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HomeMy WebLinkAboutResolutions - 2004.09.22 - 27702REPORT (MISC. #04257) September 22, 2004 BY: General Government Committee, William R. Patterson, Chairperson IN RE: MR #04257 — BOARD OF COMMISSIONERS — WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF BIRMINGHAM — FISCAL YEAR 2004 ALLOCATION To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The General Government Committee, having reviewed Miscellaneous Resolution #04257 on September 13, 2004, reports with a recommendation that the resolution be adopted. Chairperson, on behalf of the General Government Committee, I move acceptance of the foregoing report. GENERAL GOVERNMENT COMMITTEE i;1-1 iqtyA--tce)1 14/ General Government Committee Vote: Motion carried on a roll call vote with Scott absent. MISCELLANEOUS RESOLUTION 104257 BY: Chuck Moss, District #20 IN RE: WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF BIRMINGHAM - FISCAL YEAR 2004 ALLOCATION TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners via Miscellaneous Resolution #04120 approved the extension of the West Nile Virus Fund for FY 2004; and WHEREAS the Oakland County Board of Commissioners established a West Nile Virus Fund Disbursement Policy per Miscellaneous Resolution #03060 in an effort to assist cities, villages and townships (CVTs) with mosquito control measures to prevent the spread of West Nile Virus and to help protect the health, safety and welfare of the people of Oakland County; and WHEREAS pursuant to the Disbursement Policy, the City of Birmingham has submitted a resolution of authorization to the County for reimbursement of expenses incurred in connection with an eligible mosquito control project; and WHEREAS the FY 2004 authorized amount of funding for the City of Birmingham is $6,720,39 from the West Nile Virus Fund as repayment to the City of Birmingham for expenses incurred in connection with mosquito control projects. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the project submitted by the City of Birmingham as eligible for reimbursement from the West Nile Virus Fund. BE IT FURTHER RESOLVED that the Board authorizes the FY 2004 appropriation in the amount of $6,720.39 from the West Nile Virus Fund (Account #90-210000-23030-9098) to repay the City cf Birmingham for expenses incurred in connection with the mosquito control project, once proper invoices are presented. Chairperson, I move the adoption of the foregoing resolution. 7r" George J. Miller, M.A. Manager/Health Officer • te frOAKLANDw L. BROOKS PATTERSON, OAKLAND COUNTY EXECUTIVE COUNTY MICHIGAN DEPARTMENT OF HUMAN SERVICES HEALTH DIVISION George J Miller, MA., Manager August 31, 2004 Timothy J. Soave, Manager Oakland County Fiscal Services Division Executive Office Building 1200 North Telegraph Road, Department 403 Pontiac, Michigan 48341-0403 Dear Mr. Soave: I am in receipt of a West Nile Virus fund reimbursement request from the City of Birmingham dated July 22, 2004. After having reviewed their documentation, I find them in compliance with Oakland County Board of Commissioners Miscellaneous Resolution 04120 and in compliance with at least one of the four major categories for reimbursement. This letter will, therefore, certify that all expenses submitted for reimbursement are for qualifying mosquito control projects. Should you have any questions, please direct them to me at 248-858- 1410. Sincerely, OAKLAND COUNTY HEALTH DIVISION Department of Human Services GJM:cjh cc: Thomas J. Gordon, Ph.D., Director Oakland County Department of Human Services Lauren Wood Staff and Services Manager City of Birmingham BLDG 36 EAST 1200 N TELEGRAPH RD DEPT 432 250 ELIZABETH LK RD 27725 GREENFIELD RD 1010 E WEST MAPLE RD PONTIAC MI 48341-0432 • PONTIAC MI 48341-1050 • SOUTHFIELD MI 48076-3625 • WALLED LAKE MI 48390-3588 /241fOR1:1-12Sztil odPl19a_7nnn MARI Q9S-111111 111111 City of Birmingham A Walkable Community July 22, 2004 Mr. Timothy J. Soave Manager, Oakland County Fiscal Services Division Executive Office Building 1200 N. Telegraph Road, Department 403 Pontiac, Ml 48341-0403 RE: West Nile Virus Fund Reimbursement Request Dear Mr. Soave: Pursuant to Oakland County Board of Commissioner Miscellaneous Resolution (MR) 03060, the City of Birmingham hereby requests reimbursement under Oakland County's West Nile Virus Fund Program for expenses incurred in connection with an eligible mosquito control activity by the City of Birmingham. Attached in support of