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HomeMy WebLinkAboutResolutions - 2005.07.28 - 27865REPORT (misc. 105139) July 28, 2005 BY: General Government Committee, William R. Patterson, Chairperson IN RE: MR #05 - SHERIFF'S DEPARTMENT AND HEALTH & HUMAN SERVICES DEPARTMENT/HEALTH DIVISION — FY 2005 JAIL ALLIANCE WITH SUPPORT FOR INMATES WITH CO-OCCURRING DISORDERS GRANT AMENDMENT #1 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The General Government Committee, having reviewed the above-mentioned resolution on July 11, 2005, reports with a recommendation that the resolution be adopted. Chairperson, on behalf of the General Government Committee, I move acceptance of the foregoing report. GENERAL GOVERNMENT COMMITTEE General Government Committee Vote: Motion carried unanimously on a roll call vote. JULY 28, 2005 REPORT(misc. #05139) BY: PERSONNEL COMMITTEE, GREGORY C. JAM IAN, CHAIRPERSON RE: SHERIFF'S DEPARTMENT AND HEALTH & HUMAN SERVICES DEPARTMENT/HEALTH DIVISION — FY 2005 JAIL ALLIANCE WITH SUPPORT FOR INMATES WITH CO-OCCURRING DISORDERS GRANT AMENDMENT #1 TO: OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: The Personnel Committee having reviewed the above mentioned Resolution on July 13, 2005 Reports to the Board with the recommendation the resolution be adopted. Chairperson, on behalf of the Personnel Committee, I move the acceptance of the foregoing report. PERSONNEL COMMITTEE Personnel Committee Vote: Motion carried on unanimous roll call vote with Middleton, Coleman and Rogers absent. MISCELLANEOUS RESOLUTION 4115139 July 28, 2005 BY: Public Services Committee, Jeff Potter, Chairperson IN RE: SHERIFF'S DEPARTMENT AND HEALTH & HUMAN SERVICES DEPARTMENT/HEALTH DIVISION - FY 2005 JAIL ALLIANCE WITH SUPPORT FOR INMATES WITH CO-OCCURRING DISORDERS GRANT AMENDMENT #1 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the County was awarded by Misc. Res. 404329 the FY 2005 Jail Alliance with Support for Inmates with Co-occurring Disorders Grant (JAWS)in the amount of $291,910, with a County match of $72,978, for the period October 1, 2004 through September 30, 2005; and WHEREAS this grant currently provides funding for one (1) Inmate Caseworker and one (1) PTNE Inmate Substance Abuse Technician position located in the Sheriff's Office/Corrective Services Division/Inmate Program Services Unit, and one (1) Substance Abuse Program Analyst position located in the Health & Human Services Department/Health Division/Substance Abuse Unit; and WHEREAS the Michigan Department of Community Health has authorized an amendment to the initial budget by utilizing the psychiatric contractual services allocation ($98,000) to support the program with additional positions; and WHEREAS the amendment to the grant provides funding for one (1) PTNE Inmate Caseworker position located in the Sheriff's Office/Corrective Services Division/Inmate Program Services Unit, and one (1) Substance Abuse Program Analyst position located in the Health & Human Services Department/Health Division/Substance Abuse Unit; and WHEREAS the amendment to this grant does not obligate the County to any future commitment; and WHEREAS the continuation of the program and positions are contingent upon future levels of grant program funding. