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Home My WebLink AboutResolutions - 2004.09.22 - 27706REPORT (MISC. #04261) September 22, 2004 BY: General Government Committee, William R. Patterson, Chairperson IN RE: MR #04261 — BOARD OF COMMISSIONERS — WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF PLEASANT RIDGE — FISCAL YEAR 2004 ALLOCATION To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The General Government Committee, having reviewed Miscellaneous Resolution #04261 on September 13, 2004, reports with a recommendation that the resolution be adopted. Chairperson, on behalf of the General Government Committee, I move acceptance of the foregoing report. GENERAL GOVERNMENT COMMITTEE dalrettLaii General Government Committee Vote: Motion carried on a roll call vote with Scott absent. MISCELLANEOUS RESOLUTION #04261 BY: Helaine Zack, District #22 IN RE: WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF PLEASANT RIDGE - FISCAL YEAR 2004 ALLOCATION TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners via Miscellaneous Resolution 404120 approved the extension of the West Nile Virus Fund for FY 2004; and WHEREAS the Oakland County Board of Commissioners established a West Nile Virus Fund Disbursement Policy per Miscellaneous Resolution #03060 in an effort to assist cities, villages and townships (CVTs) with mosquito control measures to prevent the spread of West Nile Virus and to help protect the health, safety and welfare of the people of Oakland County; and WHEREAS pursuant to the Disbursement Policy, the City of Pleasant Ridge has submitted a resolution of authorization to the County for reimbursement of expenses incurred in connection with an eligible mosquito control project; and WHEREAS the FY 2004 authorized amount of funding for the City of Pleasant Ridge is $893.33 from the West Nile Virus Fund as repayment to the City of Pleasant Ridge for expenses incurred in connection with mosquito control projects. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the project submitted by the City of Pleasant Ridge as eligible for reimbursement from the West Nile Virus Fund. BE IT FURTHER RESOLVED that the Board authorizes the FY 2004 appropriation in the amount of $893.33 from the West Nile Virus Fund (Account #90-210000-23030-9098) to repay the City of Pleasant Ridge for expenses incurred in connection with the mosquito control project, once proper invoices are presented. Chairperson, I move the adoption of the foregoing resolution. jAek L. BROOKS PATTERSON, OAKLAND COUNTY EXECUTIVE COUNTY MICHIGAN DEPARTMENT OF HUMAN SERVICES HEALTH DIVISION George J. Miller, MA., Manager August 27, 2004 Timothy J. Soave, Manager Oakland County Fiscal Services Division Executive Office Building 1200 North Telegraph Road, Department 403 Pontiac, Michigan 48341-0403 Dear Mr. Soave: I am in receipt of a West Nile Virus fund reimbursement request from the City of Pleasant Ridge dated July 14, 2004. After having reviewed their documentation, I find them in compliance with Oakland County Board of Commissioners Miscellaneous Resolution 04120 and in compliance with the four major categories for reimbursement. This letter will, therefore, certify that all expenses submitted for reimbursement are for qualifying mosquito control projects. Should you have any questions, please direct them to me at 