HomeMy WebLinkAboutResolutions - 2005.06.16 - 27874a
June 16, 2005
REPORT (misc. 105111)
BY: PERSONNEL COMMITTEE, GREGORY C. JAMIAN, CHAIRPERSON
RE: CIRCUIT COURT/FAMILY DIVISION 2005/2006 JUVENILE DRUG COURT —
JUVENILE JUSTICE AND DELINQUENCY PREVENTION ACT — GRANT
ACCEPTANCE
TO: OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
The Personnel Committee having reviewed the above referenced resolution on June 8,
2005 Reports to the Board with the recommendation the resolution be adopted.
Chairperson, on behalf of the Personnel Committee, I move the acceptance of the
foregoing Report.
PERSONNEL COMMITTEE
Personnel Committee Vote:
Motion carried on unanimous roll call vote with Patterson absent
MISCELLANEOUS RESOLUTION #05111 June 16, 2005
BY: Public Services Committee, Jeff Potter, Chairperson
IN RE: CIRCUIT COURT/FAMILY DIVISION 2005/2006 JUVENILE DRUG COURT -
JUVENILE JUSTICE AND DELINQUENCY PREVENTION ACT - GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Michigan Family Independence Agency Bureau of Juvenile
Justice (BJJ) - Juvenile Justice Grant Unit (JJGU) has awarded grant funding
to the Circuit Court Family Division in the amount of $250,000 with a grant
period of March 1, 2005 through February 28, 2006, with a two year renewable
option; and
WHEREAS this award represents initial program funding that targets
youth with co-occurring disorders (substance abuse and mental health) that
are non-violent repeat offenders charged with alcohol and/or controlled
substance related offenses or charged with minor delinquency where substance
abuse is a contributing factor, and
WHEREAS one of the barriers that has prevented minority youth from
participating in the Oakland County Juvenile Drug Court program has been the
lack of transportation; and
WHEREAS this program is to insure that the Circuit Court Family
Division Juvenile Drug Court is utilized to maximum capacity throughout the
year; and
WHEREAS the Circuit Court Family Division - Juvenile Drug Court, was
awarded $250,000 in State funds with no general fund match requirement; and
WHEREAS grant award creates one (1) PTNE Client Transporter (Driver)
position in Circuit Court/ Family Division/ Court Services unit dedicated to
transporting identified youth and family members to and from identified
program related activities; and
WHEREAS the grant award also funds contractual substance abuse and
mental health treatment and consultation services; training, training
supplies, incentives, and promotional supplies; travel; and transportation in
support of this grant; and
WHEREAS Miscellaneous Resolution #90004 established a fiscal policy to
maintain proportionate funding for Federal, State and Private grants; and
WHEREAS the grant agreement has been processed through the County
Executive Contract Review Process and in accordance with the Board of
Commissioners Grant Acceptance Procedures.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners accepts the Michigan Family Independence Agency Bureau of
Juvenile Justice (BJJ) - Juvenile Justice Grant Unit (JJGU) grant, in the
amount of $250,000 with no cash matching funds required.
BE IT FURTHER RESOLVED that the Chairperson of the Board of
Commissioners is authorized to execute the contract agreement and that the
chairperson may approve amendments and extensions up to fifteen (15%) percent
variance from the award, consistent with the original agreement as approved.
BE IT FURTHER RESOLVED that acceptance of this grant is conditioned
upon continued interpretation of the contract consistent with the
February 6, 2001, letter from the Michigan Supreme Court, State Court
Public Services Committee Vote:
Motion carried on a roll call vote with Scott absent.
Administrative Office, providing that assurance #4 of the grant application
shall not be construed as a mandate for future funding of the program from
the funding unit, said letter attached hereto and incorporated by reference
herein.
BE IT FURTHER RESOLVED that this award creates one (1) PTNE Client
Transporter (Driver) position, in Circuit Court/ Family Division/ Court
Services Unit.
BE IT FURTHER RESOLVED that this grant will fund contractual substance
abuse and mental health treatment and consultation services; training,
training supplies, incentives, and promotional supplies; travel; and
transportation.
BE IT FURTHER RESOLVED that continuation of the position associated
with this grant is contingent upon continuation of grant funding.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
Public Services Committee
Prentiss Malone, Jr.
From: Greg Givens [givensg@co.oakland.mi.us ]
Sent: Tuesday, May 10, 2005 1:43 PM
To: Doyle, Larry; Davis, Pamala; Cooperrider, John; Malone, Prentiss
Cc: Frederick, Candace; Smith, Laverne; Mitchell, Sheryl; Pardee, Mary; Hanger, Helen; Wenzel,
Nancy; Johnston, Brenthy; Worthington, Pam
Subject: GRANT REVIEW — Circuit Court / Family Division
GRANT REVIEW - Circuit Court / Family Division
GRANT NAME: Juvenile Drug Court, Juvenile Justice and Delinquency
Prevention
FUNDING AGENCY: Michigan Family Independence Agency
DEPARTMENT CONTACT PERSON: Pamela Davis / 8-0247
STATUS: Acceptance
DATE: May 10, 2005
Pursuant to Misc. Resolution #01320, please be advised the captioned
grant materials have completed internal grant review. Below are the
comments returned by review departments.
The captioned grant materials and grant acceptance package (which should
include the Board of Commissioners' Liaison Committee Resolution, the
grant agreement/contract, Finance Committee Fiscal Note, and this email
containing grant review comments) may be requested to be placed on the
appropriate Board of Commissioners' committee(s) for grant acceptance by
Board resolution.
Department of Management and Budget:
Approved.- Laurie Van Pelt (5/2/2005)
Department of Human Resources:
Approved. - Nancy Scarlet (5/9/2005)
Risk Management and Safety:
Approved. - Gerald Mathews (5/2/2005)
Corporation Counsel:
On review of this grant contract, there appear to be no unresolved legal
issues that
require additional action. - Karen Agacinski (5/10/2005)
1
Feb-06-01 01 161 P mackortz i
FES-48-41 12;47 $rauSCAO COITRAL
24S-305-9747 P 02
- W3732111 • - 7-40 P.02/02 Jalt-i I 1
Michigan Suprtme Court
State Court Achttistilltrative Office
Efa flax
Lambs Michit
Phone (5L7)
jahn D. Iren..1r. UM.
February 2001 •
Honorable Brian MacKenzie
52 1istrict Court
42150 Grand RiverAve.
Novi. MI 48374-1222
Dear Judge MacKenzie:
Purstautt to our conversation this . .., , ' , _ regarding the Michigan Drug Court Grant
PrOgram, I ant providing information concerning - mance #4 in the application materials.
The assurances included in the Michigan Drug Court Grant appliCatton materials are the
th iw.e sante as the assurances required to apply for and apt federal program tending for drug court
program& ABRIMICC *4 calls for the tasplicant provide ILIIIIIIMIC: Of a INOIPIIM' 3 ham to
continue funding whether that be from local, 9 state, or federal sources of funding. The
iztoprtsta ilvtiehigan Drug Court Grant Program is it statc progirem funded with limited general
fund dollars. • The funding is intended to AltSiSt bl developing and implementing new programs
and provide limited 3upport to continuing pro ' It is, however, the program's responsibility
to eventually seek addit' ionol sousr-os of fundio' 5.1t.This should at be construed as :mandate for
future funding of a plow= from the tivicling unt
If yr= have any firth= questions. please Oa= me. •
g, ' A. Monk
State Cow: Administrator
Draft: 5/23/05
REQUEST:
1. To accept the PY 2005 Juvenile Drug Court — Juvenile Justice and Delinquency Prevention Act Grant
for March 1, 2005 to February 28, 2006..
