HomeMy WebLinkAboutResolutions - 2005.06.30 - 27885MISCELLANEOUS RESOLUTION 105125 June 30, 2005
BY: FINANCE COMMITTEE, CHUCK MOSS, CHAIRPERSON
IN RE: FACILITIES MANAGEMENT/FACILITIES ENGINEERING - COMMUNITY MENTAL HEALTH
RENOVATION - SHERIFF'S ADMINISTRATION PROJECT, REQUEST FOR PROJECT FUNDING
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
WHEREAS the FY 2005 Capital Improvement Program identifies the
Community Mental Health Renovation - Sheriff's Administration Project; and
WHEREAS total project costs were originally estimated at $8,900,000 and
are included in the FY 2005 Capital Improvement Program with $6,400,000
allocated for construction and $2,500,000 for design, furnishings and
contingencies; and
WHEREAS the Board of Commissioners, by Miscellaneous Resolution #04332,
authorized awards of contract for the project for architectural/engineering
services to Landmark Design Group PC in the amount of $428,600 and for
construction management services to G.W. Auch Company in the amount of
$524,973; and
WHEREAS the Board of Commissioners, by Miscellaneous Resolution #05018,
authorized transfer of funding in the amount of $700,000 for selective
interior demolition work in the Community Mental Health Building to clarify
and finalize the scope of work of the project; and
WHEREAS selective interior demolition of the existing ceilings and
walls and of mechanical and electrical equipment systems has been
accomplished; and
WHEREAS the project architect/engineer, Landmark Design Group, has
confirmed the exact space and conditions available for renovation and has
completed the required design drawings and specifications for the bidding
process; and
WHEREAS the project will include, in addition to interior renovation,
an Entrance Lobby addition and a Vehicle Processing addition; and
WHEREAS the project manager, G. W. Auch Company, has developed a
detailed cost estimate based on the design documents, including all
construction costs, supplemented by design fees, furniture, consultants,
telephone/data security systems, moving, and project contingency; and
WHEREAS the total additional estimated cost is $7,726,427 for a
proposed total project budget of $9,380,000; and
WHEREAS the estimated cost exceeds the original project budget by
$480,000 due to construction cost increases; and
WHEREAS funding for the project is available for transfer from the FY
2005 Capital Improvement Program/Building Improvement Fund (#401) and
Estimated Carry-Forward from the Building Fund from Previous Year to the
Project Work Order Fund (#404) for the CMH Renovation - Sheriff's
Administration Project (C-037).
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners authorizes
project funding in the amount of $7,726,427 for the Community Mental Health
Renovation - Sheriff's Administration Project.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes
transfer of funding in the amount of $7,726,427 from the Capital Improvement
Program/Building Fund (#401) to the Project Work Order Fund (#404) for the
CMH Renovation - Sheriff's Administration Project.
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote with Long absent.
BE IT FURTHER RESOLVED that the FY 2005 Budget is amended as follows:
Building Improvement Fund #401
3-14-310006-98404-8001 Operating Transfer Out ($7,726,427)
Project Work Order Fund #404
3-14-310007-98401-1701 Operating Transfer In 7,726,427
(project/project detail 080373/99)
$ -0 -
Chairperson, on behalf of the Finance Committee, I move the adoption of
the foregoing resolution.
FINANCE COMMITTEE
OAKLAND COUNTY EXEUCTIVE
DEPARTMENT OF FACILITIES MANAGEMENT
FACILITIES ENGINEERING DIVISION
Request for Project Funding
For
CMH Renovation — Sheriff's Administration
Project 04-3 June 21, 2005
Background:
On February 8, 2005 the Planning & Building Committee approved partial funding of $700,000
for the CMH Renovation — Sheriff's Department project. With this funding demolition of the
building interior partitions, ceilings, mechanical and electrical equipment has been accomplished
between February and May, 2005 through the Auch Co., project construction manager and their
subcontractors.