248-858-1410. Sincerely, OAKLAND COUNTY HEALTH DIVISION Department of Human Services George J. Miller, M.A. Manager/Health Officer GJM:cjh cc: Thomas J. Gordon, Ph.D., Director Oakland County Department of Human Services Sherry W. Ball, City Manager City of Pleasant Ridge Amy M. Allison, City Clerk City of Pleasant Ridge BLDG 36 EAST 1200 N TELEGRAPH RD DEPT 432 250 ELIZABETH LK RD 27725 GREENFIELD RD 1010 E WEST MAPLE RD PONTIAC MI 48341-0432 • PONTIAC MI 48341-1050 • SOUTH FIELD MI 48076-3625 • WALLED LAKE MI 48390-3588 oam S155:2-1914n ion A9A-71VVI OAR\ 00A-`1'11-VI es--- City of Pleasant (Ridge August 25, 2004 Mr. Timothy J. Soave, Manager Oakland County Fiscal Services Division Executive Office Building 1200 N. Telegraph Road, Dept. 403 Pontiac, Michigan 48341-0403 RE: West Nile Virus Fund Reimbursement Request Dear Mr. Soave: As I discussed earlier in the week with you, I have enclosed the final invoice for reimbursement under the West Nile Virus Fund. I have also included all the paperwork for the initial request which was received in your office on August 13, 2004. The City of Pleasant Ridge understands that the review and processing of this reimbursement request will be governed by the provisions of MR 03060, and certifies expenses submitted for reimbursement were incurred in connection with a qualifying mosquito control project. If you have any questions concerning this matter, please contact me. . Thank you for your assistance. Sincerely, . r Amy M. Allison City Clerk 23925 Woodward Avenue • Pleasant Ridge, Michigan 48069 248-541-2900 • Fax 248-541-2504 RECYCLED PAPER Vendor: •HERSCHS Invoice #' HERSCH'S LAWN SPRAY . Invoice Date - Description Pkgri4449n ' Amount 0812412004 MOSQUITO CONTROL-PARK AREAS - 37334 200.00 Check Amt Total: 200.00 Check Date: 08127/2004 CITY OF PLEASANT RIDGE PLEASANT RIDGE. MI 48069 Check #: 6475 On= 9-9 / 720 006475 Check Date: 08/27/2004 Check #: 6475 CITY OF PLEASANT RIDGE ACCOUNTS PAYABLE ACCOUNT 23925 WOODWARD AVE. - PLEASANT RIDGE. MI 48069 HERSCHS HERSCH'S LAWN SPRAY Invoice Date Description 08/24/2004 MOSQUITO CONTROL-PARK AREAS Vendor: Invoice # 37334 Amount 200.0C Distribution CITY OFPLEASAKEARIDGE IIliN IIL ItIs • P,IvI CIsseisik, Date: 08127/2004 WARNING: DO NOT CASH UNLESS LOGO APPEARS IN BACKGROUND OF CHECK P AY TWO HUNDRED DOLLARS AND 00 CENTS********************************************* TO THE ORDER HERSCH'S LAWN SPRAY OF 26640 HARDING OAK PARK MI 48237 0001t.750 1:0? 20000961: L851,09932311' 00847= 200.0C Check Amt Total - Hersch's Lawn Spray — - SERVICE INVOICE MANA(IFP'Cril ,51,1 For your convenience, service continues from season to season. For a change in service, please call our office. •-•) e:2 Tinkt_10. 7 SERVICE ADDRESS: .City Of Pleasant Ridge 23925 Woodward Ave Pleasant Ridge, MI 48069 Invoice # 37334 12435 (248) 543-2200 7:41 PLEll NO ND.PETS OFF z ,I1OURS OR , 4t • 6SQUITO-CONTROL $200.00 cvNr.:;ntaypisoARTHYL) FOR MOSQ ITOE CONTROL APPLICATION APPLIED -1'0 ALL FOLIAG LANDSCAPING ANDTURF AREAS, BY OF MISTING. , ALL INSECTS WHICH COME IN CONTACT WITH THESE AREAS WILL BE DIE: RESIDU WILL LAST 5-25 DAYS DEPENDING ON RAIN'! INSECT WHICH FLY IN WITHOUT LANIRIfiG CAN'T BE CONTROLLED. PLEASE RINSE OF TABLES,CHAIRS ETC. THANK YOUIII1 OK TO F CUSTOMER #: SPECIAL' 'tr Today's Total 9 lance as of 08/03/04 -- in Please Remit tAIDAYSI 1 iffaatterll §.ATHEN