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Resolutions - 2004.09.22 - 27724
- *REPORT _04ISC. #04279) September 22, 2004 BY Finance Committee, Chuck Moss, Chairperson IN RE: FISCAL YEAR 2005 AND FISCAL YEAR 2006 PARKS AND RECREATION BUDGET To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Finance Committee, having reviewed the FY 2005 and FY 2006 Parks and Recreation budget September 15, 2004, reports with the recommendation that the budget be approved as outlined on the attached report. Chairperson, on behalf of the Finance Committee, I move acceptance of the foregoing report. FINANCE COMMITTEE FINANCE COMMITTEE Motion carried unanimously on a roll call vote. J FY2003 ACTUAL FY2004 AMENDED BUDGET FY2004 ESTIMATED ACTUAL DEPT. REQUESTED BUDGET FY2008 CURRENT PROGRAM TOTAL RECOM'D FY2005 ACCOuN- NUMBER/DESCRIPTION COUNTY EXECUTIVE RECOMMENDATION FY2005 PROGRAM CHANGE TOTAL RECOM'D CURRENT PROGRAM FY2006 PROGRAM CHANGE * $21,794,987 $21,794,987 $22,177,037 $22.568,449 $22,221,592 *0 $22,221,592 22,615,642 O 0 O 50,000 O 0 O 2,400 O 9,034,192 13,529,050. $0 $22615642 - . 60 622,615,642 O 7,840,674 0 _ _ O $10,630,924 O 1.097,304 O 300 O 2,678,532 O 94,588 O 3,643,682 O 3,450,098 $0 310.964.503 1.020,215 0 40 $1,020,215 O 0 _ . 40 40 40 422,615,642 2,521 0 0 279,298 160,000 150,000 16,991 0 0 118,874 2,100 2,100 7,912,193 8,907,887 8,907,887 2,196,371 12,735,000 12,735,000 820,526,248 321,794,987 321,794,987 0 150,000 0 2,100 8,907,887 13,117,050 322,177,037 0 150,000 0 0 8,907,887 13,510,562 $22,568,449 0 50,000 0 2,400 9,034,192 13,135,000 322,221,592 O 0 0 O 50,000 50.000 O 0 0 O 2,400 2,400 O 9,034,192 9,034,192 O 13,135 000 13,529,050 80 $22,221,592 22.615-,642 320,526,248 421,794,987 321,794.987 322,177.037 322,568,449 322,221,592 .30 322,221,592 22,615,642 6,997,975 7,372,881 7,372,881 7,594,067 7,821,888 7,939,110 2,153,262 2,623,382 2,623,382 2,702,083 2,783,145 2,682,932 $9,151,237 39,996,263 39.996,263 010,296,150 $10,605,034 310,222,042 O 7,639,110 7,840,674 O 2,682,932 2,190,249 $0 310,222,042 10,630,924 534,833 870,670 870,670 905,497 941,717 300 300 300 300 300 146,800 130,007 130,007 112,569 94,588 2,470,989 3,264,204 3,264,204 3,394,772 3,530,563 3,583,204 6,077,798 6,077,798 5,971,774 5,833,433 36,736,126 310,342,979 310,342,979 $10,384,912 310,400.601 1,055,100 300 3,012,286 112,569 3,503,540 3,334,779 411,018,574 O 1,055,100 1,097.304 O 300 300 O 3,012,286 2,678,532 O 112,569 94,588 O 3,503,540 3,643,682 3,334,779 3,450,098 30 311,018,574 10,964,503 987,870 1,005,745 1,005,745 1,045,975 1,087,814 980.976 4987,870 41,005,745 $1,005,745 41,045,975 41,087.814 $980,976 425.000 450,000 450,000 450,000 475,000 0 $425,000 $450,000 4450,000 $450,000 $475,000 40 980,976 1,020,215 $0 $980,976 $1,020,215 30 30 $0 OAKLAND COUNTY, MICHIGAN FY2005 AND FY2006 BUDGET CQUI4TY EXEcUTIVE RECOMMENDED BUDGET DEPARTMENT', OROANIZATIPW, FUND: 53 PARKS Tlk RECREATiON 534 PARKS E. RECREATION 208 PARKS AND RECREATION FUND REVENUES OTHER REVEI WES INVESTMENT I 4COME GAIN ON EXCHANGE OF ASSETS CONTRIBUTIO ,J5 CHARGES FOR SERVICES TAXES TOTAL REVENUES TOTAL REVENUES CNTRBLE PERSONNEL EXPENDITURES SALARIES FRINGE BENEFITS TOTAL CNTRBI.E PERSONNEL EXPENDITURE CNTRBLE OPEF ATING EXPENDITURES COMMODITIES PAYING AGENT FEES NON DEPARTMENTAL IN ILREST ON DEBT DEPRECIATIQI CONTRACTUAL SERVICES TOTAL CNTRBLE OPERATING EXPENDITURE NON-CONTROLLABLE OPERATING ExP INTERNAL SERVICES TOTAL NON-CONTROLLABLE OPERATING Ex TRANSFERS/OTHER SOURCES (USES) TRANSFERS CUT TOTAL TRANSFERS/OTHER SOURCES (USES TOTAL EXPENDITURES 417,300,233 PREPARED BY THE FISCAL SERVICES DIVISION, SEPTEMBER 14, 2004. 5F50 COUNTY OF OAKLAND FISCAL YEAR 2005 BUDGET GENERAL APPROPRIATIONS ACT MISCELLANEOUS RESOLUTION # 04279 BY: Finance Committee, Chuck Moss, Chairperson IN RE: FISCAL YEAR 2005 GENERAL APPROPRIATIONS ACT TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: WHEREAS in accordance with the provisions of Public Act 139 of 1973 (as amended by P.A. 493 of 2000), the Unified Form of County Government Act, and Public Act 621 of 1978, the Uniform Budgeting and Accounting Act for Local Government, it is the responsibility of the Oakland County Board of Commissioners to establish and adopt the annual County Budget and work program; and WHEREAS the Finance Committee received budget requests from all County Departments, and has reviewed in detail the County Executive's Fiscal Year 2005 Budget Recommendation; and WHEREAS the Finance Committee, after due deliberation, has formulated a Recommended General Appropriations Act balancing total appropriations with available resources at $619,658,589 for Fiscal Year 2005, a summary of which was included in the Notice of Public Hearing published in newspapers of general circulation; and WHEREAS the further intent of this resolution is to maintain a budgetary system for the County of Oakland on the same basis of accounting (generally accepted accounting principles) as the actual financial information is maintained; to define the powers and duties of the County's officers in relation to that system; to designate the Chief Administrative Officer and Fiscal Officer; and to provide that the Board of Commissioners and committees thereof, as well as the Fiscal Officer, shall be furnished with information by the departments, boards, commissions and offices relating to their financial needs, revenues and expenditures/expenses, and general affairs; to prescribe a disbursement procedure, to provide for an allotment system; and to provide remedies for refusal or neglect to comply with the requirements of this resolution; and WHEREAS the Circuit Court Mediation Fund (Misc. Resolution #90177) is used to cover the total cost of Attorney Mediators, with the balance to be used for enhancement of Court operations as requested by the Court and approved by the Board of Commissioners; and WHEREAS the Board of Commissioners supports the concept of cultural diversity training for Oakland County employees and requires all supervisory, division manager and director level employees to attend cultural diversity training. NOW THEREFORE BE IT RESOLVED the Oakland County Board of Commissioners does hereby adopt and amend the Fiscal Year 2005 General Appropriations Act recommended by the Finance Committee as advertised and placed in the Clerk's Office for public inspection. BE IT FURTHER RESOLVED that $900,000 of Cigarette Tax Revenue distributed by the State to Oakland County under the authority of the Health and Safety Fund Act, P.A. 264 of 1987, be divided between the Health Division (12/17 or $635,294) and the Sheriffs Department (5/17 or $264,706). BE IT FURTHER RESOLVED that funds from the Civil Mediation Account (1-101-2853-050110) be utilized to cover the total costs incurred in Fiscal Year 2005 for the Civil Mediation Program. BE IT FURTHER RESOLVED that appropriations to the Tr-Party Program may be permitted in accordance with Public Act 253 of 1917, MCL 247.121, in an amount to be determined on an annual basis in accordance with said act. BE IT FURTHER RESOLVED that the following policy be established regarding administration of the Delinquent Tax Revolving Fund: 1) The Delinquent Tax Revolving Fund (DTRF) was established in accordance with the provisions of Public Act 206 of 1893 (as amended) for the purpose of paying local taxing units within the County their respective shares of delinquent ad valorem real property taxes, in anticipation of the collection of those taxes by the County Treasurer. This policy statement, which encompasses the precept of self-funding, ensures that utilization of unrestricted DTRF funds does not impair the functional intent or operational success of the DTRF as originally established. 2) To that end, at no time shall funds be diverted from the DTRF that would cause the unrestricted balance to fall below a level that would assure a prompt payment of all current and future outstanding General Obligation Limited Tax Notes, as well as assure the continued operation of the DIRE as specified in the preceding paragraph. 3) Penalties and investment interest generated by the DTRF may be transferred, in whole or in part, to the General Fund of the County upon majority vote of the Board of Commissioners so long as such transfer(s) meets the provisions of paragraph #2 above. 4) Any and all appropriations from unrestricted DIRE funds, excepting penalties and investment interest, shall be limited to one-time expenditures, as opposed to recurring operations. 5) Unless otherwise specified, appropriations from the DTRF shall be considered long- or short- term advances (with specific time frames detailed in the authorizing resolution), to be repaid with interest as specified below. 6) Any appropriations from unrestricted DTRF funds, excepting penalties and investment interest, not considered advances to be repaid within a time certain shall require a two-thirds majority vote of the Board of Commissioners. 7) All appropriations from unrestricted DTRF funds considered to be advances to be repaid within a time certain shall require a majority vote of the Board of Commissioners. 8) Terms and conditions of any and all advances from the DTRF shall be specified in the authorizing resolution, including interest obligations detailed as follows: a. Interest on each payment will be based on the average monthly rate paid during the term of the agreement by the agent of the DTRF for that year's outstanding borrowing, or b. In the event no borrowing occurs for the DTRF, principal and interest payments will be made in accordance with the previously established "Loan of County Funds Policy" (Misc. Resolution #89276) which requires Board approval of repayment terms at an interest rate no less than the prevailing six-month Treasury Bill rate and that such rates shall be computed and compounded quarterly. BE IT FURTHER RESOLVED that $2,100,000 in DTRF interest earnings will be transferred to the General Fund to support General Fund/General Purpose activities. BE IT FURTHER RESOLVED that an indirect cost charge will be billed by the General Fund to the DTRF, in accordance with Oakland County's approved Central Services Indirect Cost Allocation Plan. BE IT FURTHER RESOLVED that $1,450,000 (or one-half of the $2,900,000) convention facility tax revenues distributed by the State to Oakland County under the authority of the State Convention Facility Development Act, P.A. 106 of 1985, be earmarked for substance abuse programs. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners, in accordance with the requirements of Public Act 214 of 1899, as amended, authorizes that .0004 mills Current Property Tax Levy be designated for the purpose of funding Veterans' Services Soldier Relief. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners proposes to levy a millage rate of 4.1900 mills upon the total Taxable Value of Real and Personnel Property so as to generate $224,805,000 to support the FY 2005 County General Fund/General Purpose Operating Budget. BE IT FURTHER RESOLVED that the Manager - Equalization perform the function of Equalization Director including the examination of the assessment rolls of the several townships and cities within Oakland County to ascertain whether the real and personal property in the respective townships and cities has been equally and uniformly assessed at 50% of true cash value and to make recommendation to that fact to the County Board of Commissioners. BE IT FURTHER RESOLVED that: 1. The County Executive is hereby designated the Chief Administrative Officer of the County of Oakland and, further, that the Director of Management and Budget and/or Deputy Director of Management and Budget shall perform the duties of the Fiscal Officer as specified in this resolution. 2. The Fiscal Officer shall provide an orientation session and written instructions for preparing department budget requests. These instructions shall include information that the Fiscal Officer determines to be useful and necessary to assure that the budgetary estimates of the agencies are prepared in a consistent manner and the needs of the Board of Commissioners and Committees are met, 3. Any offices, departments, commissions and boards of the County of Oakland financed in whole or in part by the County of Oakland shall transmit to the Fiscal Officer their estimates of the amounts of money required for each activity in their respective agencies, as well as their estimate of revenues that will be generated from charges for services. They shall also submit any other information deemed relevant by the Fiscal Officer and/or the Board of Commissioners and committees thereof. 4. The Fiscal Officer shall prescribe forms to be used by the offices, departments, commissions and boards of the County of Oakland in submitting their budget estimates and shall prescribe the rules and regulations the Fiscal Officer deems necessary for the guidance of officials in preparing such budget estimates. The Fiscal Officer may require that the estimates be calculated on the basis of various assumptions regarding level of service. The Fiscal Officer may also require a statement for any proposed expenditure and a justification of the services financed. 5. The Fiscal Officer shall prepare estimates of revenue for each budgeted fund, classified to show in detail the amount expected to be received from each source. Estimates of expenditures and revenues shall also be classified by character, object, function and activity consistent with the accounting system classification, 6. The Fiscal Officer shall review the agency estimates with a representative from each agency of the County of Oakland that has submitted such estimates. The purpose of the review shall be to clarify the estimates, ensure the accuracy, and to determine their adherence to the policies previously enumerated by the Fiscal Officer and the Board of Commissioners or committees thereof as herein required. 7. The Fiscal Officer shall consolidate the estimates received from the various agencies together with the amounts of expected revenues and shall make recommendations relating to those estimates which shall assure that the total of estimated expenditures including an accrued deficit does not exceed the total of expected revenues including an unappropriated surplus. 