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts amendment #1 to the FY 2005 Jail Alliance with Support for Inmates with Co-occurring Disorders Grant which allows for the utilization of the existing psychiatric contractual services allocation ($98,000) to support the program with additional positions and that the Board Chairperson, on behalf of the County of Oakland, is authorized to execute said agreement as attached. BE IT FURTHER RESOLVED that one (1) Special Revenue 1,000 hr./yr. Part- time non-eligible Inmate Caseworker position be created in the Sheriff's Office/Corrective Services Division/Inmate Program Services Unit. BE IT FURTHER RESOLVED that one (1) Special Revenue full-time eligible Substance Abuse Program Analyst position be created in the Health & Human Services Department/Health Division/Substance Abuse Unit. BE IT FURTHER RESOLVED that no positions be filled nor expenditures authorized until a grant agreement is fully executed with the County's obligation limited to the grant funding period. BE IT FURTHER RESOLVED that continuation of the positions associated with this grant is contingent upon continuation of State funding. Chairperson, on behalf of the Public Services Committee, I move adoption of the forgoing resolution. PUBLIC SERVICES COMMITTEE Public Services Committee Vote: Motion carried on a roll call vote with Potter and Middleton absent. johnstonb From: Greg Givens [givensg©co.oakland.mi.us ] Sent: Thursday, June 30, 2005 4:16 PM To: Doyle, Larry; Russell, Ann; Rozell, Joe Cc: Frederick, Candace; Smith, Laverne; Mitchell, Sheryl; Pardee, Mary; Hanger, Helen; Wenzel, Nancy; Johnston, Brenthy; Worthington, Pam Subject: GRANT REVIEW - Sheriffs Office GRANT REVIEW - Sheriff's Office GRANT NAME: FY 2005 Byrne - AMENDMENT - Jail Alliance w/Support for Inmates w/Co-Occurring Disorders FUNDING AGENCY: Michigan Office of Drug Control Policy DEPARTMENT CONTACT PERSON: Ann Russell / 8-5419 STATUS: Amendment DATE: June 30, 2005 Pursuant to Misc. Resolution #01320, please be advised the captioned grant materials have completed internal grant review. Below are the comments returned by review departments. Please note the comments from both Fiscal Services and Human Resources. The amendment constitutes a less than 15% variance from the original agreement, however the amendment does included new personnel requests which requires Board approval. The captioned grant materials and grant amendment package (which should include the Board of Commissioners' Liaison Committee Resolution, the grant amendment, Finance Committee Fiscal Note, and this email containing grant review comments) may be requested to be placed on the appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution. Department of Management and Budget: Approved from a funding aspect with the following note. Although there is no change in the total dollars, the amendment will create a full-time position (as well as a PTNE position, which does not concern me so much). Given that this is a Byrne grant, dependent on Federal funding, and one of those grants most likely to be discontinued after 9/30/06: Does it make sense to create a position with full fringe benefits and fill it with an employee with the likelihood that this position will be eliminated in less than a year and a half? Actually, by the time this position is created and filled, there may only be about a year left, which includes the time to train this person. - Laurie Van Pelt (6/24/2005) Department of Human Resources: Approved. Both Sheriff's Office and Human Services