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Home My WebLink AboutResolutions - 2004.09.22 - 27711REPORT (MM. 104266) September 22, 2004 BY: General Government Committee, William R. Patterson, Chairperson IN RE: MR #04266 — BOARD OF COMMISSIONERS — WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF BERKLEY — FISCAL YEAR 2004 ALLOCATION To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The General Government Committee, having reviewed Miscellaneous Resolution #04266 on September 13, 2004, reports with a recommendation that the resolution be adopted. Chairperson, on behalf of the General Government Committee, I move acceptance of the foregoing report. GENERAL GOVERNMENT COMMITTEE General Government Committee Vote: Motion carried on a roll call vote with Scott absent. MISCELLANEOUS RESOLUTION 104266 BY: Vincent Gregory, District #21 IN RE: WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF BERKLEY - FISCAL YEAR 2004 ALLOCATION TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners via Miscellaneous Resolution #04120 approved the extension of the West Nile Virus Fund for FY 2004; and WHEREAS the Oakland County Board of Commissioners established a West Nile Virus Fund Disbursement Policy per Miscellaneous Resolution #03060 in an effort to assist cities, villages and townships (CVTs) with mosquito control measures to prevent the spread of West Nile Virus and to help protect the health, safety and welfare of the people of Oakland County; and WHEREAS pursuant to the Disbursement Policy, the City of Berkley has submitted a resolution of authorization to the County for reimbursement of expenses incurred in connection with an eligible mosquito control project; and WHEREAS the FY 2004 authorized amount of funding for the City of Berkley is $5,234.20 from the West Nile Virus Fund as repayment to the City of Berkley for expenses incurred in connection with mosquito control projects. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the project submitted by the City of Berkley as eligible for reimbursement from the West Nile Virus Fund. BE IT FURTHER RESOLVED that the Board authorizes the FY 2004 appropriation in the amount of $5,234.20 from the West Nile Virus Fund (Account #90-210000-23030-9098) to repay the City of Berkley for expenses incurred in connection with the mosquito control project, once proper invoices are presented. Chairperson, I move the adoption of theYoregoing resolution. OAKLAND; L. BROOKS PATTERSON, OAKLAND COUNTY EXECUTIVE COUNTY MICHIGAN DEPARTMENT OF HUMAN SERVICES HEALTH DIVISION George J. Miller, MA., Manager September 8, 2004 Timothy J. Soave, Manager Oakland County Fiscal Services Division Executive Office Building 1200 North Telegraph Road, Department 403 Pontiac, Michigan 48341-0403 Dear Mr. Soave: I am in receipt of a West Nile Virus fund reimbursement request from the City of Berkley dated August 26, 2004. After having reviewed their documentation, I find them in compliance with Oakland County Board of Commissioners Miscellaneous Resolution 04120 and in compliance with at least one of the four major categories for reimbursement. This letter will, therefore, certify that all expenses submitted for reimbursement are for qualifying mosquito control projects. Should you have any questions, please direct them to me at 248-858- 1410. Sincerely, OAKLAND COUNTY HEALTH DIVISION Dep. • t of Human Services - George lf der, M.A. Manag , ti ealth Officer GJM:cjh cc: Thomas J. Gordon, Ph.D., Director Oakland County Department of Human Services Bruce D. Jerome, Director of Public Works City of Berkley BLDG 36 EAST 1200 N TELEGRAPH RD DEPT 432 250 ELIZABETH LK RD 27725 GREENFIELD RD 1010 E WEST MAPLE RD PONTIAC MI 48341-0432 • PONTIAC MI 48341-1050 • SOUTHFIELD MI 48076-3625 • WALLED LAKE MI 48390-3588 (943:11 A5A-191:1() 19 A AI NM _7nnn Pun\ OlAjr•infl CITY OF BERKLEY Department of Public Works 3238 Bacon Berkley, Michigan 48072 (248) 546-2430 August 26, 2004 Mr. Timothy J. Soave Manager, Oakland County Fiscal Services Division Executive Office building 1200 North Telegraph Road, Dept 403 