8. The recommended budget shall include at least the following: (a) Expenditure data for the most recently completed fiscal year and estimated expenditures for the current fiscal year, (b) An estimate of the expenditure amounts required to conduct, the government of Oakland County, including its budgetary centers, (c) Revenue data for the most recently completed fiscal year and estimated revenues for the current fiscal year, (d) An estimate of revenues, by source, to be raised or received by Oakland County in the ensuing fiscal years, (e) The amount of surplus or deficit from prior fiscal years, together with an estimate of the amount of surplus or deficit expected in the current fiscal year, An estimate of the amount needed for deficiency, contingent or emergency purposes and the amounts needed to pay and discharge the principal and interest of the debt of Oakland County due in the ensuing fiscal years, (C) The amount of proposed capital outlay expenditures, except those financed by enterprise, capital projects , or internal service funds, including the estimated total costs and proposed method of financing of each capital construction project and the projected additional annual operating cost and the method of financing the operating costs of each capital construction project for three (3) years beyond the fiscal year covered by the budget, (h) An informational summary of projected revenues and expenditures/expenses of any capital projects, internal service, and enterprise funds, A comparison of the revenue and expenditure amounts in the recommended budget to the most recently approved budget-adopted by the Board of Commissioners with appropriate explanation of the variances, (j) Any other data relating to fiscal conditions that the Fiscal Officer or the Board of Commissioners or committees thereof consider to be useful in evaluating the financial needs of the County. 9. Not less than ninety (90) days before the next succeeding fiscal year, the County Executive shall transmit the recommended budget to the County Board of Commissioners. The recommended budget shall be accompanied by: (a) A proposed general appropriations measure, consistent with the budget, which shall set forth the anticipated revenue and requested expenditure/expense authority in such form and in such detail deemed appropriate by the Board of Commissioners or committees thereof. No appropriations measure shall be submitted to the Board of Commissioners in which estimated total expenditures/expenses, including an accrued deficit, exceed estimated total revenues, including an available surplus. (b) A budget message which shall explain the reasons for increases or decreases in budgeted items compared with the current fiscal year, the policy of the County Executive as it relates to important budgetary items, and any other information that the County Executive determines to be useful to the Board of Commissioners in its consideration of proposed appropriations. (c) A comparison of the recommended budget to the most recently approved current year budget, together with an analysis and explanation of the variances therefrom, such variances being divided to show the portion attributable to the current year budget amendments and the portion resulting from the recommended budget. 10. The County Board of Commissioners, or any committee thereof, may direct the County Executive and/or other elected officials to submit any additional information it deems relevant in its consideration of the budget and proposed appropriations measure. The Board of Commissioners or the committees thereof may conduct budgetary reviews with the Fiscal Officer, and/or County departments and divisions or agencies, etc., for the purpose of clarification or justification of proposed budgetary items. 11. The County Board of Commissioners may revise, alter, or substitute for the proposed general appropriations measure in any way, except that it may not change it in a way that would cause total appropriations, including an accrued deficit, to exceed total estimated revenues, including an unappropriated surplus. An accrued deficit shall be the first item to be resolved in the general appropriations measure. 12. The County Board of Commissioners shall fix the time and place of a public hearing to be held on the budget and proposed appropriations measure. The Clerk/Register shall then have published, in a newspaper of general circulation within the County of Oakland, notice of the hearing and an indication of the place at which the budget and proposed appropriations measure may be inspected by the public. This notice must be published at least seven days before the date of the hearing. 13. No later than September 30, the Board of Commissioners shall pass a general appropriations measure providing the authority to make expenditures and incur obligations on behalf of the County of Oakland. The supporting budgetary data to the general appropriations measure shall include at least the following: (a) Expenditure data for the most recently completed fiscal year, (b) The expenditures budget as originally adopted by the Board of Commissioners for the current fiscal year, (c) The amended current year appropriations, (d) An estimate of the expenditure amounts required to conduct, the government of Oakland County, including its budgetary centers, (e) Revenue data for the most recently completed fiscal year and estimated revenues for the current fiscal year, (f) Budgeted revenue estimates as originally adopted by the Board of Commissioners for the current fiscal year, (g) The amended current year Budgeted revenues, (h) An estimate of revenues, by source, to be raised or received by Oakland County in the ensuing fiscal year, (I) The amount of surplus or deficit from prior fiscal years, together with an estimate of the amount of surplus or deficit expected in the current fiscal year, a) An estimate of the amount needed for deficiency, contingent on emergency purposes, and the amounts needed to pay and to discharge the principal and interest of the debt of Oakland County due in the ensuing fiscal year, (k) The amount of proposed capital outlay expenditures, except those financed by enterprise, capital project, or internal service funds, including the estimated total costs and proposed method of financing of each capital construction project and the projected additional annual operating cost and the method of financing the operating costs of each capital construction project for three (3) years beyond the fiscal year covered by the budget, (I) An informational summary of projected revenues and expenditures/expenses of capital projects, internal service, and enterprise funds, (m) Any other data relating to fiscal conditions that the Board of Commissioners considers to be useful in considering the financial needs of the County, (n) Printed copies of the Board of Commissioners Adopted Budget, Financial Plan or any facsimile thereof shall contain all of the above data unless otherwise approved by the Board of Commissioners, 14. The Board of Commissioners may authorize transfers between appropriation items by the County Executive or Fiscal Officer within limits stated in the appropriations measure. In no case, however, may such limits exceed those provided for in paragraph #21 of this resolution. 15. A deviation from the original general appropriations measure shall not be made without first amending the general appropriations measure through action by the Board of Commissioners, except within those limits provided for in paragraph #16 of this resolution. 16. Appropriations accumulated at the following three summary levels of expenditure within each County Department will be deemed maximum authorization to incur expenditures: Controllable Personnel Expenditures, Controllable Operating Expenditures, and Non-Controllable Operating Expenditures (Internal Service Funds). The County Executive or the Fiscal Officer shall exercise supervision and control of all budgeted expenditures within these limits, holding expenditures below individual line-item appropriations or allowing overruns in individual line-items providing that at no time shall the net expenditures exceed the total appropriation for Controllable Personnel and Operating Expenses, respectively, for each department as originally authorized or amended by the Board of Commissioners. The Fiscal Officer shall submit to the Finance Committee a quarterly listing of new governmental funded appropriations and internal service fund line items created administratively which were not properly classifiable. Line-item detail, division, unit or cost center detail and allotments, which provide a monthly calendarization of annual appropriations, as deemed necessary by the Fiscal Officer shall be maintained and utilized as an administrative tool for management information and cost control. The Fiscal Officer shall not approve any expenditure beyond that necessary to accomplish stated program or work objectives authorized in the general appropriation measure as originally approved unless amended, in which case the amendment takes precedence. 17. The Fiscal Officer shall maintain, for all budgeted funds, appropriation ledger accounts in which are to be recorded such expenditure encumbrances and obligations for the future payment of appropriated funds as the Fiscal Officer may approve. 18. Each purchase order, voucher or contract of Oakland County shall specify the funds and appropriation designated by number assigned in the accounting system classification from which it is payable and shall be paid from no other fund or appropriation. The necessary amount of the appropriation from such account shall be transferred pursuant to the provisions of this resolution to the appropriate general appropriation account and the expenditure then charged thereto. 19. No obligation shall be incurred against, and no payment shall be made from, any appropriation account unless there is a sufficient unencumbered balance in the appropriation and sufficient funds are or will be available to meet the obligation. All capital projects funded from the Capital Improvement Fund shall require approval of the Board of Commissioners on recommendation of the appropriate liaison committee (Planning and Building Committee) prior to initiation of the project. Any obligation incurred or payment authorized in violation of this resolution shall be void and any payment so made illegal except those otherwise ordered by court judgment or decree. 20. The Fiscal Officer, after the end of each quarter, shall transmit to the Board of Commissioners a report depicting the financial condition of budgeted operations, including, but not limited to: (a) A forecast of actual revenues by major source compared with budgeted revenues accompanied by an explanation of any significant variances, (b) A forecast of actual expenditures and encumbrances by department compared with authorized appropriations accompanied by an explanation of any significant variances, and (c) A forecast of actual expenditures, encumbrances and transfers from each of the several non-departmental appropriations accounts compared with authorized appropriations accompanied by an explanation of any significant variances. 21. Direct expenditure and/or transfers of any unencumbered balance or any portion thereof in any appropriation for transfer account to any other appropriations account may not be made without amendment of the general appropriation measure as provided for in this resolution, except that transfers within and between budgeted funds and departments may be made by the Fiscal Officer in the following instances: (a) Transfers may be made from the non-departmental overtime account and fringe benefit adjustment account to the appropriate departmental budget as specific overtime requests are reviewed and approved by the Fiscal Services Division. Additionally, overtime appropriations may be transferred between divisions within a department at the request of the Department Head, if authorized by the Fiscal Officer or his designee. (b) Transfers may be made from the non-departmental appropriation accounts for Maintenance Department Charges and Miscellaneous Capital Outlay to the appropriate departmental budget as specific requests for these items are reviewed and approved by the Fiscal Officer. (c) Transfers may be made from the non-departmental appropriation accounts Emergency Salaries and Summer Help as specific requests for these items are reviewed and approved by the Human Resources Department. (d) Transfers may be made from salary and fringe benefit savings, resulting from use of Merit System Administrative Leave without Pay provisions, from departmental budgets to a non-departmental Administrative Leave account. Quarterly reports identifying such transfers and detailing the status of the non-departmental Administrative Leave account shall be provided to the appropriate Board committees. (e) Fringe benefit rates shall be established annually in the budget process to charge all General Fund/General Purpose, Special Revenue and Proprietary funds for actual employer fringe benefit costs. Such rates shall be sufficient to meet all fringe benefit costs including sick leave and annual leave accumulations, tuition reimbursement, employee training, retirees' medical and retirement administration. All funds collected for Retirement, Tuition Reimbursement, Social Security (FICA), Medical for active and retired employees, Disability, Dental, Optical, and Life and Accident Insurance shall be transferred to the Employee Fringe Benefit Fund as established by Miscellaneous Resolution #81-312. Sufficient funds shall be maintained in the Employee Fringe Benefit Fund liability account for sick leave and annual leave to cover the accumulated liability at an amount equal to 50% of the sick leave accumulation and 100% of the annual leave accumulation, including applicable Social Security (FICA) taxes thereon. All funds collected by Workers' Compensation and Unemployment Compensation shall be transferred to the Fringe Benefit Fund as established by Miscellaneous Resolution #81-012 and modified by Miscellaneous Resolution #96-024. (f) The transfer of funds to the Capital Improvement Fund and Building Fund shall not be made prior to September 30, without approval from the Finance Committee of the Board of Commissioners. (9) Transfers (advances) may be made as necessary from the Drain Revolving Fund to Drain Construction Funds and Drain Maintenance Funds as short term advances for costs incurred such as preliminary engineering fees and ongoing maintenance costs. Costs incurred by Drain Maintenance Funds and Drain Construction Funds will be repaid by the Drain Fund through assessments. Specific requests will be reviewed and approved by the Fiscal Officer. (h) A transfer of any or all of the appropriation allocated under the Non-Departmental account for Legislative Expense (#90-290000-25000-3064) shall not be made to any departmental budget without adoption of an Oakland County Board of Commissioners resolution. 