HomeMy WebLinkAboutResolutions - 2004.09.09 - 27735September 9, 2004
REPORT (misc. 104199)
BY: PERSONNEL COMMITTEE, GREGORY JAMIAN, CHAIRPERSON
RE: PROSECUTING ATTORNEY/ADMINISTRATION DIVISION —
REORGANIZATION OF CASE RECORDS UNIT AND DELETION OF ONE (1)
GFGP OFFICE SUPERVISOR II POSITION
TO: THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
The Personnel Committee having reviewed MR #04199 on September 1, 2004 Reports
with the recommendation the Resolution be adopted.
Chairperson, on behalf of the Personnel Committee, I move the acceptance of the foregoing
report.
PERSONNEL COMMITTEE
Personnel Committee Vote:
Motion carried on unanimous roll call vote with Hatchett absent
MISCELLANEOUS RESOLUTION #04199 August 26, 2004
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: PROSECUTING ATTORNEY/ADMINISTRATION DIVISION
— REORGANIZATION OF CASE RECORDS UNIT AND DELETION OF ONE (1) GFGP
OFFICE SUPERVISOR II POSITION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Prosecuting Attorney recently had the opportunity to review his
department's office support needs; and
WHEREAS the Prosecuting Attorney has identified various office support needs in the
Administration Division as well as in the Juvenile Unit of the Litigation Division; and
WHEREAS the Case Records unit of the Administration Division handles the movement
of criminal case files and prepares legal pleadings; and
WHEREAS the current level of Case Records Unit staffing is one Office Supervisor II
position, one Office Leader position, and eleven Office Assistant positions; and
WHEREAS the implementation of advanced word processing techniques over the past
few years in the Case Records unit has increased operational efficiency to the point that existing
staff may be reallocated to address identified needs elsewhere; and
WHEREAS the proposed reallocation of staff are all internal to the Administration
Division, except the Office Assistant II position 41101-00375 which requires Board of
Commissioner approval to transfer to the Litigation Division (41201) Juvenile Unit; and
WHEREAS three (3) Case Records positions are recommended to be transferred to other
units in Administration to cover more pressing workload needs; and
WHEREAS the reallocation of Case Records staff within the Administration Division
and to Litigation/Juvenile Unit reduces the Case Records Unit to seven Office Assistant positions,
one Office Leader position and one Office Supervisor H position; and
WHEREAS the proposed number of positions assigned to the Case Records Unit no
longer supports the need for an Office Supervisor II.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners authorizes
the transfer of Office Assistant II position 41101-00375 from the Administration Division to the
Juvenile Unit of the Litigation Division (41201).
BE IT FURTHER RESOLVED that GF/GP Office Supervisor II position 41101-03244
be deleted.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing
resolution.
PUBLI SERVICES COMMITTEEy
Public Services Committee Vote:
Motion carried on a roll call vote with Gregory absent.
Resolution #04199 August 26, 2004
The Chairperson referred the resolution to the Personnel Committee and the Finance Committee. There
were no objections.
•
•
FISCAL NOTE (MISC. 104199) September 9, 2004
BY: FINANCE COMMITTEE, CHUCK MOSS, CHAIRPERSON
IN RE: PROSECUTING ATTORNEY/ADMINISTRATION DIVISION - REORGANIZATION OF CASE
RECORDS UNIT AND DELETION OF ONE (1) GFGP OFFICE SUPERVISOR II POSITION
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above referenced resolution and finds:
1. The Prosecuting Attorney has reviewed the department's support needs and
has identified areas within the Administration and Litigation Divisions
needing reorganization.
2. The following changes are recommended:
Delete one (1) Office Supervisor II position (41101-03244)
Transfer one (1) Office Assistant II (position 41101-00375) from the
Administration Division to the Litigation Division.
Transfer three (3) Case Records positions (41101-1385, 41101-1390,
41101-5681) to other units within the Administration Division.
3. The reorganization will result in a General Fund savings of $2,788 for FY
2004 and $76,662 for FY 2005.
4. The FY 2005 and FY 2006 County Executive Recommended Budget will require
an amendment to recognize the savings in the amount of $76,662.
5. An amendment to the FY 2004 Budget is recommended as follows:
GENERAL FUND (101)
Expenditures FY 2004
41-211000-45000-2001 Salaries ($1,864)
41-211000-45000-2074 Fringe Benefits (924)
41-211000-41800-2001 Salaries (1,080)
41-211000-41800-2074 Fringe Benefits (535)
41-221000-41800-2001 Salaries 1,080
41-221000-41800-2074 Fringe Benefits 535
41-211000-45000-2001 Salaries (1,043)
41-211000-45000-2074 Fringe Benefits (516)
41-211000-41100-2001 Salaries 1,043
41-211000-41100-2074 Fringe Benefits 516
90-290000-25000-2564 Contingency 2,788
0
FINANCE COMMITTEE
,-,(61
FINANCE COMMITTEE:
Motion carried unanimously on a roll call vote.
Resolution #04199 September 9, 2004
Moved by KowaII supported by Zack the resolutions on the Consent Agenda be adopted (with
accompanying reports being accepted).
AYES: Coulter, Crawford, Douglas, Gregory, Jamian, Knollenberg, KowaII, Law, Long, McMillin,
Middleton, Moss, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Webster, Wilson, Zack,
Bullard. (22)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolutions on the Consent Agenda were adopted (with
accompanying reports be accepted).
I HEREBY APPROVE TIE FORE60110 RESOLUTION
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on September
9th, 2004 with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 9th day of September, 2004.
G. William Caddell, County Clerk