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HomeMy WebLinkAboutResolutions - 2005.06.16 - 27872June 16,2005 MISCELLANEOUS RESOLUTION #05109 BY: PLANNING AND BUILDING COMMITTEE, CHARLES PALMER, CHAIRPERSON IN RE: DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS — COMMUNITY AND HOME IMPROVEMENT DIVISION — 2005 ANNUAL ACTION PLAN AND CONSOLIDATED GRANT ACCEPTANCE FOR CDBG, HOME AND ESG PROGRAMS AND 2004-2005 ANNUAL ACTION PLAN AMENDMENT To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners authorized submittal of the Oakland County 2005 Annual Action Plan to the U.S. Department of Housing and Urban Development (HUD); and WHEREAS the 2005 Annual Action Plan contains a consolidated Federal grant application for activities designed to accomplish the goals and objectives for the Community Development Block Grant (CDBG) Program, HOME Investment Partnerships (HOME) Program and the Emergency Shelter Grant (ESG) Program; and WHEREAS HUD by letter dated December 21,2004 transmitted to the Community and Home Improvement Division a Program Year 2005 consolidated allocation of $6,252,093 including $4,356,395 for CDBG, 51.685,333 for HOME, $70.971 for the HOME Program American Dream Downpayment Initiative (ADD1) and $139,394 for ESG, for the period of May 1, 2005 through April 30, 2006; and WHEREAS this is the 31st year of grant acceptance for these programs; and WHEREAS total program revenue for the 2005-2006 CDBG Program will be $5,973,629 including $4,356,395 grant allocation. $1,600,000 in estimated CDBG Revolving Loan Funds and $17,234 in Community Program Income; and WHEREAS total program revenue for the 2005-2006 HOME Program will be $2,915,504 including $1,685,333 HOME grant allocation, $379,200 grant match, $70,971 ADD1 grant allocation and $780,000 in estimated HOME Revolving Loan Funds; and WHEREAS funding for the HOME program match is appropriated in the Oakland County 2005 Adopted Budget; and WHEREAS total program revenue for the 2005-2006 ESG Program will be the grant allocation of $139,394; and WHEREAS the CDBG and ESG grants are 100 percent Federally funded and no County funds are required; and WHEREAS fund schedules and program descriptions for the 2005-2006 CDBG, HOME and ESG programs appear in attachments A, B, C, D and E; and WHEREAS the CDBG, HOME and ESG grant agreements have been reviewed by County Executive Departments through the County grant process (MR. #01320); and WHEREAS acceptance of these grants does not obligate Oakland County to any future commitment; and WHEREAS program budget amendments for 2005 CDBG and HOME Revolving Loan Fund actuals will be requested by resolution in 2006 after compilation of additional information and fiscal year closing; and WHEREAS the 2004 Annual Action Plan and Consolidated Grant Acceptance for CDBG, HOME and ESG (M.R. #04147) estimated Horne Improvement Program Revolving Loan Fund revenue of $1,600,000 and Hume Investment Partnership Act Revolving Loan Fund revenue of $500,000; and WHEREAS the Home Improvement Revolving Loan Fund generated S1,551,117.76. the Home Investment Partnership Act Revolving Loan Fund generated $825,943 and the HOME Community Housing Development Organization program income totaled $119,187 in Program Year 2004. Planning & Building Committee Vote: Motion carried on unanimous roll call vote NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts consolidated CDBG, HOME and ESG grant funding from the U.S. Department of Housing and Urban Development in the amount of $6,252.093, 51,600.000 in estimated Home Improvement Revolving Loan Funds, $17,234 in Community Program Income. $780.000 in estimated HOME Revolving Loan Funds and HOME County match of $379,200 for a consolidated 2005 program year grant package totaling 9,028,527. BE IT FURTHER RESOLVED that the 2004 Annual Action Plan and Consolidated Grant Acceptance be amended to reflect CDBG Home Improvement Revolving Loan Funds totaling $1,551,117.76, Home Investment Partnership Act Revolving Loan Funds totaling $825,943 and HOME Community Housing Development Organization program income totaling $119,187 in the program year period of May 1, 2004 through April 30, 2005. BE IT FURTHER RESOLVED that the Board of Commissioners approves the Emergency Shelter grant subject to the clarifications provided by HUD in the letter from Emerson Sherrod dated March 15, 2005 that Oakland County's obligations under the grant for discharge policies and participation in the HMIS System is to make these requirements for ESG funded entities. The letter from Mr. Sherrod is attached and incorporated into this Agreement: and BE IT FURTHER RESOLVED that the future level of service, including personnel, will be contingent upon the level of Federal funding available for these programs; and BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes both the Board of Commissioners Chairperson and the County Executive to execute the grant agreements and to approve amendments and extensions up to fifteen (15) percent variance from the award, consistent with the agreement as originally approved: and Chairperson, on behalf of the Planning and Building Committee, 1 move the adoption of the foregoing resolution. Copy of attachments A, B, C, D and E on file in County Clerk's office. PLANNING AND BUILDING COMMITTEE Carla Spradlin From: Wayne Keller [kellerw©co.oakland.mi.us ] Sent: Thursday, May 26, 2005 1:38 PM To: Spradlin, Carla Subject: FW: GRANT REVIEW - Community and Home Improvement Division Original Message From: Greg Givens [mailto:givensOcn oakland.mi.us ] Sent: Wednesday, May 25, 2005 3:49 PM To: Doyle, Larry; Rieth, Karry; Keller, Wayne Cc: Frederick, Candace; Smith, Laverne; Mitchell, Sheryl; Pardee, Mary; Hanger, Helen; Wenzel, Nancy; Johnston, Brenthy; Worthington, Pam Subject: GRANT REVIEW - Community and Home Improvement Division GRANT REVIEW - Community and Home Improvement Division GRANT NAME: 2005 Consolidated Acceptance for Community Development Block Grant (CDBG), HOME Investment Partnership Grant (HOME), and Emergency Shelter Grant (ESG) FUNDING AGENCY: US Department of Housing and Urban Development DEPARTMENT CONTACT PERSON: Karry L. Rieth, Manager / 8-5403 STATUS: Acceptance DATE: May 25, 2005 Pursuant to Misc. Resolution #01320, please be advised the captioned grant materials have completed internal grant review. Below are the comments returned by review departments. The captioned grant materials and grant acceptance package (which should include the Board of Commissioners' Liaison Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this email containing grant review comments) may be requested to be placed on the appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution. Department of Management and Budget: Approved.- Laurie Van Pelt (5/17/2005) Department of Human Resources: Approved. - Nancy Scarlet (5/17/2005) Risk Management and Safety: Approved. - Gerald Mathews (5/18/2005) Corporation Counsel: There are no outstanding legal issues. The draft Resolution and the attachment of the letter from Emerson Sherod dated March 15, 2004 (resolution states 2005), cover concerns previously noted with the grant application. - Joellen Shortley (5/24/2005) GRANT CONTRACT REVIEW FORM TO: REVIEW DEPARTMENTS — Laurie Van Pelt — Nancy Scarlet — Julie Secontine — Pat Davis RE: GRANT CONTRACT REVIEW RESPONSE — Department of Economic Development 84, Community Affairs - Community and Home Improvement Division. 