 • WALLED LAKE MI 48390-3588 9S1n rn A')/1_7(-141f1 MARI 00A22`11Y1 City Manager Richard He/wig City Clerk Maryanne Cornelius Sincerely, William MeCusker RECEIVED AUG 06 2004 July 28, 2004 Mr. Timothy J. Soave, Manager Oakland County Fiscal Services Division Executive Office Building 1200 N. Telegraph Road, Dept. 403 Pontiac, Michigan 48341-0403 CITY COUNCIL Mayor Lou Csordas Mayor Pro Tern David B. Landry Kim Capella Bob Gatt Laura J. Lorenzo Toni Nagy Lynne Paul Re: West Nile Virus Fund Reimbursement Request Dear Mr. Soave: The City of Novi requests reimbursement under Oakland County's West Nile Virus Fund Program for expenses incurred in conjunction with mosquito control activity for our community. Attached for your review is a copy of the following documents: 1. Attachment A: Project Description 2. Attachment B: City Council Resolution 3. Attachment C: Expense Invoices The City understands that the review and processing of this reimbursement request will be governed by the provisions of the Oakland County Board of Commission Miscellaneous Resolution MR 03060. The City certifies that all expenses submitted for reimbursement were incurred in connection with a qualifying mosquito control project. If you have any questions regarding this request, please contact me. Thank you for your consideration; we look forward to hearing back from you. Director of Public Works Attachments (3) C: Gary Clark, Assistant DPW Director Howard Aube, West Nile Virus Coordinator Finance Department 45175 W. Ten Mile Novi, MI 48375 (248) 347-0460 (248) 347-0577 Fax "Enhancing Novi's quality of life" PROJECT DESCRIPTION Attachment A Last summer, the City of Novi saw a dramatic reduction in mosquito infestation which was attributable, in part, to the dry weather conditions and to the pro-active West Nile Virus Program launched by Oakland County. The Public Works Drain Division has implemented the larvicide briquet application program which entails two applications (once in the early spring and again in August) as recommended by the County. These applications treat nearly 6,000 catch basins and 12 public ponds city-wide. Each application is effective for approximately 150 days. We are continuing to implement this program through public education, basin cleaning, and enhanced tracking of potential risk areas for mosquito breeding. We will also work closely with Oakland County officials to determine and map problem areas in our community. Attached is a copy of an invoice from Clarke Mosquito Control in the amount of $19,942.02, for 16 cases of Altosid Ingot Briquets. Also attached are a copy of the City's Purchase Order No. 90921, and a copy of the City's payment, check no.35073. TOTAL 19,942.02 CITY OF NOVI DEPARTMENT OF PUBLIC WORKS 26300 DELWAL DR, NOVI MI 48375 (248) 735-5640 fax (248) 735-735-5659 INVOICE #00-0247 TIMOTHY J SOAVE - MANAGER OAKLAND COUNTY FISCAL SERVICES DIVISION EXECUTIVE OFFICE BUILDING 1200 N TELEGRAPH RD DEPT 403 PONTIAC MI 48341-0403 DATE 07/29/04 Description WEST NILE VIRUS PROGRAM REIMBURSEMENT TOTAL DUE 19,942.02 PLEASE MAKE CHECKS PAYABLE TO AND MAIL TO: CITY OF NOVI TREASURER'S OFFICE 45175 WEST TEN MILE RD NOVI, MI 48375-3024 PAYMENT DUE UPON RECEIPT Think you! ATTACHMENT B RESOLUTION Authorizing West Nile Virus Fund Expense Reimbursement Request City of Novi Oakland County, Michigan WHEREAS, upon the recommendation of the Oakland County Executive, the Oakland County Board of Commissioners has established a West Nile Virus Fund Program to assist Oakland County cities, villages and townships in addressing mosquito control activities; and • WHEREAS, Oakland County's West Nile Virus Fund Program authorizes Oakland County cities, villages and townships to apply for reimbursement of eligible expenses incurred in connection with personal Mosquito protection measures/activity, mosquito habitat eradication, mosquito larviciding or focused adult mosquito insecticide spraying in designated community green areas; and WHEREAS, the City of Novi, Oakland County, Michigan will be incurring expenses