Pontiac, Michigan 48341-0403 Subject: West Nile Virus Fund Reimbursement Request Dear Mr. Soave; Pursuant to Oakland County Board of Commissioner Miscellaneous Resolution (MR) 03060, the City of Berkley hereby requests reimbursement under Oakland County's West Nile Virus Fund Program for expenses incurred in connection with an eligible mosquito control activity by our city. Attached in support of this request are the following: 1. ATTACHEMENT A: 2. ATTACHMENT B: 3. ATTACHMENT C: Project Description Governing Body Resolution Expense Invoices The City of Berkley understands that the review and processing of this reimbursement request will be governed by the provisions of MR 03060, and certifies that all expenses submitted for reimbursement were incurred in connection with a qualifying mosquito control program. If you have any questions concerning this matter, please contact Bruce Jerome at (248) 546- 2430. Thank you for your assistance. Respectfully, Bruce D. Mome Director of Public Works 3 Attachments City of Berkley Request for West Nile Virus Fund Reimbursement ATTACHMENT A: Project Description The City of Berkley has established a Mosquito Control Program. The goal of the program is to reduce the overall mosquito population within the city by enlisting the assistance of our citizens through our Public Awareness efforts. The City of Berkley Mosquito Control Program is posted on the city web site at: htto://www.berkleymich.orq. Click on Departments, then click on Public Works, then scroll down to West Nile Virus. In addition to the city program links are available to The Oakland County and Michigan Department of Agriculture programs. The City of Berkley Larval Mosquito Control Program focuses on the reduction of mosquito breeding sites through cleaning and the application of larvacide to the 1,393 catch basins on the City of Berkley system. The program consists of three phases: Phase One: Cleaning of the catch basins and removal of the standing water from the sumps. This work was performed between March 15 and April 19, 2004. Phase Two: Initial larvicide application. Altosid XR Extended Residual Briquettes were installed between April 20 and May 12, 2004. Phase Three: Follow up larvicide application.was performed between August 6 and 16, 2004 City of Berkley Department of Public Works 3238 Bacon 248-546-2430 Mosquito Control Program Our mission is to control the Culex mosquito that spreads the West Nile Virus Reduce, Repel & Report The City of Berkley recognizes the need to help prevent the presence of mosquitoes, which spread the West Nile Virus. We are working closely with Oakland County to reduce the mosquito population. The success of this effort will hinge on the involvement of our residents and businesses. Please read this information and follow our suggestions to aid in the elimination of this pest so we can all enjoy the out-of-doors in Berkley without the fear of West Nile. Remember' "West Nile Virus is cause for concern, not panic." John Mark Mooney Mayor Mosquito Life Cycle Virtually any natural or man-made collection of standing water left untreated can support mosquito development. Mosquitoes undergo four stages of development: egg, larva, pupa, and adult. Eggs are laid where standing water accumulates. Only the female mosquito bites because she needs blood to produce eggs. Mosquitoes bite a variety of hosts — birds, dogs, horses, cattle, and people. Disease Concerns At the Department of Public Works (DPW), the staff is working hard to get rid of mosquitoes that spread the West Nile Virus. The following serious mosquito borne diseases may be transmitted to humans by mosquitoes: • West Nile Virus • St. Louis Encephalitis • Eastern Equine Encephalitis • LaCrosse Encephalitis While mosquitoes can never be completely eliminated, the DPW strives to effectively control them by reducing population levels to more tolerable levels. This spring the DPW will be cleaning catch basins and then placing larvicide briquettes into them. There are no plans at this time for spraying unless the virus comes to an epidemic