22. The Board of Commissioners may make supplemental appropriations by amending this general appropriations measure as provided by this resolution, provided that revenues in excess of those anticipated in the original general appropriations measure become available due to: (a) An unobligated surplus from prior years becoming available; (b) Current year revenue exceeding original estimate in amounts sufficient enough to finance increased appropriations. The Board of Commissioners may make a supplemental appropriation by increasing the dollar amount of an appropriation item in the original general appropriations measure or by adding additional items. At the same time the estimated amount from the source of revenue to which the increase in revenue may be attributed shall be increased, or other source and amount added in a sum sufficient to equal the supplemental expenditure amount. In no case may such appropriations cause total estimated expenditures, including an accrued deficit, to exceed total estimated revenues, including an unappropriated surplus. 23. Whenever it appears to the County Executive or the Board of Commissioners that actual and probable revenues in any fund will be less than the estimated revenues upon which appropriations from such fund were based, the County Executive shall present to the Board of Commissioners recommendations which, if adopted, will prevent expenditures from exceeding available revenues for the current fiscal year. Such recommendations shall include proposals for reducing appropriations, increasing revenues, or both. After receiving the recommendations of the County Executive for bringing appropriations into balance with estimated revenues, the Board of Commissioners shall amend the general appropriations measure to reduce appropriations or shall approve such measures necessary to provide revenues sufficient to equal appropriations, or both. 24. All appropriations are annual and the unexpended portion shall lapse at year-end. Encumbrances will be recorded as a reservation of fund balance, appropriations carried forwards shall be recorded as a designated fund balance, and the subsequent year's budget amended to provide authority to complete these transactions. Appropriations shall not be carried forward for more than six (6) months into the budget year following the year in which they were originally appropriated. A status report on Appropriations Carried Forward, as required by Misc. Resolution #93-156, will be incorporated as an integral part of the ensuing year's Second Quarter Financial Forecast for the purposes of determining their continuation for the remainder of the year. The recommended year-end budget amendment shall be supported with a statement of revenues and expenditures and operating surplus or deficit which shall contain the following data: (1) budget as adopted; (2) budget amendments; (3) budget as adjusted; (4) revenues and expenditures, operating surplus or deficit; (5) accrued revenue and expenditures; (6) transfers; (7) total revenues and expenditures and transfers, operating surplus or deficit, including accruals and transfers; (8) encumbrances; (9) appropriations carried forward; (10) total revenues and appropriations utilized, operating surplus or deficit, including encumbrances and appropriations carried forward; (11) balance of revenues not collected, unencumbered appropriation balance, operating surplus or deficit; (12) detail of adjustments to designated and undesignated fund balance, detail of adjustment to reserves and/or any other utilization of surplus; (13) final surplus or deficit or undesignated fund balance carried forward to the subsequent year's budget. 25. A member of the Board of Commissioners, the County Executive, any elected officer, the Fiscal Officer, any other administrative officer or employee of Oakland County shall not: (1) create a debt, incur a financial obligation on behalf of the County against an appropriation account in excess of the amount authorized, (2) apply or divert money of the County for purposes inconsistent with those specified in this general appropriations measure as approved and amended by the Board of Commissioners, nor (3) forgive a debt or write off an account receivable without appropriate authorization of the Board of Commissioners, as described in Miscellaneous Resolution #93-135. Specifically, application of the foregoing Bad Debt Write Off Policy shall be invoked for all amounts in excess of $1,000; transactions of a lesser amount shall be considered within the administrative authority of the Fiscal Officer. Furthermore, the Fiscal Services Division must submit to the Board of Commissioners, as part of the quarterly financial report, a listing of all bad debt write offs occurring during the preceding three months. In addition, transactions relating to Inmate Prisoner Billings which are billed in excess of ability to pay, as determined by the Reimbursement Division, are hereby authorized to be adjusted in accordance with Public Act 212 of 1994 with the resultant amount of the write-off subsequently reported to the Board of Commissioners as part of the Quarterly Financial Report. Also, within the administrative authority of the Fiscal Officer and with the general approval of the Court, Circuit Court and Probate Court financial orders for $2,500 or less may be reduced and amended by the Reimbursement Division based on an individual's ability to pay. Waiver of fees in excess of $2,500 shall require the approval of the Court. Except as otherwise stated in the General Appropriations Act, funds shall not be expended without specific appropriation or other appropriate action by the Board of Commissioners from reserved, designated or undesignated fund equity; from balance sheet accounts for the purchase of fixed assets not cited in paragraph 26 of the General Appropriations Act, non-routine prepaid items or non-routine obligations related to a specific appropriation; or from funds not budgeted. 26. All Internal Service Fund budgets that have depreciable assets shall have a capital budget with detail supporting the amount of annual depreciation therein included, as well as a fiscal plan for replacing, upgrading or disposing of those assets. 27. The budgetary system shall be maintained on the same basis of accounting (generally accepted accounting principles) as the actual financial information is maintained. 28. Any violation of the general appropriations measure by the County Executive, the Fiscal Officer, any administrative officer, employee or member of the Board of Commissioners detected through application of generally accepted accounting procedures utilized by Oakland County or disclosed in an audit of the financial records and accounts of the County shall be filed with the State Treasurer and reported by the State Treasurer to the Attorney General. Pursuant to Public Act 621 of 1978, the Uniform Budgeting Act, the Attorney General shall review the report and initiate appropriate action against the person or persons in violation. For use and benefit of the County of Oakland, the Attorney General or Prosecuting Attorney may institute a civil and/or criminal action in a court of competent jurisdiction for the recovery of County funds disclosed by an examination to have been illegally expended or collected as a result of malfeasance, and for the recovery of public property disclosed to have been converted or misappropriated. 29. The provisions of this act shall be applied to the General Fund and all Special Revenue and Proprietary Funds of the County, including Enterprise Funds and Internal Service Funds. BE IT FURTHER RESOLVED that as a condition of appropriation to a Community Mental Health Authority, the Community Mental Health Authority shall submit to an annual performance audit by an entity to be selected by the Board of Commissioners with the parameters of said annual performance audit to be determined by the County's Audit Committee. Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution which embodies the Fiscal Year 2005 General Appropriations Act as detailed in the Fiscal Year 2005 Budget document, including subsequent amendments. FINANCE COMMITTEE C1(1, Copy of 2005 — 2009 Capital Improvement Program and Finance Committee Fiscal Year 2005 and Fiscal Year 2006 Recommended Budget and General Appropriations Act September 22, 2004 REPORT BY: Planning and Building Committee, Charles Palmer, Chairperson RE: 2005 Facilities Maintenance & Operations Division — Special Projects Budget TO: The Oakland County Finance Committee Chairperson, Ladies and Gentlemen: The Planning and Building Committee, having reviewed the 2005 FM&O Special Projects Budget on August 10, 2004, reports with the recommendation that the Special Projects Budget be approved in the amount of S650,000 as outlined in the attached report dated August 10, 2004. Chairperson, on behalf of the Planning and Building Committee, I submit the foregoing report. Planning and Building Committee Planning & Building Committee vote: Motion carried on a unanimous roll call vote with Coleman, Rogers and Coulter absent 2005 SPECIAL PROJECTS 08/02/2004 BUILDINGS DESCRIPTION COST 006/008 - Oak Pte Continue with the rooftop HVAC replacement program $25,000.00 022 - Cent Services Repair and replace deteriorated floor joists 25,500.00 025 - Courthouse Replacement of lighting invertor at Courthouse 30,000.00 Heating and air conditioning piping and valving - East Wing 30,000.00 Carpet for two circuit courtrooms and chambers (Pezzetti and 13,500.00 C. O'Brien) 031 - South Oakland Replace 30 year old HVAC motor, contactors, and upgrade Health Center transformer 30,000.00 032 - Trusty Camp Construct storage building 28,700.00 033 - Jail Replace plumbing fixtures 20,000.00 Clean, caulk, tuck point, and seal exterior concrete and brick 60,000.00 037 - Info Tech Replace cooling tower and holding tank 59,300.00 039 - Animal Shelter New signage Animal Shelter and Trusty Camp 6,000.00 Replace fire alarm system 16,000.00 Partial replacement of animal cages 25,000.00 044 - PWB Demo and install new acoustical ceiling tile and grid 24,000.00 045 - MCF Window solar film 25,000.00 Replace lockers in patient rooms 31,000.00 Tile replacement - Phase III 40,000.00 049 - South Oakland Install new HVAC unit for the IT Disaster Recovery 25,000.00 052 - Service Cntr New grounding transformer for Service Center streetlights with new ground wires 26,500.00 Curb and sidewalk replacement 25,000.00 Signage maintenance 15,000.00 • Parking lot crack sealing 25,000.00 102 - Cent Garage Emergency generator and transfer switch - 30,000.00 207 - Cent Heating Install fire alarm system 14 500.00 $650,000.00 September 22, 2004 REPORT BY: Planning and Building Committee, Charles Palmer, Chairperson RE: Facilities Management 2005-2009 Capital Improvement Program - Buildings TO: The Oakland County Finance Committee Chairperson, Ladies and Gentlemen: The Planning and Building Committee, having reviewed the 2005-2009 Capital Improvement Program (Buildings Section) on August 10, 2004, reports with the recommendation that the 2005 Building Section of the Program, a conceptual identification of possible future capital improvement needs, be approved in the amount of $13,884,500 as outlined in the attached report dated August 10, 2004. A total of 33 items are listed in the 2005-2009 Capital Improvement Program (Buildings Section). At this time seven items are prioritized for FY 2005. However, the order of priority may change for this and future years based on changing circumstances. Chairperson, on behalf of the Planning and Building Committee, I submit the foregoing report. Planning and Building Committee Planning & Building Committee vote: Motion carried on a roll call vote: Palmer, Wilson, Douglas, Knollenberg, Long yes McMillin - no Coleman, Rogers and Coulter - absent September 22, 2004 REPORT BY: Planning and Building Committee, Charles Palmer, Chairperson RE: Facilities Management 2005-2009 Capital Improvement Program - Utilities TO: The Oakland County Finance Committee Chairperson, Ladies and Gentlemen: The Planning and Building Committee, having reviewed the 2005-2009 Capital Improvement Program (Utilities Section) on August 10, 2004, reports with the recommendation that the 2005 Utilities Section of the Program, a conceptual identification of possible future capital improvement needs, be approved in the amount of $653,000 as outlined in the attached report dated August 10, 2004. A total of 13 items are listed in the 2005-2009 Capital Improvement Program (Utilities Section). At this time three items are prioritized for FY 2005. However, the order of priority may change for this and future years based on changing circumstances. Chairperson, on behalf of the Planning and Building Committee, I submit the foregoing report. Planning and Building Committee Planning & Building Committee vote: Motion carried unanimously on a roll call vote with Coleman, Rogers and Coulter absent OAKLAND COUNTY EXECUTIVE Department of Facilities Management 2005- 2009 CAPITAL IMPROVEMENT PROGRAM Introduction: August 10, 2004 The preparation of the five (5) year Capital Improvement Program (CIP) can best be described as the first step in a long, tedious, and ever changing process which attempts to forecast the facility needs and costs for future planning purposes. The CIP is updated annually and presented to the Board of Commissioners (BOG) through its Planning and Building Committee. Approval of the conceptual plan is preliminary and each individual project recommend for 2005, and beyond, must be presented and justified individually for approval by the Planning and Building and other BOG committees, in accordance with Board Rules, to proceed further. Even with a concentrated preplanning effort, everyone can be assured the scope and preliminary cost estimates of some projects will change when detailed planning begins, project scopes are better defined and unanticipated projects become known. Some projects may simply not be done or delayed if alternative solutions are found or funding is unavailable. The planning and approval process is a good one and results in • a better understanding of the projects and trends, which leads to informed decisions, pro or con, regarding each project. 