WATER LAWN LAWN MORE OFTEN 'I -PEN MOWER BLADES 'FIRS TO CUT LAWN ER HEIGHT I. N3: 2 . • THANK YOU FOR ALLOWING US TO SERVE YOU, PLEASE KEEP THIS PORTION AND RETURN BOTTOM STUB WITH PAYMENT. RECEIVED AUG 2 0 2004 Dear Mr. Soave: 23925 Woodward Avenue • Pleasant Ridge, Michigan 48069 248-541-2900 • Fax 248-541-2504 RECYCLED PAPER City of Pleasant (Ridge July 14, 2004 Mr. Timothy J. Soave, Manager Oakland County Fiscal Services Division Executive Office Building 1200 N. Telegraph Road, Dept. 403 Pontiac, Michigan 48341-0403 RE: West Nile Virus Fund Reimbursement Request Pursuant to Oakland County Board of Cofnmissioners Miscellaneous Resolution (MR)03060, the City of Pleasant Ridge hereby requests reimbursement under Oakland County's West Nile Virus Fund Program for expenses incurred in connection With an eligible mosquito control activity by of City. Attached in support of this request are the following: 1. ATTACHMENT A: PROJECT DESCRIPTION 2. ATTACHMENT B: GOVERNING BODY RESOLUTION 3. ATTACHMENT C: EXPENSE INVOICES The City of Pleasant Ridge understands that the review and processing of this reimbursement request will be governed by the provisions of MR 03060, and certifies expenses submitted for reimbursement were incurred in connection with a qualifying mosquito control project If you have any questions concerning this matter, please contact me. Thank you for your assistance. Sincerely, fir Sherry W./pall City Manager BOARD OF COMMISSIONERS June 17, 2004 Hon. Amy Allison-Martin Clerk, City of Pleasant Ridge 23925 Woodward Avenue Pleasant Ridge, Ml 48069 Dear Ms. Allison-Martin: 1200 N. Telegraph Rd. Pontiac, MI 48341-0470 Phone: (248) 858-0100 Fax: (248) 858-1572 On May 6, 2004, the Oakland County Board of Commissioners, by way of Miscellaneous Resolution #04120, adopted the West Nile Disbursement Policy for Fiscal Year 2004. The policy will distribute $500,000 to the cities, villages and townships (CVT) of Oakland County to combat the West Nile Virus. The distribution for each CVT is based on a weighted formula of 75% for population and 25% for total square miles. The amount designated for the City of Pleasant Ridge is $ 893.33. The project must meet the eligibility requirements as determined by the Oakland County Health Division. The deadline for submitting your application for reimbursement from the Oakland County West Nile Virus Fund is August 15, 2004. Project applications must include: cover letter, project description and governing body resolution (samples are attached). Invoices of actual costs are to be submitted once the work is completed. All applications and eligible reimbursement requests are to be submitted to: Timothy J. Soave Manager, Oakland County Fiscal Services Division 1200 North Telegraph Road, Dept. 403 Pontiac, MI 48341-0403 West Nile Virus Fund reimbursements are issued only after copies of paid invoices for eligible expenses are submitted. In order to ensure processing of your reimbursement, please submit copies of paid invoices by September 30, 2004. If you have any questions, please contact Tim Soave, Manaaer, Fiscal Services at 248.358.0807 or the Board of Commissioner's Office at 248.858.0100. Thank you for your participation in this successful program. Sincerely, : Helaine Zack Commissioner, District #22 ISM Attachments MISCELLANEOUS RESOLUTION #04120 BY: Commissioner