2. To create one (1) PTNE Client Transporter position in Circuit Court/Family Division/Court Services to
be 100% funded by grant funds.
BOARD/COMMITTEE ACTION:
Public Services Committee: 6/7105
Personnel Committee: 6/8/05
Finance Committee: 6/9/05
Final Board of Comm: 6/16/05
PROPOSED FUNDING 100% Grant Funding
OVERVIEW:
The Family Division of Circuit Court has a grant funded Juvenile Drug Court program in place to deal
with the problems of increasing recidivism, increasing use of alcohol and illegal drugs, rising systems
costs and an increasing number of jail days ordered.
The Michigan Family Independence Agency Bureau of Juvenile Justice (BJJ) — Juvenile Justice
Grant Unit (JJGU) has awarded grant funding to the Circuit Court Family Division in the amount of
$250,000 to target severely substance abusing youth that are non-violent repeat offenders charged with
alcohol and/or controlled substance related offenses or charged with minor delinquency where substance
abuse is a contributing factor. One of the barriers that has prevented minority youth from participating in
the Oakland County Juvenile Drug Court program has been the lack of transportation.
The grant provides funding for one (1) PINE Client Transporter (Driver) position in Circuit
Court/ Family Division/ Court Services unit dedicated to transporting identified youth and family
members to and from identified program related activities.
COUNTY EXECUTIVE RECOMMENDATION: Recommended as requested.
Pertinent Salaries - FY 2005
'..i..12etiod Base 1 Year I 2 Year --.1-.3 ‘ ear ar
Annual ' 27,277 28,9261 30,5761 32,227 33,877 35,530 Client Transporter 5 51-weekly 1,049.13 1,112.52 1,176.00 1,239.50 1,302.97 1,366.54
OCRS Grant No:
County (Counties):
Grant Amount:
Method of Payment:
JDMHC-05-63001
Oakland
$250,000
Actual Cost
AGREEMENT
between
Oakland County
1200 North Telegraph Rd.
Pontiac, MI 48341
Michigan Family independence Agency (MFIA) &
235 South Grand Avenue
P.O. Box 30037
Lansing, Michigan 48909
This Agreement, effective from March 1, 2005 through February 28, 2006, is by and between
the Family Independence Agency, (referred to as "FIA"), and the County of Oakland.
I. GRANTEE RESPONSIBILITIES
A. Program Description
The Oakland County Family-Focused Juvenile Drug Court is a joint effort
between justice and public health treatment systems. The program was
established in June 2001 and it's first court hearing was held with 5 participants.
Entitled OPTIONS, this family-focused juvenile drug treatment court has since
served over 81 youth and their families and will serve up to 40 youth the
2004/2005 fiscal year. This post-adjudication program targets severely
substance abusing youth that are non-violent repeat offenders, charged with
alcohol and/or controlled substance related offenses or charged with minor
delinquency where substance abuse is a contributing factor (e.g. property
crimes). Clients are expected to participate in an 11-15 month program consisting
of three, 12-week phases and an aftercare component. Two probation officers
dedicated for the Oakland County Family-Focused Juvenile Drug Court carry a
maximum caseload of 15 each for a total capacity of 30 participants. Currently,
caseloads have been averaging 12-13 each, for a total of 24 to 26 participants
monthly. The goal is to maintain maximum capacity, throughout the year, with at
least 20% being minority youth. As referrals increase, request would be made for
a third probation officer in future grant applications.
B. Service Documentation
The Grantee agrees to maintain program service records required by the FIA,
program statistical records required by the FIA, and to produce program narrative
and statistical data at times prescribed by, and on forms furnished by, the HA.
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The Grantee shall comply with all program and fiscal review reporting procedures
established by the FIA.
C. Evaluation Reporting Requirements
1. The Grantee shall submit to the FIA all JJDPA Expenditure and Program
Reports that indicate the status and effectiveness of activities performed
under this Agreement as indicated:
a. Submit the Monthly Financial Reports (JJ-203) on a monthly basis:
Personnel, Fringes, Construction, Consultant/Contractual, Travel,
Supplies/Operating, and Equipment.
b. Submit the Monthly Program Reports (JJ-204) and (JJ-208) on a
monthly basis: Project Goals, Objectives, Activities, Narrative, Output
and Outcome Measures.
c. Submit a year-end Final Expenditure (JJ-210) and Final Program
Report (JJ-211) to contain the following information within 60 days
after termination of this Grant Award: Personnel,
Consultant/Contractual, Travel, Supples/Operating, Equipment,
Project Goals, Objectives, Activities, Narrative, Output and Outcome
Measures.
d. These reports shall be sent to:
Michigan Family Independence Agency
Bureau of Juvenile Justice
Federal Grants Unit
235 South Grand Avenue, Suite 403
Lansing, Michigan 48909
D. Audit Requirements
1. Sub-recipient Relationship
a. This Agreement constitutes a subrecipient relationship with FIA. The
Grantee is required to comply with all federal regulations that relate to
the accounting and auditing of the federal award used to fund this
Agreement. This includes, but is not limited to, compliance with OMB
Circular A-133.
b. Regulations applicable to funding sources are included in the Catalog
of Federal Domestic Assistance (CFDA). The CFDA number and
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federal financial participation (FFP) rate FIA plans to use for this
agreement are:
CFDA # FFP %
16.540 100
FIA may change the CFDA # and/or FFP rate during the course of this
agreement. CFDA numbers and FFP rates for this agreement shall be
posted quarterly on the FIA web site. The Grantee is required to check
the web site to obtain up to date information regarding the CFDA
numbers.
The Grantee may consult the following website to obtain CFDA
numbers, payments, and other audit information:
http://mwmfia.state.mi.us/01A/CFDA-FFP-New.asp
c.
FIA agrees to participate in audit cost related to the audit as described
in other sections of this Agreement.
2. Reporting Requirements
a. If the Grantee is required per OMB Circular A-133 to have a Single
Audit performed, the Grantee must submit the Reporting Package and
an Audit Transmittal Letter to the address below in accordance with
the time frame established in the Circular.
b. Reporting Package includes:
1) Financial statements and schedule of expenditures of Federal
awards
2) Summary schedule of prior audit findings
3) Auditors report(s)
4) Corrective action plan
3. Audit Transmittal Letter
a. The Grantee is responsible to identify in the Audit Transmittal Letter all
organizations it operates that administer FIA sub-recipient programs
and the different names the Grantee may use to contract with FIA.
The Grantee is responsible for proper completion and submission of
the Audit Transmittal Letter. This letter, to be accurately processed by
FIA, must include the following information:
1) Grantee's name as reported in the FIA Agreement(s).
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2) Grantee's Federal Identification number as reported on the FIA
contract(s).
3) Grantee's fiscal year end,
4) Identify other name(s) and other Federal Identification
number(s) used by the Grantee.
b. If a Single Audit is not required per OMB Circular A-133, the Grantee
must still submit an Audit Transmittal Letter stating why a Single Audit
was not required and the Grantee's fiscal year the letter pertains to.
The Audit Transmittal Letter should include items stated in the section,
"Audit Transmittal Letter," described below. The letter may be mailed
to the address below or FAX to (517) 373-8771.
Mailing address for all information:
Michigan Family Independence Agency
Office of Internal Audit
235 S. Grand Ave. Suite 1112
Lansing, MI 48909
Attention: William Addison, CPA
4. Audit Cost
No audit costs may be charged to FIA when audits required by this
Agreement have not been performed or have not been performed in
accordance with OMB Circular A-133 requirements. Late submission of the
Single Audit report is considered non-compliance with this section and may
be grounds to impose sanctions.