level. Home Control: What you can do to prevent breeding mosquitoes: • Old tires, cans, pails, and other water holding containers are ideal breeding sites. Store them upside down or get rid of them. • Fill in or drain low spots in your yard. • Keep eave troughs clean of leaves and debris. • Empty plastic wading pools at least once a week and store them inside when not in use. Unused backyard swimming pools may also create breeding problems. Keep boats/canoes covered or upside down. Drain water from tarps or plastic sheeting which cover woodpiles, boats, ponds, and pools, etc. • Change bird bath water weekly. Empty pet bowls and flowerpots frequently. • Keep grass cut short and shrubbery well-trimmed so adult mosquitoes will not hide there in the daytime. • Make sure that doors and windows have tight fitting screens. Repair or replace screens that have tears or holes in them. • Repair leaky outdoor faucets. Larviciding Larviciding is the method used to kill mosquitoes while they are still in the aquatic stage (larvae and pupae). Each catch basin in the City of Berkley will receive a treatment of water borne insecticide beginning in April and again in August. Adufticiding Adulticiding is the method used to kill adult mosquitoes. Truck-mounted spray units are sent to designated areas where there is evidence of high mosquito populations. Spraying is conducted during the evening and is stopped during periods of heavy winds, precipitation, or cooler temperatures. Focus spraying of certain local parks will be done if necessary. How to Prevent Infection Wear long-sleeved shirts and long pants whenever you are outdoors. Apply insect repellent to exposed skin. An effective repellent will contain the active ingredient DEET (N,N-diethyl-m- tolumide). Follow the manufacturer's directions for use on the label. Avoid areas that are known mosquito habitats during early morning and evening hours. • REDUCE areas where mosquitoes breed. • REPEL to protect yourself against mosquitoes. • REPORT potential mosquito breeding sites. For more information on West Nile Virus or to report dead crows, contact the Oakland County Health Division at 1-877-377-3641 or visit their website at www.co.oakland.mi.us/health. Mosquito Control Program -2- City of Berkley City of Berkley Request for West Nile Virus Fund Reimbursement ATTACHMENT B: Governing Body Resolution R-09-04 A RESOLUTION of the Council of the City of Berkley. Michiaan authorizing the West Nile Virus Fund Expense Reimbursement Request WHEREAS, Upon the recommendation of the Oakland County Executive, the Oakland County Board of Commissioners has established a West Nile Virus Fund Program to assist Oakland County cities, villages and townships in addressing mosquito control activities; and WHEREAS, Oakland County's West Nile Virus Fund Program authorizes Oakland county cities, villages and townships to apply for reimbursement of eligible expenses incurred in connection with personal mosquito protection measures/activity, mosquito habitat eradication, mosquito larviciding or focused adult mosquito insecticide spraying in designated community green areas; and WHEREAS, the City of Berkley, Oakland County, Michigan has incurred expenses in connection with mosquito control activities believed to be eligible for reimbursement under Oakland County's West Nile Virus Fund Program, NOW, THEREFORE, THE CITY OF BERKLEY RESOLVES: Section 1: That the Mayor and City Council authorizes and directs its Public Works Director as agent for the City of Berkley, in the manner and to the extent provided under Oakland County Board of Commissioner Miscellaneous Resolution 03070 to request reimbursement of eligible mosquito control activity under Oakland county's West Nile Virus Fund Program, Introduced and Passed at a Regular City Council Meeting 9r(Mon0ay, March 15, 2004, John a Mooney, Mayor Attest: Ka n L. Brown, City Clerk City of Berkley Request for West Nile Virus Fund Reimbursement ATTACHMENT C: Expense Invoices A. Cleaning Catch Basins 1. Labor 2. Equipment 35 man days $ 4,112.64 Vactor 24 days $ 18,430.08 B. Initial Larvicide Application 1. Labor 6 man days $ 1,019.50 2. Equipment Pickup Truck 6 days $ 362.40 3. Larvicide 8 cases X $586.53/case $ 4,692.24 C. Follow up Larvicide Application 1. Labor 6 man days $ 1,019.50 2. Equipment Pickup Truck 6 days $ 362.40 3. Larvicide 7 cases X $586.53/case $ 4,197.95 D. Total Costs $ 34,196.71 CITY OF BERKLEY ..