are confident that funding will continue to be available beyond Sept. '05 to support the requested FTE position. - Nancy Scarlet (6/30/2005) Risk Management and Safety: Approved. - Gerald Mathews (6/28/2005) Corporation Counsel: On review of this grant amendment, there appear to be no legal issues that require additional action or resolution at this time. - Karen Agacinski (6/29/2005) 1 GRANT REVIEW FORM TO: REVIEW DEPARTMENTS — Laurie Van Pelt — Nancy Scarlet — Julie Secontine — Pat Davis RE: GRANT CONTRACT REVIEW RESPONSE — Sheriffs Office FY 2005 Byrne - AMENDMENT - Jail Alliance w/Support for Inmates w/Co-Occurring Disorders Michigan Office of Drug Control Policy Please be advised the above mentioned grant information was put into contract review today. A hard copy of these materials has been sent to you for review. Please provide your review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with supporting comments, via reply (to all) of this email. Time Frame for Returned Comments: July 1, 2005 GRANT INFORMATION Date: June 23, 2005 Operating Department: Sheriffs Office Department Contact: Ann Russell Contact Phone: 248-858-5419 Other ID Number: Amendment #1 to Contract #20051222 REVIEW STATUS: Amendment #1 to Current Contract Within 15% but with Personnel changes Funding Period: October 1, 2004 - September 30, 2005 New Facility / Additional Office Space Needs: None IT Resources (New Computer Hardware / Software Needs or Purchases): None Funding Continuation/New: Continuation Application Total Project Amount: $291,910 (Amendment has NO CHANGE form the total original budget) Prior Year Total Funding: NA New Grant Funded Positions Request: a Substance Abuse Analyst and PTNE Inmate Caseworker. Changes to Current Positions: None Grantor Funds: $218,932 Total Budget: $291,910 (Amendment has NO CHANGE form the total original budget) Match and Source: $72,978 - General Fund PROJECT SYNOPSIS Budget amendment eliminates the former Contractual expenses of psychiatric time and money not expended due to late start-up and provides for the additional hire of a Substance Abuse Analyst and PTNE Inmate Caseworker. There is no increase in the budget for this amendment. $50,194 EXPENDITURE CATEGORY STATE FUNDS LOCAL MATCH TOTAL BUDGET 1. Salaries and Wages $89,364 $37 , 64 6 Fringe Benefits $12,548 Contractual (Subcontracts) $73,500 $24,500 $98,000 6. jEquipment Other Expenses $12,437 $4,147 $16,584 TOTAL DIRECT EXPENDITURES $218,932 $72,978 $291,910 8. Indirect Costs: 9 $0 $ 0 TOTAL EXPENDITURES $218,932 $72,978 $291,910 10. % 3. iTravel $5,985 :la gram: Jail Alliance w/Support For Inmates Zontraclar Name: County of Oakland Page: I Of: 1 1 10/1/2004 - 3/30/2005 Budget Period: Mailing Address: 1200 N. Telegraph Id. City: Pontiac BudgetAgreement: Lx... Original El Amendment .1 state: mT Zip Code: 48053 Amendment Number: Supplies and Materials $7,980 Uwe Prepared: 9/1/2004 Payee Federal ID Number. 38-6004876 PROGRAM BUDGET SUMMARY AN BYRNE MEMORIAL FORMULA D LOCAL LAW ENFORCEMENT BLOCK GRANT ORIGINAL BUDGET FY 2004 - 2005 SOURCE OF FUNDS STATE FUNDS LOCAL MATCH 101j, 53' .44.;,`:# '' ' TOTAL BUDGET -t- `..., 11 . State Agreement $218,932 , '',it 4:1; $218,932 12. Fees and Collections $ :I $0 1r4'114 i''1711 A 13. Local $72,978 g ;.' ' . , ' $72,978 , 14. Federal v ,. -:,1, • 4 . 7-AV $ 0 q . ,, A ” p ' $0 1 .n q,,,i ) 15. Other (s) itiilti TO a :& ' ; , ,, „, -.1.