2005 - 2009 Program Overview: The 2005 — 2009 Program is an aggressive one which forecasts 46 projects with preliminary budgets of approximately $442,286,500 over the next five (5) years and beyond. As the program reflects, and it is significant to note, that nearly 89% or approximately $395,125,500 of the projects are in the Law Enforcement arena. These projects primarily address Court, Jail and related support functions in this growing segment of county government. As always, we appreciate and seek the Committee's input and support as we work together to address the County's facility needs. 1 August 10, 2004 INDEX 2005 CAPITAL IMPROVEMENT PROGRAM Item No. Page INTRODUCTION 1 SUMMARY 2 CAPITAL IMPROVEMENT PROGRAM FOR BUILDINGS 1 2005 Roof Replacement Program 4 2 CMH Renovation - Sheriffs Administration 5 3 Purchase Property for Future Courthouse 6 4 52-1 District Court Renovation 7 5 Addition to Boot Camp Building 8 6 Service Center 88 Acre Master Plan 9 7 Miscellaneous Remodeling 10 8 Future Roof Replacement Program 11 9 320 Bed Medium Security Jail & Infrastructure 12 10 Jail Renovation & Addition - Phase 2 13 11 Sheriffs Department Equipment Storage Building 14 12 Future Electrical Upgrades 15 13 Public Works Building Addition, Renovation and Storage Barn 16 14 Central Garage Addition 17 15 Executive Office Building Skylight Repair 18 16 Executive Office Building Renovations 19 17 North Office Building Renovations 20 18 Oakland Pointe Addition and Renovation 21 19 North Health Building Renovation 22 20 High Density Shelving - Phase 1 23 21 52-2 District Courthouse 24 22 320 Bed Female Addition to Medium Security Jail 25 23 52-1 District Courthouse 26 24 Grounds Maintenance Facility - East 27 25 Jail Renovation & Addition - Phase 3 28 26 Communication Center 29 27 CFC Air Conditioning Refrigerant Replacement Program 30 28 Courthouse Addition & Renovation - Phase 1 31 29 Courthouse Addition - Phase 2 32 30 High Density Shelving - Phase 2 33 31 Firing Range Relocation & Expansion 34 32 Crime Lab Addition 35 33 North Satellite Office Building 36 1166 FY2007 FY2008 FY2009 Future FY2006 OAKLAND 11lir, MICHIGAN CAPITAL IMPR ENT PROGRAM 2005 Through 2009 Item BUILDING PROJECTS No. Project Project Total FY2005 FY2006 FY2007 FY2008 FY2009 Future 1 2005 Roof Replacement Program $810,000 $810,000 2 CMH Renovation-Sheriffs Administration 8,900,000 8,900,000 3 Purchase Property for Future Courthouse 2,700,000 2,700,000 4 52-1 District Court Renovation 307,500 307,500 5 Addition to Boot Camp Building 792,000 792,000 6 Service Center 88 Acre Master Plan 75,000 75,000 7 Miscellaneous Remodeling 1,500,000 300,000 300,000 300,000 300,000 300,000 On Going Future Projects 8 Future Roofing Replacement Program 1,557,000 487,000 270,000 400,000 400,000 On Going 9 320 Bed Medium Security Jail & Infrastructure 37,132,000 * 1,000,000 * 36,132,000 * 10 Jail Renovation & Addition - Phase 2 6,980,000 * 6,980,000 " 11 Sheriff's Dept Equipment Storage Bldg 1,300,000 * 70,000 * 1,230,000 ' 12 Future Electrical Upgrades 1,200,000 300,000 300,000 300,000 300,000 On Going 13 P W Bldg Add, Reno & Storage Bldg 7,023,000 " 7,023,000 * 14 Central Garage Addition 304,000 304,000 15 Executive Office Bldg. Skylight Repair 160,000 160,000 16 Executive Office Building Renovations 3,690,000 3,690,000 17 North Office Building Renovations 1,426,000 1,426,000 18 Oakland Pointe Addition & Renovation 8,620,000 * 100,000 * 8,520,000 * 19 North Health Bldg. Renovations 1,607,000 1,607,000 20 High Density Shelving - Phase 1 694,000 694,000 21 52-2 District Courthouse 20,197,000 * 20,197,000 * 22 320 Bed Female Add. to Med. Security Jail 41,444,000 * 1,000,000 * 40,444,000 23 52-1 District Courthouse 37,500,000 * 37,500,000 * 24 Grounds Maintenance Facility - East 3,500,000 3,500,000 25 Jail Renovation & Additions - Phase 3 13,412,000 * 13,412,000 26 Communications Center 11,142,000 * 11,142,000 27 CFC A.C. Refrigerant Replacement Prog. 1,320,000 1,320,000 28 Courthouse Add & Renovation-Phase 1 133,000,000 * 133,000,000 29 Courthouse Addition - Phase 2 32,400,000 * 32,400,000 30 High Density Shelving - Phase 2 1,078,000 1,078,000 31 Firing Range Relocation and Expansion 10,000,000 * 10,000,000 32 Crime Lab Addition 8,119,000 8,119,000 33 North Satellite Office Bldg. 14,000,000 * 14,000,000 COST OF BUILDING PROJECTS $413,889,500 $13,884,500 $16,160,000 $43,912,000 $32,018,000 $43,000,000 $264,915,000 • Item UTILITY, ROADS AND PARKING LOT PROJECTS No. Project Project Total FY2005 1 2005 Parking Lot Paving Program 220,000 220,000 2 Sewage Treatment Grinder Project 252,000 252,000 3 2005 Service Center Sidewalk Program 181,000 181,000 FY2009 660,000 $660,000 $43,660,000 OAKLAND ClitiTY, MICHIGAN CAPITAL IMPR ENT PROGRAM 2005 Through 2009 FY2005 FY2006 271,000 715,000 100,000 * 40,000 292,000 $653,000 $1,418,000 $14,537,500 $17,578,000 7,023,000 * 6,980,000 * 822,735 1,748,735 5,500,000 10,786,235 5,500,000 3,673,735 5,500,000 5,500,000 (16,265) 5,500,000 37,500,000 * 7,023,000 6,980,000 1,300,000 37,132,000 20,197,000 8,620,000 37,500,000 13,412,000 11,142,000 41,444,000 133,000,000 32,400,000 10,000,000 14,000,000 4,400,000 15,257,000 $393,807,000 $0 16,286,235 14,537,500 $1,748,735 (676,265) On-Going 13,412,000 11,142,000 41,444,000 133,000,000 32,400,000 10,000,000 14,000,000 15,257,000 $270,655,000 269,978,735 280,172,000 ($10,193,265) • Future Projects 4 Future Service Center Sidewalk Program 5 Future Parking Lot Paving Program 6 Mainland Drain 7 Service Center Road Repair 8 Replace Water Main 9 Courthouse Road Relocation 10 Primary Electrical System Maintenance 11 County Center Drive East improvements 12 Paint Water Tower 13 Courthouse Parking Deck COST OF UTILITY PROJECTS TOTAL COST OF CAPITAL IMPROVEMENT PROJECTS Project Total 1,252,000 2,960,000 4,400,000 * 350,000 292,000 1,220,000 700,000 1,043,000 270,000 15,257,000 * $28,397,000 $442,286,500 FY2007 516,000 925,000 4,300,000 * 310,000 150,000 1,070,000 700,000 100,000 943,000 270,000 $7,271,000 $3,138,000 $51,183,000 $35,156,000 Future On Going 15,257,000 $15,257,000 $280,172,000 FY2008 465,000 660,000 NOTE: Ail project cost estimates are projected to the year indicated in the program or to the midpoint of construction for multiyear projects FUNDING Est. Carry Forward From Building Fund From Previous Year Plus Transfer from General Fund Reimbursement From Bonds / Alternative Funding_Sources $14,003,000 21,251,735 17,578,000 $3,673,735 P W Bldg Add. Reno & Storage Bldg Jail Renovation & Addition - Phase 2 Sheriffs Dept Equipment Storage Bldg 320 Bed Medium Security Jail & Infrastructure 52-2 District Courthouse Oakland Pointe Addition & Renovation 52-1 District Courthouse Jail Renovation & Additions - Phase 3 Communications Center 320 Bed Female Add. To Med. Security Jail Courthouse Add. & Renovation - Phase 1 Courhouse Addition - Phase 2 Firing Range Relocation and Expansion North Satellite Office Bldg. Mainland Drain - Phase 1 Courthouse Parking Deck Total Reim. from Bonds/Alternative Sources TOTAL AVAILABLE FOR CURRENT YEAR MINUS Current Years Projects CARRY FORWARD AVAILABLE FOR NEXT YEAR Funding Source not identified 1,300,000 " 37,132,000 * 20,197,000 * 8,620,000 4,400,000 * $42,832,000 $28,817,000 $37,500,000 52,005,735 35,139,735 42,983,735 51,183,000 35,156,000 43,660,000 $822,735 ($16,265) ($676,265) 2005-2009 CAPITAL IMPROVEMENT PROGRAM FOR FACILITIES Department of Facilities Management Project Title Date Project Number 200$ ROOF REPLACEMENT PROGRAM August 2004 Location Projects for 2005 VARIOUS FACILITIES 1 of 33 General Description Remove and replace the 26 year old Executive Office Building roof and the original 35 year old Courthouse East Wing roof. Project Objectives and Justification Maintenance of roofing systems. Additional Comments Cost estimates are escalated at 4% for year scheduled. Estimated Total Capital Costs Project Category Item Description Estimated Cost .,___ Facilities ri New i Utilities L'i Alteration L _ --1 Roads _ 114-1 Maintenance i----1 Parking EOB $475,000 Courthouse East Wing 335,000 Project Funding TOTAL ESTIMATED COST $810,000 Source COI. Imp. Prog. Other Sources Li Proposed Project Schedule Planning and Design 2004 Estimated Additional Annual Maintenance and Operating Expense Construction .2005 Item Description Estimated Cost None Completion 2_005 _ • • • 2005-2009 CAPITAL IMPROVEMENT PROGRAM FOR FACILITIES Department of Facilities Management Project Title Date Project Number CMH RENOVATION - SHERIFF'S ADMINIATRATION August 2004 Location Projects for 2006 SERVICE CENTER 2 of 33 , General Description Renovate CMH for use by Sheriff's Administration, including Detective Bureau, Patrol Services, common space and lockers. The building will provide for expansion capability for approximately 15 years. Project Objectives and Justification Relocation of Sheriff's Administration functions from the Jail will allow for additional Jail functions to expand into the vacated space. Relocation to CMH will provide a very visible police presence near Telegraph Road and Children's Village. Improve site security by moving some parking 75' away from building. Additional Comments Cost estimate escalated from 2004 to 2005 @3% per year. Facility air conditioning distribution system needs complete replacement due to the 30-year age and high maintenance cost. Add parking lot security improvements. , Estimated Total Capital Costs Project Category Item Description Estimated Cost „'-il Facilities --- New Li n Utilities WI- Alteration — '--1 Roads [11, Maintenance Site Security Improvements 400,000 — Construction 6,000,000 Est, Parking Engineering 755,000 Furniture 585,000 Project Funding Estimated Cost 7,740,000 Source Contingency 15% 1,160,000 Cpt'l. Imp. Prog. TOTAL ESTIMATED COST 8,900,000 Other Sources 0 Proposed Project Schedule Planning and Design 2004 & 2005 Estimated Additional Annual Maintenance and Operating Expense Construction _2005 Item Description Estimated Cost - Loss of CMH rental revenues. Completion 2006 2005-2009 CAPITAL IMPROVEMENT PROGRAM FOR FACILITIES Department of Facilities Management , Project Title Date Project Number PURCHASE PROPERTY FOR FUTURE COURTHOUSE August 2004 Location Projects for 2005 NORTHWEST OAKLAND COUNTY 3 of 33 General Description Purchase approximately 9 acres of property with water and sewer utilities for construction of future 52-2 District Courthouse. Project Objectives and Justification The County has leased 11,415 square feet of space for this Court for the past 20 years. There is no room for expansion and parking is limited. As this Court jurisdictions population continues to grow the demand on the Court will increase. Additional Comments Property costs are increasingly dramatically in the Courts jurisdiction. Large size parcels with existing or planned utilities are limited. It would be in the County's best interest to purchase property as soon as possible before desirable parcels are sold Estimated Total Capital Costs Project Category Item Description Estimated Cost Facilities IL" New r- Utilities Li Alteration -1 Maintenance li] Roads L- 1-1 Parking 9 acres @ $300,000 per acre $2,700,000 Project Funding Estimated Cost Source Contingency Cpt'l. Imp. Prog. TOTAL ESTIMATED COST $2,700,000 Other Sources r-1 n Proposed Project Schedule Planning and Design _ Estimated Additional Annual Maintenance and Operating Expense Construction Item Description Estimated Cost _ Completion - 6 Projects for 2005 4 of 33 Location NOVI Estimated Cost $23,000 105,000 60,000 13,500 11,500 54,500 267,500 40,000 $307,500 Project Category Roads Parking Project Funding Source Cprl. Imp. Prog. Other Sources New Alteration Maintenance El Li nn,/ Li Estimated Cost Proposed Project Schedule Planning and Design Construction Completion 2004 2005 2005 2005-2009 CAPITAL IMPROVEMENT PROGRAM FOR FACILITIES Department of Facilities Management • Oakland County Executive 52-1 DISTRICT COURT RENOVATION Project Title Date August 2004 Project Number General Description The scope of this project is to: 1. Install high density files to more efficiently utilize file storage space. 2. Downsize clerical cubicles to provide space to consolidate Probation staff. 3. Provide additional parking spaces for staff and police and provide more parking for the public. Project Objectives and Justification Maximize space utilization. Additional Comments This Court is in a leased facility and reportedly the City of Novi is considering assuming responsibility of the Court operation. If the City does not take over the Court, the County should be looking at a new facility for the Court within the next five (5) years. Estimated Total Capital Costs Item Description Office Alterations High Density File Storage System Parking Lot Improvements Furniture for New Offices Electrical, Tele., Computer Cabling Reconfigure Clerical Work Stations Estimated Cost Contingency 15% TOTAL ESTIMATED COST Estimated Additional Annual Maintenance and Operating Expense Item Description Facilities Utilities 7 2005-2009 CAPITAL IMPROVEMENT PROGRAM FOR FACILITIES Department of Facilities Management Project Title 'Date Project Number ADDITION TO BOOT CAMP BUILDING August 2004 Location Projects for 2005 TRUSTY CAMP, AUBURN HILLS 5 of 33 General Description Construct 3,500 square foot addition to the Boot Camp "Blue Building" to provide classroom, squad room, office and storage space. Project Objectives and Justification Provide needed space for expanding program functions. The Boot Camp is currently operating 10-12 squads of 30 inmates for eight (8) week durations per year. The tents previously used to house some of the squads were removed from use in 2000 following determination they were fire hazards. Therefore, the Boot Camp building is overloaded with some squads housed on the drill room floor. In addition, housing for females is inadequate. Additional Comments Cost estimated for 2002 and escalated to 2005. Estimated Total Capital Costs Project Category Item Description Estimated Cost --, Facilities ty New ---1 Utilities ,— L-1 Alteration ---1 Roads _i Maintenance Design $95,000 fl Parking Construction 435,000 Site 90,000 Project Funding Estimated Cost 620,000 Source Contingency15% 90,000 Cpt.l. Imp. Frog, ,y TOTAL ESTIMATED COST $710,000 Other Sources Escalated @ 3% per year $792,000 Proposed Project Schedule . Planning and Design 2005 Estimated Additional Annual Maintenance and Operating Expense Construction 2006 Item Description Estimated Cost - Completion 2006 2005-2009 CAPITAL IMPROVEMENT PROGRAM FOR FACILITIES Department of Facilities Management Project Title Date Project Number SERVICE CENTER 88 ACRE MASTER PLAN August 2004 Location Projects for 2005 SERVICE CENTER 6 of 33 General Description Retain a consultant to develop the master plan for the 88 acre parcel of land south of the Jail purchased from the State of Michigan (old CVC property). Master Plan to include future road and utility needs and conceptual