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HomeMy WebLinkAboutResolutions - 2005.12.08 - 27822December 8, 2005 REPORT (misc. 105303) BY: PERSONNEL COMMITTEE, GREGORY C. JAMIAN, CHAIRPERSON RE: SHERIFF'S OFFICE — CONTRACT FOR COURT SECURITY AT THE 43 RD DISTRICT COURT — HAZEL PARK FOR 2006/2007/2008 TO: OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: The Personnel Committee having reviewed the above referenced resolution on November 30, 2005 Reports to the Board with the recommendation the resolution, be adopted. Chairperson, on behalf of the Personnel Committee, I move the acceptance of the foregoing report. PERSONNEL COMMITTEE Personnel Committee Vote: Motion carried on unanimous roll call vote with Rogers, Hatchett and Nash absent. MISCELLANEOUS RESOLUTION #05 303 December 8, 2005 BY: Public Services Committee, Jeff Potter, Chairperson IN RE: SHERIFF'S DEPARTMENT - CONTRACT FOR COURT SECURITY AT THE 43RD DISTRICT COURT - HAZEL PARK FOR 2006/2007/2008 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the 43rd District Court in Hazel Park is requesting that the Sheriff provide security to the Court with PTNE Court Deputies, and the Board of Commissioners has authorized other District Courts the opportunity to contract for security; and WHEREAS the Court is requesting to contract for PTNE Court Deputies to provide the ability to quickly respond to and control situations, minimizing the risk to both the public and District Court staff; and WHEREAS this contract has been approved through the County Executive review process; and WHEREAS the approval of the contract to reimburse the County for this service will be necessary (see attached contract and Schedule A). NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the Chairperson of the Board to enter into the attached contract for Court Security with the 43rd District Court-Hazel Park for the Fiscal Years 2006/2007/2008. BE IT FURTHER RESOLVED that two (2) PTNE 1,000 hrs/yr Court Deputy II positions be created. BE IT FURTHER RESOLVED that one (1) prep radio be added to the radio inventory. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE Public Services Committee Vote: Motion carried on a roll call vote with Gregory absent. CONTRACT TO PROVIDE SECURITY FOR THE 43RD DISTRICT COURT-HAZEL PARK THIS CONTRACT entered into on the first day of December, 2005, between the COUNTY OF OAKLAND, a Michigan Municipal and Constitutional Corporation, 1200 North Telegraph Road, Pontiac, Michigan 48341 (hereinafter "COUNTY"), and the 43RD DISTRICT COURT-HAZEL PARK, 43 East Nine Mile Rd., Hazel Park, Michigan 48031 (hereinafter "COURT"), for the purpose of providing security for the 43rd District Court pursuant to the following terms and conditions; and, WHEREAS, the Oakland County Sheriff is required to provide security for the Court when requested by the District Courts of the Third Class; and, WHEREAS, the District Courts of the Third Class are required to pay for the Court security so provided; and, WHEREAS, the 43rd District Court has requested that the Oakland County Sheriff provide part time non-eligible (PTNE) Court Deputy II's for security; NOW, THEREFORE, in consideration of the mutual covenants and agreements contained herein and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the COUNTY and the COURT agree as follows: (1) The Oakland County Sheriff will provide certified part time non-eligible Court Deputy II's for Court security at the 43rd District Court during normal COURT business hours; and, (2) The COURT will pay the COUNTY for each PINE Court Deputy ll at the rate established by the attached Schedule A, which amount includes the hourly rate and required fringe benefits. The COURT will also pay a monthly operating fee as established by Schedule A to cover the cost of the PTNE Court Deputy II's uniforms, supplies, liability insurance, and portable radio, all of which are associated with the maintenance of the PTNE Court Deputy II provided to the COURT. Payments by the COURT to the COUNTY shall be made within 10 days of receipt of an invoice from the COUNTY for the hours worked, fringe benefits and operating costs of the PTNE Court Deputy II's. (3) The term of this Contract shall be from the date first signed above until September 30, 2008. The parties agree that rates established by Schedule A will be renewed at the beginning of each fiscal year of the COUNTY and that the hourly rate, fringe benefit rate, and the monthly operating rate will be adjusted at that time by the COUNTY to reflect any increased cost to the COUNTY for providing a PTNE Court Deputy Sheriff