the request are the following: Attachment A: Project Description Attachment B: Governing Body Resolution Attachment C: Expense Invoices The City of Birmingham understands that the review and processing of this reimbursement request will be governed by the provisions of MR 03060, and certifies that all expenses submitted for reimbursement were incurred in connection with a qualifying mosquito control project. If you have any questions concerning this matter, please contact me at (248) 644-1807. Thank you for your assistance. Sincerely, V Lauren Wood Staff and Services Manager attachments 151 Martin Street • PO Box 3001 .. Birmingham, MI 48012-3001 (248) 644-1800 • Fax (248) 644-504 • http://ci.birmingham.mi.us PROJECT DESCRIPTION Over the past several months the City of Birmingham has been focusing its prevention efforts on identifying mosquito breeding sites and standing water locations. The city is continuing initiating a catch basin cleaning program. Cleaning citywide catch basins is the one step to reduce the larva population. City staff from the Department of Public Services (DPS) will administer a slow-release larvicide application to public catch basins. The city will use water-soluble briquettes in the catch basins. This application will destroy the mosquito larva and prevent adult mosquito emergence. To date, we have incurred $7,038.36 for a Larvae Collection Kit, 12 cases of Aitosid Briquettes. To be used for the larvicide -9. pplications to public catch basins. All receipts are attached hereto. MEMORANDUM DATE: July 7,2004 TO: Thomas M. Markus, City Manager FROM: Lauren A. Wood, DPS Staff and Services Manager APPROVED: Thomas M. Markus, City Manager SUBJECT: Oakland County West Nile Expense Reimbursement Request MIIMININIIMIIM11111111111111•11 Upon recommendation of the Oakland County Executive, the Oakland County Board of Commissioners has established a West Nile Virus Fund Program to assist cities, villages and townships (CVT) in addressing mosquito control activities. Oakland County's West Nile Virus Fund Program authorizes Oakland County CVT to apply for reimbursement of eligible expenses incurred in connection with personal mosquito protection measures/activity, mosquito habitat eradication, mosquito larviciding or focused adult mosquito insecticide spraying in designated community green areas. The distribution for each CVT is based on a weighted formula of 75% for population and 25% for total square miles. The amount designated for the City of Birmingham is $6,720.39. Birmingham must apply for reimbursement and our project must meet the eligibility requirements as determined by the Oakland County Health Division. This is the second year for this reimbursement program. We spend approximately $7,000.00 in Larvicide material to administer our mosquito control program each season. The program includes treating the local catch basins throughout the community. This activity is eligible for reimbursement under Oakland County's West Nile Virus Fund Program. SUGGESTED RESOLUTION: To approve the attached resolution requesting reimbursement for the maximum allotment of $6,720.39 for eligible mosquito control activity under the Oakland County's West Nile Virus Fund Program. CITY OF BIRMINGHAM'S RESOLUTION AUTHORIZING WEST NILE VIRUS FUND EXPENSE REIMBURSEMENT REQUEST WHEREAS, upon recommendation of the Oakland County Executive, the Oakland County Board of Commissioners has established a West Nile Virus Fund Program to assist Oakland County cities, villages and townships in addressing mosquito control activities; and WHEREAS, Oakland County's West Nile Virus Fund Program authorizes Oakland County cities, villages and townships to apply for reimbursement of eligible expenses incurred in connection with personal mosquito protection measures/activity, mosquito habitat eradication, mosquito larviciding or focused adult mosquito insecticide spraying in designated community green areas; and; WHEREAS, the City of Birmingham, Oakland County, Michigan has incurred expenses in connection with mosquito control activities believed to be eligible for reimbursement under Oakland County's West Nile Virus Fund Program. NOW THEREFORE BE IT RESOLVED' that the Birmingham City Commission authorizes and directs its Staff & Services Manager of Public Services, as agent for the City of Birmingham, in the manner and to the extent provided under Oakland County Board of Commissioner Miscellaneous Resolution 03060, to request reimbursement of eligible mosquito control activity under Oakland County's West Nile Virus Fund Program. DATED SIGNED CERTIFIED CC: Chuck Moss, County Commissioner, District 20 MEM5ER: AMERICAN! MOSQUITO CIATROL ASSOCIR1 MAIL PAYMENTS TO Clarke Mos.quito Control It 1710 Reliable Parkway Chicago/ IL 60686 PrOduCt S i PING INFORMATION * ASAP PAYMENT TERMS -1 NEt 30 DAYS 159N.GmamME ROARDCW97 RosE1.LE:160172 IN TEL: 6301894-2000 87112M11111212210121r- I tgERNOt,... ORDERWPTE..19,:ftiRCHASEORDERNo. . 