HomeMy WebLinkAboutResolutions - 2004.09.22 - 27701REPORT (MISC. #04256) September 22, 2004
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: MR #04256 — BOARD OF COMMISSIONERS — WEST NILE VIRUS FUND
REIMBURSEMENT FOR PROJECT IN BLOOMFIELD TOWNSHIP — FISCAL
YEAR 2004 ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee, having reviewed Miscellaneous Resolution
#04256 on September 13, 2004, reports with a recommendation that the resolution be
adopted.
Chairperson, on behalf of the General Government Committee, I move
acceptance of the foregoing report.
GENERAL GOVERNMENT COMMITTEE
General Government Committee Vote:
Motion carried on a roll call vote with Scott absent.
MISCELLANEOUS RESOLUTION 104256
BY: Chuck Moss, District #20, Greg Jamian, District #16, Thomas A. Law,
District #17 and Martin J. Knollenberg, District #13
IN RE: WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN BLOOMFIELD
TOWNSHIP - FISCAL YEAR 2004 ALLOCATION
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners via
Miscellaneous Resolution #04120 approved the extension of the West Nile
Virus Fund for FY 2004; and
WHEREAS the Oakland County Board of Commissioners established a
West Nile Virus Fund Disbursement Policy per Miscellaneous Resolution
#03060 in an effort to assist cities, villages and townships (CVTs)
with mosquito control measures to prevent the spread of West Nile Virus
and to help protect the health, safety and welfare of the people of
Oakland County; and
WHEREAS pursuant to the Disbursement Policy, Bloomfield Township
has submitted a resolution of authorization to the County for
reimbursement of expenses incurred in connection with an eligible
mosquito control project; and
WHEREAS the FY 2004 authorized amount of funding for Bloomfield
Township is $17,091.49 from the West Nile Virus Fund as repayment to
Bloomfield Township for expenses incurred in connection with mosquito
control projects.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the project submitted by Bloomfield Township as
eligible for reimbursement from the West Nile Virus Fund.
BE IT FURTHER RESOLVED that the Board authorizes the FY 2004
appropriation in the amount of $17,091.49 from the West Nile Virus Fund
(Account #90-210000-23030-9098) to repay Bloomfield Township for
expenses incurred in connection with the mosquito control project, once
proper invoices are presented.
Chairperson, I move the adoption of the foregoing resolution.
/V-/-Lvi /p-c, C-
George J. Miller, M.A.
Manager/Health Officer
cfs.
OAKLAND; L. BROOKS PATTERSON, OAKLAND COUNTY EXECUTIVE
COUNTY MICHIGAN
DEPARTMENT OF HUMAN SERVICES HEALTH DIVISION
George J. Wier, M.A., Manager
August 30, 2004
Timothy J. Soave, Manager
Oakland County Fiscal Services Division
Executive Office Building
1200 North Telegraph Road, Department 403
Pontiac, Michigan 48341-0403
Dear Mr. Soave:
I am in receipt of a West Nile Virus fund reimbursement request from the Charter
Township of Bloomfield dated July 26, 2004. After having reviewed their
documentation, I find them in partial compliance with Oakland County Board of
Commissioners Miscellaneous Resolution 04120 (they are currently missing
expense invoices) and in compliance with at least one of the four major categories
for reimbursement. This letter will, therefore, certify that all expenses submitted
for reimbursement are for qualifying mosquito control projects. Should you have
any questions, please direct them to me at 248-858-1410.
Sincerely,
OAKLAND COUNTY HEALTH DIVISION
Department of Human Services
GJM:cjh
cc: Thomas J. Gordon, Ph.D., Director
Oakland County Department of Human Services
Jerry Marenger, Road Department Superintendent
Charter Township of Bloomfield
BLDG 36 EAST 1200 N TELEGRAPH RD DEPT 432 250 ELIZABETH LK RD 27725 GREENFIELD RD 1010 E WEST MAPLE RD
PONTIAC MI 48341-0432 • PONTIAC MI 48341-1050 • SOUTHFIELD MI 48076-3625 • WALLED LAKE MI 48390-3588
(2481858-1280 (2481424-7000 (2481 926-3300
RECEIVED AUG 2 0 2004
,CHARTER TOWNSHIP OF BLOOMFIELD
BOARD OF TRUSTEES
JULY 26, 2004
PAGE —1-
PRESENT: Payne, Devine, Stefanes, Roncelli, Buckley, Barnett
Also present William Hampton, Attorney
ABSENT: Cotton
Item #5 is to consider authorization of a resolution for the West Nile Fund
Reimbursement. In a letter dated June 17, 2004 the County Commissioners
serving the Township wrote the following letter relative to the County's West Nile
Virus Disbursement Policy. They wrote:
On May 6, 2004, the Oakland County Board of Commissioners, by way of
Miscellaneous Resolution #04120, adopted the West Nile Disbursement Policy
for Fiscal Year 2004. The policy will distribute $500,000 to the cities, villages and
townships (CVT) of Oakland County to combat the West Nile Virus.
The distribution for each CVT is based on a weighted formula of 75% for
population and 25% for total square miles. The amount designated for the
Township of Bloomfield is $17,091.49.