5. Sanctions
FIA may impose sanctions if the Grantee fails to adhere to any of the audit
requirements in the Grant. In cases of continued inability or unwillingness to
comply with audit requirements, FIA may impose sanctions such as:
a. Withholding a percentage of Federal awards until the audit is
completed satisfactorily;
b. Withholding or disallowing overhead costs;
c. Suspending Federal awards until the audit is conducted; or
d. Terminating the Federal award.
e. Recoup all Federal payments made to the Grantor during a period
that a single audit was required, but not performed,
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E. Fiscal Requirements
1. The Grantee shall maintain an accounting system to identify and support all
expenditures billed to the FIA under this Agreement. The accounting system
must record all income and expenses for the Grantee's total program of
which services provided under this Agreement are a part. The accounting
system, as a minimum, shall consist of a chart of accounts, cash receipts
journal, cash disbursements journal, and general ledger. All expenditures
and income must be supported by vouchers and receipts that detail the
reason for the transaction
2. The Grantee shall comply with all provisions of Office of Justice Programs'
"Financial Guide" (copy may be obtained from FIA's Bureau of Juvenile
Justice).
3. The Grantee shall maintain, within the accounting system, salary and fringe
benefits accounts that break out positions, hospitalization, retirement,
workmen's compensation and other fringe benefits. The Grantee shall
establish and maintain payroll records for all employees. The Grantee, in
establishing and allocating salary and wages for employees, shall support
these charges by electing to establish either:
a. An adequate appointment and workload distribution system,
accompanied by monthly reviews showing the actual changes in the
workload distribution of each employee i.e., an exception reporting
system); or,
b. A monthly after-the-fact certification system that requires persons in
supervisory positions having first-hand knowledge of the services
performed to report the distribution of effort (i.e., a positive reporting
system).
4. The Grantee shall request advance approval from FIA for expenditures
exceeding any budgeted line item in the Grant Application Budget by more
than 10% or $3,000 whichever is less, or any proposed modification to the
program services to be provided, as identified in this Agreement.
5. The Grantee shall assure that funds from this Agreement will not be used to
supplant other state or local funds which provide services described in this
Agreement, and shall not use this Agreement to substitute or replace other
state or other local funds which would otherwise be used to provide the
services described in this Agreement.
F. Biliina/Payment Method
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1. As used in this Agreement, "Cost Documentation" refers to the budget detail
and summary sheets.
2. The Actual Cost Reimbursement Method shall be used in claiming
reimbursement under this Agreement. The Cost Documentation is hereby
made a part of this Agreement. The Grantee certifies that this budget has
been prepared in accordance with the Budget Completion Instructions
provided by the FIA. This document details the amount and object of
expenditures for which the Grantee shall use funds paid under this
Agreement. The Grantee is authorized to expend funds only for those
resources indicated in the budget that are allowable, properly allocated and
reasonable as defined in the Budget Completion Instructions. Only cost
actually incurred may be billed to the FIA.
3. The Grantee shall follow and adhere to the budget. However, expenditures
up to a 10% increase or $3,000, whichever is less, above the direct cost line
item budget categories are permissible provided the sum of all expenditures
does not exceed the total amount of the Agreement.
a. The Grantee must obtain prior, written approval from the F1A to
increase any line item by more than 10% or $3,000, whichever is less.
The Grantee cannot be reimbursed fore expenses in line items that
have a $0.00 (zero) amount in the current budget.
b. The FIA representative authorized to approve budget revisions is the
Office of Contracts and Rate Setting Director.
c. The Grantee's request for the FIA's approval must contain sufficient
information to allow the HA to identify which budget line items are to
be increased and which line items are to be decreased, staying within
the originally approved budget total.
Billino Procedure
The Grantee shall submit a monthly Financial Report or other BJJ form as
identified by to the FIA. This report shall indicate actual expenditures incurred
broken out by category of expense in the performance of this Agreement for the
period being billed and the units of service delivered. This Statement shall be
submitted to the FIA within fifteen (15) days from the end of the billing period. For
the month of September, billings shall be submitted as reasonably directed
by the contract administrator to meet fiscal year end closing deadlines. If
the billing is not received as set forth above no payment shall be made by the FIA
for that billing period unless FIA Director or his delegated representative
specifically authorizes an exception. In no event, shall the FIA make payment to
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the Grantee for billings submitted more than 90 days after the end of a billing
period.
For mileage costs incurred related to services provided under this agreement, the
Grantee may bill F1A's established standard rate, or Grantee's usual
reimbursement rate for employees, whichever is less. State of Michigan travel
rates can be found at the following website:
http://www.michigan.gov/dmb/0,1607,7-150-9141_13132 —,00.html
H. Special Conditions
Evaluation
The Grantee is required to develop an evaluation that will be able to track the
priority risk factors that the Grantee identified as part of the five-year plan. Further,
the grantee is required to document the process utilized in developing the plan
and in implementing the project. Grantees are also required to implement the
model forms and procedures for the documentation process that are based on
the Caliber Associates National Title V evaluation.
The Grantee is required to develop an outcome specific evaluation design as
incorporated in the evaluation tools. Specific data on individuals must remain
confidential. Evaluation designs and instruments developed with grant funds are
to be made available to the FIA and the general public and are to be considered
in the public domain. Documents prepared through the process are public
documents and are to be provided upon request.
The grantee is required to submit prepared monthly evaluation documents to the
FIA in a timely manner. Evaluation documents not received within thirty (30) days
of the due date will result in payments to the grant being suspended until the
required evaluation forms are brought up to date. Upon receipt of the delinquent
report(s), funding will continue.
Final evaluation reports are due within sixty (60) days of the grant's end date.
Failure to submit the final evaluation report may result in the termination of the
grant retroactive to the date of receipt of the last monthly report. If this occurs, FIA
may also require re-payment of grant funds. Failure to comply with this
requirement may also affect future continuation grant consideration.
Special Condition for Outcome-Based Evaluations
The Grantee is required to develop an outcome specific evaluation design using
an outside consultant/contractor. Specific data on individuals must remain
confidential. Evaluation designs and instruments developed with grant funds are
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to be made available to the general public and are to be considered in the public
domain. Documents prepared through the process are public documents and are
to be shared upon request.
Minority Over-Representation/Disproportionate Minority Confinement:
The Grantee will attend required training provided by the FIA to assist the
Grantee in meeting the requirements regarding Minority Over-Representation
(MOR) and Disproportionate Minority Confinement (DMC).
Supplies and Equipment
The Grantee must maintain an itemized list of all supplies and equipment
purchased with Federal funds. Items that are purchased which do not appear on
the list are subject to disallowment.
In-Kind Match
The Grantee is required to collect documentation of any in-kind match on a
monthly basis as part of the financial reporting process. The Grantee's financial
officer is required to maintain up-to-date records on in-kind match. If the match is
provided through another entity, that entity is required to provide financial data
and records to the Grantee. Individuals who are partially funded from this project
and partially funded from other programs are required to maintain time sheets that
clearly account for time expended on this project. Value for services or materials
funded from other federal programs may not be reported as match for this project.
Likewise, value for services provided by volunteers may not be reported as match
for this project if those same services are reported as match for another federal
project or grant.
Project Supervision and Report Processing
Expenditures for managerial supervision, accounting, fiscal and personnel
processing activities will be reported based on actual hours expended on
activities related to this project, and actual hourly costs for the individuals
providing those services. These expenditures will be included in the regular
monthly expenditure reports but supporting documentation will be maintained
locally. Total report expenditures for these purposes may not exceed the amount
included in the approved budget.
