HomeMy WebLinkAboutResolutions - 2005.12.08 - 27796MISCELLANEOUS RESOLUTION #05276 November 10, 2005
BY: Public Services Committee, Jeff Potter, Chairperson
IN RE: 52nd DISTRICT COURT PURCHASE OF NEW DIGITAL MAILING MACHINES IN
COMPLIANCE WITH POSTAL DIRECTIVE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS, the four divisions of the Oakland County 52 nd District
Courts are required to comply with U.S. Postal Directive mandating the
use of digital mailing machines incorporating "Weigh-on-the-Way
technologies, to replace the analog mailing systems currently in use.
They must be in place by January 1, 2006; and
WHEREAS, this new digital mailing postage system will weigh each
piece of mail, apply the correct postage, seal envelopes, enable the
replenishing of the postage meter by phone modem, and increase speed and
efficiency of processing each court's mailing volume; and
WHEREAS, also, this new system will reduce exposure to fraud,
provide improved, timely reporting of all user account information and
will allow for flexibility in meeting future postage rate changes; and
WHEREAS, request for quotations (RFQ) have been received and
reviewed, and live demonstrations were presented before the review
committee; and
WHEREAS, vendor Pitney Bowes was chosen because they presented the
best technical and cost effective solution; and
WHEREAS, the total cost of the new digital mailing machine systems
is $63,548 consisting of four (4) digital mailing machines for $54,124
(in one time capital cost), and an ongoing operating cost consisting of
a yearly maintenance agreement cost of $6,340, and yearly meter lease
cost of $3,084; and
WHEREAS, the contract will be awarded through the Oakland County
Purchasing Division, in accordance with County Purchasing procedures.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves this acquisition for the new digital mailing
system.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Public Services Committee Vote:
Motion carried on a roll call vote with Molnar absent.
FY 2006
Non-Dept Misc. Capital Outlay($ 9,030)
Div. I Misc. Capital Outlay ( 5,301)
Div. II Misc. Capital Outlay ( 5,300)
Div. III Misc. Capital Outlay( 5,301)
Div. IV Misc. Capital Outlay ( 5,300)
($ 30,232)
FISCAL NOTE (M.R. #05276) December 8, 2005
BY: FINANCE COMMITTEE, CHUCK MOSS, CHAIRPERSON
IN RE: 52nd DISTRICT COURT PURCHASE OF NEW DIGITAL MAILING MACHINES IN
COMPLIANCE WITH POSTAL DIRECTIVE
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the
above referenced resolution and finds:
1. The four divisions of the Oakland County 52 nd District Courts are required
to comply with U.S. Postal Directive mandating the use of digital mailing
machines incorporating "Weigh-on-the-Way technologies, to replace the
analog mailing systems currently in use. They must be in place by January
1, 2006.
2. The total cost of the new digital mailing machine systems for all four
courts is $63,548 consisting of four (4) digital mailing machines for
$54,124 or $13,531 each (in one time capital cost); in addition, on going
operating cost consisting of yearly maintenance agreement cost of $6,340 or
$1,585 for each court, and yearly meter lease cost of $3,084 or $771 for
each court.
3. The general fund is only responsible for the acquisition of two (2)
machines that were previously purchased by the 52-2 and 52-3 District
Courts; the other two machines for the 52-1 and 52-4 District Courts were
leased through the Equipment Fund, and will be replaced at the Equipment
Funds expense.
4. The two mail machine acquisitions that are general fund responsibility,
costing $27,062, will be partially funded by revenue from the State for
Judiciary Technical Improvement, which is currently in the four District
Courts FY 2006 budgets $21,202; the remaining $5,860 will come from the
Non-Departmental Miscellaneous Capital Outlay Account.
5. The ongoing operating cost consists of four (4) yearly maintenance
agreements totaling $6,340, which the general fund will initially pay for
two at $3,170, and the Equipment Fund will pay for two at $3,170. The
general fund portion will be funded out of general fund Non-Departmental
Miscellaneous Capital Outlay.
6. The yearly lease cost of four (4) postage meters is $3,084 and funding is
in the 52 nd District Courts' Contractual Services Equipment Rental line
item.
7. A budget amendment is recommended to the FY 2006 General Fund and
Equipment Fund budgets as follows:
General Fund #10100
Expenditures
9090101-196030-760126
3020201-121020-760126
3020301-121020-760126
3020401-121020-760126
3020501-121020-760126
Operating Transfer Out
Expenditures
3020301-989999-788001
3020401-989999-788001
Div. II Oper. Trans.Out
Div. III Oper. Trans.Out
$15,116
15,116
$ 30,232
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote with Melton and Woodward absent.
Office Equipment Fund
Revenue
1020640-989999-695500
Expenditures
1020640-182060-730655
1020640-182060-731150
- Fund #66400
Operating Transfer In
Equipment Replacement
Maintenance Contracts
$ 30,232
$ 30,232
$ 27,062
3,170
$ 30,232
FINANCE COMMITTEE
Resolution #05276 November 10, 2005
The Chairperson referred the resolution to the Finance Committee. There were no objections.
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Ruth 16f ITto , County Clerk
Resolution #05276 December 8, 2005
Moved by Gregory supported by Douglas the resolutions on the Consent Agenda, as amended, be adopted
(with accompanying reports being accepted).
AYES: Crawford, Douglas, Gershenson, Gregory, Hatchett, Jamian, KowaII, Long, Melton, Molnar,
Moss, Nash, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Woodward, Zack, Bullard,
Coulter. (22)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions on the Consent Agenda, as amended, were adopted
(with accompanying reports being accepted).
VOREGOS SOON
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Ruth Johnson, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on December 8, 2005,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 8th day of December, 2005.
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