2005 Consolidated Grant Acceptance for Community Development Block Grant (CDBG), HOME Investment Partnership Grant (HOME), and Emergency Shelter Grant (ESG). U.S. Department of Housing and Urban Development. Please be advised the above mentioned grant information went into contract review today. A hard copy of these materials was sent to you for review. Please provide your review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with supporting comments, via reply (to all) of this email. Thank you. Time Frame for Returned Comments: Board of Commissioners Planning and Building Committee: June 7, 2005, Finance Committee: June 9, 2005 GRANT INFORMATION Date: May 11, 2005 Operating Department: Community and Home Improvement Division Department Contact: Karry L. Rieth Contact Phone: (248) 858-5403 Other ID Number: N/A REVIEW STATUS: Acceptance Funding Period: 5/1/05-4/30/06 New Facility / Additional Office Space Needs: N/A IT Resources / New Computer Hardware / Software Needs or Purchases: N/A Funding Continuation/New: New Annual Entitled Grants for 2005 Fiscal Year Application Total Project Amount: $9,028,527 Prior Year Total Funding: $8,734,507 New Grant Funded Position Requested: N/A Changes to Current Positions: 2 Corn & Home Improvement Asst. - 5413/6098 3 Corn & Home Improvement Coord - 1279/3231/3430 2 Corn & Home Improvement Tech -3230/1768 1 Sr Corn & Home Improvement Tech - 3354 1 Corn & Home Improvement Spec - 3567 3 Corn & Home Imp Field Tech - 0730/1457/9578 1 Manager - Corn & Home Imp - 09933 1 Accountant III - Dept 12622 Pos 1702 2 Sr Corn & Home Imp Field Tech - 242619522 1 Planner - 1370 1 Supv - Corn & Home Imp Admin Serv - 1371 2 Supv - Corn & Home Imp - 0999-3182 1 Chief - Corn & Home Imp - 1708 1 Student - 5341 Grantor Funds (HUD CDBG, HOME, ESG): $6,252,093 Estimated Home Improvement Revolving Loan Funds: $1,600,000 CDBG Community Program Income: S17,234 Estimated HOME Revolving Loan Funds: $780,000 HOME Program Match and Source from General Fund: $379,200 Total Budget: $9,028,527 PROJECT SYNOPSIS CDBG - Final statement of PY 2005 CDBG Funds includes housing and community development activities by 50 participating municipalities and the county. HOME - Downpayment assistance, rehabilitation, and new construction of affordable housing. ESG - Provide essential services, maintenance, operations and administrative reimbursement for homeless shelters. COM. & HON JAN 0.4 2005 IMPROVEME117 U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT WASHINGTON, D.C. 20410-7000 tnE N 7 0,6. $110 :1 I I I e.4.4N D ENA•P' OFFICE OF THE ASSISTANT SECRETARY FOR COMMUNITY PLANNING AND DEVELOPMENT December 21, 2004 Mr. L. Brooks Patterson County Executive 1200 N. Telegraph Rd. Pontiac, MI 48341 Dear Mr. Patterson: I am pleased to inform you that the Department of Housing and Urban Development's Fiscal Year (FY) 2005 budget has been enacted and signed by the President. This letter provides your FY 2005 allocations for the Office of Community Planning and Development's (CPD) formula programs: Community Development Block Grants (CDBG); HOME Investment Partnerships, the American Dream Downpayment Initiative (ADDI); Housing Opportunities for Persons with AIDS (HOP WA); and Emergency Shelter Grants (ESG). These programs provide funding for housing, community and economic development, and assistance for special populations across the country. HUD's budget is included in the "Omnibus Appropriations Act for FY 2005" which dictates an across-the-board reduction of 0.80 percent. According to the law, the Department is required to reduce each program contained in the Act by that amount. CPD's formula programs are not exempt from this cut. The FY 2005 allocations below have already been reduced to reflect this requirement. Also, the amounts include reallocated funds in the CDBG and HOME programs. The allocations reflect the level of funding approved for these programs in your community and replace the planning numbers for FY 2005, which were previously made available by HUD. - - The following amounts represent your FY 2005 allocation(s): Community Development Block Grant $4,356,395 HOME Investment Partnerships $1,685,333 American Dream Downpayment Initiative $70,971 Housing Opportunities for Persons with AIDS $0 Emergency Shelter Grants $139,394 In order to pursue the objectives of performance management, HUD has been part of an effort led by national public interest groups that also included grantees and the Office of Management and Budget, to develop a system to measure and standardize outcomes so that results can be aggregated at the national level. The result is a framework that maintains the flexibility of the block grants while offering a menu of objectives, outcome measures and indicators that will be incorporated into the redesign of the Integrated Disbursement and 2 Information System (IDIS). This will enable HUD to demonstrate the benefits and success of the CPD formula grant programs. You will be hearing more about this framework in the near future, as we value your opinions and advice related to its implementation. HUD has requested that you develop and report on performance measures for your community reflecting local goals and achievements as part of your Consolidated Annual Performance and Evaluation Report (CAPER). To that end, in consultation with grantees like yourself, HUD has developed the Consolidated Plan Management Process (CPMP) Tool to both streamline the process and make it more results oriented. We ask that you study the Tool with an eye toward using it for your future Consolidated Plan and Annual Action Plan submissions. The Tool can be found on the CPD website at http://www.hud.gov/cpmp/. I look forward to continuing our partnership to assist lower income residents in your community. As always, HUD is available to provide any assistance you require in implementing your programs. If you or any member of your staff has questions, please contact your local CPD Division Director. Sincerely, Nelson R. Bregon General Deputy Assistant Secretary 3 Grantee s 9-digit Tax ID Number 386004876 55. Project/Grant No. 1 B-05-UC-26-0002 5b. Project/Grant No. 2 4. Date use of funds may begin mrn/dcl . 6a. Amount Approved 4,356,395 611 Amount Approved 5c. Project/Grant No. 3 6c. Amount Approved Batch TAC Program Y A Reg Area Document No. Project Number Category Effective Date (mmiddlyyyy) Amount HH - 1 5 3 1 7 6 Amount Protect Number Amount Date Entered PAS (mm/dd/yyyy) Date Entered LOCCS (mmidd/yyyy) Batch Number Transaction Code Entered By Verified By Funding Approval/Agreement Title I of the Housing and Community Development Act (Public Law 930383) U.S. Department of Housing and Urban Development Office of Community Planning and Development Community Development Block Grant Program HI-00515R of 20515R 1. Name of Grantee (as shown in item 5 of Standard Form 424) COUNTY OF OAKLAND 2, Grantee's Complete Address (as shown in item 5 of Standard Form 424) 1200 NORTH TELEGRAPH ROAD PONTIAC, MI 48341-1043 Grant Agreement: This Grant Agreement between the Department of Housing and Urban Development (HUD) and the above named Grantee is made pursuant to the authority of Title 1 of the Housing and Community Development Act of 1974, as amended, (42 USC 5301 et seq.). The Grantee's submissions for Title 1 assistance, the HUD regulations at 24 CFR Part 570 (as now in effect and as may be amended from time to time), and this Funding Approval, including any special conditions, constitute part of the Agreement_ Subject to the provisions of this Grant Agreement, HUD will make the funding assistance specified here available to the Grantee upon execution of the Agreement by the parties. The funding assistance specified in the Funding Approval may be used to pay costs incurred after the date specified in item 4 above provided the activities to which such costs are related are carried out in compliance with all applicable requirements. Pre-agreement costs may not be paid with funding assistance specified here unless they are authorized in HUD regulations or approved by waiver and listed in the special conditions to the Funding Approval. The Grantee agrees to assume all of the responsibilities for environmental review, decision making, and actions, as specified and required in regulations issued by the Secretary pursuant to Section 104(g) of Title land published in 24 CFR Part 58. The Grantee further acknowledges its responsibility for adherence to the Agreement by sub-recipient entities to which it makes funding assistance hereunder available. U.S. Department of Housing and Urban Development (By Name) Grantee Name Jeanette Harris Title Title Dire 4A, Office of Comm lity Planning and Develooment gnatu.