HomeMy WebLinkAboutResolutions - 2005.06.16 - 27867General Government Committee Vote:
Motion carried on a roll call vote with Long and Hatchett absent.
MISCELLANEOUS RESOLUTION #05101 May 26, 2005
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY — REVISION OF @CCESS OAKLAND
MASTER FEE STRUCTURE TO ADD SURVEY OAKLAND
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen;
WHEREAS as provided by Public Act 462 of 1996, Enhanced Access to Public Records Act, the
Board of Commissioners, by approving Miscellaneous Resolution #97165 dated August 14, 1997,
adopted the Oakland County Enhanced Access to Public Records Policy; and
WHEREAS Section 3 (FEES) of the aforementioned policy specifies that, "It is the policy of
Oakland County to charge a reasonable fee for providing enhanced access to a public record"; and
WHEREAS the policy defines "reasonable fee" as a charge calculated to enable recovery, over
time, only those operating expenses directly related to the public body's provision of enhanced access;
and
WHEREAS the policy further specifies that proposed fees shall be presented to and approved by
the Board of Commissioners before they shall be effective with the exception of new and future shopping
cart products; and
WHEREAS the Board of Commissioners, by Miscellaneous Resolution #00026 dated February
24, 2000, approved a Master Fee Structure for all Oakland County enhanced access products and
services; and
WHEREAS the Clerk/Register of Deeds in conjunction with the Department of Information
Technology has created a new product called Survey Oakland that is designed to facilitate easy access to
Oakland County survey data; and
WHEREAS the Survey Oakland product will negate the need to come to the Clerk/Register of
Deeds Office for access to such data, thereby saving County staff time and time for the development
community; and
WHEREAS the Survey Oakland product will only be provided to licensed land surveyors and
other related licensed professionals; and
WHEREAS revenues from subscription to Survey Oakland will be shared 75%-25% between
Clerks/Register of Deeds and Department of Information Technology; and
WHEREAS the Dept. of Information Technology wishes to expand the Master Fee Structure to
add a standard pricing schedule for the Survey Oakland product; and
WHEREAS the aforementioned standard pricing schedule for Survey Oakland product is to be
added to the Master Fee Structure for all Oakland County enhanced access products and services; and
WHEREAS the County Executive recommends approval of this resolution.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
approves the revised @ccess Oakland Master Fee Structure (copy attached) which includes the
aforementioned standard pricing schedule for the Survey Oakland product.
Chairperson, on behalf of the General Government Committee, I move adoption of the foregoing
resolution,
GENERAL GOVERNMENT COMMITTEE
Attachment 1
(a)CCESS OAKLAND
MASTER FEE STRUCTURE
PRODUCT NAME
Residential Property Profile (RPP) - Subscription
Residential Property Profile (RPP) - Any Transaction
Commercial & Industrial Property Profile - Subscription
Commercial & Industrial Property Profile - Any Transaction
Residential Property Analyzer (RPA) - Any Transaction
Mortgage Application Acceleration Program (MAAP) - Any Transaction
Delinquent Tax Statement Program - Account Transaction
Delinquent Tax Statement Program - Credit Card Transaction
Current Tax Profile - Any Transaction
Map Atlas Viewer (MAV) - Any Transaction
PRODUCT PRICE
$13.00 per month
$7.50 per transaction
$15.00 per month
$12.50 per transaction
$20.00 per transaction
$20.00 per transaction
$1.50 per transaction
$2.00 per transaction
$2.50 per transaction
$4.00 per transaction
Land Product Bundle (LPB)
(Bundle includes the above RPP, RPA. MAAP. and MAV product offerings.)
100 (users)
401 (users)
701 (users) +
to 400 (users)
to 700 (users)
$10.00 (per month, per user)
$7.00 (per month, per user)
$5.00 (per month, per user)
Recorded Document Profile - Subscription
Recorded Document Profile - Credit Card Transaction
Survey Oakland - Subscription
CVT Property Sales Report - Subscription or Credit Card Transaction
Recorded Document Type Report - Subscription or Credit Card Transaction
Vital Records Order (VRO) - Any Transaction
Each Additional Vital Record Copy (statutory fee)
$200.00 Annual Fee
$.50 per search
$.25 per document view
$6.00 per 'transaction, bundled with
one search and up to 4 document views
$500 Annual Fee/company for unlimited use
$.17 per line item, $2.00 minimum
S. 17 per line item, $2.00 minimum
$20.00 per order item
$5.00 per additional copy
Land Corner Recordation Certificate - Subscription
Land Corner Recordation Certificate - Credit Card Transaction
Mainframe Land Tax Appraisal (L-T-A)
Mainframe Sales Data
$200.00 Annual Fee
$.50 per search
$.25 per document view
$6.00 per transaction, bundled with
one search and up to 4 document views
$110 per City/Village/Township
per system (L-T-A)
51.690 per Quarter
ADDITIONAL GIS SUB-GROUPS:
GIS Digital Orthophotography $1.00 per megabyte
GIS Parcel Data $10.00 per megabyte, min $15/max $450
GIS Contour Data $10,00 per megabyte
GIS Road Centerline and Address Range Data $4500 for Entire County
GIS Thematic Layers (Cataloged by One Stop Shop) $350 for Entire County
Note: All pricing is for access to this information, which may include the ability to download
and/or print this data, subject to use restrictions that may be necessary to protect the County's
intellectual property rights in this data, and any software underlying the access.