1 4979 03/15/04 ERB/LAUREN CITY OF BIRMINGHAM TO 151 MARTIN P.O. BOX 3001 BIRMINGHAM, MI INVOICE DATE • 'TIN VOICE 03/10/04 117776 PAGE 1 SHIPCITY OF PIRMINGHAM TO PUBLIC WORK SERVICES 42.552 851 S. EFON BIRMINGHAM, MI 48007 3ILL 480 1 21-7;:001 SALESMAN 010 WILLIE M. COX fl ACCT. NO 04394 ?ERE)... ..sHtPPeD- ...,,_ EIACK.,_ t ROD*T ., • . . ,. ORDER NO. - CT E i4C '115:T I +a N - ""--UNI1COST 4' - -TOTAI-- ' REFERENCE# 0002.E3 1 1 11010 ALTOSID INGOT BRIQUETS(/.50DN't 2:.:0/C LOT#: 4.201 11 11 11010 AL1OSID INGOT BRICAUE1(150DAY ,:.'.7.:0/C 586.530 69451.P LOT#: 4021202 Total T1030.D6 . . , 6 PER MONTH INTEREST WILL BE CHARGED AFTER 30 DAYS ALL CLAIMS FOR DAMAGES IN TRANSIT MUST BE MADE BY PURCHASER. OUR RESPONSIBILITY CEASES UPON DELIVERY OF SHIPMENT TO CARRIER. 11:06 CITY OF BIRMIN5HAM 812488585639 NO.033 1702 CITY OF.BIRMINGHAWS RESOLUTION AUTHORIZING WEST NILE VIRUS FUND EXPENSE REIMBURSEMENT REQUEST WHEREAS, upon recommendation of the Oakland County Executive, the Oakland Count/ Board of Commissioners has established a West Nile Virus Fund Program to assist Oakland County cities, villages and townships in addressing mosquito control activities; and WHEREAS, Oakland County's West Nile Virus Fund Program authorizes Oakland County cities, villages and townships to apply for reimbursement of eligible expenses incurred in connection with personal mosquito protection measures/activity, mosquito habitat eradication, mosquito larviciding or focused adult mosquito Insecticide spraying in designated community green areas; and; WHEREAS, the City of Birmingham, Oakland County, Michigan has incurred expenses in connection with mosquito control activities believed to be eligible for reimbursement under Oakland County's West Nile Virus Fund Program. NOW THEREFORE BE IT RESOLVED that the Birmingham City Commission authorizes and directs its Staff & Services Manager of Public Services, as agent for the City of Birmingham, in the manner and to the extent provided under Oakland County Board of Commissioner miscellaneous Resolution 03060, to request reimbursement of eligible mosquito control activity under Oakland County's West Nile Virus Fund Program. If Nancy M. Weiss, Clerk of the City of Birmingham, do hereby certify that the above is a true and correct copy of a resolution adopted by the Birmingham City Commission at their regular meeting of July 12, 2004. Nancy M. ss, City Clerk FISCAL NOTE (MISC. #0425,7) September 22, 2004 BY: FINANCE COMMITTEE, CHUCK MOSS, CHAIRPERSON IN RE: WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF BIRMINGHAM - FISCAL YEAR 2004 ALLOCATION TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. Funding of $6,720.39 is available in the West Nile Virus Fund for FY 2004 to reimburse the City of Birmingham for this project; no additional appropriation is required. 2. The Committee recommends adoption of this resolution. FINANCE COMMITTEE C'741--t c/r- FINANCE COMMITTEE Motion carried unanimously on a roll call vote with Webster absent. Resolution #04257 September 9, 2004 The Chairperson referred the resolution to the General Government Committee and the Finance Committee. There were no objections. I REY APPROVE THE FOREGOIN 7124/67 G. William Caddell, County Clerk Resolution #04257 September 22, 2004 Moved by Moss supported by Zack the resolutions on the Consent Agenda be adopted (with accompanying reports being accepted). AYES: Coleman, Coulter, Crawford, Douglas, Gregory, Jamian, Knollenberg, KowaII, Law, Long, McMillin, Middleton, Moss, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Webster, Wilson, Zack, Bullard. (23) NAYS: None. (0) A sufficient majority having voted therefore, the resolutions on the Consent Agenda were adopted (with accompanying reports being accepted). STATE OF MICHIGAN) COUNTY OF OAKLAND) I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on September 22nd, 2004 with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Col.inty of Oakland at Pontiac, Michigan this 22nd day of September, 2004.