Agreements or Contracts
Agreements or Contracts entered into as a result of this grant must be submitted
to the Federal Grant Unit for review. The agreements or contracts must comply
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with United States Department of Justice and Family Independence Agency
requirements.
Conferences and Workshops
Prior approval to utilize project funding to attend workshops or conferences not
sanctioned by OJJDP should be obtained from the contract administrator of the
Federal Grant Unit.
Workshop and Training Evaluations
The Grantee shall require all participants in workshops and training seminars
funded from this Grant Award to complete an evaluation form provided by or
approved by the Federal Grant Unit. A summary of the evaluation must be
provided to the Contract Administrator of the Federal Grant Unit.
Accounting and Supplanting
The applicant agrees to utilize separate accounts, cost centers, or other
accounting techniques to ensure that expenditures for this project are separately
identifiable. The applicant will also be required to sign Bureau of Juvenile Justice
Certified Assurance Forms regarding supplanting and will forward the same to the
Federal Grant Unit.
II. FIA RESPONSIBILITIES
A. Payment
FIA shall make payments to the Grantee approximately four weeks after receipt
by the FIA of the Grantee's monthly financial reports detailing program related
budgeting expenditures as set forth in the Cost Documentation attached to this
Agreement.
B. Maximum Amount
The Grantee is eligible for an amount not to exceed dollars and 00/100 ($
for services performed under this Agreement exclusively during the fiscal period
to. Of that amount, FIA hereby agrees to pay the Grantee an amount not to
exceed dollars and 00/100 ($ ) for services performed under this Agreement.
Obligations incurred prior to or after the period covered by this Agreement shall
be excluded from the Grantee's monthly invoices.
C. Evaluation Criteria
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The services provided by the Grantee under this Agreement shall be evaluated
by the FIA on the basis of the following criteria:
The FIA shall review all JJDPA Expenditure and Program Reports that indicate
the status and effectiveness of activities performed under this Agreement as
indicated in section C. under Grantee Responsiblities.
III. GENERAL PROVISIONS
A. FIA's Source of Funds and Termination
The FIA's payment of funds for purposes of this Agreement is subject to and
conditional upon the availability of funds for such purposes, whether Federal or
State funds. No commitment is made by the FIA to continue or expand such
activities. The FIA may terminate this Agreement immediately upon written notice
to the Grantee at any time prior to the completion of this Agreement if, in the
opinion of the FIA, funding becomes unavailable for this service or such funds are
restricted.
Funding for services to be provided after the end of the initial fiscal year is
dependent on legislative appropriation. Based on the availability of funds in each
fiscal year covered by this Agreement., subsequent to the initial fiscal year, and
based on the FIA's determination of the volume of service needed on a yearly
basis, this Agreement shall be amended. The amendment shall specify the dollar
amount and volume of service to be purchased in each fiscal year subsequent to
the initial year.
B. Civil Service Rules and Regulations
The State of Michigan is obligated to comply with Article XI, Section 5, of the
Michigan constitution and applicable civil service rules and regulations. Other
provisions to this Agreement notwithstanding, the state personnel director is
authorized to disapprove contractual disbursements for personal services if the
state personnel director determines that the Grant violates Article XI, Section 5 of
the Michigan constitution or applicable civil service rules and regulations,
C. Fees and Other Sources of Funding
The Grantee guarantees that any claims made to the FIA under this Agreement
shall not be financed by any source other than the FIA under the terms of this
Agreement. If funding is received through any other source, the Grantee agrees
to delete from Grantee billings, or to immediately refund to the FIA the total
amount representing such duplication of funding.
D. Reporting
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The Grantee shall comply with all program and fiscal reporting procedures as are
or may hereinafter be established by FIA. The Grantee shall also comply with all
reporting procedures established by FIA in completion of monitoring and progress
reports at time intervals and on forms, in formats, and by means specified by FIA.
In particular, reports or billing documents denoting event dates shall record
month, day and year as specified by FIA. in all electronic filings, four digits shall
be used to designate century. Any additional reports as deemed necessary by
FIA shall be made and submitted by the Grantee upon request.
E. Examination and Maintenance of Records
1. The Grantee shall permit the FIA or any of its identified agents access to the
facilities being utilized at any reasonable time to observe the operation of
the program.
2. Further, the Grantee shall retain all books, records or other documents
relevant to this Agreement for six years after final payment, at his cost, and
Federal auditors and any persons duly authorized by the FIA shall have full
access to and the right to examine and audit any of said material during
said period.
3. If an audit is initiated prior to the expiration of the six-year period and
extends past that period, all documents shall be maintained until the audit is
completed.
4. The FIA shall provide findings and reuiiiiiieiidaUurs of audits to the
Grantee.
5. The FIA shall adjust future payments or final payment if the findings of an
audit indicate over or under payment to the Grantee in the period prior to the
audit. If no payments are due and owing the Grantee, the Grantee shall
immediately refund all amounts that may be due the FIA.
6. The Grantee shall assure, as a condition of any sale or transfer of
ownership of the Grantee agency, that the new purchasers or owner
maintains the above-described books, records or other documents for any
unexpired portion of the six-year period after final payment under this
Agreement or the Grantee shall otherwise maintain said records as the FIA
may direct.
7. The Grantee shall, if he ceases business operations, maintain the records
as the F1A may direct.
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8. The Grantee shall, as a provision of the Agreement between the Grantee
and the auditor, assure that the FIA may make reasonable inquiries of the
auditor relating to audit workpapers and, furthermore, assure that the FIA
may review the auditor's workpapers in support of the audit.
F. Compliance with Civil Rights, Other Laws
1. The Grantee shall not discriminate against any employee or applicant for
employment with respect to hire, tenure, terms, conditions, or privileges of
employment, or a matter directly or indirectly related to employment,
because of race, color, religion, national origin, age, sex, height, weight, or
marital status pursuant to P.A. 453 of 1976, Section 209.
2. The Grantee shall also comply with the provisions of the Michigan Persons
with Disabilities Civil Rights Act, P.A. 1976, No. 220, as amended (M.C.L.
Section 37.1101 et. seq.) and Section 504 of the Federal Rehabilitation Act
of 1973, P.L. 93-112, 87 Stat. 394, which states that no employee or client
or otherwise qualified handicapped individual shall, solely by reason of his
handicap, be excluded from participation, be denied the benefits of, or be
subjected to discrimination under any program or activity receiving Federal
financial assistance.
3. Further, the Grantee shall comply with the Americans with Disabilities Act of
1990 (ADA), PL. 101-336, 104 Stat. 328, which prohibits discrimination
against individuals with disabilities, and shall provide enforcement
standards.
4. The Grantee shall comply with all other Federal, State or local laws,
regulations and standards, and any amendments thereto, as may apply to
the performance of this Agreement.
G. Publication Approval and Copyright
The State of Michigan shall have copyright, property and publication rights in all
written or visual material or other work products developed in connection with this
Agreement. The Grantee shall not publish or distribute any printed or visual
material relating to the services provided under this Agreement without prior
written permission of the State of Michigan.
If the Grantee or an agent of the Grantee creates and/or reproduces under this
Agreement materials which are developed for consumption by the general public
or as general information tool and which are funded in whole or in part with State
of Michigan funds, the Grantee or its agent must include one of the statements
referenced below, as they apply:
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This program is funded by the State of Michigan, or
This program is funded in part by the State of Michigan
H. Confidentiality
The use or disclosure of information concerning services applicants or recipients
obtained in connection with the performance of this Agreement shall be restricted
to purposes directly connected with the administration of the programs
implemented by this Agreement. In all other cases, disclosure shall be made only
when required by federal and state laws, court orders and subpoenas, or
subpoenas by a grand jury.