to the Court. (4) Either the COUNTY or the COURT may terminate this Agreement, prior to its September 30, 2008 expiration upon written notification at least ninety (90) days prior to the proposed termination date, which date shall be clearly stated in the written notice. Upon the expiration or termination of the Agreement, all further COUNTY obligations to provide Court Security to the COURT under this contract shall end. (5) In the event that the COURT wishes to enter into a new agreement for Court Security upon the expiration of this Agreement, it will notify the COUNTY, in writing, of this intent no later than June 30, 2008. If the COURT notifies the COUNTY of its intent to enter into a new agreement, and the COUNTY has a similar interest, the COUNTY shall present the COURT with a new proposed contract for continued Court Security on, or before, August 30, 2008. In no event shall this paragraph be interpreted to obligate the COUNTY or the COURT to continue any contract for any Court Security beyond the expiration of this contract unless a new fully executed contract is executed by the parties. The parties, through their representatives, warrant that they have full and complete authority to enter into, execute and perform this Contract. WITNESSES: COUNTY OF OAKLAND IN WITNESS WHEREOF, the parties have signed this Contract the date and year set forth below. By: BILL BULLARD. JR., Chairperson, Oakland County Board of Commissioners Dated: WITNESSES: 43RD DISTRICT COURT By: HONORABLE KEITH P. HUNT Judge, 43rd District Court Dated: 2 2006/2007/2008 Schedule A Sheriffs Office Cost for 43 District Court-Hazel Park Salaries and Fringes 2 PTNE Court Deputy II positions 1,000 ea. (200512006-$19.90 per hour) (200612007-$20.50 per hour) (200712008-$21.12 per hour) Fringes at 9.2% Cost per hour Annual Charge Annual Charge Annual Charge 10/01/05-9/30/06 10/01/06-9/30/07 10/01/07-9/30/08 $39,800.00 $41,000.00 $42,240.00 $3,661.60 $3,772.00 $3,886.08 $43,461.60 $44,772.00 $46,126.08 $21.73 $22.38 $23.06 Operating Portable Radio $ 730.00 $ 752.00 $ 774.00 Uniforms $ 2,054.29 $ 2,115.92 $ 2,179.40 Deputy Supplies $ 2,000.82 $ 2,060.84 $ 2,122.67 Liability Insurance $ 1,718.00 $ 1,770.00 $ 1,822.00 $ 6,503.11 $ 6,698.76 $ 6,898.07 Monthly Charge 541.93 $ 558.23 $ 574.84 Estimated costs $ 49,964.71 $ 51,470.76 $ 53,024.15 Actual may be higher due to number of hours worked FISCAL NOTE (MISC. 105303) December 8, 2005 BY: FINANCE COMMITTEE, CHUCK MOSS, CHAIRPERSON IN RE: SHERIFF'S DEPARTMENT - CONTRACT FOR COURT SECURITY AT THE 43" DISTRICT COURT - HAZEL PARK FOR 2006/2007/2008 TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The 43rd District Court requested that the Sheriff provide security to the court with two (2) PTNE Court Deputies. 2. The resolution creates two (2) PTNE Court Deputy II positions in the Court Security unit of the Corrective Services - Satellites Division. 3. The contract shall be effective from the date signed through September 30, 2008. 4. The operating revenue and expenses generated by the contract total $49,965 in FY 2006, $51,471 in FY 2007 and $53,024 in FY 2008. 5. A budget amendment to the FY 2006 and FY 2007 adopted budget is recommended as follows: FY 2006 FY 2007 GENERAL FUND #10100 Revenue 4030301-112590-631806 Reimb. Court Services $ 49,965 $ 51,471 Expenditures 4030401-121280-702010 Salaries Regular $ 39,800 $ 41,000 4030401-121280-722740 Fringe Benefits $ 3,662 $ 3,772 4030401-121280-750581 Uniforms $ 2,054 $ 2,116 4030401-121280-750070 Deputy Supplies $ 2,001 $ 2,061 4030401-121280-774677 Insurance Fund $ 1,718 $ 1,770 4030401-121280-777560 Radio Communications $ 730 $ 752 $ 49,965 $ 51,471 FINANCE COMMITTEE FINANCE COMMITTEE Motion carried unanimously on a roll call vote with Melton and Woodward absent. R u twlietfift , County Clerk Resolution #05303 December 8, 2005 Moved by Gregory supported by Douglas the resolutions on the Consent Agenda, as amended, be adopted (with accompanying reports being accepted). AYES: Crawford, Douglas, Gershenson, Gregory, Hatchett, Jamian, KowaII, Long, Melton, Molnar, Moss, Nash, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Woodward, Zack, Bullard, Coulter. (22) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions on the Consent Agenda, as amended, were adopted (with accompanying reports being accepted). 00..0 I HEREBY APPROVE THE FOREGOING RESOLU11011 STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Ruth Johnson, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on December 8, 2005, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 8th day of December, 2005.