cost estimates. Project Objectives and Justification Determine the best use of the acreage for future long-term County services. Additional Comments Cost estimate for 2005. Estimated Total Capital Costs Project Category Item Description Estimated Cost - Fact1' 1. ies ;;/1 New 17, Utilities Ell Alteration ;11 Roads 0 Maintenance Parking Project Funding Estimated Cost $ 75,000 Source Contingency 0 Cpt'l. Imp. Prog, TOTAL ESTIMATED COST $ 75,000 Other Sources E Proposed Project Schedule Planning and Design 2005 Estimated Additional Annual Maintenance and Operating Expense Construction Item Description Estimated Cost .. Completion - 2005-2009 CAPITAL IMPROVEMENT PROGRAM FOR FACILITIES Department of Facilities Management Project Title -Date Project Number MISCELLANEOUS REMODELING August 2004 Location Projects for 2005 VARIOUS 7 of 33 General Description Occasionally there are unanticipated remodeling projects which are requested by departments throughout the year. $300,000 has been set aside in the Capital Improvement Program as a funding source for these projects or use as a fund contingency for the 2005 Capital Improvement Program. Project Objectives and Justification Available funding source for unanticipated projects. Additional Comments Use of the referenced funding will require Board of Commissioners approval. Estimated Total Capital Costs Project Category Item Description Estimated Cost -- yi Facilities New Miscellaneous Projects Unknown $300,000 Utilities 7-1 Utes I___J liej ji Alteration --I Maintenance Roads E._ — Parking Project Funding Source Cpt'l. Imp. Prog. k Other Sources Proposed Project Schedule Planning and Design Unknown Estimated Additional Annual Maintenance and Operating Expense Construction Unknown Item Description Estimated Cost Unknown Completion Unknown 10 • • 2005-2009 CAPITAL IMPROVEMENT PROGRAM FOR FACILITIES Department of Facilities Management Project Title Date Project Number FUTURE ROOF REPLACEMENT PROGRAM August 2004 Location Projects for 2006 VARIOUS FACILITIES 8 of 33 ' General Description This program recognizes the need for the scheduled replacement of aged and deteriorating roofs on County facilities. Project Objectives and Justification Maintenance of roofing systems. Additional Comments Cost estimates are escalated at 4% for year scheduled. Estimated Total Capital Costs Project Category Item Description Estimated Cost -/ Facilities r-j New —1 Utilities n Alteration — Roads Li-- Maintenance 2006 Court Tower & W. W. $487,000 ---1 2007 Health Center - Pontiac 270,000 L__--7 Parking 2008 Unknown 400,000 2009 Unknown 400.000 Project Funding TOTAL ESTIMATED COST $1,557.000 Source COI. Imp. Prog. W Other Sources Proposed Project Schedule Planning and Design Ongoing Estimated Additional Annual Maintenance and Operating Expense Construction Item Description Estimated Cost Ongoing Completion _Ongoing 11 2005-2009 CAPITAL IMPROVEMENT PROGRAM FOR FACILITIES Department of Facilities Management Project Title Date Project Number 320 BED MEDIUM SECURITY JAIL & INFRASTRUCTURE August 2004 Location Projects for 2005 SERVICE CENTER 9 of 33 General Description Total project to construct a new 108,000 +1- square foot 320 +1- bed medium security jail for male inmates. Proposed facility to be located south of the existing jail as phase 1 of a facility to which would be added a future phase 2 female facility. Project Objectives and Justification Relieve jail overcrowding. Additional Comments Facility to be designed to accommodate future construction of a 320 +/- bed addition for male medium security inmates. No utilities or roads exist in area of proposed construction. Original estimate established for 2005 budget. — Estimated Total Capital Costs Project Category Item Description Estimated Cost c-,1, Facilities Lie, New Infrastructure $ 3,000,000 L-1 Utilities r—I Alteration Construction 22,000,000 —1 Roads 1-1 Maintenance Engineering & CM Fees 3,900,000 L.2 Insurances, Permits, Bonding 1,150,000 :I_ Parking Furniture 250,000 Telephones 100,000 Project Funding Estimated Cost 30,400,000 Source Contingency 4,600,000 COI. Imp. Prog. E TOTAL ESTIMATED COST $35,000,000 Other Sources k Escalated @ 3% for 2007 $37,132,000 Proposed Project Schedule Planning and Design 2006 Estimated Additional Annual Maintenance and Operating Expense Construction 2007 Item Description Estimated Cost Completion 2008 . • 12 2005-2009 CAPITAL IMPROVEMENT PROGRAM FOR FACILITIES Department of Facilities Management Project Title Date Project Number JAIL RENOVATION & ADDITION - PHASE 2 August 2004 Location Projects for 2005 SERVICE CENTER 10 of 33 General Description Construct an addition to the existing Public Visitation on the west side of the Jail, and designate it for male visitation. Construct a female visitation facility on the south side of the Jail Annex. Construct an addition to the existing kitchen on the north side of the Jail. Renovate existing Sheriffs Administration area for clinic and offices. Construct addition north of kitchen for trusty dorm of approximately 48 beds plus program space above. Project Objectives and Justification Improvement to the public visitation facility is a priority of the Sheriff's Department. The current facility is too small to provide for secure, controlled processing of an enlarging population. There is currently no separate location for female visitation, which makes it difficult to provide for this function without impacting the whole visitation program. Receiving and holding of food and supplies is currently very difficult due to inadequate space. Sheriffs Administration will have moved over to old CMH building. New 48 bed medium security housing unit & program space above will relieve shortages of both. This project can be broken down into phases if needed. Additional Comments Cost estimate escalated to 2006. Staffing requirements to be determined by Sheriffs Department & Personnel Division. Segments can be done separately or together. Estimated Total Capital Costs Project Category Item Description Estimated Cost ,-,7, Facilities WI New ' Utilities k Alteration Male Visitation Addition $1,335,000 ill Roads 1,11 Maintenance Female Visitation Addition — Parking 765,000 —J - Kitchen & Housing Dorm Add 4,540,000 Clinic & Office 340,000 Project Funding TOTAL ESTIMATED COST $6,980,000 Source CM Imp. Prog. Other Sources k Proposed Project Schedule Planning and Design 2005 Estimated Additional Annual Maintenance and Operating Expense _ Construction 2006 Item Description Estimated Cost Completion 2007 13 • Oakland County Executive 2005-2009 CAPITAL IMPROVEMENT PROGRAM FOR FACILITIES Department of Facilities Management • Project Title Date Project Number SHERIFFS DEPARTMENT EQUIPMENT STORAGE BUILDING August 2004 ' Location Projects for 2005 TRUSTY CAMP 11 of 33 General Description Construct a 13,500 S.F. pre-engineered metal building for storage of Sheriff's Department vehicles including the command vehicle, DARE vehicles, motorcycles, tank. Project Objectives and Justification Consolidate storage. Protect vehicles from weather and vandalism. Additional Comments Project storage building to be constructed at Trusty Camp and to be partially heated. Estimate storage building rental rate at $9.00/S.F.= $117,000/year. Project estimated at 2005 costs. Estimated Total Capital Costs Project Category item Description Estimated Cost „i-?; Facilities1;,-01 New 7' Utilities E Alteration 7 Roads Ei- Maintenance Design $70,000 Parking rfj Construction 920,000 Site 140,000 Project Funding Estimated Cost 1,130,000 Source Contingency 15% 170,000 COT Imp. Prog. TOTAL ESTIMATED COST $1,300,000 Other Sources blii Proposed Project Schedule Planning and Design 2006 Estimated Additional Annual Maintenance and Operating Expense Construction 2006 Item Description Estimated Cost Unknown Completion 2007 14 2005-2009 CAPITAL IMPROVEMENT PROGRAM FOR FACILITIES Department of Facilities Management Project Title Date Project Number FUTURE ELECTRICAL UPGRADES August 2004 Location Projects for 2005 COUNTY FACILITIES 12 of 33 General Description This project is part of a scheduled program for maintenance and the upgrading and replacement of obsolete and aged electrical switchgear, power panels, emergency lighting, motor control centers, and fire alarm systems in County Facilities. The projects for 2006 and beyond will be identified for each year. Project Objectives and Justification Maintain reliability of electrical systems and equipment in County facilities. Additional Comments Conceptual cost estimates. I Estimated Total Capital Costs Project Category Item Description Estimated Cost Vil Facilities _El New -- Utilities WI Alteration — r— Roads nyl Maintenance 2006 $300,000 ---J 2007 300,000--1_ Parking 2008 300,000 2009 300,000 Project Funding TOTAL ESTIMATED COST $1,200,000 Source Cptl. Imp. Prog. Other Sources Ei Proposed Project Schedule Planning and Design 2006 Estimated Additional Annual Maintenance and Operating Expense Construction Item Description Estimated Cost Completion 2010 II_ 15 2005-2009 CAPITAL IMPROVEMENT PROGRAM FOR FACILITIES Department of Facilities Management Project Title Date Project Number PUBLIC WORKS BLDG. ADDITION, RENO. & STORAGE BLDG. August 2004 Location Projects for 2005 SERVICE CENTER 15 of 33 General Description Project consists of construction of an estimated 8,000 square foot addition to the 30 year old Public Works Building renovation of some existing building area and construction of separate equipment storage building for Drain Commissioner's equipment. The 2003 portion of the project is to retain a consultant to confirm space needs and prepare building program and estimate project costs. Project Objectives and Justification Meet increased space needs of using departments. Relocate administrative offices located in garage and shop area. Allow for garage and shop areas to be used for their intended purposes. Additional Comments Facility designed for expansion in proposed area. Replaces and increases capacity of 30 year old central air conditioning chiller which was previously forecasted in Capital Improvement Program. Project originally listed in 1994 Capital Improvement Program. 2002 cost estimate escalated to 2006. Estimated Total Capital Costs 'Project Category Item Description Estimated Cost ,•;-,-/ Facilities r',71 New r -I Utilities — WI Alteration 10,000 S.F. Storage Building $750,000 _ ,---' Roads r---1 Maintenance 8,000 S.F. @ 350/S.F. Construction 2,890,000 _ 7,000 S.F. © 150/S.F Renovation 1.050,000 r 1 Parking Engineering 500,000 Furniture 250,000 Project Funding Estimated Cost 5,440,000 Source Contingency 15% 800,000 Cpt'l. imp. Prog. E TOTAL ESTIMATED COST $6,240,000 Other Sources ki Escalation $7,023,000 Proposed Project Schedule Planning and Design 2006 Estimated Additional Annual Maintenance and Operating Expense Construction 2006 Item Description Estimated Cost Unknown Completion 2007 III 16 2005-2009 CAPITAL IMPROVEMENT PROGRAM FOR FACILITIES Department of Facilities Management Project Title Date Project Number CENTRAL GARAGE ADDITION August 2004 Location Projects for 2005 SERVICE CENTER 14 of 33 General Description Construct a 2,000 square foot addition to existing garage to accommodate County vehicle fleet service area. Scope of project could change as space needs are further analyzed, Project Objectives and Justification Additional vehicle service bays and hoists required for expanding number of vehicles. Additional Comments Cost escalated to 2007 Project assumes separate storage facility constructed or leased for Sheriffs Department special equipment. PROJECT MAY BE DELETED IF RADIO UNIT IS MOVED TO ANOTHER LOCATION. Estimated Total Capital Costs -Project Category Item Description Estimated Cost ,k Facilities Ill New 7 Utilities 136-, Alteration ---1 d D Maintenance Roas I— Parking ..__. Construction $218,000 Engineering 31 000 Project Funding _. Estimated Cost 249,000 Source Contingency 15% 38,000 Cpt'l. Imp. Prog. k TOTAL ESTIMATED COST $287,000 Other Sources E Escalated @3% to 2007 $304,000 Proposed Project Schedule Planning and Design 2006 Estimated Additional Annual Maintenance and Operating Expense Construction 2007 Item Description Estimated Cost Unknown Completion 2007 II 17 Oakland County Executive Department of Facilities Management 2005-2009 CAPITAL IMPROVEMENT PROGRAM FOR FACILITIES • Project Title Date Project Number EXECUTIVE OFFICE BUILDING SKYLIGHT REPAIR August 2004 Location Projects for 2005 SERVICE CENTER 15 of 33 General Description Renovation of 25 year old skylight system in the Executive Office Building. Project Objectives and Justification Seals are beginning to fail and leaky windows need to be removed and resealed. Additional Comments Preliminary cost estimates. Estimated Total Capital Costs Project Category Item Description Estimated Cost [41 Facilities El New : — Utilities Ti Alteration Li —1 Roads v Maintenance 11-3 Parking Project Funding Estimated Cost Source Contingency COI. Imp. Prog. k TOTAL ESTIMATED COST $160,000 Other Sources r-I Li Proposed Project Schedule Planning and Design 2006 Estimated Additional Annual Maintenance and Operating Expense Construction 2007 Item Description Estimated Cost Completion 2007 _ 1 18 2005-2009 CAPITAL IMPROVEMENT PROGRAM FOR FACILITIES Department of Facilities Management Project Title Date Project Number EXECUTIVE OFFICE BUILDING RENOVATION August 2004 Location Projects for 2005 SERVICE CENTER 16 of 33 General Description This project assumes the occupants of the E.O.B. move into the purchased Oakland Schools Administration Building. It is anticipated that all Health services located in the Health North Building and Oakland Pointe Office Building be consolidated in E.O.B. Project Objectives and Justification County office buildings are overcrowded and numerous Health functions are located in several facilities which is inefficient and confusing to the public. Consolidation at one location will improve efficiency and provide one (1) location for the public's use. Additional Comments Project assumes partial renovations of E.O.B. Cost estimated for 2002 and escalated to 2007. Estimated Total Capital Costs Project Category Item Description Estimated Cost W„-i Facilities ----, New E7 Utilities cil Alteration _ --- Roads 1-3 Maintenance Design $ 197,000 7: Parking Renovation 2,191,000 Other Costs 250,000 Project Funding Estimated Cost 2,638,000 Source Contingency 15% 396,000 COL Imp. Prog. V TOTAL ESTIMATED COST $3,034.000 Other Sources D Escalated @ 4% for 2003-7 $3,690,000 Proposed Project Schedule Planning and Design 2006 Estimated Additional Annual Maintenance and Operating Expense Construction 2007 Item