Chuck Moss, District #20 IN RE: BOARD OF COMMISSIONERS — WEST NILE VIRUS FUND DISBURSEMENT POLICY — FISCAL YEAR 2004 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners via Miscellaneous Resolution #03060 established and funded the West Nile Virus Fund to assist Oakland County communities with mosquito control measures; and WHEREAS in 2002 Oakland County had 20 reported human deaths associated with the West Nile Virus - the highest in the state; and WHEREAS in 2003 the Michigan Department of Community Health reported 3 cases of West Nile Virus and 2 human deaths in Oakland County; and WHEREAS in FY 2003 the Oakland County Board of Commissioners approved over $499,000 in reimbursements to local communities to combat the spread of West Nile Virus; and WHEREAS the Oakland County Board of Commissioners, the Oakland County Health Department and the various CVT's of Oakland County are desirous of continuing these successful educational and mosquito suppression efforts; and WHEREAS continuation funding, $500,000, is available in the Designated Fund Balance for Heath Emergency Response for transfer to the West Nile Virus Fund with the quarterly forecast. NOW THERFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves extension of the West Nile Virus Fund for FY 2004. BE IT FURTHER RESOLVED that the distribution formula and process for reimbursement established by Miscellaneous Resolution #03060 is continued. Chairperson, we move the foregoing resolution. CHUCK MOSS, ERIC COLEMAN, HELAINE ZACK, VINCENT GREGORY, GEORGE W. SUAREZ, MATIM HATCHETT, CHARLES PALMER, MIKE ROGERS, WILLIAM PATTERSON, TOM LAW, SUE ANN DOUGLS, HUGH CRAVVFORD, TOM MIDDLETON, EILEEN KOWALL, GREG JAMIAN, BULL BULLARD, ERIC WILSON, JOHN SCOTT, MARTIN KNOLLENBERG, DAVID MOFFITT, CHRISTINE LONG, DAVID COULTER WEST NILE VIRUS FUND ACTIVITY WHICH IS ELIGLIBE FOR OAKLAND COUNTY FUNDNG SUPPORT PROJECT DESCRIPTION The City of Pleasant Ridge has been focusing its preventative efforts on identifying mosquito breeding sites and standing water locations. The city has again, this year, performed catch basin cleaning. Cleaning citywide catch basins is one step to reduce the larva population. DPW staff has administered slow-release larvicide applications to public catch basins. This application will destroy the mosquito larva and prevent adult mosquito emergence. In addition, the DPW staff has drained and cleaned the Memorial Park pond to inhibit the mosquito larva and prevent adult mosquito emergence. All work is complete and back up documentation attached. Additional work billed to be completed week of 8-16-04, focused adult mosquito insecticide spraying in designated community green areas. Signed this 13th day of-July, 2004, in the City of Pleasant Ridge State of Michan in witness whereof the official seal and signa_*éjfp,eity. rph A. CEIStelli, Jr., Mayor I, Amy M Allison, do hereby attest that the foregoing is a true and accurate copy of a Resolution unanimously adopted by the Pleasant Ridge City Commission at its meeting helchTuesday, July 13, 2004. LPLuoi- RESOLUTION Authorizing West Nile Virus Fund Expense Reimbursement Request WHEREAS, upon the recommendation of the Oakland County Executive, the Oakland County Board of Commissioner has established a West Nile Virus Fund Program to assist Oakland County cites, villages and townships in