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MISCELLANEOUS RESOLUTION #05232
BY : Helaine Zack, District #22
IN RE: WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF
HUNTINGTON WOODS - FISCAL YEAR 2005 ALLOCATION
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners via
Miscellaneous Resolution #05061 approved the extension of the West Nile
Virus Fund for FY 2005; and
WHEREAS the Oakland County Board of Commissioners established a
West Nile Virus Fund Disbursement Policy per Miscellaneous Resolution
#03060 in an effort to assist cities, villages and townships (CVTs)
with mosquito control measures to prevent the spread of West Nile Virus
and to help protect the health, safety and welfare of the people of
Oakland County; and
WHEREAS pursuant to the Disbursement Policy, the City of
Huntington Woods has submitted a resolution of authorization to the
County for reimbursement of expenses incurred in connection with an
eligible mosquito control project; and
WHEREAS the FY 2005 authorized amount of funding for the City of
Huntington Woods is $2,132.50 from the West Nile Virus Fund as
repayment to the City of Huntington Woods for expenses incurred in
connection with mosquito control projects.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the project submitted by the City of Huntington
Woods as eligible for reimbursement from the West Nile Virus Fund.
BE IT FURTHER RESOLVED that the Board authorizes the FY 2005
appropriation in the amount of $2,132.50 from the West Nile Virus Fund
(Account #90-210000-23030-9098) to repay the City of Huntington Woods
for expenses incurred in connection with the mosquito control project,
once proper invoices are presented.
Chairperson, I move the adoption of the foregoing resolution.
DEPARTMENT OF PUBLIC SERVICES
ATTACHMENT A: PROJECT DESCRIPTION
12795 W. 11 Mile Rd. Huntington Woods, Michigan 48070 Phone: (248) 547-1888 Fax: (248) 414-2066
E-mail hwdpw@ci.huntington-woods.mi.us
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DEPARTMENT OF PUBLIC SERVICES
August 26, 2005
Timothy J. Soave
Manager, Oakland County Fiscal Services Division
Executive Office Building
1200 North Telegraph Road, Dept. 403
Pontiac, MI 48341-0403
Re: Request for Reimbursement from the West Nile Virus Fund
Dear Mr. Soave:
Pursuant to Oakland County Board of Commissioner Miscellaneous Resolution (MR)03060, the City of
Huntington Woods hereby requests reimbursement under Oakland County's West Nile Virus Fund
Program for expenses incurred in connection with an eligible mosquito control activity by our city.
1. Attachment A: Project Description
Plan for combatting WNV including the education program instituted by the city. One of
the information pieces which have been distributed to residents are included.
2. Attachment B: Governing Body Resolution
Resolution from the City of Huntington Woods City Commission from the Regular City
Commission meeting of August 16, 2005
3. Attachment C: Expense Invoice
Copy of the invoice from Clarke Mosquito Control for four (4) cases of Altosid Briquets
for treatment of city catch basins and inlets.
The City of Huntington Woods understands that the review and processing of this reimbursement
request will be governed by the provisions of MR 03060, and certifies that all expenses submitted for
reimbursement were incurred in connection with a qualifying mosquito control project.
If you have any questions concerning this matter, please contact Claire Galed at 248 547-1888.
Thank you, in advance, for your assistance.
Very truly yours,
C.6.‘
Claire M. Galeizr, Manager
Department of Public Services
12795 W. 11 Mile Rd. Huntington Woods, Michigan 48070 Phone: (248) 547-1888 Fax: (248) 414-2066
E-mail hwdpw@ci.huntington-woods.mi.us
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Ge(orgetkMiller, M.A.
Manag6i/HealthOfficer
COUNTY MICHIGAN
DEPARTMENT OF HUMAN SERVICES
L. BROOKS PATTERSON, OAKLAND COUNTY EXECUTIVE
HEALTH DIVISION
George J. Miller, MA., Manager
September 1, 2005
Timothy J. Soave, Manager
Oakland County Fiscal Services Division
Executive Office Building
1200 North Telegraph Road, Department 403
Pontiac, Michigan 48341-0403
Dear Mr. Soave:
I am in receipt of a West Nile Virus fund reimbursement request from the City of
Huntington Woods dated August 26, 2005. After having reviewed their
documentation, I find them in compliance with Oakland County Board of
Commissioners Miscellaneous Resolution 05061 and in compliance with at least
one of the four major categories for reimbursement. This letter will, therefore,
certify that all expenses submitted for reimbursement are for qualifying mosquito
control projects. Should you have any questions, please direct them to me at 248-
858-1410.
