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HomeMy WebLinkAboutResolutions - 2005.08.18 - 27777Resolution #05142 July 28, 2005 MISCELLANEOUS RESOLUTION #05142 BY: David Coulter, District #25 IN RE: WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF FERNDALE - FISCAL YEAR 2005 ALLOCATION TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners via Miscellaneous Resolution 405061 approved the extension of the West Nile Virus Fund fork FY 2005; and WHEREAS the Oakland County Board of Commissioners establishea a West Nile Virus Fund Disbursement Policy per Miscellaneous Resolution #03060 in an effort to assist cities, villages and townships (CVTs) with mosquito control measures to prevent the spread of West Nile Virus and to help protect the health, safety and welfare of the people of Oakland County; and WHEREAS pursuant to the Disbursement Policy, the City of Ferndale has submitted a resolution of authorization to the County for reimbursement of expenses incurred in connection with an eligible mosquito control project; and WHEREAS the FY 2005 authorized amount of funding for the City of Ferndale is $7,473.75 from the West Nile Virus Fund as repayment to the City of Ferndale for expenses incurred in connection with mosquito control projects. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the project submitted by the City of Ferndale as eligible for reimbursement from the West Nile Virus Fund. BE IT FURTHER RESOLVED that the Board authorizes the FY 2005 appropriation in the amount of $7,473.75 from the West Nile Virus Fund (Account 490-210000-23030-9098) to repay the City of Ferndale for expenses incurred in connection with the mosquito e con,txpl project, once proper invoices are presented. Chairperson, I move the adoption of the foregoing resolution. The Chairperson referred the resolution to the Finance Committee. There were no objections. r441.A., th Officer / I 0 OAKIAND COUNTY MICHIGAN DEPARTMENT OF HUMAN SERVICES HEALTH DIVISION George J. Miller, MA., Manager July 13, 2005 Timothy J. Soave, Manager Oakland County Fiscal Services Division Executive Office Building 1200 North Telegraph Road, Department 403 Pontiac, Michigan 48341-0403 Dear Mr. Soave: I am in receipt of a West Nile Virus fund reimbursement request from the City of Ferndale dated June 28. 2005. After having reviewed their documentation, I find them in compliance with Oakland County Board of Commissioners Miscellaneous Resolution 05061 and in compliance with at least one of the four major categories for reimbursement. This letter will, therefore, certify that all expenses submitted for reimbursement are for qualifying mosquito control projects. Should you have any questions, please direct them to me at 248-858- 1410. Sincerely, OAKLAND COUNTY HEALTH DIVISION Departn*t of Human Services GJM:cjh Byron A. Photiades Public Works Director City of Ferndale BLDG 36 EAST 1200 N TELEGRAPH RD DEPT 432 250 ELIZABETH LK RD 27725 GREENFIELD RD 1010 E WEST MAPLE RD PONTIAC MI 48341 -0432 • PONTIAC MI 48341 -1050 • SOUTHFIELD MI 48076-3625 • WALLED LAKE MI 48390-3588 1,4R1 RNI-19R11 (9/15:6 t19/1_7non r9/13:11 orY L. BROOKS PATTERSON, OAKLAND COUNTY EXECUTIVE cc: June 28, 2005 "GOOD NEIGHBORS" RECEIVED JUL 13 2005 MAYOR ROBERT G. PORTER CITY COUNCIL CRAIG COVEY T. SCOTT GALLOWAY MICHAEL B. LENNON HELEN MARIE WEBER CITY OF 'FERNDALE DEPARTMENT OF PUBLIC WORKS 521 EAST CAMBOURNE FERNDALE, MICHIGAN 48220 ferndale-mi.com Mr. George Williams, Director Oakland County Health Division Executive Office Building 1200 N. Telegraph Pontiac, MI 48341-0432 Dear Mr. Williams: Re: West Nile Virus Reimbursement Request Pursuant to Oakland County Board of Commissioner Miscellaneous Resolution (MR)03060, the City of Ferndale requests reimbursement under Oakland County's West Nile Virus Fund Program for expenses incurred for eligible mosquito control activity. Enclosed are the following: 1. ATTACHMENT A: Project Description 2. ATTACHMENT B: Certified resolution authorizing reimbursement request 3. ATTACHMENT C: Expense invoices exceeding reimbursement request of S7,473.75 The city understands that the review and processing of this reimbursement request will be governed by the provisions of (MR)03060, and certifies that all expenses submitted for reimbursement were incurred for a qualifying mosquito control project. Please remit payment to the City Treasurer, 300 East Nine Mile Road. If you have questions concerning this matter, please call me at (248) 546-2514. Thank you for your assistance. 7 Sincerely, Byron A. PhVihdes Public Works Director cc: J. Hubanks, Finance Director J. Singh, Assessor/Treasurer STREETS • WATER • SEWER • SOLID WASTE/RECYCLING • PARKS/FORESTRY • ENGINEERING Public Works .. (248) 546-2519 Engineering . ..... , . . . (248) 546-2514 Solo Waste/Recycling , . (248) 546-2514 Water ...... . ... . . . ..... .... (248) 546-2520 Director . ............... (248) 546-2519 cax . (248) 546-2521 EXHIBIT A CITY OF FERNDALE MOSQUITO ABATEMENT PROGRAM 11. April 1 st — Begin cleaning catch basins (100 per week); total of 2,500 catch basins in the city. Estimated labor and equipment rental cost: $111,328 12. 