The project must meet the eligibility requirements as determined by the
Oakland County Health Division. The deadline for submitting your
application for reimbursement from the Oakland County West Nile Virus
Fund is August 15, 2004.
Project applications must include: cover letter, project description and
governing body resolution (samples are attached). Invoices of actual
costs are to be submitted once the work is completed. All applications
and eligible reimbursement requests are to be submitted to:
Timothy J. Soave
Manager, Oakland County Fiscal Services Division
1200 North Telegraph Road, Dept. 403
Pontiac, MI 48341-0403
West Nile Virus Fund reimbursements are issued only after copies of paid
invoices for eligible expenses are submitted. In order to ensure processing of
your reimbursement, please submit copies of paid invoices by September 30,
2004.
CHARTER TOWNSHIP OF BLOOMFIELD
BOARD OF TRUSTEES
JULY 26, 2004
PAGE —2-
If you have any questions, please contact Tim Soave, Manager, Fiscal Services
at 248-858-0807 or the Board of Commissioner's Office at 248-858-0100.
The letter was signed by Thomas A. Law, Chairman, Oakland County
Board of Commissioners, Greg Jamian, County Commissioner District #16,
Martin J. Knollenberg, County Commissioner District #13 and Chuck Moss,
County Commissioner District #20.
MOTION WAS MADE by Stefanes and supported by Buckley to APPROVE the
resolution authorizing West Nile Virus Fund Expense Reimbursement Request.
RESOLUTION AUTHORIZING WEST NILE VIRUS FUND
EXPENSE REIMBURSEMENT REQUEST
WHEREAS, upon the recommendation of the Oakland County Executive, the
Oakland County Board of Commissioners has established a West Nile Virus
Fund Program to assist Oakland County cities, villages and townships in
addressing mosquito control activities; and
WHEREAS, Oakland County's West Nile Virus Fund Program authorizes
Oakland County cities, villages and townships to apply for reimbursement of
eligible expenses incurred in connection with personal mosquito protection
measures/activity, mosquito habitat eradication, mosquito larviciding or focused
adult mosquito insecticide spraying in designated community green areas; and
WHEREAS, the Charter of Bloomfield, Oakland County, Michigan has incurred
expenses in connection with mosquito control activities believed to be eligible for
reimbursement under Oakland County's West Nile Virus Fund Program.
NOW THEREFORE BE IT RESOLVED that this Township Board authorizes and
directs Jerry Marenger, Road Department Superintendent, as agent for the
Charter Township of Bloomfield, in the manner and to the extent provided under
Oakland County Board of Commissioner Miscellaneous Resolution 03060, to
request reimbursement of eligible mosquito control activity under Oakland
County's West Nile Virus Fund Program.
CHARTER TOWNSHIP OF BLOOMFIELD
BOARD OF TRUSTEES
JULY 26, 2004
PAGE —3-
YEAS: Payne, Devine, Stefanes, Roncelli, Buckley, Barnett
NAYS: None
RESOLUTION DECLARED ADOPTED.
I, WILMA S. COTTON, TOWNSHIP CLERK of the Charter Township of
Bloomfield, County of Oakland, Michigan, do hereby certify the foregoing is a true
and correct copy of a resolution adopted by the Board at their regular meeting
held on July 26, 2004.
pad
(t
WILMA S. COTTON
TOWNSHIP CLERK
BioBase Technologies, Inc.
320 Polecat Rd. • LANDISSURG, PA • (717) 789-3434
MOSQUITO MANAGEMENT AGREEMENT
THIS AGREEMENT is entered into this 5th day of January , 2004, by and between BioBase Technologies, Inc., a business corporation organized and existing under the
laws of the Commonwealth of Pennsylvania, hereinafter called "Company" and the TOWNSHIP
OF BLOONTITELD, Oakland County, Michigan, hereinafter called "Cooperator"
WITNESSETH:
WHEREAS, Cooperator desires that the Company perform services of survey and biological
control on public land towards mosquito management and the Company agrees that it will
perform said services;
NOW, THEREFORE, IT IS MUTUALLY AGREED AS FOLLOWS:
1. The Company will provide the following services to the Cooperator:
A. Identify and prioritize risk assessment mosquito breeding sites within Bloomfield
Township.
B. Sample for mosquito eggs, larvae, and pupae at ca. 25-40 risk assessment sites
periodically from May through September.
C. Apply biological insecticides. Bacillus thuringiensis subspecies. Lsraelensis and/or B.
sphaericus to identified breeding sites which contain mosquito eggs and/or larvae.
Applications may be made to as many as 1900 sites on a periodic basis from May through
September.
D. Maintain cooperative association with state and county personnel and potential programs
which may benefit Cooperator.
E. Maintain records of risk assessment and treatment data. Provide records to Cooperator.
F. Design and supervise spraying of adult mosquitoes if or when necessary. Actual spraying
of adult mosquitoes is not included in this agreement, but can be negotiated at a later time
if warranted.
G. Supply all biological larvicides and delivery systems, traps and other sampling devices,
GPS and computer systems, and transportation.