Shopping Cart, Payment, and Express Checkout Products
Order Price Range
From Tv Enhanced Access Fees 'pricing_ DecripOg_n
$0.00 $49.99 $2.50 Flat Rate per Order
$50.00 $99.99 $4.00 Flat Rate Der Order
$100.00 $199 99 $5.50 Flat Rate per Order 1
$200:00 $299.99 $0.25 Flat Rate Der Order
$300.00 $399.99 $11.00 Flat Rate aer Order
$400.00 $499.99 $13.75 Flat Rate oer Order
$500.00 $599.99 $16.50 Flat Rate per Order
$600.00 $699.99 $19.25 Flat Rate oar Order
$700.00 $799 99 $22.00 Flat Rate per Order
..... $800.00 $1399 .te oar Order
$900.00 $999 99 $27.50 Flat Rate per Order
$1000.00 $9,999.99 2.75% of Order
$10,000 00 and over 200% of Order
Miscellaneous Resolution #05101 May 26, 2005
The Chairperson referred the resolution to the Finance Committee. There were no objections.
FISCAL NOTE (MISC. #05101) June 16, 2005
BY FINANCE COMMITTEE, CHUCK MOSS, CHAIRPERSON
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY - REVISION OF OCCESS
OAKLAND MASTER FEE STRUCTURE TO ADD SURVEY OAKLAND
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Pursuant to Rule XII-C of this Board, the Finance Committee has
reviewed the above referenced resolution and finds:
1. The Department of Information Technology has requested to
expand the Master Fee Structure to add a new product called
Survey Oakland.
2. The recommended standard pricing schedule for Oakland Survey
will reflect $500 Annual fee/Company for Unlimited Use.
3. Revenues from subscriptions to Survey Oakland will be shared
7515./25% between Clerks/Register of Deeds and the Department of
Information Technology, respectively.
4. Revenues are estimated to increase annually to $15,000 based on
a projection of 30 survey firms subscribing to Survey Oakland
(prorating 3 months subscription for FY 2005).
5. Cost associated with the implementation of Survey Oakland is
$9,798 which includes IT Development of 79 hours.
6. Budget amendments for the General Fund and Information
Technology fund for both FY 2005 and FY 2006 is recommended
based on 75/25% shared estimated sales that will be generated
from Survey Oakland.
General Fund 101
Revenue
21-140100-11000-0472 Enhanced Access Fees
Expenditure
90-290000-25000-2564 Contingency
Information Technology Fund 636
Revenue
18-636111-25000-1807 Enhanced Access Fees
18-636113-10000-8005 Chgs In Fund Equity
FY 2005 FY 2006
$2,812 $11,250
$2,812 $11,250
$ -0- $ -0-
$ 938 $3,750
938 3,750
$ -0- $ -0-
FINANCE COMMITTEE
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote.
72-d
Resolution #05101 June 16, 2005
Moved by Wilson supported by Coleman the resolutions on the Consent Agenda be adopted (with
accompanying reports being accepted).
AYES: Coleman, Coulter, Crawford, Douglas, Gershenson, Gregory, Hatchett, Jamian, KowaII,
Long, Melton, Middleton, Molnar, Moss, Nash, Palmer, Patterson, Potter, Rogers, Scott, Suarez,
Wilson, Woodward, Zack, Bullard. (25)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolutions on the Consent Agenda were adopted (with
accompanying reports being accepted).
Y APPROVE/THE FOREGOING RESOLUTION
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Ruth Johnson, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on June 16, 2005 with
the original record thereof now remaining in my office.
in Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 16th day of June, 2005.
Ruth SoTinsoT-i, County Clerk