-::.,:....:, , , ,•.,,,..,. .07m „.1-.., . Y .7; - . '1 i i: .4.':.o / /V . W. Avi:aio P 44 f `,' tal 1.0P, ,n09,1?! 114 '11 1/44 16. TOTAL FUNDING $218,932 $72, 978 .11 $291,910 ! Authority: P.A. 368 of 1979 Cornoletion: Is Voluntary, but is required as a condilion of The Department of Community Health is en equal opportunity employer, I servica, and programs provider. DCH-0385(E) (Rev, 6-02) (Excel) Previous Edition Obsolete. Also Replaccs FIN -110 CODE 72182-1-04-B ORIGINAL BUDGET Jail Alliance w/Support For Inmates w/Co-Occurring Disorders PROGRAM BUDGET PERIOD 10/1/2004 to 9/30/2005 DATE PREPARED " 9/1/2004 5:43: I AMENDED BUDGET AMENDMENT NUMBER 0.05 Substance Abuse Technician $17,750 Substance Abuse Analyst 1 $50,701 1 Jail Inmate Caseworker $50,701 Inmate psychotropic medications & transition housing upon release $12,437 $4,147 - ATTACHMENT 3 ,IGAN DEPARTMENT OF COMMUNITY HEAL 11-1 ' PROGRAM BUDGET COST DETAIL Page 1 of 2 1. SALARY AND WAGES POSITIONS REQUIRED TOTAL SALARY COMMENTS TOTAL SALARIES AND WAGES DENTAL INS 0 WORK COMP 2. FRINGE BENEFITS (specify) FICA . 0 LIFE INS. fl UNEMPLOY INS. n VISION INS. 0 RETIREMENT HEARING INS. HOSPITAL INS. OTHER El COMPOSITE RATE AMOUNT TOTAL FRINGE BENEFITS 3. TRAVEL (specify if any item exceeds 10% of Total Expenditures) 4. SUPPLIES AND MATERIALS (specify If any item exceeds 10% of Total Expenditures) Fax machine - $700 S 525 175 3 computers 0 $110 per month - $3,960 2,970 990 3 phone lines 0 $50 per month - $1,800 1,350 450 5. CONTRACTUAL (SUBCONTRACTS) _NAME ADDRESS AMOUNT Oakland County Community Ment 2011 Executive Hills Boulevard Auburn Hill $73,500 $24,500 6. EQUIPMENT (specify) 7. OTHER EXPENSES (specify If any Item exceeds 10% of Total Expenditures) 8. TOTAL DIRECT EXPEisiDITVRES-(sum of Totals 1-7) S. INDIRECT COST CALCULATIONS Rate 10. TOTAL EXPENDITURES (sum of lines 8-9) DCH-0386FY2002(E) (W) 6/2001 Is COMPLETION IN A CONDITION OF FUNDING AUTHORITY: P.A. 368 of 1978 1, !Salaries and Wages 11, !State Agreement 12. IF= and Collections .1.11 he Department of Common ity Health ia on equal opporamity employer, I service. and proftiums provider. AMENDED BUDGET PROGRAM BUDGET SUMMARY BYRNE MEMORIAL FORMULA AND LOCAL LAW ENFORCEMENT BLOCK GRANT FY 2004 - 2005 . DWJtapand. PUM Of Jail Alliance w/Support 'or Intraten 9/1/2004 1 i _ Budget Period: County of Oakland 10/1/2004 - 9/30/2005 g Address; Bedget Agreement Amendroent Number 1200 IT. Tel. egrrlph Rd. 2 Original j" Amcnclment--1 1— • City; Siam Zip Code: Pay= Federal ID Number, Pontiac M./ 48341 38-5004876 _ MICHIGAN DEPARTMENT OF COMMUNITY HEALTH PROGRAM BUDGET COST DETAIL of 2 Pagel PROGRAM CODE BUDGET PERIOD DATE PREPARED Local Correctional Resorces 72182-1-04-E 10/1/2004 to 9/30/2005 ORIGINAL BUDGET AMENDED BUDGET AMBNDMENT NUMBER , 1. SALARY AND WAGES POSMONS TOTAL COMMENTS REQUIRED SALARY Substance Abuse Analyst 1 $50,701 suhscanca abuse Technician 0.05 $17,750 =mate caseworker 1 $39 ,589 Merit syutem, tirade 12 part-time Demme Caseworker 0 . 9 $23' 75 0 part-time, nion-slioi,bla for fringe benefits, oriole 12, Sten 3, subatanos Maces ane1yet 1 $49 , 3 92 full-time, Oracle 12 , Ste? I. ..