I. Sub-grants
1. The Grantee shall not assign this Agreement or enter into Subgrants to this
Agreement with additional parties without obtaining prior written approval of
the FIA.
2. The FIA, as a condition of granting such approval, requires that such
assignees or subgrantees shall be subject to all conditions and provisions of
this Agreement.
3. The Grantee shall be responsible for the performance of all assignees or
subgrantees or subgrantees.
J. Cancellation of Agreement
1. The FIA may cancel the Agreement without further liability to the FIA or its
employees by giving the Grantee written notice of such cancellation thirty
(30) days prior to the date of cancellation.
2. The Grantee may terminate this Agreement upon thirty (30) days written
notice to the FIA at any time prior to the completion of the Agreement
period.
3. In case of default by the Grantee, the FIA may immediately cancel the
Grant without further liability to the FIA or its employees, and procure the
services from other sources.
4. in addition, the FIA may immediately cancel the Agreement without further
liability to the FIA or its employees if the Grantee, an officer of the Grantee,
or an owner of a 25% or greater share of the Grantee is convicted of a
criminal offense incident to the application for or performance of a State,
public, or private Grant or subgrant; or convicted of a criminal offense
including but not limited to any of the following: embezzlement, theft,
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forgery, bribery, falsification or destruction of records, receiving stolen
property, attempting to influence a public employee to breach the ethical
conduct standards for State of Michigan employees; convicted under State
or Federal antitrust statutes; or convicted of any other criminal offense
which, in the sole discretion of FIA, reflects on the Grantee's business
integrity.
K. Closeout
When this Agreement is concluded or terminated:
1. The Grantee shall provide the FIA, within sixty calendar (60) days after
conclusion or termination, all financial, performance and reports required as
a condition of the Agreement.
2. The FIA shall make payments to the Grantee for allowable reimbursable
costs not covered by previous payments.
3. The Grantee shall immediately refund to the FIA any payments or funds
advanced to the Grantee in excess of allowable reimbursable expenditures.
L. nPrfifiratinn Rertarriinn DehArment Suspension. Proposed Debarment and Other
Responsibility Matters
1. The Grantee certifies to the best of it's knowledge and belief, that:
a. The Grantee and its principles are not presently debarred, suspended,
proposed for debarment, declared ineligible, or voluntarily excluded
from covered transactions by any Federal agency;
b. The Grantee and its principles have not, within a three-year period
preceding this agreement, been convicted of or had a civil judgment
rendered against them for commission of fraud or a criminal offense in
connection with obtaining, attempting to obtain, or performing a public
(Federal, State or local) transaction or Grant under public transaction;
violation of Federal or State antitrust statutes, or commission of
embezzlement, theft, forgery, bribery, falsification or destruction of
records. making false statements, or receiving stolen property;
a The Grantee and its principles are not presently indicted or otherwise
criminally or civilly charged by a governmental entity (Federal, State or
local) with commission of any of the offenses enumerated in I. B.
above; and
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d. The Grantee and its principles have not, within a three-year period
preceding this agreement, had one or more public transactions
(Federal, State or local) terminated for cause or default.
2. Where the Grantee is unable to certify to any of the statements in this
certification, such Grantee shall attach an explanation to the Agreement.
3. The certification in this clause is a material representation of fact upon which
reliance was placed. When the FIA determines that the Grantee knowingly
rendered an erroneous certification, in addition to other remedies available
to the state, the F1A may terminate this transaction for cause or default.
4. The Grantee shall provide immediate written notice to FIA if, at any time,
FIA learns that its certification was erroneous when submitted or has
become erroneous by reason of changed circumstances.
5. The terms "covered transaction", "debarred", "suspended", "ineligible",
"lower tier covered transaction", "Grantee", "person", "primary covered
transaction", "principal", "proposal", and "voluntarily excluded", as used in
this clause, have the meanings set out in the Definitions and Coverage
sections of the rules implementing Executive Order 12549: 45 CFR Part 76.
6. The Grantee agrees by submitting this Agreement that, should the covered
transaction be entered into, it shall not knowingly enter into any lower tier
covered transaction with a person who is debarred, suspended, declared
ineligible, or voluntarily excluded from participation in this covered
transaction, unless authorized by FIA.
The Grantee further agrees by submitting this Agreement that it will include
the clause titled "Certification Regarding Debarment, Suspension,
Ineligibility and Voluntary Exclusion — Lower Tier Covered Transactions",
provided by F1A, without modification, in all lower tier covered transactions
and in all solicitations for lower tier covered transactions.
8. A Grantee in a covered transaction may rely upon a certification of a
participant in a lower tier covered transaction that it is not debarred,
suspended, ineligible, or voluntarily excluded from the covered transaction,
unless it knows that the certification is erroneous. A Grantee may decide the
method and frequency by which it determines the eligibility of its principals.
Each Grantee may, but is not required to, check the Nonprocurement List
(of excluded parties).
9. Nothing contained in the foregoing shall be construed to require
establishment of a system of records in order to render in good faith the
certification required by this clause. The knowledge and information of a
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Grantee is not required to exceed that which is normally possessed by a
prudent person in the ordinary course of business dealings.
10. Except for a transaction authorized under VI of this Certification, if a Grantee
in a covered transaction with a person who is suspended, debarred,
ineligible, or voluntarily excluded from participation in this transaction, in
addition to other remedies available to the state, FIA may terminate this
transaction for cause or default.
M. Continuing Responsibilities
Termination, conclusion, or cancellation of this Agreement shall not be construed
so as to terminate the on-going responsibilities of the Grantee or rights of the FIA
contained in Section III, General Provisions, "Examination and Maintenance" and
"Closeout" of this Agreement.
N. Disputes
1. The Grantee shall notify the FIA in writing of his intent to pursue a claim
against the HA for breach of any terms of this Agreement. No suit may be
commenced by the Grantee for breach of this Agreement prior to the
expiration of ninety (90) days from the date of such notification.
2. Within this ninety (90) day period, the Grantee, at the request of the FIA,
must meet with the Director of the FiA for the purpose of attempting
resolution of the dispute.
0. Agreement Inclusiveness/Amendment
1. This Agreement contains all the terms and conditions agreed upon by the
parties. No other understanding, oral or otherwise, regarding the subject
matter of this Agreement shall be deemed to exist or to bind any of the
parties hereto.
2. The Grantee shall, upon request by the FIA and receipt of a proposed
amendment, amend this Agreement, if and when required in the opinion of
the RA, due to revision of Federal or State laws or regulations. If the
Grantee refuses to sign such amendment within fifteen (15) days after
receipt, this Agreement shall terminate upon such refusal.
3. This Agreement may otherwise be amended only by the written consent of
all the parties hereto.
P. Termination Unfair Labor Practice
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The F1A may void this Grant upon 15 days notice if the name of the Grantee, or
the name of a subgrantee, manufacturer, or supplier of the Grantee, subsequently
appears in the register compiled pursuant to Section 2 of P.A. 278 of 1980. This
Act prohibits the State from entering into grants with certain employers who
engage in unfair labor practices; to prohibit those employers from entering into
certain grants with others; to provide for the compilation and distribution of a
register of those employers; and to provide for the voiding of certain Grants.