Description Estimated Cost Completion 2007 19 • 2005-2009 CAPITAL IMPROVEMENT PROGRAM FOR FACILITIES Department of Facilities Management Project Title Date Project Number NORTH OFFICE BUILDING RENOVATION August 2004 Location Projects for 2005 SERVICE CENTER 17 of 33 'General Description This project assumes the relocation of the Cooperative Extension Division to another facility which will provide additional space for the overcrowded Circuit Court Probation and the Veteran's Services Division. Project Objectives and Justification Relieves crowded conditions of the North Office Building. Additional Comments Cost estimate for 2001 and escalated to 2008. Estimated Total Capital Costs Project Category Item Description Estimated Cost ci Facilities E New 1--- Utilities Alteration _ r--1 Roads _ iii Maintenance Design $66,000 7 Parking Renovation 732,000 Furniture & other costs 145,000 Project Funding Estimated Cost 943,000 Source Contingency 15% 141,000 COI, Imp. Prog. v TOTAL ESTIMATED COST $1,084,000 Other Sources Escalated @ 4% per year $1,426,000 Proposed Project Schedule , Planning and Design 2006 Estimated Additional Annual Maintenance and Operating Expense Construction 2007 Item Description Estimated Cost Completion None 2007 _ 20 2005-2009 CAPITAL IMPROVEMENT PROGRAM FOR FACILITIES Department of Facilities Management Project Title Date Project Number OAKLAND POINTE ADDITION & RENOVATION August 2004 , Location Projects for 2005 ELIZABETH LAKE ROAD, PONTIAC 18 of 33 'General Description This project contemplates the construction of a 7,500 square foot addition to join the two (2) Oakland Pointe facilities to accommodate the entire Friend of the Court (FOG) and most of the Probate Court case workers and support staff in the future. The project also includes extensive renovations of one (1) of the 35,270 square foot facilities. Project Objectives and Justification Long term planning for continued growth of Court functions. Possible consolidation of Friend of the Court and Probate Court functions. Additional Comments This plan will require Court approval and cooperation. This option may eliminate the need for the $32,400,000 phase II Courthouse Addition so it needs to be thoroughly evaluated. The preliminary cost estimate does not include the cost of relocating the functions currently located in the facility to be renovated. Cost estimated for 2001 and escalated to 2008. Estimated Total Capital Costs Project Category Item Description Estimated Cost ;-,-,i Facilities i,e, New ri Utilities tf- Alteration ---' Roads tii Maintenance Design $414,000 — ___. Construction 1,983,000 i___i Parking Renovation 3,300,000 Other Costs 225,000 Project Funding , Estimated Cost 5,922,000 Source Contingency 15% 888,000 Cpt'l. imp. Prog. 0 TOTAL ESTIMATED COST $6,810,000 Other Sources Escalated @ 4% per year $8,620,000 Proposed Project Schedule Planning and Design 2006 Estimated Additional Annual Maintenance and Operating Expense Construction 2007 Item Description Estimated Cost Completion 2008 21 2005-2009 CAPITAL IMPROVEMENT PROGRAM FOR FACILITIES Department of Facilities Management Project Title Date Project Number NORTH HEALTH BUILDING RENOVATION August 2004 Location Projects for 2005 SERVICE CENTER 19 of 33 General Description This project assumes relocation of the Health Department to the current Executive Office Building, Project Objectives and Justification Relieves crowded conditions. Provides for future growth of services. Probable occupant is Community Corrections which would be relocated from leased space. This move would save $250,000 a year in lease space costs. Additional Comments Cost estimated for 2002 and escalated to 2008. Estimated Total Capital Costs Project Category Item Description Estimated Cost Facilities — V' I-- New --, Utilities ki Alteration r 7 d Roas — ri Maintenance Design $77,000 L__,---' Parking Renovation 858,000 Funding Furniture and other costs 170 000 Project Fu d'ng Estimated Cost 1,105,000 Source _ Contingency 15% 165,000 Cpt'l, Imp. Prog. TOTAL ESTIMATED COST $1,270,000 Other Sources Li Escalated © 4% per year $1,607,000 Proposed Project Schedule Planning and Design 2007 Estimated Additional Annual Maintenance and Operating Expense Construction 2008 Item Description Estimated Cost None Completion 2009 I 22 2005-2009 CAPITAL IMPROVEMENT PROGRAM FOR FACILITIES Department of Facilities Management Project Title Date Project Number HIGH DENSITY SHELVING - PHASE 1 August 2004 Location Projects for 2005 COURTHOUSE COMPLEX 20 of 33 General Description The existing Record Retention storage in the Courthouse is projected to be filled to capacity in 2010. This project consists of installing high density shelving in the current Record Retention storage area to more efficiently utilize available space. Scope of this project would increase storage capacity by about 60%. Project Objectives and Justification More efficient use of record retention storage space to relieve projected overcrowding of storage capacity. Additional Comments COUNTY IS INVESTIGATING CHANGING LAWS REGARDING STORAGE OF DOCUMENTS TO ALLOW THE USE OF A MORE ii EFFICIENT MEDIA IN LIEU OF PAPER. Estimate based on 2004 cost estimate and escalated @ 4% per year. Estimated Total Capital Costs Project Category Item Description Estimated Cost r,f7, Facilities El New , TUtilities __. ,r,,-i, Alteration :---, Roads _ fli Maintenance High Density Shelving Installation $504,000 ,---: j Parking Electrical 30,000 Removal of Existing Shelving 5,000 Project Funding Estimated Cost 539,000 Source Contingency 15% 54,000 Cpt'l. Imp. Prog. .W 2004 TOTAL EST, COST $$93,000 Other Sources D 2008 Estimated Cost $694,000 Proposed Project Schedule . . Planning and Design 2.007 _ Estimated Additional Annual Maintenance and Operating Expense Construction 2008 Item Description Estimated Cost _ Completion 2008 III . 23 2005-2009 CAPITAL IMPROVEMENT PROGRAM FOR FACILITIES Department of Facilities Management Project Title Date Project Number 52-2 DISTRICT COURTHOUSE August 2004 Location Projects for 2005 NORTHWEST OAKLAND COUNTY 21 of 33 General Description An additional judge was added to the 52-2 District Court in 2003 to help reduce the caseload per judge. In the long term, the 20 year old, 11,415 square foot 52-2 Courthouse should be replaced since the population and case loads are exploding in this area. Additionally, parking is minimal and the possibility of expanding parking significantly does not appear to exist. Project Objectives and Justification To relieve overcrowded conditions and provide additional parking, To provide more efficient layout for improved security. dditional Comments Proposed expansion provides space for three (4) judges, one magistrate and appropriate support staff and room for expansion. 2005 cost estimate escalated to 2008 @ 4% per year. A Space Needs Study to confirm needs and project costs needs to be done. Scope of project does not include cost of substation for police agencies at this time. Estimated Total Capital Costs Project Category Item Description Estimated Cost 71e] Facilities k New VERY CONCEPTUAL ESTIMATE 7-: utilities ri:i Alteration 71 Roads 0 Maintenance Construction 35,000 S.F. $275/S.F. 59,285.000 '--" Utilities, Site and Parking 150 cars 940 2— 000 '-', Parking Engr & CM Fees @ 15% of Construction 1,850,000 Furniture 900,000 Project Funding Estimated Cost 14,955,000 Source Contingency 20% 3,000,000 Con. Imp. Prog. 01 TOTAL ESTIMATED COST $17,955,000 Other Sources Escalated @ 4% oer year $20,197,000 Proposed Project Schedule Planning and Design 2006 Estimated Additional Annual Maintenance and Operating Expense Construction 2007 Item Description Estimated Cost 1. 35 $540,000 Completion ,000 S.F.@$12/S.F. (new facility) = 2008 2. Current annual rent, tax & utility cost ._- $242,825 24 2005-2009 CAPITAL IMPROVEMENT PROGRAM FOR FACILITIES Department of Facilities Management Project Title Date Project Number 320 BED FEMALE ADDITION TO MEDIUM SECURITY JAIL August 2004 Location Projects for 2005 SERVICE CENTER 22 of 33 General Description Construct a phase 2 addition to the medium security phase 1 jail facility of approximately 320 beds for female inmates. Along with the described housing, the facility will include admission and release processing, visitation, medical clinic, kitchen and administration facilities. Project Objectives and Justification Facility will relieve chronic condition of near-overcrowding of the jail system. dditional Comments Cost estimated for 2003 and escalated to 2009. Estimated Total Capital Costs Project Category Item Description Estimated Cost k- Facilities k New 3 Utilities Alteration -3 Roads D Maintenance 3 Parking Facility Acquisition $26,494,000 Engineering 1,988,000 Project Funding Estimated Cost 28,482,000 Source Contingency 4,272,000 Cpt'l. Imp. Prog. D TOTAL ESTIMATED COST 32,754,000 Other Sources Ne Escalated @4% to 2009 $41,444,000 Proposed Project Schedule Planning and Design Future Estimated Additional Annual Maintenance and Operating Expense Construction Item Description Estimated Cost Future Completion Future 25 • • 2005-2009 CAPITAL IMPROVEMENT PROGRAM FOR FACILITIES Department of Facilities Management Project Title Date Project Number 52-1 DISTRICT COURTHOUSE August 2004 Location Projects for 2005 SOUTHWESTERN OAKLAND COUNTY 23 of 33 General Description The existing Courthouse is located in leased space in Novi. The site is small and expansion area is available but will only be a short-term solution to the future space needs for the fastest growing District Court in the 52nd Division. Project Objectives and Justification Plan for future growth of court. Estimate 50,000 S.F. and nine (9) acres of property needed. Additional Comments Project estimate based on cost of 52-3 District Court in Rochester Hills and escalated from 2001 to 2009. Estimated Total Capital Costs Project Category Item Description Estimated Cost . Facilities E New — Utilities Alteration Site Work $1,500,000 Property - 9 acres 5,000,000 ',7_, Roads Maintenance 50.000 S.F. @ $350/S.F. 17,500,000 7i Parking Furniture 900,000 NE & CM Fees @ 13% 2,470,000 Project Funding Estimated Cost 27,370,000 Source Contingency 5,474,000 COI. Imp. Prog. 0 TOTAL ESTIMATED COST $27,370,000 Other Sources E Escalated @ 4% per year $37.500,000 ' Proposed Project Schedule Planning and Design 2008 Estimated Additional Annual Maintenance and Operating Expense Construction 2009 Item Description Estimated Cost $800,000/yr Completion 2004 Est. cost @ $16/S.F. = 2010 26 • • 2005-2009 CAPITAL IMPROVEMENT PROGRAM FOR FACILITIES Department of Facilities Management Project Title Date Project Number GROUNDS MAINTENANCE FACILITY - EAST August 2004 Location Projects for 2005 SERVICE CENTER 24 of 33 General Description Currently 50% of the FM Grounds Unit operates from a former food storage warehouse constructed in 1923. This facility is inefficient for its current use and is in deteriorated structural condition. The facility needs to be replaced. Project Objectives and Justification Replacement of aged facility. Additional Comments Estimated Total Capital Costs Project Category Item Description Estimated Cost Facilities,y New Utilities El Alteration 7 Roads E Maintenance Parking Project Funding Estimated Cost Source Contingency COI. Imp. Prog. n TOTAL ESTIMATED COST $3,500,000 Other Sources Proposed Project Schedule Planning and Design 2008 Estimated Additional Annual Maintenance and Operating Expense _. Item Description Estimated Cost Construction 2009 Completion 2009 _ 27 2005-2009 CAPITAL IMPROVEMENT PROGRAM FOR FACILITIES Department of Facilities Management Project Title Date Project Number JAIL RENOVATION & ADDITION - PHASE 3 August 2004 Location Projects for 2005 SERVICE CENTER 25 of 33 General Description Construct infill of existing yard for medium security housing of approximately 44 beds. Renovate existing gym for medium security housing of approximately 44 beds. Renovate existing chapel area for program space. Construct second floor over I-block for program space. Renovate existing intake area for booking and male holding. Renovate existing trusty dorm for male holding and detox. Renovate existing l-block for female holding and detox Project Objectives and Justification Provide additional beds and improve inadequate booking, holding and detox facilities originally sized for smaller, facility constructed 30 years ago. , Additional Comments Cost estimate escalated from 2006 to 2008. Staffing requirements to be determined by Sheriff's Department & Personnel Division. Project can be broken down into phases depending on finances and priority. Estimated Total Capital Costs Project Category Item Description Estimated Cost ,H-i-., Facilities v New — Utilities ,„, Alteration _ ---• Roads r— Maintenance Mill -44 beds $2,088,00 Booking & Male Holding $3,146,000 — — Gym -44 beds 1,342,000 Male Holding & Detox 1,940,000 ____,—, Parking Chapel - Program 352,000 Female Holding & Detox 1,940,000 Second Floor - Program 1,336,000 Bond Financing (total for all it $256,000 Project Funding 2006 TOTAL ESTIMATED C $12,400,000 Source Escalated @ 4% to 2008 $13,412,000 COI. Imp. Prog. Other Sources k Proposed Project Schedule Planning and Design Future Estimated Additional Annual Maintenance and Operating Expense Construction Item Description Estimated Cost Future Completion Future 28 • • 2005-2009 CAPITAL IMPROVEMENT PROGRAM FOR FACILITIES Department of Facilities Management Project Title Date Project Number COMMUNICATIONS CENTER August 2004 Location Projects for 2006 TO BE DETERMINED 26 of 33 General Description New communication dispatch center is needed to replace 26 year old operation at the Administrative Annex I facility. Additionally it is proposed the facility house ERP, CLEMIS, and RADIO REPAIR operations. The facility would also function as the County's Emergency Disaster Control Center. Project Objectives and Justification The existing Sheriffs Dispatch area has limited room for expansion and is in need of upgrading. Consolidation of Dispatch, ERP, radio install and repair and other related functions at one location for improved operational efficiency. Additional Comments VERY PRELIMINARY CONCEPT STAGE. PROJECT SCOPE AND COST ESTIMATE IS DEVELOPED AROUND PURCHASING AN EXISTING FACILITY WHICH IS CURRENTLY NOT ON THE OPEN MARKET. ESTIMATE DOES NOT INCLUDE THE COST OF PURCHASING AND INSTALLING NEW DISPATCHING EQUIPMENT. Estimated Total Capital Costs Project Category Item Description Estimated Cost ,21 Facilities WI New PURCHASE Cost of 35,000 S.F. facility $5 000 000 , , E Utilities 0 Alteration Construction Costs: Renovation 2,426,000 ---, Roads 0 Maintenance Site & Radio Tower 920,000 ' Furniture & Move 320.000 E Parking Electric Serv, Generator, UP 550,000 Bond Costs - $200,000 + Design Costs $273,000 473,000 Project Funding Estimated Cost 9,689,000 Source Contingency 15% 1,453,000 Cpt'l. Imp. Prog. TOTAL ESTIMATED COST $11,142,000 Other Sources tg Proposed Project Schedule Planning and Design Future Estimated Additional Annual Maintenance and Operating Expense Construction Itern Description Estimated Cost Future Maintenance & Operational Expenses 35,000 S.F. @ $18/S.F. $595,000 Completion Future 29 2005-2009 CAPITAL IMPROVEMENT PROGRAM FOR FACILITIES Department of Facilities Management Project Title Date Project Number CFC AIR CONDITIONING REFRIGERANT REPLACEMENT PROGR August 2004 Location Projects for 2005 SERVICE CENTER 27 of 33 General Description Future planned retrofit of CFC containing chillers in a number of Oakland County facilities, including Information Technology, are appropriate to avoid large unplanned change-over and unscheduled down-time. Project Objectives and Justification As a result of world-wide concern for the effects of chlorofluorocarbons (CFCs) on global warming, production of traditional refrigerants (R-11, R-12, R113, R114 and R115) has been scheduled for a production ban by 2010. New 134A refrigerant equipment appears to be an acceptable replacement. Additional Comments , Estimated Total Capital Costs Project Category Item Description Estimated Cost WI Facilities !