-133B-tootidge Highway • Berkley, Michigan 48672-1690 • Telephone g48) 546-2425 (S-end Invoices to above address. Attn: Accounts Payable) SHIP TO: ft t BERKLEY, MICHIGAN 48072 0 CITY HALL: 3338 COOLIDGE HIGHWAY PUBLIC SAFETY DEPT.: 2395 W. 12 MILE ROAD D.P.W.: 3238 BACON 0 LIBRARY . 3155 COOLIDGE HIGHWAY bj COMMUNITY CENTER: 2400 ROBINA Ei ARENA: 2300 ROBINA V E N Ls) .r Clarks Mosqdtso Control Product.. inc. 1710 Aeliable Parkway Chicago, It 60686 Tnis order number must appear on all shipments. 81L, invoices oaeking sups. shipping memos. and correspondence. 111F .e! ornating Department DPW By Date 3-8-04 Subject to conditions on reverse side. All transportation charges must be 1 prepaid and/or charged for on your invoice Discount Terms: Shipment must be received no later than: LINE QUANTITY QUAN. UNIT DESCRIPTION (Account Number By Sub Total) TOTAL PRICE NO. ,ORDER UNIT RECVD PRICE 1 Invoice f177415 Dated 2-17-04 2 Altostd Briquets — 15 cases f 586.55/case $.797.95 3 4 5 6 - 7 Acct #592-536-758 8 9 10 THE CITY IS EXEMPT FROM SALES TAX ACT 167 P.A. 1933 AS AMENDED AND EXCISE TAX CHAPTER 29A SEC. 3442-3 INTERNAL REVENUE CODE. Ry ® Printrd an Racyded Papa PURCHASING AGENT DEPARTMENT APPROVAL WITHIN BUDGET? Us RESOLUTION NO. WARRANT MO. CAPITAL ITEM? No PURPOSE OR USE. SUGGESTED ALTERNATE VENDORS, AND COMMENTS , Q VENDOR PAN AMOUNT 1 DATE :TEM NO QUANTITY AMOUNT OF INVOICE REMARKS U f N V 0 Iii T 1 E c S ' E S OTHER PAY DATE !II MEMOIR: AMERICAN MOSQUITO CONTROL A, TO : `.._ CCT. NC5f IN 159 N. GAMIN AYE P.O. Box 72197 ROSELLE. IL 50172 Ter 630/894-2000 • ,/ sHIPPINOVWXIMATIoN -4-1IP ASAP pArAENTTERMS T• • NET 30 PAGE 811.1. CITY OF BERKLEY To 3336 COLLIDGE BERKLEY, MI 48077 CTTY OF BERKLEY SHIP "::'7 —'::R BACON TO --- BEPKLEY, MI 48072: ORDERED SHIPPED BACK PRODUCT 0ESCRIPT40N UNIT COST TOTAL ORDER NO. _ 15 i5 1101() ALTOSID DRIQUET•mti5c) :JAy LZ0/CS) ,.. LOT4: 3121617 Iota' 8,7 . ..., • , • Ili" PER MONTH INTEREST WILL SE CHARGED AFTER 30 DAYS ALL CLAIMS FOR DAMAGES IN TRANSIT MUST BE MADE BY PURCH OUR RESPONSIBIUTY CEASES UPON DELIVERY OF SHIPMENT TO CP ' 7 n • FISCAL NOTE (MISC. 104266) September 22, 2004 BY: FINANCE COMMITTEE, CHUCK MOSS, CHAIRPERSON IN RE: WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF BERKLEY - FISCAL YEAR 2004 ALLOCATION TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: Pursuant to Rule XII -C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. Funding of $5,234.20 is available in the West Nile Virus Fund for FY 2004 to reimburse the City of Berkley for this project; no additional appropriation is required. 2. The Committee recommends adoption of this resolution. FINANCE COMMITTEE C(141-e/r ,1f-/ FINANCE COMMITTEE Motion carried unanimously on a roll call vote with Webster absent. Resolution #04266 September 9, 2004 The Chairperson referred the resolution to the General Government Committee and the Finance Committee. There were no objections. September 22, 2004 Resolution #04266 Moved by Moss supported by Zack the resolutions on the Consent Agenda be adopted (with accompanying reports being accepted). AYES: Coleman, Coulter, Crawford, Douglas, Gregory, Jamian, Knollenberg, KowaII, Law, Long, McMillin, Middleton, Moss, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Webster, Wilson, Zack, Bullard. (23) NAYS: None. (0) A sufficient majority having voted therefore, the resolutions on the Consent Agenda were adopted (with accompanying reports being accepted). STATE OF MICHIGAN) COUNTY OF OAKLAND) I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on September 22nd, 2004 with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the C9unty of Oakland at Pontiac, Michigan this 22nd day of September, 2004. G. William Caddell, County Clerk