- 0,0511-R , Date (m dd/ ) 111Williffa ' 2e ac.) QS Signature Date (mmidd/yyyy) 7. Cate.s ry o Title I Assistance for this Funding Action B. Spdcial conditions 9a. Date HUD Received Submission 10. check one ( ck one) (check one) (mmicidlyyyy) 03/14/2005 a. Orig. Funding . Entitlement Sec 106(b) None Approval 9b. Date Grantee Notified D b. State-Administered, Sec 106(d)(1) Attached (mm/ddlyyyy) b. Amendment c. HUD-Administered Small Cities, Sec 106(d)(2)(8) Amendment Number 9c. Date of Start of Program Year Ed. Indian CDBG Programs, Sec 106(a)(1) (mm/dd/yyyy) 05/01/2005 e. Surplus Urban Renewal Funds, Sec 112(b) 11. Amount of Community Development f. Special Purpose Grants, Sec 107 Block Grant FY (2005) FY ( ) FY ( 1 g. Loan Guarantee, Sec 108 a. Funds Reserved for this Grantee 4356395 b. Funds now being Approved 4356395 _ c. Reservation to be Cancelled Q'l -rlinus 11b) 12a. Amount of Loan Guarantee Commitment now being Approved 12b. Name and complete Address of Public Agency Loan Guarantee Acceptance Provisions for Designated Agencies: The public agency hereby accepts the Grant Agreement executed by the Department of Housing and Urban Development on the above date with respect to the above grant number(s) as Grantee designated to receive 12c. Name of Authorized Official for Designated Public Agency loan guarantee assistance, and agrees to comply with the terms and conditions of the Agreement, applicable regulations, and other requirements of HUD now or hereafter in effect, pertaining to the Title assistance provided it. Signature HUD Accounting use Only Project Number 24 CFR 570 form HUD-7082 (4/93) SPECIAL CONTRACT CONDITIONS - FISCAL YEAR 2005 Notwithstanding any other provision of this agreement, no funds provided under this agreement may be obligated or expended for the planning or construction of water or sewer facilities until receipt of written notification from HUD of the release of funds on completion of the review procedures required under Executive Order (E.O.) 12372, Intergovernmental Review of Federal Programs, and HUD's implementing regulations at 24 CFR Part 52. The recipient shall also complete the review procedures required under E.O. 12372 and 24 CFR Part 52 and receive written notification from HUD of the release of funds before obligating or expending any funds provided under this agreement for any new or revised activity for the planning or construction of water or sewer facilities not previously reviewed under E.O. 12372 and implementing regulations. 2005 ANNUAL PLAN ADVICE AND GUIDANCE Reporting Requirements Year Grants llis The Consolidated Annual performance and Evaluation Reports (CAPER) which includes CDBG, ESG, and HOME, for the 2004 Program Year are to be submitted to this Office no later than July 29, 2005 (90 days after your Program Year ends). Environmental Review Procedures Certain activities included in the Consolidated Annual Plan are subject to the provisions of 24 CFR Part 58 (Environmental Review Procedures for the CDBG Program). Funds for all non- exempt activities must not be obligated or expended unless the release of funds has been approved in writing by HUD. A request for the release of funds must be accompanied by an environmental certification. Appropriate forms are enclosed. Emergency Shelter Grant Guidance There are two critical deadlines set forth in the ESG program regulations. Title 24 of the Code of Federal Regulations (CFR), Section 576.55(b), requires that all ESG grant amounts be obligated by 180 days and expended by 24 months after the date of the grant award letter. Any grant amounts that are not obligated and expended by these dates may be recovered ad reallocated for use in accordance with 576.67 of the regulations. These deadlines represent maximum time periods. HUD is sure that each grantee will make every effort to obligate and expend all funds within these periods. ESG funds may be used to fund a Continuum of Care's Homeless Management Information System (HMIS). ESG funds may be used to implement and operate a Continuum of Care's HMIS system among homeless services providers and ESG-funded homeless prevention programs. HMIS costs may be considered an eligible activity as an essential service, operation, or administrative expense. ESG funds may not be used for planning costs. HUD is currently in the process of developing standards for participation in local Homeless Management Information System (HMIS) and the collection and reporting of client-level information by homeless providers. Recipients of ESG funds will be expected to participate in a local Continuum of Care's HMIS in order to insure that the Congressional goal that localities collect an array of unduplicated data on the number and characteristics of homeless persons can be met. 11. For the U.S. Department of HUD (Name and Title of Authorized Official) Jeanette Harris, Director, Community Planning & Develop 14. For the Participating Jurisdiction/Entity (Name and Title of Authorized Official) Iy. Signature UM d Approval NO. ZOUti-U1 /1 (Exp. 03/31/2005) u. ueparrment or housing and Urban Development Office .of Community Planning and Development (-unding Approval and HOME Investment Partnerships Agreement Title II of the National Affordable Housing Act Public reporting burden for this collection of information is estimated to average 1 hour per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. This agency may not conduct or sponsor, and a person is not required to respond to, a collection of information unless that collection displays a valid OMB control number. The HOME statute imposes a significant number of data collection and reporting requirements, This includes information on assisted properties, on the owners or tenants of the properties, and on other programmatic areas. The information will be used: 1) to assist HOME participants in managing their programs; 2) to track performance of participants in meeting fund commitment and expenditure deadlines; 3) to permit HUD to determine whether each participant meets the HOME statutory income targeting and affordability requirements; and 4) to permit HUD to determine compliance with other statutory and regulatory program requirements. This data collection is authorized under Title II of the Cranston-Gonzalez National Affordable Housing Act or related authorities. Access to Federal grant funds is contingent on the reporting of certain project-specific data elements. Records of information collected will be maintained by the recipients of the assistance. Information on activities and expenditures of grant funds is public information and is generally available for disclosure. Recipients are responsible for ensuring confidentiality when public disclosure is not required. 1. Participant Name and Address 2. Participant Number County of Oakland M05-I_JC260210 3. Tax Identification Number 1200 North Telegraph Road 38-6004876 4. Appropriation Number Pontiac, MI 48341-1043 see #18 below 5. FY (yyyy) 2005 6. Previous Obligation (Enter "0" for initial FY allocation) a Formula Funds , ' b Community Houicinri ' 7. Current Transaction (-I- or -) $ 1 756 304 a. Formula Funds $ 1,756 304 1. CHDO (For deobligations only) • • 2. Non- CHDO (For deobligations only) . , b. CHDO Competitive Reallocation or Deobligation (see #18 below) 8. Revised Obligation , , 'III - I .,. .....______,. b. CHDO Competitive Reallocation ... . „ ........... 