Q. Property Title
Equipment acquired with Juvenile Justice Act Formula and Victims of Crime Act
Assistance (Formula) Funds (OJJDP & OVC). Equipment acquired under an
award shall be used and managed to ensure that the equipment is used for
criminal justice purposes. Standards and procedures governing ownership. use,
management, and disposition are as follows:
1. Title
Title to equipment acquired under an award or subaward will vest upon
acquisition in the recipient or subrecipient subject to the obligations and
conditions set forth in 28 CFR Part 66.
2. Use
a. A Grantee shall use equipment acquired under an award by the State
in accordance with State laws and procedures. The awarding agency
encourages the States to follow the procedures set forth in this Guide.
b. Other government recipients and subrecipients shall use equipment in
accordance with the following requirements:
1) Equipment must be used by the recipient or subrecipient in the
program or project for which it was acquired as long as needed,
whether or not the project or program continues to be supported
by Federal funds. When no longer needed for the original
program or project, the equipment may be used in other
activities currently or previously supported by a Federal agency.
2) The recipient or subrecipient shall also make equipment
available for use on other projects or programs currently or
previously supported by the Federal government, providing such
use does not interfere with the work on the projects or programs
for which it was originally acquired. First preference for other use
shall be given to other programs or projects supported by the
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awarding agency. User fees should be considered and treated
as program income to the project, if appropriate.
3) Notwithstanding program income, the recipient or subrecipient
shall not use equipment acquired with funds to provide services
for a fee to complete unfairly with private companies that provide
equivalent services, unless specifically permitted or contem-
plated by Federal statute.
4) When acquiring replacement equipment, recipients or
subrecipients may use the equipment to be replaced as a trade-
in or sell the equipment and use the proceeds to offset the cost
of the replacement equipment subject to the written approval of
the awarding agency.
R. Monitoring Requirements
FIA reserves the right to perform unscheduled on-site visits to monitor the
Grantee's activities under this Agreement at any time, either during the term, or
within one year after termination of the Agreement. The Grantee shall cooperate
with the F1A during the monitoring process by making available all records,
facilities, and other resources necessary to perform the review.
If FIA detects noncompliance with this Agreement, and/or questioned costs during
the course of its review, these items shall be identified and conveyed to the
Grantee in an exit conference. FIA shall provide Grantee with a detailed written
report of these findings within thirty (30) days of the exit conference. The Grantee
is required to address each item in F1A's report by providing a Corrective Action
Plan (CAP) to eliminate or correct each issue of noncompliance. The Grantee
shall submit the Corrective action plan to FIA within thirty (30) days from issuance
of F1A's report.
If FIA identifies questioned costs that cannot be substantiated, FIA may, at its
discretion, and after consultation with the Grantee, require the Grantee to submit
revised FIA-3469, "Statement of Expenditures": to reflect adjustment for
disallowed costs. Submission of revised billings to FIA shall be made within a time
schedule established by FIA and the Grantee. If the Grantee fails to comply with
monitoring requirements as set forth in this Agreement, and within allotted time
frames mutually established, FIA may, at its discretion, invoke sanctions on the
Grantee, which may include, but are not limited to, actions to collect disallowed
costs and/or cancellation of the Agreements.
S. Recoupment of Funding
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If the Grantee fails to comply with monitoring requirements as set forth in this
Agreement, or fails to submit revised FIA-3469, "Statement of Expenditures"
within allotted time frames established by FIA in consultation with the Grantee,
RA may, at its discretion, recoup or require the Grantee to reimburse payments
made under this Agreement with FIA has determined that the Grantee has been
overpaid.
Upon notification by FIA that repayment is required, the Grantee shall make
payment directly to FIA within 30 days or FIA may withhold current or future
payments made under this or any other agreements, current or future, between
FIA and the Grantee.
If the Grantee fails to: (1) correction noncompliance activities identified by FIA, (2)
submit revised billings as requested as part of a Corrective Action Plan when
required; or (3) if the Grantee doesn't remit overpayments or make arrangements
to have the overpayments deducted from future payments within 30 days, such
failure shall constitute grounds to terminate immediately any or all of FIA's
agreements with the Grantee. FIA shall also report noncompliance of Grantee to
Michigan's Department of Management and Budget. Such report may result in
Grantee's debarment from further Grants with the State of Michigan.
T. Compliance with Federal and State Requirements
The Grantee shall comply with all Federal, State or local statutes, regulations and
administrative rules, and any amendments thereto, as they may apply to the
performance of this Agreement.
U. Reporting of Retiree Employment
ALL OTHER GRANT PROVISIONS NOTWITHSTANDING, no reimbursement
may be claimed under this agreement for salary or subcontracting expense for
any employee who retired from the State of Michigan using the early retirement
program authorized by PA 93 of 2002.
The Grantee shall provide written notification within fifteen (15) days of hiring to
the FIA Office of Contracts and Rate Setting (OCRS) the name, social security
number, and work site of any employee who retired from the State of Michigan
using the early retirement program authorized by PA 93 of 2002. Failure to notify
the OCRS within the allotted time period may result in the exclusion as
disallowance of all costs related to this agreement up to the time the proper
notification is received by OCRS.
V. Certifications Regarding Lobbying
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As required by section 1352, Title 31 of the U.S. Code, and implemented at 28
CFR Part 69, for persons entering into a grant or cooperative agreement over
$100,000, as defined at 28 CFR Part 69, the applicant certifies that:
1. No Federal appropriated funds have been paid or will be paid, by or on
behalf of the undersigned, to any persons influencing or attempting to
influence an officer or employee of an agency, a member of Congress, an
officer or employee of Congress, or an employee of a member of Congress
in connection with the making of any Federal grant, the entering into of any
cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any Federal grant or cooperative agreement.
2. If any funds other than Federal appropriated funds have been paid or will be
paid to any person for influencing or attempting to influence an officer or
employee of any agency, a member of Congress, an officer or employee of
Congress, or an employee of a member of Congress in connection with this
Federal grant or cooperative agreement, the undersigned shall complete
and submit Standard form — LLL, "Disclosure of Lobbying Activities," in
accordance with its instructions.
3. The undersigned shall require that the language of this certification be
included in the award documents for all sub-awards at all tiers (including
sub-grants, contracts under grants and cooperative agreements, and
subcontracts) and that all sub-recipients shall certify and disclose
accordingly.
W. Certification Regarding Supplanting
The applicant hereby assures and certifies that Juvenile Justice and Delinquency
Prevention Act funds will not be used to replace or supplant state, local, and other
non-federal funds that would, in the absence of Juvenile Justice and Delinquency
Prevention Act funds, be made available for law enforcement programs.
X. Druo-Free VVorkolace (Grantees other than Individuals):
As required by the Drug-Free Workplace Act of 1988, and implemented at 28
CFR Part 67, Subpart F, for grantees, as defined at 28 CFR Part 67, Sections
67.615 and 67.620.
The applicant certifies that it will or will continue to provide a drug-free workplace
by:
1. Publishing a statement notifying employees that the unlawful manufacture,
distribution, dispensing, possession, or use of a controlled substance is
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prohibited in the grantee's workplace and specifying the actions that will be
taken against employees for violation of such prohibition;
2. Establishing an on-going drug-free awareness program to inform
employees about:
a. The dangers of drug abuse in the workplace;
b. The grantee's policy of maintaining a drug-free workplace;
c. Any available drug counseling, rehabilitation, and employee
assistance programs; and
d. The penalties that may be imposed upon employees for drug abuse
violations occurring in the workplace.