With the building interior cleared out Landmark Design, the project architect/engineer has been
able to confirm the exact conditions around which they must design the renovation. With the aid
of bi-weekly design meetings involving Landmark, Auch, Facilities Management/Engineering,
consultants and the Sheriffs Department, Landmark has completed required design drawings
and specifications and are ready to provide it to the construction manager for bidding.
The project will include, in addition to interior renovation, an Entrance Lobby addition and a
Vehicle Processing addition.
Proiect Budget:
The Auch Co. has developed a detailed cost estimate based on Landmark's design documents.
This cost estimate will form the basis of the project budget. It includes all construction costs and
is supplemented by other owner costs such as professional design fees, furniture, consultants,
telephone/data, security systems, moving and project contingency.
Construction, including Construction Manager $6,470,000
Owner Procured Chiller $ 520,000
Design Fees $ 428,600
Other Consultants $ 170,000
Furniture $ 570,000
Telephone/Data $ 100,000
Security Systems $ 150,000
Move-In Costs $ 40,000
Other Owner Costs $ 80,000
Contingency (10%) $ 851,400
Total Proposed Project Budget $9,380,000
Page 1 of 2
$9,380,000
-$ 953,573
Request for Project Funding
CMH Renovation — Sheriffs Administration
Project 04-3
June 21, 2005
This project is identified in the 2005 Capital Improvement Program (CIP) Building Section, Item
#2 with a preliminary project budget of $8,900,000. The proposed project budget listed above
exceeds the preliminary CIP budget by $480,000 or 5.4%. The reason for this increase is that
construction costs have escalated throughout the industry at approximately 10% over the past
year.
Project Funding:
Total Proposed Project Budget
November 18, 2004 (resolution #04332)
Funding for architect/engineer and construction manager
February 17, 2005 (resolution#05018)
Funding for anticipated demolition costs
-$ 700,000
Total Proposed Funding Balance $7,726,427
Recommendation:
Facilities Management recommends Planning & Building Committee authorize $7,726,427 be
allocated to the CMH Renovation Project.
Attached is a Report to the Finance Committee and a miscellaneous resolution drafted for the
Finance Committee. Also attached is a site plan and floor plan of the project.
4 Page 2 of 2
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June 30, 2005
REPORT (MISC. #05125)
BY: Planning and Building Committee, Charles Palmer, Chairperson
RE: FACILITIES MANAGEMENT/FACILITIES ENGINEERING — COMMUNITY
MENTAL HEALTH RENOVATION — SHERIFF'S ADMINISTRATION
PROJECT, REQUEST FOR PROJECT FUNDING
TO: THE OAKLAND COUNTY FINANCE COMMITTEE
Chairperson, Ladies and Gentlemen:
The Planning and Building Committee, having reviewed the administration
report regarding Request for Project Funding for the above referenced project on June
21, 2005, reports with the recommendation that project funding in the amount of
$7,726,427 be approved.
Chairperson, on behalf of the Planning and Building Committee, I submit the
foregoing report.
Planning and Building Committee
Planning & Building Committee vote:
Motion carried on a unanimous roll call vote with Hatchett absent.
Resolution #05125 June 30, 2005
Moved by Gershenson supported by Palmer the resolutions on the Consent Agenda, be adopted (with
accompanying reports being accepted).
AYES: Coulter, Crawford, Douglas, Gershenson, Gregory, Hatchett, Jamian, KowaII, Long,
Melton, Middleton, Molnar, Moss, Nash, Palmer, Patterson, Rogers, Scott, Suarez, Wilson,
Woodward, Zack, Bullard. (23)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolutions on the Consent Agenda were adopted (with
accompanying reports being accepted).
I HEREff ARM THE FOREGO* Malin
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Ruth Johnson, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on June 30, 2005 with
the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 30th day of June, 2005.
Ruth Johnson, County Clerk