Sincerely,
OAKLAND COUNTY HEALTH DIVISION
Department of Human Services
GJM:cjh
cc: Claire M. Galed, Manager
Department of Public Services
BLDG 36 EAST 1200 N TELEGRAPH RD DEPT 432 250 ELIZABETH LK RD 27725 GREENFIELD RD 1010 E WEST MAPLE RD
PONTIAC MI 48341-0432 • PONTIAC MI 48341-1050 • SOUTHFIELD MI 48076-3625 • WALLED LAKE MI 48390-3588
DA RI SERCL195:111 10A 0\ AO A 7nnn /0 A 0 C1OG /UM
DEPARTMENT OF PUBLIC SERVICES
To: Huntington Woods City Commission
From: Claire Galed, Manager of Finance & Administration
Department of Public Services
Re: Program to combat the spread of West Nile Virus
Date: March 29, 2005
Following is a description of the program the Department of Public Services is putting into
action again this year in an effort to combat the spread of West Nile Virus:
1. Education: The department is continuing our concerted effort to educate Huntington
Woods residents about the West Nile Virus and what they should do around their homes
to eliminate potential breeding areas for culex mosquitoes. We are stressing the fact
that no one should become complacent.
a. A letter is going out to all clubs and organizations offering to have someone
speak to the group or offering the written material we have developed for
distribution to their members.
b. Written material will be available at city offices towards the end of April. Culex
mosquitoes begin to hatch around May 15.
c. Information is available on the city web site with links to both county information
and the US Department of Agriculture West Nile Virus information.
2. Larvicide: A program for treatment and monitoring of city catch basins will be
implemented again this year. As part of this program, DPS will:
a. Clean every city catch basin during April and early May.
b. Treat every catch basin with Altosid XR-Briquets, a larvicide which offers up to
150 days of control.
c. Remain in close contact with other communities and the Detroit Zoo who are
dipping their catch basins and doing some trapping of adult mosquitoes.
d. Offer HW businesses to treat catch basins at commercial locations with larvicide.
3. Code Enforcement and Public Services employees will work with residents to eradicate
potential breeding areas identified on private property throughout Huntington Woods.
• Program to combat the spread of West Nile Virus March 29, 2005
Report to the Commission Page 2
Cost Projection: The budget for the city program to combat the spread of West Nile Virus has
been set at $5,000.00 which includes but is not limited to:
1. The purchase of the Altosid XR-Briquets. There are approximately 850 catch basins in
Huntington Woods which will need to be treated with these briquets. We have entered
into the bid process through the City of Ferndale. It is our understanding that the price
of the Altosid XR-Briquets will be $602.80 per case and no one expects the price to be
lower regardless of the fact that the combined bid covers many cities and a large
quantity of the material. Thus the cost to the city for the Altosid XR-Briquets will be
$2,411.20. We are eligible for reimbursement from Oakland County in the amount of
$2,132.50 which will cover a substantial part of the cost to larvicide our catch basins.
Attached is a resolution authorizing a request to Oakland County for reimbursement for
monies spent to combat West Nile Virus.
2. Staff time, including some possible OT, to clean the city catch basins, apply the Altosid
XR-Briquets and monitor the catch basins for the presence of larvae.
3. The cost of updating educational materials and their distribution.
4. Purchase of and placement of warning signs urging residents to protect themselves
against mosquitoes in city common areas.
DEPARTMENT OF PUBLIC SERVICES
ATTACHMENT B: GOVERNING BODY RESOLUTION
12795 W. II Mile Rd. Huntington Woods, Michigan 48070 Phone: (248) 547-1888 Fax: (248) 414-2066
E-mail hwdpw@ci.huntington-woods.mi.us
A RESOLUTION
OF THE CITY OF HUNTINGTON WOODS, MICHIGAN
AUTHORIZING A REQUEST FOR REIMBURSEMENT FOR
MONIES SPENT TO COMBAT WEST NILE VIRUS
WHEREAS the City of Huntington Woods has embarked on a program to combat West Nile
Virus; and
WHEREAS this program will include a concerted effort to educate the public and eliminate
areas of standing water throughout the city; and
WHEREAS the Department of Public Services will identify, eliminate or treat possible culex
mosquito breeding areas in the city; and
WHEREAS the Department of Public Services has identified city catch basins as a potential
breeding ground for culex mosquitoes, a major carrier of West NileVirus, and has embarked on
a program to clean and larvicide all city catch basins; and
WHEREAS the Altosid XR-Briquets which offer up to 150 days of control are deemed most
appropriate for this application; and
WHEREAS the City of Huntington Woods has joined with other cities to purchase these
briquets through an open bidding profess; and
WHEREAS it is our best judgement that these briquets will cost $2.66 each again this year.