addressing mosquito control activities; and WHEREAS, Oakland County's West Nile Virus Fund Program authorizes Oakland County cities, villages and townships to apply for reimbursement of eligible expenses incurred in connection with 'personal mosquito protection measures/activity, mosquito habitat eradication, mosquito larviciding or focused adult mosquito insecticide spraying in designated community green areas; and WHEREAS, the City of Pleasant Ridge, Oakland County, Michigan has incurred expenses in connection with mosquito control activities believed to be eligible for reimbursement under Oakland County's West Nile Fund Program. NOW, THEREFORE, BE IT RESOLVED, that the City Commission of the City of Pleasant Ridge authorizes and directs its City Manager, as agent for the City of Pleasant Ridge, in the manner and to the extent provided under Oakland , County Board of Commission Miscellaneous Resolution 03060, to request reimbursement of eligible mosquito control activity under Oakland County's West Nile Virus Fund Program. Amy M Allison, City Clerk RECYCLED RAPER Vendor: CRY WORKS ' CITY WORKS, INC. Invoice Date -; Description - Invoice # Amount Distribution DPE SERVICES TO 7-23-04 5,786.30 5,555.78 2803330258 2803330259 07/27/2004 07/27/2004 DPW SERVICES TO 7-23-04 Check Amt Total: 11,342.06 006368 Check Date: 07/30/2004 Check #: 6368 9.9 720 CITY OF PLEASANT RIDGE ACCOUNTS PAYABLE ACCOUNT 23925 WOODWARD AVE. PLEASANT RIDGE. MI 48069 WARNING: DO NOT CASH UNLESS LOGO APPEARS IN BACKGROUND OF CHECK Check Date: 07/30/2004 CITY OF PLEASANT RIDGE PLEASANT RIDGE, MI 48069 Check #: 6368 • j. • A/A LL Lt--H Vendor: CITY WORKS CITY WORKS, INC. Invoice # 238368 Amount Invoice Date Description Distribution 5,786.30 5,555.76 07/27/2004 DPE SERVICES TO 7-23-04 07/27/2004 DPW SERVICES TO 7-23-04 2803330258 2903330259 Check Amt Total: 11,342.06 $11,342.06 PAY ELEVEN THOUSAND THREE HUNDRED FORTY—TWO DOLLARS AND 06 CENTS**************** ORDER L7- CITY WORKS, INC. 3245 HUBBARD DETROIT MI 48210 WARNING: DO NOT CASH UNLESS 'ORIGINAL DOCUMENT" APPEARS ON HACK OF clue= 11,006368P 1:0 ? 23000961: LE3 E ID 99 3 2 3fis NIL7\artf4_. t(ttatt-1 43 CITY OF PLEASANT RIDGE Date: 07/30/2004 PLEASANT RIDGE. MT 48064) =2:88 _3928 /G VOUCHER . WORKS, INC. 'riY OF PUAMNraam VOUCHER NO. DATE L1512004 DESCRIPTION OF WORK 11,11.1.-111K.A . a pig 1.1,41 114- k Provide necessity emer wet ITELTIDC MATERIAL QUANTITY UNIT PRICE TO PERFORM PARIC SERVICES. WORKPERFORMED ON 07/12/04 MD 07/1_5(01 JOB NUMBER 280333 r,osT INII1MRFR 64407 COST GROUP 6 PRICF OF UNIT £0.00 QUANTITY: TOTAi • TIME AND MATERIAL VOUCHER CLASS TOTAL HOURS RATE PER CLASSIFICATION TOTAL NO. STRAIGHT) PREMIUM HOUR 20 Service Worker Two Ili Cin V ' tartAc• S 264.90 50 Service Supervisor 5'1).° VI $361 IRA 0,5 I - I 1 1 UNIT TOTAL HOURS RATE PER DESCRIPTION TOTAL NO. STRAIGHT 'PREMIUM HOUR PR11136 TrucIrcr Under 20))00 minimum i fill 0_70 PR109904 TR UrKSTInt. g Of) 119n Al AQ PR121128 1491 F450 3 YDDn101131-Trr 1 fin "341 27,36 I I SIGNED: SUBTOTAL $ ikao MARK-UP 1 0-00 I TOTAL THIS VOUCHER 589_44 CITYWORKS, INC. DATE AtolZ\ build it 6tutri,-iti 4h irot5 MATERIALi--; K-= Ccrst7ucticr, Activity: owe: -et tf Job Location Day of Week: (Circle One) I Work Order MON TUE WED ,7 THU ) 'FRI SAT SUN CFC) f I PROJECT PERSONNEL NAME HOURS . I 1 EQUIPMENT EXCAVATORS LOADERS i 1 , 1 11 ! 