H. Provide public information and education in the form of radio, TV, and newspaper
interviews as requested by the Cooperator.
I. Provide consultation to cooperator on mosquito management from January 1, 2004
through December 31, 2004.
2. The cost of the mosquito management program as described in lA - 11 shall be $108,600
Dollars, a reduction of $17,695 from the program in 2003.
Bloomfield Township - Mosquito Management Program 2004
3. The Cooperator will do as follows:
A. Pay to the Company the amount of $108,600 Dollars for the study described in lA - 11
above. This shall be payable in 4 installments of $27,150 each. within 30 days of receipt
of invoice to be delivered at the end of April, June, August, and October. Cooperator will
make payments to the Company at 320 Polecat Rd., Landisburg, PA 17040. Interest will
accrue on unpaid invoices after 30 days at the rate of 1.5% per month.
4. The Company agrees to perform its responsibilities under this contract as set forth above in
accordance with accepted method and procedure and in a timely manner. Provided, however,
that the Cooperator agree and understand that the Company shall not be responsible for any
untimeliness of performance which may occur due solely to adverse weather conditions
and/or natural disaster. In no event shall the Company be responsible for injury due to
mosquito infestations.
5. The Company shall indemnify and hold harmless the Cooperator from any and all losses,
claims, demands, charges, and liabilities which the Cooperator may incur by reason of the
assertion of any claim or action by any person or entity arising out of, relating to or on
account of this Agreement or the providing of services hereunder by the Company, its agents,
or contractors.
6. The Company shall maintain the following insurance in the specified amounts throughout the
contract period:
General Liability $1,000,000
Automobile Liability $1,000,000
Workman's Compensation & Employers' Liability $100,000
WHEREFORE, the parties hereto, on behalf of themselves, and their respective executors, heirs,
successors and assigns, do execute this Agreement the day and date first above written.
BioBase Technologies, Inc.
Mark Ticehurst, President
RECEIVFn SFP U 9. 70fli
TROpMFIELD
TOWN6I-TIP
Dave Payne, Supervisor
Wilma 5_ Cotton, Clerk
Dan Devine, Treasurer
Trustees: Sherry Stefanes
Janet Roncelli
David Buckley
Neal J. Barnett
REQUEST FOR WEST NILE VIRUS FUND REIMBURSEMENT
August 24, 2004
Mr. Timothy J. Soave
Manager, Oakland County Fiscal Services Division
Executive Office Building
1200 N. Telegraph Road, Dept. 403
Pontiac, MI 48341-0403
Dear Mr. Soave:
Re: West Nile Virus Fund Reimbursement Request
Pursuant to Oakland County Board of Commissioner Miscellaneous Resolution (MR) 03060, the Charter
Township of Bloomfield hereby requests reimbursement under Oakland County's West Nile Virus Fund
Program for expenses incurred in connection with an eligible mosquito control activity by our Township.
Attached in support of this request are the following:
1. ATTACHMENT A: PROJECT DESCRIPTION
2. ATTACHMENT B: GOVERNING BODY RESOLUTION
3. ATTACHMENT C: EXPENSE INVOICES (to be forwarded at the completion of West Nile
Virus management program for this season)
The Township understands that the review and processing of this reimbursement request will be governed
by the provisions of MR 03060, and certifies that all expenses submitted for reimbursement were incurred
in connection with a qualifying mosquito control project.
If you have any questions concerning this matter, please contact me at (248) 433-7736.
Yours truly,
Jerry Marenger
Superintendent of Roads and Maintenance
ls
;ckil
4200 Telegraph Road • RO. Box 489 • Bloomfield Hills, MI 48303-0489•Phone (248) 433-7700 • Fax (248) 433-7714
FISCAL NOTE (MISC. 104256) September 22, 2004
BY: FINANCE COMMITTEE, CHUCK MOSS, CHAIRPERSON
IN RE: WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN BLOOMFIELD
TOWNSHIP - FISCAL YEAR 2004 ALLOCATION
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has
reviewed the above referenced resolution and finds:
1. Funding of $17,091.49 is available in the West Nile Virus
Fund for FY 2004 to reimburse Bloomfield Township for this
project; no additional appropriation is required.
2. The Committee recommends adoption of this resolution.
FINANCE COMMITTEE
C (4-1-(,(
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote with Webster absent.
Resolution #04256 September 9, 2004
The Chairperson referred the resolution to the General Government Committee and the Finance
Committee. There were no objections.
2,vioti
Resolution #04256 September 22, 2004
Moved by Moss supported by Zack the resolutions on the Consent Agenda be adopted (with
accompanying reports being accepted).
AYES: Coleman, Coulter, Crawford, Douglas, Gregory, Jamian, Knollenberg, KowaII, Law, Long,
McMillin, Middleton, Moss, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Webster, Wilson,
Zack, Bullard. (23)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolutions on the Consent Agenda were adopted (with
accompanying reports being accepted).
'NM*
I HEREBY APPROVE THVOREGARESOLUTION
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on
September 22nd, 2004 with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal,of the f2ounty of Oakland at
Pontiac, Michigan this 22nd day of September, 2004.
G. William Caddell, County Clerk