9. Special Conditions (check applicable box) 10, Date of Obligation (Congressional Release Date) 0 Not applicable • Attached (mm/dd/Wvv) 04/ 21 / 2005 This Agreement between the Department of Housing and Urban Development (HUD) and the Participating Jurisdiction/Entity is made pursuant to the authority of the HOME Investment Partnerships Act (42 U.S.C. 12701 et seq.). The Participating Jurisdiction's /Entity's approved Consolidated Plan submission/Application arid the HUD regulations at 24 CFR Part 92 (as is now in effect and as may be amended from time to time) and this HOME Investment Partnership Agreement, form HUD-40093, including any special conditions, constitute part of this Agreement. Subject to the provisions of this Agreement, HUD will make the funds for the Fiscal Year specified, available to the Participating Jurisdiction/Entity upon execution of this Agreement by the parties. All funds for the specified Fiscal Year provided by HUD by formula reallocation are covered by this Agreement upon execution of an amendment by HUD, without the Participating Jurisdiction's execution of the amendment or other consent. HUD's payment of funds under this Agreement is subject to the Participating Jurisdiction's/Entity's compliance with HUD's electronic funds transfer and information reporting procedures issued pursuant to 24 CFR 92.502. To the extent authorized by HUD regulations at 24 CFR Part 92, HUD may, by its execution of an amendment, deobligate funds previously awarded to the Participating Jurisdiction/Entity without the Participating Jurisdiction's/Entity's execution of the amendment or other consent, The Participating Jurisdiction/Entity agrees that funds invested in affordable housing under 24 CFR Part 92 are repayable when the housing no longer qualifies as affordable housing. Repayment shall be made as specified in 24 CFR Part 92. The Participating Jurisdiction agrees to assume all of the responsibility for environmental review, decision making, and actions, as specified and required in regulation at 24 CFR 92.352 and 24 CFR Part 58. 13. Date 04 / 21 /2005 n11 16. Date / 17. Check one: E Initial Agreement 0 Amendment # 18. Funding Information: Source of Funds Appropriation Code PAS Code Amount Source of Funds Appropriation Code PAS Code Amount FY 2005 AUDI $65/70205 HMC $70,971 $ FY 2005 HOME 865/70205 HMC $1,585,333 $ $ CHDO Competitive Reallocation form HUD-40093 (04/20041 Page 1 of 1 4 30 23 35 A AMOUNT 1 CATEGORY EFFECTIVE DATE Funding Approval Under the U. S. Department of Housing Steward B. McKinney Homeless and Urban Development Assistance Act (Public Laws 100-77 and 100-68) Emergency Shelter Grants Program 1. NAME OF APPLICANT 2. GRANT NUMBER County of Oakland S-05-UC-26-0002 3. APPLICANT ADDRESS (Include Street, City, County, State, and Zip Code) 4. DATE OF APPLICATION 1200 North Telegraph Road 03/09/05 Pontiac, MI 48341-1043 5, DATE APPLICATION RECEIVED BY HUD 03/14/05 6. FUNDING APPROVAL XX ORIGINAL AMENDMENT NO. . AMOUNT OF EMERGENCY SHELTER GRANTS PROGRAM FUNDS APPROVED a. Amount of ESGP Funds Currently Reserved for this Applicant $ 139,2_94 b. Amount of ESGP Funds Now Being Approved for this Applicant $ 139,194 c. Amount of Reservation to be Cancelled (Line 7.a minus 7.b $ -0- . SPECIAL CONDITIONS (Check applicable box) XX Not Applicable 0 Attached 9. DATE APPLICANT NOTIFIED FUNDING HAS BEEN AUTHORIZED: D5/02/05 U. a wik . RTMENT OF HOUSIN A D URBAN DEVELOPMENT gibik BY flirt, or r,F: of Community Planning and Dev_elo,ument TITLE 0 DATE HUD ACCOUNTING USE ONLY BATCH TAG PROGRAM V A REG AREA DOCUMENT NO, PROJECT NUMBER 12 13 14 16 `172(72-cs5 By: Signature and Date Signature and Date FY 2005 EMERGENCY SHELTER GRANTS PROGRAM This Grant Agreement is made by and between the United States Depai talent of Housing and Urban Development (HUD) and City of Oakland County , the Grantee, for FY 2005 of the Emergency Shelter Grants Program in the amount of $ 139.394. This grant was authorized by Subtitle B of Title IV of the McKinney-Vento Homeless Assistance Act, 42 U.S.C. 11301 (1988), as amended (the "Act"). In addition, the grant operates through HUD's regulations at 24 CFR Part 576, as now in effect and as may be amended from time to time, which are incorporated as part of this Agreement. In reliance upon the Consolidated Plan and certifications, the Secretary agrees, upon execution of the Grant Agreement, to provide the Grantee with the agreed grant funds. The grantee must comply with requirements for record keeping and annual performance reporting to HUD within 90 days after the close of its consolidated program year, as required by 24 CFR 91.520. This includes the periodic information collected through HUD's Integrated Disbursements and Information System (IDIS). The grantee's IDIS reporting must include information on grant activities, project sponsors, project sites, and beneficiaries (including racial and ethnic data on participants). This information will be used for program monitoring and evaluation purposes. The Grantee agrees to comply with all applicable laws and regulations in distributing funds provided under this Grant Agreement and to accept responsibility for ensuring compliance by recipient entities which my receive funding assistance. The Grantee agrees to comply with the provisions of the environmental requirements of 24 CFR Part 58 as applicable under 24 CFR 576.57(e) with respect to funds provided under this Grant Agreement. The Grantee further agrees to provide sufficient detail on matching funds so as to identify the specific sources and amounts of the funds as required by 42 USC11375(a)(1). The following parties execute this Grant Agreement on the dates set forth below as follows: UNITED STATES OF AMERICA Secretary of Housing and Urban Development GRANTEE Jeanette Harris Typed Name of Signatory Typed Name of Signatory Director, CPD Division Title Title ATTACHMENT A COUNTY OF OAKLAND, MICHIIGAN PY 2005 ANNUAL ACTION PLAN COMPARISON OF GRANT APPLICATION WITH GRANT AWARD GRANT APPLICATION AWARD VARIANCE Community Development Block Grant (CDBG) $4,356,395 $4,356,395 $0 (0.0%) HOME Investment Partnerships Grant (HOME) $1,756,304 $1,756,304 $0 (0.0%) Emergency Shelter Grant (ESG) $139,394 $139,394 $0 (0.0%) Total $6,252,093 $6,252,093 $0 (0.0%) Page 1 of 11 ATTACHMENT B COUNTY OF OAKLAND, MICHIGAN PY 2005 PROGRAM DESCRIPTION COMMUNITY DEVELOPMENT BLOCK GRANT Primary Objective - The primary objective of Oakland County's Community Development Block Grant Program (CDBG) is the development of viable urban communities by providing principally for low-income persons: • Decent Housing • Suitable Living Environments • Expanded Economic Opportunities Oakland County gives maximum feasible priority to housing and community development projects funded through CDBG, which are consistent with one or more of the programs national objectives: 1. ensure benefit to low and moderate income persons (70% or more of Oakland County's aggregate CDBG funds shall be used to support activities that benefit low and moderate income persons) 2. aid in the prevention or elimination of slums or blighting conditions 3. meet other community development needs having a particular urgency because existing conditions pose a serious and immediate threat to the health or welfare of the community where other financial resources are not available to meet such needs The County philosophy is that local communities know local needs best, therefore two-thirds of all CDBG funds, less administration are distributed to participating communities by formula. The communities then determine how to allocate resources within the program's overall objectives, regulations, and laws. The Oakland County Board of Commissioners approved a revised CDBG distribution formula in 2003. The formula still follows the federal "option one" method of CDBG distribution to grantees as found in the Housing and Community Development Act of 1974, as amended [42 USC 5306(b)(2)]. The county formula is expressed as: (P1-31_,)/4 P= ratio of participating community's population to population in all participating communities L= ratio of the community's low-income population to all communities The low-income ratio is factored three times and then multiplied by the total amount of CDBG funds available to communities in a given year. All communities falling below $8,000.00 receive 88,000.00 as a minimum amount. The formula is applied for the remaining communities with the "minimum allocation" communities and their allocations removed. The product is the community allocations for that given program year. COUNTY OF OAKLAND, MICHIGAN COMMUNITY DEVELOPMENT BLOCK GRANT PY 2005 REVENUES AND ALLOCATION PY 2005 CDBG Revenues Revenues Amount Federal CDBG Allocation $4,356.395.00 County Revolving Loan Fund (estimated) $1.600.000.00 , Community Program Income $17,234.00 Total Revenues $5,973,629.00 Page 2 of 11 PY 2005 CDBG Allocations Allocations Amount _ Home Improvement Program Grant Funds $76,928.00 Home Improvement Revolving Loan Fund (estimated) $1,600,000.00 Energy Efficiency Improvements $60,000.00 _ Home Improvement Program Administration $1,112,650.00 CDBG Administration $681,556.00 Housing Counseling Grant Administration $101,850.00 Community Allocations $2,323,411.00 Community Program Income $17,234.00 Total Allocations 5 973 629.00 ., PY 2005 CDBG Benefit Distribution Classification Amount Percenta cre Benefit to Low- and Moderate-Income Persons $5.051.591.00 85 Prevention/Elimination of Slums/Blight 850,759.00 1 Meeting an Urgent Community Need 0 Administration $739.039.00 19 Planning $132.240.00 9 Total $5,973.629.00 100 \ PY 2005 CDBG Categorical Distribution Pro'ect Classification CommunitiesEMIR, nil iiMONNEMIIMI 2408 Beautification '.15 506.00 IIRIEVNITIVENN 2696 Draina:e Imirovements '.109 795.00 MEMMNn i IVIIMIE 2840 Fire Facilit and Et ui • ment '.45 602.00 171arTUTUNI1.1 il . 