NOW, THEREFORE BE IT RESOLVED, that the City of Huntington authorizes the City
Manager to request partial reimbursement from Oakland County in the amount of $2,132.50 for
the purchase of at least 850 Altosid XR-Briquets.
Yeas: 5
Nays: 0
I, Ruth Franzoni, City Clerk from the City of Huntington Woods, do hereby certify that the
foregoing is a true and original copy of a resolution adopted by the City of Huntington Woods
City Commission at a Regular Meeting thereof held on the 16th day of August 2005.
Ruth Franzoni
City Clerk
City of Huntington Woods
DEPARTMENT OF PUBLIC SERVICES
ATTACHMENT C: EXPENSE INVOICE
12795 W. 11 Mile Rd. Huntington Woods, Michigan 48070 Phone: (248) 547-1888 Fax: (248) 414-2066
E-mail hwdpw@ci.huntington-woods.mi.us
Willie Cox
rd red:
Back.
Ghipbed: oiter a
0000002937
Item it :. Item Description
VERBAL CLAIR
uilio 'oleo
05/18/05 05/18/05 Best W
I oi ALTOSID INGOT BRIQUETS(150DAY 1_602.80 I 2,411.201 4 cs
Thank you for your order - We appreciate your business. Ordettotil
IrtvoiCeJ Total: 1
2.411.20
2411.20
Service Products Education Equipment
Page: 1(1) C CLARKE.
Global Solutions For Mosquito Control
INVOICE
Customer #: 004568
CITY OF HUNTINGTON WOODS
CLAIRE GALED
12795W. 11 MILE ROAD
HUNTINGTON WOODS, MI 48070
159 NORTH GARDEN AVENUE
P.O Box 72197/ ROSELLE, IL 60172
U.S.A.
vnwo.clarkernosqulto.com
TOLL-FREE: 800-323-5727
PH: 630-894-2000
FAX: 630-894-1774
EMAIL: clarkeildarkemosqufto.corn
Invoice #: 5002613
Invoice Date: 05/18/05
Terms: Net 30 Days
Due Date: 06/17/05
CITY OF HUNTINGTON WOODS
CLAIRE GALED
12795 W. 11 MILE ROAD
HUNTINGTON WOODS, MI 48070
Order# Order Date Ship Data Carrier Salesman Your orde,
Remittance Address is listed below.
• For your convenience we also accept Visa and MasterCard
** Monthly account statements are provided only for balance and aging information.
*** Please Note: Clarke Mosquito Control Products, Inc. will charge applicable sales taxes unless a valid exemption certificate is provided to us at: 630-582-0704
FISCAL NOTE (M.R. #05232) October 6, 2005
BY: FINANCE COMMITTEE, CHUCK MOSS, CHAIRPERSON
IN RE: WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF
HUNTINGTON WOODS - FISCAL YEAR 2005 ALLOCATION
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has
reviewed the above referenced resolution and finds:
1. Funding of $2,132.50 is available in the West Nile Virus
Fund for FY 2005 to reimburse the City of Huntington Woods
for this project; no additional appropriation is required.
2. The Committee recommends adoption of this resolution.
FINANCE COMMITTEE
(1-/-1--61(
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote with Rogers, Crawford,
Jamian, Long and Woodward absent.
Resolution #05232 September 22, 2005
The Chairperson referred the resolution to the Finance Committee. There were no objections.
Ruth Johnson, County Clerk
19100%."
Resolution #05232 October 6, 2005
Moved by Molnar supported by Suarez the resolutions on the Consent Agenda, be adopted (with
accompanying reports being accepted).
AYES: Coulter, Crawford, Douglas, Gershenson, Gregory, Hatchett, Jamian, KowaII, Long,
Melton, Middleton, Molnar, Moss, Nash, Palmer, Patterson, Potter, Rogers, Scott, Suarez,
Wilson, Zack, Bullard. (23)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions on the Consent Agenda were adopted (with
accompanying reports being accepted).
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Ruth Johnson, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on October 6, 2005,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 6th day of October, 2005.