1 st week of May — Larviciding of catch basins; all to be done in a week's time by starting on the clean ones first and will continue until all are treated; at this point cleaning will be stopped. Material cost for Altosid briquets: $7,038 to 4th week of May — Start setting traps in various locations around the city. Estimated labor/equipment rental cost: $3,300 4. A record of all of the mosquito abatement activities will be kept on our GIS program. Estimated labor cost: $1,300 5. Dipping of catch basins will be carried out throughout the season; we will be tracking twelve sites for larva activity (three sites in each quadrant of the city). Estimated labor/equipment rental cost: $3,300 6. Total program cost: $125,256 - et& & CITY OF FERN DALE RESOLUTION Moved by Councilman Galloway, seconded by Councilwoman Weber, to adopt the following Resolution: Upon the recommendation of the Oakland County Executive, the Oakland Board of Commissioners has established a West Nile Virus Fund Program to assist Oakland County cities, villages and townships in addressing mosquito control activities; and Oakland County's West Nile Virus Fund Program authorized Oakland County cities, villages and townships to apply for reimbursement of eligible expenses incurred for personal mosquito protection measures/activity, mosquito habitat eradication, mosquito larviciding or focused adult mosquito insecticide spraying in designated community green areas; and The City of Ferndale, Oakland County, Michigan has incurred expenses for mosquito control activities believed to be eligible for reimbursement under Oakland County's West Nile Virus Fund Program. BE IT RESOLVED that the Ferndale City Council authorizes and directs its DPW Director as agent for the City of Ferndale, in the manner and to the extent provided under Oakland County Board of Commissioner Miscellaneous Resolution 03060, to request reimbursement of eligible mosquito-control activity under Oakland County's West Nile Virus Fund Program. AYES: Council Members Covey, Galloway, Lennon, Weber; Mayor Porter NAYS: None MOTION CARRIED I, Karen Pedro, City Clerk of the City of Ferndale, certify that this is a true and compared copy of a Resolution duly made and passed by the Ferndale City Council at a meeting held June 27, 2005. Kaien Pedro, City Clerk Pub Wks 1 Pub Wks 3 16,70 1000.00 17.43 1000.00 16700.00 17430.00 COST 55340.00 EXHIBIT, C 6/20/2005 CITY OF FERNDALE DEPARTMENT OF PUBLIC WORKS BILLING MEMORANDUM BILLING TO: PROJECT: MOSQUITOS PROJECT DATE: EMPLOYEE RATE REG HRS 1.50T 2.0 OT TOTAL TOTAL CHARGE LABOR: 57502.22 EQUIP: 55340.00 MATER: SUBTOTAL: ADMIN: TOTAL: 112842.22 LIB INDIRECT LABOR @: 68.48% 23372.22 EQUIPMENT RATE HOURS 1260 Sewer Vac 1000.00 55.34 MATERIAL RATE QUANT. COST CHECKED BY: DATE: APPROVED: Byron A. Photiades, DPS Director FERNDALE, MI 48220 FERNDALE, MI 48220 10 An9 An I azias.ciaJ •Order total hVorceTotali 6.028.00 6.028.00 Total: 6,028.00 Service Products Education Equipment 159 NORTH GARDEN AVENUE P.O Box 72197/ ROSELLE, IL 60172 U.S.A. www.darkemosquito.com TOLL-FREE: 800-323-5727 PH: 630-894-2000 FAX: 630-894-1774 EMAIL: clarke©darkemosquito.com EXHIBIT, C C E CLARK Mosquito Control 0 Global Solutions For Mosquito Control INVOICE Customer #: 004295 CITY OF FERNDALE PUBLIC SVCS. JACK CROWLEY 521 E. CAMBOURNE ST. Invoice #: Invoice Date: Terms: Due Date: CITY OF FERNDALE JACK CROWLEY 521 E. CAMBOURNE 5003352 06/06/05 Net 30 Days 07/06/05 PUBLIC SVCS. ST. 0 0000003498 06/02/05 1 110101 ALTOSID INGOT BRIQUETS(150DAY Remittance Address is listed below. Thank you for your order - We appreciate your business. agenr, ViAetliMttalr,IZillrtV%trexfillL•ntkVlbinr,"tnruPinro3ar.rr:rzanoi:4VthrA For your convenience we also accept Visa and MasterCard ** Monthly account statements are provided only for balance and aging information. *** Please Note: Clarke Mosquito Control Products, Inc. will charge applicable sales taxes unless a valid exemption certificate is provided to us at: 630-582-0704 Page: 1(1) FISCAL NOTE (MISC. 105142) August 18, 2005 BY: FINANCE COMMITTEE, CHUCK MOSS, CHAIRPERSON IN RE: WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF FERNDALE - FISCAL YEAR 2005 ALLOCATION TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. Funding of $7,473.75 is available in the West Nile Virus Fund for FY 2005 to reimburse the City of Ferndale for this project; no additional appropriation is required. 2. The Committee recommends adoption of this resolution. FINANCE COMMITTEE FINANCE COMMITTEE Motion carried unanimously on a roll call vote with Rogers, Melton and Jamian absent. Resolution #05142 July 28, 2005 The Chairperson referred the resolution to the Finance Committee. There were no objections. FOREGOING PROWS I IERBY Resolution #05142 August 18, 2005 Moved by Coleman supported by Potter the resolutions on the Consent Agenda, be adopted (with accompanying reports being accepted). AYES: Coleman, Coulter, Crawford, Douglas, Gershenson, Gregory, Hatchett, Jamian, KowaII, Long, Melton, Middleton, Molnar, Moss, Nash, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Wilson, Woodward, Zack, Bullard. (25) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions on the Consent Agenda, were adopted (with accompanying reports being accepted). STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Ruth Johnson, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on August 18, 2005 with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 18th day of August, 2005. ° Ruth Johnson, County Clerk