2908 Historic Preservation '.48 010.00 %..117firrirrTIMi I # I li 3436 Parks, Recreation Facility ',79 402.00 I ncLITiiNiTIMi 1 3552 Senior Citizen Center '.93 008.00 I'MriTTrfUli i I e 1 MI 3556 Senior Citizen Housin: Sul tort '.5 000.00 IMMENITITWEIMM! 3560 Senior Citizen Vehicle '.85 542.00 l'EriTniTiMINI 3580 Sidewalk Im A rovements 173 546.00 IrgELTEMTiUME 3824 Water/Sewer Imirovements .6 802.00 IinffirriNTIMMII Rehabilitation/Preservation 2528 Code Enforcement $304 525.00 i ,IITTIBMiTiiIM 2332 Administration/Rehab. ',18 000.00 Mi1ltlIMMINIIM 1111= 2552 Condemnation/Demolition ',2 749.00 1nEONATaiin 2720 Emer:encv Rehab Prof am $13 641.00 ITENSTEriMM 2928 Housin: Rehabilitation :11 i veNIEnT71111111 3188 Minor Home Re .air '.255 946.00 174Thilri"riMM, • . is I 2933 Revolvin: Loan Fund (estimated) 1 600 000. I Millreardiranill 3248 Ener: Efficiency Im trovements MraliainTir Barrier Free Desi•n 2400 $100 465.00 iiriNnirril, 11 =' •0* if .,e.it Public Services (3384 $861149.00 101 8 IA i nCniririEN Plannin! (3304 $132 240.00 $132,240.00 Administration (2328 $57,483.00 MEIMPOr Ill $739.039.00 Pro ram Income (Minor Home Re air) $17,234.00 $17,234.00 Total 2,340,645.00 3,632,984.00 $5,973,629 Community Allocation: $2,323,411 Community Program Income: $17,234 Total Community Line Items: $2,340,645 Page 3 of 11 ATTACHEM ENT C COUNTY OF OAKLAND, MICHIGAN PY 2005 PROGRAM DESCRIPTION HOME INVESTMENT PARTNERSHIPS PROGRAM Primary Objective - The County of Oakland will administer the HOME Investment Partnerships Program (HOME) in accordance with Title II of the Cranston-Gonzalez National Affordable Housing Act of 1990 (Pl. 101-625). The primary objective of the HOME Program is to expand the supply of decent, safe, sanitary and affordable housing for low-income persons through strengthened public-private partnerships. Estimated Use of HOME Funds and Matching Contributions - The Consolidated Plan indicates that Oakland County's housing stock is overwhelmingly single-family owner-occupied. The goal of the HOME Program is to "expand the supply of decent, safe, sanitary, and affordable housing" for low-income persons (s.92.1). Oakland County meets the goal through the rehabilitation of single-family homes owned and occupied by low-income persons. The county's Consolidated Plan puts great emphasis on housing rehabilitation as a proven method for improving the quality of housing stock in which low-income persons reside. The following paragraphs detail the county's plan for the use of PY 2005 HOME funds. Reservation of HOME Funds for County Operated Programs Moderate Rehabilitation - Oakland County plans to undertake moderate rehabilitation of single-family owner- occupied housing for low-income families. Specifically, the program is used to rehabilitate the principal residence of an owner whose family qualifies as very low-income (i.e. income not exceeding 50% of area median income) at the time HOME funds are committed to the housing (s.92.254 (b)). Participants will reside in one of the 50 communities participating in the Oakland County HOME Program. (See attached participating communities) The value of the property, after rehabilitation, will not exceed the area's mortgage limit for single-family housing under HUD's single- family insuring authority, the National Affordable Housing Act (s.92.254(b)). For Oakland County, the value of housing, after HOME-funded repairs, may not exceed $226,100 (56FR36985). These figures may vary as HUD publishes new limits in the Federal Register. Housing that is assisted with HOME funds will minimally meet HUD's Section 8 Housing Quality Standards (HQS). Examples of rehabilitation work that can be financed through this program may include, but are not limited to the following: plumbing, wells, septic systems, structural repairs, electrical work, heating, roof replacement, masonry work, energy items, lead remediation, and barrier-free access. The total property-related indebtedness after improvement may not exceed property value. This value is determined by a market analysis or by the Mortgage Application Acceleration Program (MAAP) through the Oakland County Equalization Division. Total indebtedness is determined as a sum of the existing property debt and the amount of the deferred home improvement loan. Income eligibility will be determined for each household based on gross household income and family size in accordance with HUD Section 8 Lower Income Limits. Eligible homeowners will receive a zero percent-deferred loan. Loans will be limited to $18,000 plus a $2,000 contingency for a total possible loan amount of $20,000. On a case by case basis, the loan amount may increase due to the amount of lead rernediation needed. (Maximum loan amounts are subject to periodic updates.) As mandated by Congress, all housing rehabilitation projects funded with PY 2005 HOME funds will be subject to matching funds requirements. In accordance with federal guideline (s.92.218), Oakland County will ensure that rehabilitation projects receive one-dollar of matching funds per every four dollars of HOME funds. Page 4 of 11 County Program Administration - Ten percent of the County's PY 2005 HOME grant allocation will be reserved for administrative and planning costs in accordance with s.92.207. Reservation of HOME Funds for Community Housing Development Organizations - Community Housing Development Organizations (CHD0s) receive the required fifteen percent of HOME funds, per regulations at s92.300. Oakland County will continue to provide technical assistance to the two certified Oakland County CHDOs under contract with Oakland County to ensure continued successes with HOME funding. In keeping with Consolidated Plan goals, CHDOs may receive funds to implement Home Buyer Assistance through acquisition with rehabilitation and /or new construction. Home Buyer Assistance - A CHDO may use HOME funds to acquire and rehabilitate existing single family homes and/or acquire vacant property and construct new or emplace modular homes for sale to qualified low-income homebuyers. HUD has established a maximum HOME funded investment level based on the number of bedrooms per unit. Maximum Per-Unit Subsidy (as of 1/1/05 _ 0-Bedroom 1-Bedroom 2-Bedroom 3-Bedroom 4-Bedroom $98,549 $112,967 $137,368 $177,706 $195,068 Source: U.S. Department of Housing and Urban Development (HUD) The appraised value of the property after rehabilitation may not exceed the limits established by HUD ($226,100 for a single-family unit). The sale price of the home may not exceed the appraised value limit. Resale Provisions - Housing that is for purchase and qualifies as affordable housing is subject to resale and/or recapture provisions {24CFR 92.254(a)(4)]. This provision is for a minimum period of 5 years when the per unit amount of HOME funds is less than $15,000. A period of 10 years applies when the per unit amount of HOME funds is $15,000 to $40,000. When the per unit amount of HOME funds is greater than $40,000 a 15 year rule applies. Under the county's recapture provisions, the HOME investment that is subject to recapture is the HOME assistance that enables the homebuyer to buy the dwelling unit. This assistance will be a homebuyer subsidy ($1,000.00 minimum) that makes the home affordable to a low-income homebuyer. The home buyer assistance will be a deferred payment loan with 0% interest, payable upon the conversion of the property use and /or ownership and will be secured by an Oakland County Community Sz. Home Improvement mortgage and