3. Making it a requirement that each employee to be engaged in the
performance of the grant be given a copy of the statement required by
paragraph (a);
4. Notifying the employee in the statement required by paragraph (a) that, as a
condition of employment under the grant, the employee will:
a. Abide by the terms of the statement; and
b. Notify the employer in writing of his or her conviction for a violation of a
criminal drug statute occurring in the workplace no later than five
calendar days after such conviction.
5. Notifying the agency, in writing, within 10 calendar days after receiving
notice under subparagraph (d) (2) from an employee or otherwise receiving
actual notice of such conviction. Employers of convicted employees must
provide notice, including position title, to: Department of Justice, Office of
Justice Programs. ATTN: Control Desk, 633 Indiana Avenue, N.VV.,
Washington, D.C. 20531. Notice shall include the identification number(s)
of each affected grant;
6. Taking one of the following actions, within 30 calendar days of receiving
notice under subparagraph (d) (2), with respect to any employee who is so
convicted:
a. Taking appropriate personnel action against such an employee, up to
and including termination, consistent with the requirements of the
Rehabilitation Act of 1973, as amended; or
b. Requiring such employee to participate satisfactorily in a drug abuse
assistance or rehabilitation program approved for such purposes by a
Federal, State, or local health, law enforcement, or other appropriate
agency.
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c. Making a good faith effort to continue to maintain a drug-free
workplace through implementation of paragraphs (a), (b), (c), (d), (e),
and (f).
As the duly authorized representative of the applicant, I hereby certify that
the applicant will comply with the above certifications.
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IN WITNESS WHEREOF, the FIA and the Grantee have caused this Agreement to be
executed by their respective officers duly authorized to do so.
The Undersigned has the lawful authority to bind the Grantee to the terms set forth in this
Agreement.
Dated at , Michigan _
this___ __ _ Day of , 20 By: _
Witness:
(Grantee)
FAMILY INDEPENDENCE AGENCY Dated at , Michigan
this - Day of , 20 By:
Witness:
Grant #: JDMHC-05-63001
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EO Wd 2E20 GM .90E:VO-AVa 'ON B2
BUDGET DETAIL
(USE WHOLE DOLLARS ONLY)
PERSONNEL
A.Salarles & Wars
Hourly or Daily Hours or Days
Name and Position Title Salary Rate Devoted Amount
1 Client Tr-, •orter* $1J:0:0er hiiiiii 20, hi11000 bra Pr Yi $ 13,510
, (Part time non-eligible-20 hrs per wk/1009 hours
!
I Salaries & Wages Subtotal $ 13,910
B. Fringe Benefits*
Description and Calculation Amount
FICA 7.55% $ 1,0G5
Unemployment 0.18% $ 25
Workers Comp 1.36% $ 190
Fringe Benefits Subtotal I 1,280
Total Personnel $ 15,190*
CONSULTATION/CONTRACTUAL SERVICES
Hourly or 1:1-ily Hours or Days
Name/Affiliation Rate Devoted Amount
Mental Health Treatment' $117,000
ThPrepy: indIvIdual.aad family ihome basedl 15 farn. @ $150/wk 52 weeks
Respite Caret for 10 families $ 10,000
$250/weekend 40 weekends
Child Caret $ 35,000
$3,500 per family 10 families
per year
Wrap around services:* $ 38,300
Details found on 15 fain. @, $2,553 Camp, team memberships, classes, etc. .. _ . - •
Evaluation and Associates Consultants, Inc.* $ 8,D00 see attached
$50.00 per hour See plan/budget pas plan/budget pas 19-23_1 _ 19-23
Total Consultant/Contractual Services $208,300* I
(BUDGET DETAIL
(USE WHOLE DOLLARS ONLY)
-Pleasa refer to Budget Narrative located on pages 6 & 7.
3 11/4/2004
Travel
Travel costs are allowed for project personnel only. List lodging and meals separately. Use rates set by the
applicant agency for project personnel. ,
_ Description Cost Per Mile Lodging Meals _ Amount
Training; National Drug Court Conference $1,400 (plane) $ 1,200.00 ( 4 $ 300.00 (4 $ 4,900
est @$350 ea, staff x 100 per staff x $25 per For 4 staff - $2,000 registration staff night x 3 nights) _ day -3 days)
BARJ Training $ .375 (2 $ 520 (4 staff $ 80 @$20 per S 930
trainings @ x 2 nights 065 meal/4 staff
110mis round per night
trip to Lansing
for 4 staffs:
$330)
MADCP Conference -S staff - $ .375 (5206) $ 650 (2 nights $ 100 @ $20 $ 1,831
$875 registration to Lansing (5 for 5 staff @$65 per meal/5 staff
staff x 110 per night
miles round
trip per staff =
550 miles x
5.376 per mile
= 5206) .
Other Trainings as $ 660 (.375 $520 ($65 par $ 140 $ 1,896
Required/Recommended (e.g. those estimate; 4 - night; estimate (includes lunch
offered by FIA Children's Bureau & Bureau trainings in 2 nights for 4 and dinner for
of Juvenile Justice, Michigan Dept. of Lansing; 4 staff,) 4 staff)
Community Health, Michigan Council on staff per
i Crime & Delinquency, the State Court training; 110
Admin Office, & Mich Assoc of CMH miles per trip
Boards; Includes local trainings) - $1,000 par staff)
for registration fees.
I Total Travel_ , $9,557* ----___
Supplies/Operating Expenses
item Explanation Unit Price Amount
Training supplies Training Materials S $ 500
Copying 5 500
Incentives/Sanctions Athletic & Recreational 15 youth $4, 869
Equipment (musical Instruments, @$325 each
art supplies, etc), Drivers' youth per year
Training, etc.
Promotional Supplies; Brochures, Pamphlets, 53,000
Promotional Videos, etc.
Total Operating Expenses $8,869*
4
'Please refer to Budget Narrative located on pages 6 & 7,
11/4/2004
ED 'd Wd BE:E0 900E-170-04 ON Xlid
e
Authorized Official 9 Date
'd 1,/ci 0311 SOOE-170—AVW ON XE-1.
Equipment
• Monthly Lease
Item Quantity Purchase Price if Applicable Amount
Transportation $ S $ $
Leased O.C. Van (County leased rate for 000 miles per $ $387 lease (est) $ 4,644 yr.
est 200 miles per week per Oakland County month
Finance Dept.)
Gasoline: 200 miles/15 gal per mile x $120 gas (est) $ 1,440 yr
$2.00 per gal x 4.5 weeks (one month) $ 2,000 yr
Vouchers (Bus Passes, Private ,
Transport, Taxis, etc.)
Total Equipment $8,084*
Federal Share $250,000 1 _
Local Share** $4.
TOTAL PROJECT COST _ $250,000*
Please refer to Budget Narrative located on page 6 & 7.
"Will be using local Juvenile Drug Court staff, county facilities and equipment paid for through Blyne, SCAO,
and JAG grants as well as through in-kind matches provided by Oakland County to implement this project.
11/4/2004 5
BUDGET NARRATIVE:
We are asking for a $250,000 grant to augment the Oakland County Family-Focused Juvenile Drug
Court program already in existence. The program currently provides thorough substance abuse
education, therapy, and drug testing for youth with a diagnosed substance abuse problem who have
been referred to and admitted into the program. However, the mental health needs of youth with co-
occurring disorders are not being adequately met. This project would provide the missing mental
health piece. This project would also remove two of the Identified barriers that have prevented
minority youth residing in Oakland County from participating in the program: transportation and child
care. Details explaining the budget request are as follows:
Personnel: One of the barriers that has prevented minority youth from participating in the Oakland County
Juvenile Drug Court program has been the lack of transportation. Youth and families requiring transportation
assistance will be identified through the initial intake interview assessment and from reports from the referring
probation officer. This project will allow for the hiring of a "client transporter" who will be dedicated to
transporting identified youth and family members to and from court hearings, to and from therapy, and other
appointments and activities as warranted. This new position will be consider on Part Time Non-Eligible
(PTNE), part time being defined as 20 hours per week for a total of 1000 per year. Non-eligible is defined as
non-eligible for benefits other than unemployment, workers comp, and FICA. Further reference to the new
position appears on page 11.