--- New — Utilities — Alteration _ _ - Roads t,e1 Maintenance Pontiac Health $165,000 — South Oakland Health 160,000 E Parking Information Technology 550,000 Medical Care Facility 220,000 Project Funding Estimated Cost 1,100,000 Source _ Contingency 20% 220,000 Con Imp. Prog. Ik TOTAL ESTIMATED COST $1,320,000 Other Sources D Proposed Project Schedule Planning and Design Future Estimated Additional Annual Maintenance and Operating Expense Construction Item Description Estimated Cost Future Completion Future 30 • • 2005-2009 CAPITAL IMPROVEMENT PROGRAM FOR FACILITIES Department of Facilities Management Project Title Date Project Number COURTHOUSE ADDITION & RENOVATION - PHASE 1 August 2004 Location Projects for 2005 SERVICE CENTER 28 of 33 General Description Construct Courthouse addition and renovate existing Courthouse including, Tower, East Wing, West Wing, and West Wing Extension. The project is an anticipated result of recommendations from the updating of the 1990 Courthouse Master Plan which was not fully implemented. The new recommendations were completed in September 1998. Project Objectives and Justification Meet space needs through the year 2020 of Circuit and Probate Courts including all other courthouse users in accordance with the updated 1998 Courthouse Master Plan Update. Additional Comments Project can be constructed in two (2) phases. Phase 1 will provide the County's Courthouse existing facility needs through about the year 2025. Phase 2 would add a future addition to house the Friend of the Court. Project including renovations, expected to take 5-1/2 years from design through completion of construction. Cost estimated to 2006 and escalated to 2008 @ 4% per year and to 2010 @ 3% per year. Estimated Total Capital Costs Project Category Item Description Estimated Cost Facilities k New PRELIMINARY COST Design & Finance $7,735,000 E Utilities k Alteration ESTIMATE - PHASE 1 New Construction 52,500,000 E Roads Maintenance Renovation 30,500,000 Furniture, Phone and ri Parking Other Costs 8,000,000 Site Improvements 2,000,000 Project Funding Estimated Cost 100,735,000 Source Contingency 15% 15,110,000 Cori. Imp. Prog. TOTAL ESTIMATED COST 5115,845,000 Other Sources V Escalated @ 4% per year 5133,000,000 Proposed Project Schedule Planning and Design Future Estimated Additional Annual Maintenance and Operating Expense Construction Item Description Estimated Cost Future_ Completion Future • • 2005-2009 CAPITAL IMPROVEMENT PROGRAM FOR FACILITIES Department of Facilities Management Project Title Date Project Number COURTHOUSE ADDITION - PHASE 2 August 2004 Location Projects for 2005 SERVICE CENTER 29 of 33 General Description Construction of addition to the Courthouse to relocate Friend of the Court (FOC) from the Oakland Pointe Office Building and consolidate all Circuit Court functions in one facility for improved efficiency. Project Objectives and Justification Consolidation of all Circuit Court functions into one facility for improved efficiency. Additional Comments Estimate completion of construction to be 2010. Facility to be constructed to accommodate Friend of the Court (FOC) operations for 20 years. Cost estimated for 1999 and escalated to 2010. PROJECT MAY NOT HAVE TO BE DONE IF OAKLAND POINTE COMPLEX DEDICATED TO FOC AND RELATED JUVENILE SUPPORT FUNCTIONS. Estimated Total Capital Costs Project Category Item Description Estimated Cost 1,2 Facilities k New - i Utilities —I Alteration Li 71 Roads 7 Maintenance Design $1,080,000 Construction 11,345,000 --- Parking Site 1,875,000 Other Costs 4,000,000 Project Funding Estimated Cost 18,300,000 Source Contingency 15% 2,745,000 Cpt'l. Imp. Prog. • TOTAL ESTIMATED COST 21,045,000 Other Sources V Escalated @ 4% per year $32,400,000 Proposed Project Schedule Planning and Design Future Estimated Additional Annual Maintenance and Operating Expense Construction Item Description Estimated Cost Future - Completion Future 32 2005-2009 CAPITAL IMPROVEMENT PROGRAM FOR FACILITIES Department of Facilities Management Project Title Date Project Number HIGH DENSITY SHELVING - PHASE 2 August 2004 . , Location Projects for 2005 ANNEX I & COURTHOUSE W.WING EXTENSION 30 of 33 General Description Remove existing fixed shelving and provide and install new high-density mobile file systems at Annex II (basement) and Courthouse West Wing Extension (Law Library). Preliminary estimates include disassembly and removal of existing shelving, labor and material for manually operated high-density system with additional safety feature packages. Project Objectives and Justification More efficient use of existing storage areas; the high-density mobile systems will accommodate approximately 60% more material than the existing shelving, within the same space. This will address future needs for records and other storage and could also free up space currently devoted to storage for other future space needs. Additional Comments 2002 estimate escalated to 2010 @ 3.5 per year Estimated Total Capital Costs Project Category Item Description Estimated Cost • „-i Facilities E New Utilities E Alteration 7 Roads,„2 Maintenance E Parking High density mobile storage Annex II $627,500 High density mobile storage Law Library 103,200 Project Funding Estimated Cost 730,700 Source Contingency 20% 146.300 Cpt'l. Imp. Prog. V TOTAL ESTIMATED COST $877,000 Other Sources 0 Escalated @ 3.5% per year $1,078."000 • Proposed Project Schedule Planning and Design 2009 Estimated Additional Annual Maintenance and Operating Expense Item Description Estimated Cost Construction 2010 Completion 2010 33 • • • 2005-2009 CAPITAL IMPROVEMENT PROGRAM FOR FACILITIES Department of Facilities Management Project Title Date Project Number FIRING RANGE RELOCATION & EXPANSION August 2004 Location Projects for 2005 SERVICE CENTER 31 of 33 General Description Construction of a new facility. Assumes facility will be an addition to current Community Mental Health Facility. Project is based on Sheriff's Department space program. Project Objectives and Justification Upgrade inadequate and noisy range in basement of jail. Space in jail can be better used by functions requiring location at the jail. Improve ventilation. Additional Comments Cost estimated for 2005. Project needs more research. Estimated Total Capital Costs 'Project Category Item Description Estimated Cost L 4-, Facilities k New CONCEPTUAL COST ESTIMATE $3,500,000 ---7 Utilities Alteration _ :i Roads Ei Maintenance Parking Site Security Improvements $265,000 New Construction 9,735,000 Project Funding TOTAL ESTIMATED COST $10,000,000 Source WI. Imp. Prog. Di Other Sources k Proposed Project Schedule Planning and Design 2007 Estimated Additional Annual Maintenance and Operating Expense Construction 2008 Item Description Estimated Cost Unknown Completion 2009 34 2005-2009 CAPITAL IMPROVEMENT PROGRAM FOR FACILITIES Department of Facilities Management Project Title Date Project Number CRIME LABORATORY ADDITION August 2004 ' Location Projects for 2005 SERVICE CENTER 32 of 33 General Description Construct 13,000 S.F. addition to CM1-1 building at Crime Lab wing. Project Objectives and Justification Provide expansion space for growth of services including DNA lab. Additional Comments Cost estimated for 2001 escalated to 2010. State Police testing for DNA should be evaluated. Estimated Total Capital Costs Project Category Item Description Estimated Cost k• Facilities te New 7 Utilities1,yr Alteration – Roads Maintenance Design $384,000 — Construction 4,216,000 El Parking Site 200,000 Other Costs 160,000 Project Funding Estimated Cost 4,960,000 Source Contingency 15% 744,000 Cptl. Imp. Prog. k TOTAL ESTIMATED COST $5,704,000 Other Sources E Escalated c4% per year 68,119,000 Proposed Project Schedule Planning and Design 2009 Estimated Additional Annual Maintenance and Operating Expense Construction 2010 Item Description Estimated Cost Unknown Completion 2011 35 2005-2009 CAPITAL IMPROVEMENT PROGRAM FOR FACILITIES Department of Facilities Management Project Title Date 'Project Number NORTH SATELLITE OFFICE BUILDING August 2004 Location Projects for 2005 NORTH CENTRAL OAKLAND COUNTY 33 of 33 General Description This project anticipates buying or constructing a facility in the northern part of Oakland County for circuit court, and probate court probation officers, health services and other functions similar to the services provided at the County's South and West Oakland Office Buildings. Project Objectives and Justification Provide better services to County citizens. Additional Comments Project requires detailed study. CONCEPTUAL PROJECT. Estimated Total Capital Costs Project Category Item Description Estimated Cost li Facilities ,/ New VERY PRELIMINARY ESTIMATE Utilities E Alteration 40,000 S.F. © 300/S.F.= $14,000,000 E Roads fl Maintenance E Parking Project Funding Source COI. Imp. Prog. Other Sources Proposed Project Schedule Planning and Design Future Estimated Additional Annual Maintenance and Operating Expense Construction Item Description Estimated Cost Future i Completon Unknown Future 36 • 2005-2009 CAPITAL IMPROVEMENT PROGRAM FOR UTILITES, ROADS, AND PARKING Department of Facilities Management ' Project Title Date Project Number 2005 PARKING PAVING PROGRAM August 2004 Location Projects for 2005 SERVICE CENTER 1 of 13 General Description Resurface deteriorating parking lot at the Medical Care Facility. Project Objectives and Justification Normal maintenance repair. Additional Comments Cost estimated escalated to 2005. Cost escalated at 10% because of rapidly increasing oil prices. Estimated Total Capital Costs 'Project Category Item Description Estimated Cost L Facilities -1 New 7,7 Utilities Alteration ri Roads Maintenance Parking Engineering $30,000 Construction 135 000 Project Funding , Estimated Cost 165,000 Source Contingency 35,000 COI. Imp. Prog. k TOTAL ESTIMATED COST $200,000 Other Sources Escalation @10% for 2005 $220,000 Proposed Project Schedule Planning and Design 2004 Estimated Additional Annual Maintenance and Operating Expense Construction 2005 Item Description Estimated Cost Completion 2005 37 2005-2009 CAPITAL IMPROVEMENT PROGRAM FOR UT1LITES, ROADS, AND PARKING Department of Facilities Management Project Title Date Project Number SEWAGE TREATMENT GRINDER INSTALLATION August 2004 Location Projects for 2006 LAW ENFORCEMENT COMPLEX 2 of 13 General Description Install sewage grinder station down stream of Law Enforcement Center to meet City of Pontiac sewage code. Project Objectives and Justification Reduce illegal discharge of oversized solids into municipal sewage system. Additional Comments Cost estimated for 2004 and escalated at 4% to 2005. Estimated Total Capital Costs Project Category Item Description Estimated Cost Ti Facilities V New ,y Utilities 111 Alteration Ti Roads 0 Maintenance 21" sewage grinder including structure $200,000 __,-7 Parking and electrical supply Design, engineering & inspection 20,000 Project Funding Estimated Cost 220,000 Source Contingency 10% 22,000 COI. Imp. Prog. „, TOTAL ESTIMATED COST $242,000 Other Sources Escalated to 2005 @ 4% $252,000 Proposed Project Schedule Planning and Design 2005 Estimated Additional Annual Maintenance and Operating Expense Construction 2005 Item Description Estimated Cost Completion 2005 38 • • 2005-2009 CAPITAL IMPROVEMENT PROGRAM FOR UTILITES, ROADS, AND PARKING Department of Facilities Management Project Title Date Project Number 2005 SERVICE CENTER SIDEWALK PROGRAM August 2004 Location Projects for 2005 SERVICE CENTER 3 of 13 General Description Provide a network of approximately 2 miles of sidewalk for the Service Center Campus and along Telegraph Road from the Oakland Pointe Shopping Center to the railroad overpass crossing Telegraph Road north of the Service Center. 