note. The recaptured funds must be used to carry out HOME-eligible activities. At the time of purchase, housing that is newly constructed or rehabilitated using HOME funds must meet certain property standards including Housing Quality Standards, local code standards, and rehabilitation standards. As mandated by Congress, all housing rehabilitation and/or new construction projects funded with PY 2005 HOME funds will be subject to matching funds requirements. Oakland County will ensure that rehabilitation projects receive one-dollar of matching funds per every four dollars of HOME monies expended, in accordance with federal guideline (s.92.218). Before disbursement of any HOME funds, the CHDO must execute a contract. This grant agreement will identify the grant amount, grant terms and the programmatic responsibilities of the CHDO. The county and CHDO will follow a monitoring plan for the HOME program. The plan includes technical assistance to CHDOs, program audits, required single audits, monitoring audits, spending performance reviews, on-site property inspections, project reviews for compliance with program requirements and necessary documentation. As necessary, CHDOs will receive letters of deficiencies to ensure corrective actions. Page 5 of 11 HOME Tenant-Based Rental Assistance - Tenant based rental assistance is a need in Oakland County, however, single family housing rehabilitation is the priority need in fulfilling Oakland County's HOME Program goal of expanding the supply of decent, safe, sanitary, and affordable housing" for low-income persons. Due to limited HOME funding and the County's need to maximize returns on investments in providing additional affordable housing, tenant based rental assistance is not funded as a primary housing need for the County. Other Forms of Investment - As indicated in 24 CFR 92.205(b) Oakland County will not invest HOME funds in a loan guarantee account. Affirmative Marketing - In accordance with 24 CFR 92.351(a), Oakland County will carry out the following affirmative marketing procedures for all HOME assisted hornebuyer projects of five or more units. Affirmative marketing will consist of actions to provide information to attract eligible persons in the housing market area to the available housing without regard to race, color, national origin, sex, religion, familial status or disability. An advertising campaign will be developed within the market area to provide information concerning the Federal fair housing laws and the County's Affirmative Marketing Plan. All promotional materials will include the use of the Equal Housing Opportunity logotype or slogan in press releases and solicitations. Each Community Housing Development Organization (CHDO) under contract with Oakland County must certify that they will affirmatively market projects of five or more housing units in accordance with the County's Affirmative Marketing Plan. In addition, each CHDO must provide written procedures indicating their plan to inform and solicit applications from persons in the housing market area who are not likely to apply for the housing without special outreach. The County will maintain records to document each CHDOs affirmative marketing efforts for HOME projects and assess the results of each. Annually, Oakland County will meet with each certified Oakland County CHDO to assess the success of their affirmative marketing actions and discuss corrective actions that will be taken where affirmative marketing requirements were not met. Women And Minority Business Enterprise (W/MBE) Outreach - Oakland County's strategy to achieve W/MBE participation in the HOME Program focuses on enhancing and overseeing the existing W/MBE outreach program designed for the single family owner-occupied housing rehabilitation program administered by Oakland County. The county will maintain a list of licensed and insured contractors/residential builders for both the CDBG and HOME financed home improvement programs. Contractors on the contractor list may bid on home improvement jobs on an alternating basis. The county will make every effort to ensure that at least one W/MBE receives an invitation to bid every home improvement job under the HOME and CDBG funded home improvement programs. The Division will participate with the Oakland County Purchasing and Planning Divisions in their outreach activities to expand W/MBE opportunities in Oakland County. The county will distribute contractor brochures at area home improvement stores to promote the Home Improvement Program to potential W/MBE contractors. The Division will advertise contractor participation through their Website, Annual Report and Community Builder quarterly newsletters. Refinancing - Oakland County does not intend to refinance existing debt secured by multifamily housing rehabilitated with HOME funds. Section 215 Guidelines - HUD requires that the County comment upon its adherence to Section 215 guidelines of the HOME program. The guidelines provide that rental housing shall qualify as affordable housing only if households qualifying as low-income occupy the units. Oakland County has not addressed Section 215 requirements for rental units inasmuch as the County does not fund rental projects. Page 6o1 11 Oakland County meets Section 215 requirements for homeownership projects as: • 100% of the HOME — assisted units are for individuals and households with no more than 80% of area median income (AMI) • Initial purchase price of the units does not exceed 95% of the median purchase price for the area • The units serve as the principal residence of the owner • All newly constructed housing meets energy efficiency standards • Recapture provisions allow Oakland County to provide subsidies to make homes affordable to low-income homebuyers. The assistance is a deferred loan, secured by a mortgage and note, (0% interest) payable upon property conversion and/or ownership Worst Case Needs — Low Income Renters Severe Cost Burden - In three participating communities, over 50% of renters pay more than 30% of their income on housing. Lathrup Village, Rose Township, and Royal Oak Township have 1,156 cost burdened renters. The unit has three bedrooms to attract larger families. The Oakland County Housing Counseling Unit offers services to low-income renters and each year the Unit assists more than 2000 people with referrals and counseling. Substandard Housing - A study of rental housing conditions will be incorporated in the design of an Oakland County Comprehensive Housing Needs Assessment. During PY 2003, the Affordable Housing Subcommittee of the Oakland County Business Roundtable Quality of Life studied the issue. This group considered census information, equalization data, and other sources to ascertain the housing quality of owner and renter units. The Committee has determined that without a comprehensive housing needs assessment the County will not be able to address worst case needs. Involuntarily displaced - The Oakland County Housing Counseling Unit offers services to low-income renters whom may be involuntarily displaced. Each year the Unit assists more than 2000 people. Page 7 of 11 ATTACHEMENT D COUNTY OF OAKLAND, MICHIGAN PY 2005 PROGRAM DESCRIPTION AMERICAN DREAM DOWNPAYMENT INITIATIVE (A_DDI) Primary Objective - As a participating jurisdiction under the HOME Program, Oakland County will administer the American Dream Downpayment Initiative (ADDI) in accordance with the American Dream Downpayment Act, an amendment to Subtitle E of title II of the Cranston-Gonzalez National Affordable Housing Act (42 U.S.C. 12821). The goals of the ADDI are to increase the overall homeownership rate, create greater opportunity for homeownership among lower income and minority households, and revitalize and stabilize communities. Program Design — The funding for downpayment assistance from PY 2005 ADDI is limited to $70,971. Loans will be made available to eligible first time homebuyers, on a first-come, first-serve basis, in accordance with established administrative procedures through the Oakland County Community ST.. Home Improvement Division. The Division, in partnership with participating financial Institutions, will evaluate