HomeMy WebLinkAboutResolutions - 2005.10.06 - 27983MISCELLANEOUS RESOLUTION # 05239 October 6, 2005
BY: FINANCE COMMITTEE, CHUCK MOSS, CHAIRMAN
IN RE: MANAGEMENT AND BUDGET / AUDITING / HEALTH AND HUMAN SERVICES -
MICHIGAN DEPARTMENT OF HUMAN SERVICES CHILD CARE FUND PAYMENT PROCEDURES
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
WHEREAS per the request of the Finance Committee, the Auditing Division
conducted an audit of the Michigan Department of Human Services - Oakland
(MDHS-0) business practices related to payments for neglected and abused
Court wards under the child care fund; and
WHEREAS on September 15, 2005, Audit Division presented the results of
their audit of MDHS-0 business practices and made recommendations to the
Audit Sub-committee and the Finance Committee; and
WHEREAS pursuant to M.R. #05xxx, adopted September 22, 2005, the Board
of Commissioners resolved that a policy related to payment of child care fund
invoices, be developed with the next 30 days based on the Auditing Division
recommendations; and
WHEREAS the Auditing Division report, submitted on September 15, 2005,
made the recommendations regarding child care fund payment process which
included not paying MDHS-0 (or provider) invoices which are submitted more
than sixty (60) days from the date of service.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners establishes the following policy related to payment of child
care fund invoices from the Michigan Department of Human Services - Oakland:
1. There will be no payment from Oakland County for services
provided by MDHS-0 or their providers when an invoice for payment
has not been received by the Oakland County Department of
Management and Budget within sixty (60) days from the end of the
month in which service is rendered.
2. An exception to the sixty (60) day limit above may be granted, on
a case by case basis, by the Directors of the Department of
Health and Human Services and the Department of Management and
Budget, if sufficient rationale for the delayed invoice is
provided in writing by MDHS-0.
3. Additionally, the Oakland County Department of Management and
Budget will require a copy of the MDSH-0 acceptance letter for
each child, as well as separate invoice and documentation for
each child's cost, before payment will be made.
Chairperson, on behalf of the Finance Committee, I move adoption of the
foregoing resolution.
FINANCE COMMITTEE
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote with Jamian absent.
Resolution #05239 October 6, 2005
Moved by Moss supported by Rogers the resolution be adopted.
Moved by Moss supported by Woodward the third WHEREAS paragraph be amended to change #05xxx
to #05217 to read as follows:
WHEREAS pursuant to Miscellaneous Resolution #05xxx #05217, adopted September 22, 2005,
the Board of Commissioners resolved that a policy related to payment of child care fund invoices,
be developed with the next 30 days based on the Auditing Division recommendations; and
A sufficient majority having voted in favor, the amended carried.
Discussion followed.
Moved by Woodward supported by Coulter the resolution be amended in the NOW THEREFORE BE IT
RESOLVED paragraph, item (2) to read as follows:
2. An exception to the sixty (60) day limit above may be granted, on a case by case basis,
by the Directors of the Department of Health and Human Services and the Department of
Management and Budget, if sufficient rationale for the delayed invoice is provided in
writing by MDHS-0. A delay in the provider being notified to bill the County
constitutes an exception to this policy.
Discussion followed.
As a "point of order" Commissioner Eileen KowaII requested Commissioner Woodward's amendment be
read again for clarification.
Discussion followed.
Chairperson Bill Bullard Jr. asked Commissioner Helaine Zack to address the Board to describe the
process on eligibility of Child Care Fund Payment Procedures.
Discussion followed.
Vote on Woodward's amendment:
AYES: Gershenson, Gregory, Hatchett, Jamian, Melton, Nash, Suarez, Woodward, Zack,
Bullard, Coulter, Crawford. (12)
NAYS: Douglas, KowaII, Long, Middleton, Molnar, Moss, Palmer, Patterson, Potter, Rogers,
Scott, Wilson. (12)
A sufficient majority not having voted in favor, the amendment failed.
Ruth Johnsan, County Clerk
Resolution #05239 (cont.) October 6, 2005
Vote on resolution, as amended:
AYES: Gershenson, Gregory, Hatchett, Jamian, KowaII, Long, Melton, Middleton, Molnar, Moss,
Nash, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Wilson, Woodward, Zack, Bullard,
Coulter, Crawford, Douglas. (24)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolution, as amended, was adopted.
I HEREBY APPROVE TIE RUIN IESOWTION
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Ruth Johnson, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on October 6, 2005,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 6th day of October, 2005.