2005 portion of the program provides a 6 foot sidewalk from the Jail south to Telegraph Road connecting to the existing sidewalk by the Circuit City and Media Play facilities. Project also includes a connecting sidewalk south of the Courthouse to the existing sidewalk west of the Courthouse West Wing Extension. Project Objectives and Justification Provide safe means of egress from building to building and on the Campus for pedestrian traffic. People are walking on the shoulders or in the roads in some areas of the Service Center, Additional Comments Cost estimate is for 2005. Estimated Total Capital Costs Project Category Item Description Estimated Cost Facilities - ;01 New Project estimated © 2000 costs Utilities Alteration and escalated to the year — Roads E Maintenance proposed in the CIP _ —; Parking Design 8 27,000 Construction 130,000 Project Funding Estimated Cost 157,000 Source Contingency 15% 24.000 Cptl. Imp. Prog. „. TOTAL ESTIMATED COST $181,000 Other Sources 0 Proposed Project Schedule Planning and Design 2004 Estimated Additional Annual Maintenance and Operating Expense Construction 2005 Item Description Estimated Cost – Completion 2005 39 2005-2009 CAPITAL IMPROVEMENT PROGRAM FOR UTILITES, ROADS, AND PARKING Department of Facilities Management Project Title Date Project Number FUTURE SERVICE CENTER SIDEWALK PROGRAM August 2004 Location Projects for 2006 SERVICE CENTER 4 of 13 General Description Provide a network of approximately 3 miles of sidewalk for the Service Center Campus and along Telegraph Road from the Oakland Pointe Shopping Center to the railroad overpass crossing Telegraph Road north of the Service Center. Project Objectives and Justification Provide safe means of egress from building to building and on the Campus for pedestrian traffic. People are walking on the shoulders or in the roads in some areas of the Service Center. Additional Comments Cost estimate to year for construction. Project can be broken down into smaller phases. Estimated Total Capital Costs Project Category Item Description Estimated Cost Facilities New Project estimated © 2000 costs 7 Utilities L Alteration and escalated to the year proposed in the CIP [7 Roads L Maintenance 2006 Sections 2 & Part.3 $271,000 L Parking 2007 Sections Part. 3,6-8 $516,000 2008 Sections 4 & 5 $465,000 Project Funding TOTAL ESTIMATED COST $1,252,000 Source COL Imp. Prog. v Other Sources Proposed Project Schedule Planning and Design Estimated Additional Annual Maintenance and Operating Expense Construction Item Description Estimated Cost Completion 40 • • 2005-2009 CAPITAL IMPROVEMENT PROGRAM FOR UTILITES, ROADS, AND PARKING Department of Facilities Management Project Title Date Project Number FUTURE PARKING LOT PAVING PROGRAM August 2004 Location Projects for 2005 VARIOUS LOCATIONS 5 of 13 _ General Description This project addressed the need for routine repair and maintenance of the County's aged and deteriorating parking lots. Project Objectives and Justification Necessary maintenance and repair of parking lots. Additional Comments Future repaving projects include Public Works Building and other lots. Schedule and estimates may vary depending on refinement of program. Cost estimates escalated to year of construction. Estimated Total Capital Costs Project Category Item Description Estimated Cost E Facilities r New 7 Utilities WI Alteration n Roads ;:e7 Maintenance Public Works Year 2006 $715,000 Children's Village Year 2007 925,000 WI Parking S. Oakland Office Bldg. Year 2008 660,000 660 000 Project Funding Unknown Year 2009 , Source Cpt'l. Imp. Prog. TOTAL ESTIMATED COST $2,960,000 Other Sources E Proposed Project Schedule Planning and Design Future Estimated Additional Annual Maintenance and Operating Expense Construction Item Description Estimated Cost Future Completion Future 41 • • • 2005-2009 CAPITAL IMPROVEMENT PROGRAM FOR UTILITES, ROADS, AND PARKING Department of Facilities Management Project Title Date Project Number MAINLAND DRAIN August 2004 Location Projects for 2005 SERVICE CENTER 6 of 13 General Description Reroute and enclose the various sections of the Drain east of the Jail from the Central Garage headwall south to the old rail spur culverts. Reroute and straighten the south branch of the Drain from County Center Drive East to the main branch of the Drain. Project Objectives and Justification Improve drainage and retrieve usable land east and south of the Jail. Additional Comments Cost estimated for 2001 and escalated to 2006. Project could be broken down into phases: 1. Various sections of the Drain east of the Jail from the Central Garage headwall south to the old rail spur culverts. Reroute and straighten the south branch of the Drain from County Center Drive East to the main branch of the Drain at a cost of $1,273,000. 2. Enclose the drain from Public Works Building to former CMH facility and reroute to Pontiac Creek Drain at a cost of $3,022,000. Estimated Total Capital Costs Project Category Item Description Estimated Cost —: Facilities Il New ;/.1. Utilities R Alteration —, Roads v Maintenance — Parking Design $ 283,000 Construction 2,911,000 Project Funding Estimated Cost 3,194,400 Source Contingency 15% 479,000 Cpt'l. Imp. Prog. TOTAL ESTIMATED COST $3,673,000 Other Sources V Escalated @ 4% per year $4,400,000 Proposed Project Schedule Planning and Design 2006 Estimated Additional Annual Maintenance and Operating Expense Construction 2007 Item Description Estimated Cost Completion 2008 42 • • • 2005-2009 CAPITAL IMPROVEMENT PROGRAM FOR UTILITES, ROADS, AND PARKING Department of Facilities Management Project Title Date 'Project Number SERVICE CENTER ROAD REPAIR August 2004 Location Projects for 2005 SERVICE CENTER 7 of 13 General Description Repaving of deteriorating four (4) lane road portion of County Center Drive East in front of Law Enforcement Complex. Project Objectives and Justification Maintenance of road system. Additional Comments Repair should be done after completion of Courthouse addition if possible. 2001 cost estimate escalated © 4% per year to 2007. Estimated Total Capital Costs Project Category Item Description Estimated Cost E Facilities iii New n Utilities Alteration _ v Roads ,.2 Maintenance — Parking Design $30,000 Construction $200,000 Project Funding Estimated Cost 230,000 Source Contingency 20% 46,000 Cpt'l. Imp. Prog. 7,7 TOTAL ESTIMATED COST $276,000 Other Sources fl Escalated @ 4% per year $350,000 Proposed Project Schedule Planning and Design 2006 Estimated Additional Annual Maintenance and Operating Expense Construction 2007 Item Description Estimated Cost Completion 2007 43 2005-2009 CAPITAL IMPROVEMENT PROGRAM FOR UTILITES, ROADS, AND PARKING Department of Facilities Management Project Title Date roject Number REPLACE WATER MAIN August 2004 Location Projects for 2005 SERVICE CENTER 8 of 13 General Description Approximately 1,400 feet of 51 year old six (6) inch water main has averaged over two (2) failures a year for several years. The long term reliability of this portion of the system is of concern. Project Objectives and Justification Maintain reliability of water distribution system on the east side of Telegraph Road. Additional Comments Estimated based on 2006 construction. Estimated Total Capital Costs Project Category Item Description Estimated Cost — Facilities New ,N7 Utilities Alteration — Roads k Maintenance ----,_ Parking Engineering $ 50,000 ' Construction 200,000 Project Fun ding Estimated Cost 250,000 Source Contingency 10% 25,000 Cpt'l. Imp. Prog. k TOTAL ESTIMATED COST $275,000 Other Sources E Escalated @ 6%for 2005-6 $292,000 Proposed Project Schedule , Planning and Design 2006 Estimated Additional Annual Maintenance and Operating Expense Construction 2006 Item Description Estimated Cost Completion None 2006 44 2005-2009 CAPITAL IMPROVEMENT PROGRAM FOR UTILITES, ROADS, AND PARKING Department of Facilities Management Project Title Date Project Number COURTHOUSE ROAD RELOCATION August 2004 , Location Projects for 2005 SERVICE CENTER 9 of 13 General Description Project includes the rerouting of the road south of the Courthouse Complex to an area south of the South Parking Lot. Project Objectives and Justification Project should be completed prior to construction of next Courthouse addition because existing road area will be needed for construction layout area. Additional Comments Use of former road area to be determined by the size and location of next Courthouse addition. Some of the area could be used for additional parking. Cost estimated for 2005 and escalated at 3% per year to 2008. Estimated Total Capital Costs Project Category Item Description Estimated Cost Li Facilities v New • Utilities 0 Alteration Roads 0 Maintenance Design $80,000 Construction 750,000 74-; Parking Lighting 110,000 Landscaping 60,000 Project Funding Estimated Cost 1,000,000 Source Contingency 15% 150,000 Cpt'l. Imp. Prog. TOTAL ESTIMATED COST $1,150,000 Other Sources E Escalated to 2008 $1,220,000 Proposed Project Schedule Planning and Design 2007 Estimated Additional Annual Maintenance and Operating Expense Construction 2007 Item Description Estimated Cost Nominal Increase Completion 2008 45. 2005-2009 CAPITAL IMPROVEMENT PROGRAM FOR UTILITES, ROADS, AND PARKING Department of Facilities Management Project Title Date -Project Number PRIMARY ELECTRICAL SYSTEM MAINTENANCE August 2004 Location Projects for 2005 SERVICE CENTER 10 of 13 General Description Replace five (5) obsolete, 31-year-old 13, 200 volt primary electrical circuit breakers on County-owned primary distribution system with solid state primary breakers. Project Objectives and Justification Maintain reliability of County owned primary electrical distribution system on the Service Center. Additional Comments Estimated Total Capital Costs -Project Category Item Description Estimated Cost 7; Facilities New PRELIMINARY ESTIMATE Labor & Materials $700,000 Utilities Alteration ----1 Roads k Maintenance Parking Project Funding Source Cpt'l. Imp. Prog. WI Other Sources — Proposed Project Schedule Planning and Design 2006 Estimated Additional Annual Maintenance and Operating Expense Construction 2007 Item Description Estimated Cost Completion 2007 46 2005-2009 CAPITAL IMPROVEMENT PROGRAM FOR UTILITES, ROADS, AND PARKING Department of Facilities Management - Project Title Date Project Number COUNTY CENTER DRIVE EAST IMPROVEMENTS August 2004 Location Projects for 2005 SERVICE CENTER 11 of 13 General Description Add curbs gutters to the roadways at the Pontiac Lake Road intersection entrance to the Service Center, extending north to the Jail, and enhance the adjacent landscaping. Area difficult to maintain because of drainage problems in roadway median. Project Objectives and Justification Improve storm water drainage control and landscaping performance at Service Center entrance. Additional Comments Cost estimated for 2001 and escalated to 2008. Road Commission to fund engineering costs for roadway construction and manage construction. Estimated Total Capital Costs Project Category Item Description Estimated Cost D Facilities ,11 New — Utilities —I Alteration _ Roads i,e] Maintenance Construction $585,000 — Parking Engineering 13,000 Landscaping 90,000 Project Funding Estimated Cost 688.000 Source Contingency 15% 104,000 COI, Imp. Prog. kJ TOTAL ESTIMATED COST $792,000 Other Sources Escalated @4% per year $1,043,000 Proposed Project Schedule Planning and Design 2007 Estimated Additional Annual Maintenance and Operating Expense Construction 208 Item Description Estimated Cost Completion 2008 47 2005-2009 CAPITAL IMPROVEMENT PROGRAM FOR UTILITES, ROADS, AND PARKING Department of Facilities Management Project Title Date Project Number PAINT WATER TOWER August 2004 Location Projects for 2005 SERVICE CENTER 12 of 13 General Description The water tower, located adjacent to the Information Technology Facility, is in need of painting. Project Objectives and Justification Rust on the tower is beginning to show. First repainting of tower in approximately 20 years. Additional Comments Estimated Total Capitat Costs Project Category Item Description Estimated Cost E Facilities E New WI Utilities E Alteration Roads k Maintenance — Parking _ Project Funding Estimated Cost Source Contingency Cpt'l. Imp. Prog. ,W TOTAL ESTIMATED COST $270,000 Other Sources E Proposed Project Schedule Planning and Design 2006 Estimated Additional Annual Maintenance and Operating Expense Construction 2007 Item Description Estimated Cost Completion 2007 48 • 2005-2009 CAPITAL IMPROVEMENT PROGRAM FOR UTILITES, ROADS, AND PARKING Department of Facilities Management Project Title Date Project Number COURTHOUSE PARKING DECK August 2004 Location Projects for 2006 SERVICE CENTER 13 of 13 General Description Construct a 980 space parking deck over the Courthouse South Parking Lot. Project Objectives and Justification Provide for parking demand beyond 2008. Additional Comments Parking deck and alternative parking solutions such as shuttling public to and from remote parking areas should be explored prior to construction of the next Courthouse addition. Cost estimated for 1999 escalated to 2010. Estimated Total Capital Costs Project Category Item Description Estimated Cost 0 Facilities si New —±3 Utilities E Alteration — Roads FT Maintenance _ Design $600,000 %, Parking Construction 7,350,000 Other Costs 700,000 Project Funding Estimated Cost 8,650,000 Source Contingency 15% 1,270.000 COI. Imp. Prog. L TOTAL ESTIMATED COST $9,920,000 Other Sources v Escalated @ 4% per year $15,257,000 Proposed Project Schedule Planning and Design Future Estimated Additional Annual Maintenance and Operating Expense Construction Item Description Estimated Cost Future Unknown Completion Future 49 Resolution #04279 September 22, 2004 Moved by Moss supported by Bullard the resolution be adopted. Moved by Moss supported by Long the Finance Committee Report be accepted. A sufficient majority having voted therefore, the report was accepted. Moved by Moss supported by Palmer the Planning and Building Committee Report on the 2005 Facilities Maintenance and Operations Division — Special Projects Budget be accepted. A sufficient majority having voted therefore, the report was accepted. Moved by Moss supported by Coleman the Planning and Building Committee Report on the Facilities Management 2005-2009 Capital Improvement Program — Buildings be accepted. A sufficient majority having voted therefore, the report was accepted. Moved by Moss supported by Douglas the Planning and Building Committee Report on the Facilities Management 2005-2009 Capital Improvement Program — Utilities be accepted. A sufficient majority having voted therefore, the report was accepted. Moved by McMillin the resolution be amended as follows: To not give a salary increase to the County Commissioners. And to make all necessary adjustments to the budget and fund balance to reflect this change. There being no support, the motion to amend failed. Moved by McMillin the resolution be amended as follows: To not give a salary increase to the six countywide officials. And to make all necessary adjustments to the budget and fund balance to reflect this change. There being no support, the motion to amend failed. Moved by McMillin the resolution be amended as follows: Cut County Commissioner Travel Expense Account by 50%, from $89,000 to $44,500. And to make all necessary adjustments to the budget and fund balance to reflect this change. ,01.111M Resolution #04279 (cont.) September 22, 2004 There being no support, the motion to amend failed. Vote on resolution: AYES: Crawford, Douglas, Gregory, Jamian, Knollenberg, KowaII, Law, Long, Middleton, Moffitt, Moss, Palmer, Patterson, Potter, Rogers, Suarez, Webster, Wilson, Zack, Bullard, Coleman, Coulter. (22) NAYS: McMillin, Scott. (2) A sufficient majority having voted therefore, the resolution was adopted. STATE OF MICHIGAN) COUNTY OF OAKLAND) I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on September 22nd, 2004 with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 22nd day of September, 2004. di&eL . Cötinty Clerk