Consultation/Contractual Services:
Mental Health Treatment: This project will include a heavy emphasis on providing in depth mental health
treatment for youth with co-occurring disorders and their families. This will include individual therapy, conjoint
'and collateral family therapy, home-based therapy. It will also include any testing, evaluation, and/or
assessments, as well as medication reviews, recommended by the therapist or the Juvenile Drug Court team.
It is anticipated that 15 youth and their families will be eligible at $150 per week for these mental health
services for a 12 month period.
Respite Care: Families of youth who have are abusing substance and have mental health problems often are
experiencing extreme stress and are in chaos. Parent and siblings, as well as youth would benefit from respite.
This provides some distance from identified problems and allows family members space to focus on their own
contribution to fern:1y chaos and difficulties. Respite also provides safety if tension becomes overwhelming.
Respite will generally be contracted with local agencies for weekends but may, on rare occasions, be of longer
duration if warranted. It is estimated that 10 families with youth with co-occurring disorders will require at least
4 respite weekends per year (4 weekends @$250 per weekend x 10 families = $10,000.)
Child Care: One of the barriers identified as preventing minority participation in the Oakland County Juvenile
Drug Court program is a lack of dependable child care. This project will help eliminate this barrier by providing
funding for childcare services. It is estimated that at least one-fourth of youth found ineligible to participate in
the Oakland County Family-Focused Juvenile Drug Court program were ineligible due to family child care and
transportation constraints. Many youth who would be referred to the juvenile drug court are from single parent
families with other children needing supervision. The families' lack of resources prevent them from hiring
reiiable child care services so that parents can participate fully in the drug court program. It is anticipated that
10 families with youth, including minority youth, identified as having ca-occurring disorders will require child
care assistance (10 families x 20 childcare hours per month for 12 months at $15 per hour— $36,000),
1114/2004 6
SO 'd OW Ard Wd SE:20 Ca 9002-170-AVW
t •
They will be identified as having need for child care assistance through self-reporting at the initial intake
interview and from reports from the referring probation officer.
Wraparound Services: Youth referred to the Oakland County Family-Focused Juvenile Drug Court program
rarely are involved in positive activities. Few recognize their own talents and interests and require guidance to
do so, It is anticipated that 15 youth who are diagnosed as having co-occurring disorders will be
referred for wraparound services for a yearly cost of $2,553 each youth. Please refer to Page 12 for more
details.
Evaluation: Soon after its inception, the Oakland County Family-Focused Juvenile Drug Court contracted with
an outside agency to conduct quarterly and annual outcome and process evaluations. it is our Intention to
contract with the same agency to conduct and provide regular evaluations for this project to assure that we are
staying on task and that objectives are being met. Funding for evaluation services is being requested for this
project. Detail plans and budget have been submitted by the evaluating agency, Evaluation and Associates
Consultants and appear on pages 19-23.
Travel: The Oakland County Family-Focused Juvenile Drug Court has traditionally valued training as an
important tool in maintaining a quality program. The budget detail found on page 4 describes what trainings will
be included in this project.
Supolies/Operating Expenses: The Oakland County Family-Focused Juvenile Drug Court already has required
equipment (computers, telephones, pagers, etc.) and office space. Supplies for this project will include
incentives and sanctions that will prove most effective and beneficial for youth with co-occurring disorders.
Incentives may include art supplies, musical instruments, computer and athletic equipment, etc. Any material
as well as copying necessary for this project is included in the request for funding. Promotional and instructive
brochures, promotional videos, etc. will be used to educate the public, including attorneys, police personnel
and teachers, about our program.
Equipment: As previously noted, the lack of affordable transportation has been identified as a barrier for
minority participation (as well as the participation of other low income families) in the Oakland County Family-
Focused Juvenile Drug Court program. Funding to cover the lease for an Oakland County van, gasoline, and
vouchers for private transport (taxis, bus passes, etc.) is being requested as part of this project to help remove
this barrier for youth with co-occurring disorders and their ramifies. Further details are found on page 11.
1114/2004 7
Wd BE:20 03M 90102-1?0-AVN- 90 'd ON XV2
FISCAL NOTE (MISC. 105111) June 16, 2005
BY: FINANCE COMMITTEE, CHUCK MOSS, CHAIRPERSON
IN RE: CIRCUIT COURT/FAMILY DIVISION - 2005/2006 JUVENILE DRUG COURT -
JUVENILE JUSTICE AND DELINQUENCY PREVENTION ACT - GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has
reviewed the above referenced resolution and finds:
1, The Circuit Court Family Division has received a grant from the
Michigan Family Independence Agency Bureau of Juvenile Justice
(BJJ) - Juvenile Justice Grant Unit (JJGU) in the amount of
$250,000, providing funding for a grant period of March 1, 2005
through February 28, 2006.
2. The total program cost is $250,000 representing all State funds,
with no general fund dollars required.
3. The grant award creates one (1) PTNE Special Client Transporter
(Driver) position in Circuit Court/Family Division/Court Services
Unit dedicated to transporting identified youth and family
members to and from identified program related activities.
4. In addition, the grant award funds contractual substance abuse
and mental health treatment and consultation services, training,
training supplies, incentives, and promotional supplies; travel,
and transportation in support of this grant.
5. The County is expected to incur administrative and support costs
of $1,280 over the grant funding period, which has been included
in the FY2005 budget. This grant does not allow for recovery of
those costs.
6. An amendment to the FY 2005 Budget is recommended as follows to
accept this award from the Michigan Family Independence Agency
Bureau of Juvenile Justice (BJJ) - Juvenile Justice Grant Unit
(JJGU):
Special Revenue Fund 279
Revenue
1-35-101000-28000-0113 Grants-Federal
Expenditures
2-35-201000-28000-2001
2-35-201000-28000-2075
2-35-201000-28000-2560
2-35-201000-28000-2572
2-35-201000-28000-3704
2-35-201000-28000-3755
2-35-201000-28000-4352
2-35-201000-28000-6661
Salaries
Fringe Benefits
Consultant
Contracted Services
Training
Travel and Conference
Training Supplies
Lease Vehicles
FY 2005
$250,000
$250,000
$ 13,910
1,280
8,000
200,300
2,826
6,731
8,869
8,084
$250,000
FINANCE COMMITTEE
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote with Woodward absent.
Resolution #05111 June 16, 2005
Moved by Wilson supported by Coleman the resolutions on the Consent Agenda be adopted (with
accompanying reports being accepted).
AYES: Coleman, Coulter, Crawford, Douglas, Gershenson, Gregory, Hatchett, Jamian, KowaII,
Long, Melton, Middleton, Molnar, Moss, Nash, Palmer, Patterson, Potter, Rogers, Scott, Suarez,
Wilson, Woodward, Zack, Bullard. (25)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolutions on the Consent Agenda were adopted (with
accompanying reports being accepted).
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Ruth Johnson, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on June 16, 2005 with
the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 16th day of June, 2005.
Ruth JohnsonWounty Clerk