in connection with mosquito control activities believed to be eligible for reimbursement under Oakland County's West Nile Virus Fund Program. NOW, THEREFORE, BE IT RESOLVED that this City Council authorizes and directs its Director of Public Works, William A. McCusker, as agent for the City of Novi, in the manner and to the extent provided for under Oakland County Board of Commissioners Miscellaneous Resolution 03060, to request reimbursement for eligible mosquito control activity under Oakland County's West Nile Virus Fund Program. CERTIFICATION I hereby certify that the foregoing is a true and complete copy of a resolution adopted by the City Council of the City of Novi at a regular meeting held this July 12, 2004. Maryanne Cornelius City Clerk CL RKE 159 N_ GARDEN AVE. ' P.O. Box 72197 ROSELLE, IL 50172 TEL: 530,894-2000 s'qiurl,lt :Cotir.,tcoi I : 17: — - E IPPING INFORMATION ASAP - • T PAYMENT TERMS • NET bYS MEMdER; AMERICAN MOSQUITO CONTROL ASSOC;AT) ATTACHMENT C ACCT. NO _ DER NO. ORDER DATE . PURCHASE ORDER NO. '1' SALESMAN C , INVOICE DATE INVOICE N BILL ' To 7 7 — _ ' BACK PRODUCIDESCRIPTION .-, ... . 1UNiT -COST . TOTAL ' DERED SHIPPED ORDER NO. ir..--"::' : :. :. .1' 1. ;-'' i. 1 '':-..; t '..:, ;2:: i-- 7,1.-- E : : r..:' : ":7., .: 7 El :7: I'D i.2,1---7 7 ' :..7 : : ,'-',:- '..; .::: • :- ...-: :=2"::1......; , :-.7"::.: 'T' 7 : '2.-4' , --. i I :-'1-,,..-7:•31:_ :..•C::: .1:7 .2.;;!.1.;,,:j1E.T.'::.- . If: :::24 . '.:::::::' -':::: !_'....7 ,..-1 -:___ , . . -- .. .., , .. * • ' — — ..- — ‘."-----------.-- C :1- n f `... " , ''-' ' - ' DATE RECT."): - iffiff , / 7-77Th • - A ccT # /C i -'-(---//' ' :L.' - APPRO‘/ED FOR ' '' PAYMENT BY (2-684 C MMENTS: At , 0 I \ /`' .n••nn•n.111.1%.0........m.1 \ • '''''''s"-\---- /04) PER MONTH INTEREST WILL BE CHARGED AFTER 30 DAYS ALL CLAIMS FOR DAMAGES IN TRANSIT MUST BE MADE BY PURCHASER, OUR RESPONSIBILITY CEASES UPON DELIVERY OF SHIPMENT TO CARRIER. Description TOTAL WEST NILE VIRUS PROGRAM REIMBURSEMENT 19,942.02 CITY OF NOVI DEPARTMENT OF PUBLIC WORKS 26300 DELWAL DR, NOVI MI 48375 (248) 735-5640 fax (248) 735-735-5659 INVOICE #00-0247 TIMOTHY J SOAVE - MANAGER OAKLAND COUNTY FISCAL SERVICES DIVISION EXECUTIVE OFFICE BUILDING 1200 N TELEGRAPH RD DEPT 403 PONTIAC MI 48341-0403 DATE 07/29/04 TOTAL DUE 19,942.02 PLEASE MAKE CHECKS PAYABLE TO AND MAIL TO: CITY OF NOVI TREASURER'S OFFICE 45175 WEST TEN MILE RD NOVI, MI 48375-3024 PAYMENT DUE UPON RECEIPT Thank you! FISCAL NOTE (MISC-104234) September 22, 2004 BY: FINANCE COMMITTEE, CHUCK MOSS, CHAIRPERSON IN RE: WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF NOVI - FISCAL YEAR 2004 ALLOCATION TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. Funding of $19,191.92 is available in the West Nile Virus Fund for FY 2004 to reimburse the City of Novi for this project; no additional appropriation is required. 2. The Committee recommends adoption of this resolution. FINANCE COMMITTEE FINANCE COMMITTEE Motion carried unanimously on a roll call vote with Webster absent. Resolution #04234 August 26, 2004 The Chairperson referred the resolution to the General Government Committee and the Finance Committee. There were no objections. V2-p/wi Resolution #04234 September 22, 2004 Moved by Moss supported by Zack the resolutions on the Consent Agenda be adopted (with accompanying reports being accepted). AYES: Coleman, Coulter, Crawford, Douglas, Gregory, Jannian, Knollenberg, KowaII, Law, Long, McMillin, Middleton, Moss, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Webster, Wilson, Zack, Bullard. (23) NAYS: None. (0) A sufficient majority having voted therefore, the resolutions on the Consent Agenda were adopted (with accompanying reports being accepted). I IRBY APPROVE THE JOREGONI RESNI11011 STATE OF MICHIGAN) COUNTY OF OAKLAND) I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on September 22nd, 2004 with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of thg County of Oakland at Pontiac, Michigan this 22nd day of September, 2004. G. William Caddell, County Clerk