homebuyer suitability for this program. No ADDI funds may be used for administrative costs. Geographic Location - ADDI eligible properties are located in Oakland County HOME Program participating communities. Eligible Property - Downpayment assistance will be available to purchase single family housing, attached to a permanent foundation, or a condominium. An eligible property is one that will serve as the recipient's principal residence and may not be located in a 100-year flood plain. Homes purchased under this program may not displace a tenant. Properties purchased must meet minimum HUD Section 8 Housing Quality Standards and conform to the Residential Lead-Based Paint Hazard Reduction Act of 1992. The value of the eligible property may not exceed the applicable HUD single family mortgage limit under Section 203(b) of the National Housing Act. Eligible Applicants - Applicants must have an income at or below eighty percent (80%) of area median income adjusted for household size and a maximum of $50,000 in assets. Income is determined in accordance with 24 CFR 92.203. Families must be first-time hornebuyers as defined by ADDI regulations. Eligible applicants must prove U.S. citizenship or permanent residency status and must live or work in Oakland County at the time of application. Applicants must be credit worthy and qualify for a fixed rate first mortgage. Land contracts are not eligible. Targeted Outreach - The Community ST._ Home Improvement Division will develop a targeted outreach plan to those low-income households who may qualify for ADDI assistance. At a minimum, the Division will target residents and tenants of public housing, trailer parks, and manufactured housing and to other families assisted by public housing agencies. Financing Guidelines — The amount of ADDI assistance is a S10,000 loan. ADD1 funds will only pay for downpayment assistance, reasonable and customary closing costs as defined in 24 CFR 92.602, and will not be used to complete or pay for any repairs to the property. Homebuyers cannot receive cash back at mortgage closing. The homebuyer is responsible for a minimum cash contribution equal to 2% of the purchase price. Recapture Policy - The downpayrnent assistance will be a deferred payment loan with 0% interest, payable upon the conversion of the property use and/or ownership and will be secured by an Oakland County Community 87.. Horne Improvement mortgage and note. Recaptured funds must be used to carry out HOME eligible activities. Home Ownership Counseling — One-on-one counseling sessions with the Oakland County housing counselor is required before home purchase. Post purchase counseling is also required within six months of property closing. Page 8 of II COUNTY OF OAKLAND, MICHIGAN HOME INVESETMENT PARTNERSHIPS GRANT PY 2005 REVENUES AND ALLOCATION PY 2005 HOME Revenues Revenue Amount HOME Grant $1,756,304 HOME Allocation $1,685,333 ADD1 Allocation $70,971 Match Obligation $379,200 HOME Revolving Loan Fund (estimated) $780,000 Total $2,915,504 PY 2005 HOME Allocations HOME Revolving Loan Fund Allocation HOME Funds 25% Match Total (estimated) Housing Rehabilitation $1,264,000 S316,000 $780,000 $2,360,00C Home Improvement Program CHDO Activities $252,800 $63,200 $316,00C Community Housing Development Organizations (CHD0s) (15% of HOME Allocation) American Dream Downpayment Initiative $70,971 NA $70,971 County Administration $168,533 NA $168,533 (10% of HOME Allocation) Total $1,756,304 $379,200 $780,000 $2,915,504 The HOME program requires a 25% match of funds allocated for housing rehabilitation activities and/or new construction activities. Page 9 of :1 ATTACHEMENT E COUNTY OF OAKLAND, MICHIGAN PY 2005 PROGRAM DESCRIPTION EMERGENCY SHELTER GRANT (ESG) PROGRAM Primary Objective - The primary objective of Oakland County's Emergency Shelter Grant Program (ESG) is to expand and improve the quality of existing emergency shelters. Local non-profit organizations will receive funding to support certain operating expenses such as maintenance, insurance, utilities, and furnishings as well as essential service expenses and organizational support (shelter administration) costs as provided by ESG regulations. Statement of Need - Assessment of the six shelters that participated in the 2004 Oakland County Emergency Shelter Grant (ESG) program reveals 1,875 men, women, and children used these facilities from June 2003 - May 2004. Homelessness continues to be a countywide problem. Inventory of Facilities and Assistance Serving the Homeless - The six shelters that received 2003 ESG program funds are the South Oakland Shelter (SOS), Place of Hope Warming Center, HAVEN (Help Against Violent Encounters Now), New Bethel Outreach Ministry, Lighthouse PATH, and the Common Ground Sanctuary (A Step Forward and Graduate Apartment Program). Each participating shelter provides services for residents from all parts of Oakland County, Place of Hope, HAVEN, and New Bethel Outreach Ministry are all located in the City of Pontiac. Lighthouse PATH is located in Pontiac and provides added services in the City of Oak Park. The Common Ground Sanctuary is located in the City of Royal Oak. All of the shelters except the South Oakland Shelter are permanently sited. SOS rotates its site each week throughout many of the County's CDBG participating jurisdictions. The South Oakland Shelter (SOS) - is a consortium of approximately 50 sites designed to provide a weekly "rotating" emergency shelter program. The SOS network primarily consists of churches and synagogues, each with the capacity to house and provide services to approximately 30 homeless individuals at any one time. SOS provides overnight lodging; morning and evening meals; box lunches for those seeking employment; professional counseling; personal care packages; laundry service; transportation; and referrals for clothing, housing, employment, social service and social security assistance; medical concerns; veteran matters and substance abuse issues. HAVEN (Help Against Violent Encounters Now) - is a private, nonprofit agency that serves all of Oakland County as an emergency shelter for women and children left homeless due to physical, sexual, and/or emotional abuse. HAVEN's shelter in Pontiac has a capacity of 38 beds, but often exceeds this number. This facility provides food, shelter, clothing, and supportive counseling services. New Bethel Outreach Ministry - operated by the New Bethel Baptist Outreach Ministry is a faith-based organization located in Pontiac. It has 24 beds for women and children and offers referrals to case management, counseling, mental health services, food, clothing, furniture, medical, first and last months rent and security deposits, transportation, housing search, employment search, and life skills training. Lighthouse PATH, (a division of Lighthouse of Oakland County) - is a Pontiac-based nonprofit agency providing transitional housing and shelter for women and their young children. PATH operates 18 private apartments and 6 adjacent residences in Pontiac within a two-block radius. Supportive services include shelter, counseling, training, mentoring, and daycare. There are 15 family units located in Oak Park and Waterford Township with the same supports. PATH has a shelter capacity of 89 beds, 52 of which are funded through the County ESG program. Page 10 of 11 Revenues Amount ESG Grant $139,394.00 Total $139,394.00 The Common Ground Sanctuary's "A Step Forward" - is a transitional living program for homeless or at-risk youth ages 16-20. The program promotes self-sufficiency through residential and non-residential services. They provide a 24- hour crisis line, information and referrals; skills building training; meals; individual, family, group, and aftercare counseling; peer counseling; mentoring; substance abuse education and assessment; family preservation; and support groups for youth, parents, and families. The CGS, ASF program has seven beds with an additional eight for the graduated program. Place of Hope - is a warming center located in Pontiac. It has the capacity for 65 individuals. Place of Hope offers a wann meal and a place to sleep and operates from January through the end of