1 1 LtFr TRUCKS gityworics Qmoorr.cimpixm>c 12 sead rc MICnd IN1115113- Check Amt Total: 586.53 Check#: 5989 005989 Date: 04/16/2004 Chec PAY FIVE HUNDRED EIGHTY-SIX DOLLARS AND 53 CENTs******************************* TO THE CLARKE MOSQUITO CONTROL ORDER PRODUCTS, INC O r 1710 RELIABLE PARKWAY CHICAGO IL 60686 CITY OF PLEASANT RIDGE ACCOUNTS PAYABLE ACCOUNT 23925 WOODWARD AVE, PLEASANT RIDGE. MI 48069 _ Date: 04/16/2004 CITY OF PLEASANT RIDGE PLEASANT RIDGE. MI 48069 9-9/ 720 005989 Amount Vendor: CLARKE CLARKE MOSQUITO CONTROL PRODUCTS, INC Invoice Date Description Distribution Invoice # Check Amt Total: 586.53 'Vendor: CLARKE Invoice ti , CLARKE MOSQUITO CONTROL Invoice Date Description PRODUCTS, Its1C Distribution Amount 178248 04113/2004 MOSQUITO CONTROL PRODUCTS 586.53 11'005989 0 I:0? 2000096I: LB 5 10 TR 3 30 178248 586.53 04/13/2004 MOSQUITO CONTROL PRODUCTS CITY OF PLEASANT RIDGE PLEASANT RIDGE. MI 48069 Date: 04/16/2004 Checic#: 5989 159 N. GARDEN AVE P.O. Box 72197 ROSELLE, IL 60172 TEL: 630/894-2000 ri •1111•— CLARKE. )RDEF—Tojy ORDER DATE ''1 PURCHASE.OfIDER NO. )95741 04/06/04 IVERB/TIM SALESMAN 010 WILLIE M. COX 004862 04/07/04 11782 HIPPING INFORMATION. - - OgROliticoej BACIt,..tt ROER '41 DDIELMI ALTOSID INGOT BRIOUETS(150DAY 220/a 686.630 586. LOT4: 4021205 Tota 1 1101C 1 K0.4 MEMBER: AMERICAN MOSQUITO comma. ASSOCIA MAIL PAYMENTS TO: Clarke Mosquito Control Products, In 1710 Reliable Parkway Chicago, IL 60686 PAGE 1 BILL CITY OF PLEASANT RIDGE TO 23925 WOODARD DRIVE PLEASANT RIDGES MI 48069 SHI P ITY OF PLEASANT RIDGE TO 23925 WOODARD DRIVE PLEASANT RIDGE, MI 48067 rheA PER MONTH INTEREST WILL BE CHARGED AFTER 30 DAYS ALL CLAIMS FOR DAMAGES IN TRANSIT MUST BE MADE BY PURCHASER, OUR RESPONSIBILITY CEASES UPON DELIVERY OF SHIPMENT TO CARRIEF FISCAL NOTE (MISC. /04261) September 22, 2004 BY: FINANCE COMMITTEE, CHUCK MOSS, CHAIRPERSON IN RE: WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF PLEASANT RIDGE - FISCAL YEAR 2004 ALLOCATION TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. Funding of $893.33 is available in the West Nile Virus Fund for FY 2004 to reimburse the City of Pleasant Ridge for this project; no additional appropriation is required. 2. The Committee recommends adoption of this resolution. FINANCE COMMITTEE ?qv( d-cof f FINANCE COMMITTEE Motion carried unanimously on a roll call vote with Webster absent. Resolution #04261 September 9, 2004 The Chairperson referred the resolution to the General Government Committee and the Finance Committee. There were no objections. , A° Resolution #04261 September 22, 2004 Moved by Moss supported by Zack the resolutions on the Consent Agenda be adopted (with accompanying reports being accepted). AYES: Coleman, Coulter, Crawford, Douglas, Gregory, Jamian, Knollenberg, KowaII, Law, Long, McMillin, Middleton, Moss, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Webster, Wilson, Zack, Bullard. (23) NAYS: None. (0) A sufficient majority having voted therefore, the resolutions on the Consent Agenda were adopted (with accompanying reports being accepted). STATE OF MICHIGAN) COUNTY OF OAKLAND) I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on September 22nd, 2004 with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the gmunty of Oakland at Pontiac, Michigan this 22nd day of September, 2004. G. William Caddell, County Clerk