----_----- TOTAL SALARIES AND WAGES 2. FRINGIE BENEFITS (specify) 0FICA 0 UP! WE. III DENTAL INS El COMPOSITE RATE UNEMPLOY INS. A VISION INS. WORK COW AMOUNT RETIREMENT HEARING INS. • HOSPITAL INS. OTHER TOTAL FRINGE BENEFITS $ 3. TRAVEL (flpel* It any Item exceedg:10% of Total Expenditures) mileage - 5 JAN0 staff - 400 miles eseh 0 .40 per mile $900 $200 MA Mental Health Symposium, reg-0545,hote1 $442imeels $172 $070 &289 4. SUPPUES AND MATERIALS (specify it any Ram exceeds in% of Total evendlturss) 3 files,2teskichair,PAX/Cepimr,TV/VCR,Printer $4,850 $1,630 Training VideosiMichael Jancom 4 AO rntervention leries) $1,275 3425 5 computers at $110 per month - Sits55 54,12; $1,37s 5. CONTRACTUAL (SUBCONTRACTS) NAME ADDRESS S. EOUIPMENT (specify) 7. CtILHER EXPENSES (specify if any item exceeds 10% of Total Expendle.tes) Inmate payohotropic msrliostasns 4 transition housing upon release $12,437 $4,147 ___________ 8. TOTAL DIRECT EXPENDITURES (sum of Totals 1-7) 9., INDIRECT COST CALCULATIONS Rats 10, TOTAL EXPENDITURES (sum of Ines 8-9) . AUTHORITY: P.A. 358 of 1970 COMPLETION IN A CONDITION OF FUNDING DCH-0388FY2002(E) (W) 13/2001 FISCAL NOTE (MISC. 105139) August 28, 2005 BY: FINANCE COMMITTEE, CHUCK MOSS, CHAIRPERSON IN RE: SHERIFF'S DEPARTMENT AND HEALTH & HUMAN SERVICES DEPARTMENT/HEALTH DIVISION - FY 2005 JAIL ALLIANCE WITH SUPPORT FOR INMATES WITH CO-OCCURRING DISORDERS GRANT AMENDMENT #1 TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. Oakland County accepted by Misc. Resolution #04329 a grant from the Michigan Department of Community Health, Office of Drug Control Policy, in the amount of $291,910 of which $72,978 is the required county match. 2. The grant provides funding for one (1) Inmate Caseworker and one (1) PTNE Inmate Substance Abuse Technician position located in the Corrective Services Division and one (1) Substance Abuse Program Analyst position in the Health Division. 3. The Michigan Department of Community Health has authorized an amendment to the original budget, which allocates $98,000 from the Professional Services line item to the Salary and Fringe Benefits line items to support additional positions. 4. The amendment provides funding for one (1) PTNE Inmate Caseworker in the Corrective Services Division and one (1) Substance Abuse Program Analyst located in the Health Division. The total annual cost for these positions is $99,776. The total cost for the balance of FY 2005 is $14,743. 5. A budget amendment to the FY 2005 Special Revenue Budget is recommended as follows: FY 2005 Expenditures 43-272-229301-21400-3348 Prof. Services ($ 14,743) 43-272-229301-21400-2001 Salaries 5,699 43-272-229301-21400-2074 Fringe Benefits 524 16-272-229311-72000-2001 Salaries 5,699 16-272-229311-72000-2074 Fringe Benefits 2,821 P -0- FINANCE COMMITTEE FINANCE COMMITTEE Motion carried unanimously on a roll call vote. Resolution #05139 July 28, 2005 Moved by Gregory supported by Molnar the resolutions on the Consent Agenda be adopted (with accompanying reports being accepted). AYES: Coleman, Coulter, Crawford, Douglas, Gershenson, Gregory, Hatchett, Jamian, KowaII, Long, Melton, Middleton, Molnar, Moss, Nash, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Woodward, Zack, Bullard. (24) NAYS: None. (0) A sufficient majority having voted therefore, the resolutions on the Consent Agenda were adopted (with accompanying reports being accepted). room I HEREBY APPROVE TIE Min REIROTION STATE OF OF MICHIGAN) COUNTY OF OAKLAND) I, Ruth Johnson, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on July 28, 2005 with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 28th day of July, 2005. Ruth Johnson, County Clerk