March. These shelters are responding to the immediate needs of Oakland County's homeless population. Emergency Shelter Grant funds will enable these providers to target services to the homeless to foster the development of economic autonomy, self-sufficiency, and functional family units. The County views the Emergency Shelter Program as an essential component of its plan to assist the homeless. The homeless do not fit into a traditional social service system. Many lack jobs, the basic means to take care of themselves and social support networks. The homeless may face substance abuse; physical, emotional and/or mental health concerns; and vocational needs. HAVEN, New Bethel Outreach Ministry, Place of Hope, and SOS have taken the first step in attempting to address a very complex issue by simply offering a safe place to sleep, a warm meal, and a listening ear. Lighthouse PATH and Common Ground Sanctuary offer housing and independent living options. Oakland County plans to allocate ESG monies based upon the program's goal to expand and improve the quality of existing emergency shelters. Local non-profit organizations will receive funding to support certain operating expenses such as maintenance, insurance, utilities, and furnishings as well as essential service expenses and organizational support (shelter administration) costs as provided by ESG regulations. Funds will be allocated on a competitive basis, based on a formula allocation. The following elements will be considered; the ratio of beds utilized at 100% capacity (utilization), the ratio of clients whose last know address was a community that participates in the Oakland County CDBG program weighted twice (residency), and the number of available beds (capacity). The following budget assumes that each participating shelter will take the maximum allowable for essential services (30 percent) and organizational support (shelter administration 10 percent). Donations of time, material, and labor satisfy match requirements. Under 24CFR576.21(a)(5) Oakland County may take up to 5% of its annual ESG grant for administrative purposes. This includes staff to administer the program, preparation of progress reports, audits, and monitoring of recipients. COUNTY OF OAKLAND, MICHIGAN EMERGENCY SHELTER GRANT PY 2005 REVENUES AND ALLOCATION PY 2005 ESG Revenues PY 2005 ESG Allocations Allocations Amount Operations and Maintenance Expenses $ 76,667.00 Essential Services Expenses $ 41,818.00 Organizational Support (Shelter Administration) $ 13,940.00 Administration $6.970.00 Total $139,394.00 Page 11 of 11 q *L1111111 * .24; March 15, 2004 U.S.Department of Housing and Urban Development Detroit Field Office • . _ Office of Community Planning and Development Patrick V. McNamara Federal Building 477 Michigan Avenue, Room 1710 MAR • Detroit, MI 48226-2592 Tel. (313) 226-6280 FAX (313) 226-6689 • Ms. •arry Rieth - Oakland County Department of Community and Economic Development 1200 N. Telegraph Road, Dept 414 Pontiac, MI 48341-0414 Dear Ms. Rieth: SUBJECT: ESG and HMIS Certifications Thank you for the memo dated November 18, 2003, regarding Oakland County's response to the ESG and HMIS Certifications required by HUD. I have read through each action Oakland County will take as they pertain to the compliance issues listed in the ESG Certifications. Each action outlined by Oakland County is acceptable. I will place a copy of the memo along with this response in the Oakland County file. I understand your concern about signing a certification in regard to institutional discharge policies. However, the ESG and HMIS Certifications as well as the Discharge Policy forms are not subject to change. Each form must be signed to insure release of funds. HUD's reasoning for including the discharge policy in the certifications was to brin - - parties involved in homeless provision, of the need for solid discharge policies. While HUD understands that Oakland County itself cannot enforce discharge policies of other institutions, Oakland County can reauire that these policies be developed and/or followed as part of contractual obligation. The idea is to get the word out that having these policies in place is not only good practice but should be a requirement for—operation. Regarding the HMIS issue, Oakland County's assertion -that it will ensure each ESG funded sub-recipient institutes an HMIS system is completely acceptable. Oakland County is under no obligation to do anything more than that. Please contact your Community Planning and Development Representative, Ms. Shannon Hefter, if you need any further cThrifirtinn She can be reached at (313) 226-4343, extension 8148. Emerson Sherrod Program Manager www.hvii.gov 462 FISCAL NOTE (MISC. 105109) June 16, 2005 BY: FINANCE COMMITTEE, CHUCK MOSS, CHAIRPERSON IN RE: DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS - COMMUNITY AND HOME IMPROVEMENT DIVISION - 2005 ANNUAL ACTION PLAN AND CONSOLIDATED GRANT ACCEPTANCE FOR CDEIG, HOME AND ESG PROGRAMS AND 2004-2005 ANNUAL ACTION PLAN AMENDMENT TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: Pursuant to Rule XI-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The resolution authorizes acceptance of grant funding from the U.S. Department of Housing and Urban Development for program year 2005 for the consolidated Community Development Block Grant (CDBG), HOME Investment Partnership Grant (HOME), and Emergency Shelter Grant (ESG) in the amount of $6,252,093. 2. The award includes $4,356,395 for the Community Development Block Grant, $1,685,333 for the HOME Investment Partnership Grant, $70,971 for the HOME American Dream Downpayment Initiative and $139,394 for the Emergency Shelter Grant. 3. The award also includes $1,600,000 in estimated Home Improvement Revolving Loan Funds, $17,234 in Community Program Income, $780,000 in estimated HOME Revolving Loan Funds, and requires a HOME County match of $379,200 for a consolidated 2005 program year grant total of $9,028,527. 4. The grant award is the same amount as the application. 5. Local County match of $379,200 (25%) is required for grant funding allocated to housing rehabilitation and/or new construction activities for the HOME Investment Partnership Grant, The 25% match percentage requirement is the same as the match requirement in the 2004 HOME Investment Partnership Grant. 6. County Match of $379,200 is available in the Non-Departmental Grant Match line item of the FY 2005 General Fund Budget, account #90- 290000-25000-2872. No additional appropriation is required. 7. Indirect costs associated with this grant are not paid due to administrative and planning limits. 8. The funding period is for the program year May 1, 2005 through April 30, 2006. 9. The resolution also amends the 2004 Annual Action Plan and Consolidated Grant Acceptance to reflect actual funding generated by the CDBG Home Improvement Revolving Loan Fund, the Home Investment Partnership Act Revolving Loan Fund, and HOME Community Housing Development Organization Program Income in the program year period of May 1, 2004 through April 30, 2005. 10. A budget amendment is recommended as follows: Non-Departmental 90-290000-25000-2872 Grant Match ($379,200) Community & Home Improvement 19-610300-70002-2872 Grant Match $379,200 $ -0- FINANCE COMMITTEE j,-- FINANCE COMMITTEE Motion carried unanimously on a roll call vote. Resolution #05109 June 16, 2005 Moved by Wilson supported by Coleman the resolutions on the Consent Agenda be adopted (with accompanying reports being accepted). AYES: Coleman, Coulter, Crawford, Douglas, Gershenson, Gregory, Hatchett, Jamian, KowaII, Long, Melton, Middleton, Molnar, Moss, Nash, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Wilson, Woodward, Zack, Bullard. (25) NAYS: None. (0) A sufficient majority having voted therefore, the resolutions on the Consent Agenda were adopted (with accompanying reports being accepted). ipMeta I IRBY APPROVE THE FOREGOING RESOLUTION STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Ruth Johnson, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on June 16, 2005 with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 16th day of June, 2005. Ruth Johnscin, County Clerk