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HomeMy WebLinkAboutResolutions - 2005.09.01 - 28001from the the City mosquito West Nile Virus of Auburn Hills control project, Board authorizes the FY 2005 Fund for once MISCELLANEOUS RESOLUTION #05173 BY : Tim Melton, District #11 IN RE: WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF AUBURN HILLS - FISCAL YEAR 2005 ALLOCATION TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners via Miscellaneous Resolution #05061 approved the extension of the West Nile Virus Fund for FY 2005; and WHEREAS the Oakland County Board of Commissioners established a West Nile Virus Fund Disbursement Policy per Miscellaneous Resolution #03060 in an effort to assist cities, villages and townships (CVTs) with mosquito control measures to prevent the spread of West Nile Virus and to help protect the health, safety and welfare of the people of Oakland County; and WHEREAS pursuant to the Disbursement Policy, the City of Auburn Hills has submitted a resolution of authorization to the County for reimbursement of expenses incurred in connection with an eligible mosquito control project; and WHEREAS the FY 2005 authorized amount of funding for the City of Auburn Hills is $8,523.53 from the West Nile Virus Fund as repayment to the City of Auburn Hills for expenses incurred in connection with mosquito control projects. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the project submitted by the City of Auburn Hills as eligible for reimbursement from the West Nile Virus Fund. BE IT FURTHER RESOLVED that the appropriation in the amount of $8,523.53 (Account #90-210000-23030-9098) to repay expenses incurred in connection with the proper invoices are presented. Chairperson, I move the adoption of the foregoing resolution. aBY-474 14M cr,.,71f1f111 • .•nn MIMINNOMMIMM MMIMMIMMM• Com:wow_ L. BROOKS PATTERSON, OAKLAND COUNTY EXECUTIVE COUNTY MICHIGAN DEPARTMENT OF HUMAN SERVICES HEALTH DIVISION George J. Miller, M.A., Manager July 25, 2005 Timothy J. Soave, Manager Oakland County Fiscal Services Division Executive Office Building 1200 North Telegraph Road, Department 403 Pontiac, Michigan 48341-0403 Dear Mr. Soave: I am in receipt of a West Nile Virus fund reimbursement request from City of Auburn Hills, dated July 22, 2005. After having reviewed their documentation, I find them in compliance with Oakland County Board of Commissioners Miscellaneous Resolution 05061 and in compliance with at least one of the four major categories for reimbursement. This letter will, therefore, certify that all expenses submitted for reimbursement are for qualifying mosquito control projects. Should you have any questions, please direct them to me at 248-858- 1410. Sincerely, OAKLAND COUNTY HEALTH DIVISION Department of Human Services Geor6t. Miller, M.A. Man g /Health Officer GJM:cjh cc: Shawn Keenan Water Resources Coordinator BLDG 36 EAST 1200 N TELEGRAPH RD DEPT 432 250 ELIZABETH LX RD 27725 GREENFIELD RD 1010 E WEST MAPLE RD PON-PAC MI 48341-0432 • PONTIAC MI 48341-1050 • SOUTHFIELD MI 48076-3625 • WALLED LAKE MI 48390-3588 Enc Mayor Mari Harvey-Edwards Mayor Pro-tern Daniel L. Pillsbury City of Auburn Hills Department of Public Services 1500 crown Road • Auburn Hills, MI 48326 Phone: (248) 391-3777 Fax: (248) 391-4895 July 22, 2005 Mr. Timothy J. Soave Manager, Oakland County Fiscal Services Division Executive Office Building 1200 North Telegraph Road, Dept. 403 Pontiac, MI 48341-0403 Dear Mr. Soave: Re: West Nile Virus Reimbursement Request Pursuant to Oakland County Board of Commissioner Miscellaneous Resolution (MR) 05091, the City of Auburn Hills hereby requests reimbursement under Oakland County's West Nile Virus Fund Program for expenses incurred in connection with an eligible mosquito control activity by our City. Attached in support of this request are the following: 1. ATTACHMENT A: PROJECT DESCRIPTION 2. ATTACHMENT 13: GOVERNING BODY RESOLUTION 3. ATTACHMENT C: EXPENSE INVOICES The City understands that the review and processing of this reimbursement request will be governed by the provisions of MR 05091, and certifies that all expenses submitted for reimbursement were incurred in connection with a qualifying mosquito control project. If you have any questions concerning this matter, please contact me at 248-391-3777. Thank you for your assistance. Sincerely, <' , Shawn Keenan Water Resources Coordinator Council George A. Luenberger James D. McDonald Otis Newkirk Robert Kittle Henry V. Knight West Nile Virus June 2, 2005 Prepared by the City of Auburn Hills Department of Public Services Background West Nile is a mosquito-borne virus that can cause mild flu-like symptoms, and in a few cases, results in encephalitis (inflammation of the brain) or meningitis (inflammation of the lining of the brain and spinal cord). It first appeared in the U.S. in 1999 in New York City, and is spread to humans by the bite of an infected mosquito. A mosquito becomes infected by biting a bird that carries the virus. The Cu/ex pipiens species of mosquito, which prefers to feed on birds, is believed to carry the virus in Oakland County. In the year 2002 there were 574 confirmed human cases of WNV with 48 deaths reported throughout the state. In Oakland County alone, there were 183 confirmed cases of people being infected and 20 deaths attributed to the disease. In the year 2002 officials from the Centers for Disease Control and Prevention (CDC) had stated that WNV reached epidemic status in the state of Michigan. They also wanted to reassure the public that while this is cause for concern, it is not a cause for panic. They stress that individuals can protect themselves from this disease. They have provided the following statistics regarding the likelihood of being bitten by an infected mosquito, and then whether or not someone will contract one of the two forms of the disease. • Of all mosquito bites, only one in one hundred will be from an infected mosquito. • Of all mosquito bites, only one in 500 will be a bite from an infected mosquito and will then result in a mild illness with "fiu-like" symptoms. • Of all mosquito bites, only one in 15,000 will be a bite from an infected mosquito and will then result in someone contracting the serious form of the disease. The CDC is recommending that the public follow the three "Rs" for tackling the WNV problem: Repel—wear long-sleeved shirts and long pants, use insect repellant with deet, and avoid the outdoors during peak mosquito activity hours (i.e. dusk and dawn). See attached information on proper use of deet repellents. Reduce—the mosquito population by eliminating stagnant standing water such as in old tarps, old buckets, neglected bird baths, etc. Attached is a poster regarding eliminating breeding areas in and around your home. Report—dead birds to your local health department. In Oakland County, the Health Division has a special hotline for reporting dead crows and blue jays - (877) 377-3641. Even though there is no evidence to support that the disease can be spread from dead birds, they should never be handled with bare hands. Use disposable gloves to put the dead bird in a double plastic bag. If gloves are not available, turn a plastic shopping bag inside-out and scoop up the bird with the bag. If the dead bird has been reported and will not be tested, then place the bagged carcass in an outdoor garbage can for disposal. If the dead bird will be tested, you will be instructed to transport the bird to an appropriate local agency, where it can be packaged appropriately and submitted for testing. 1 There has been concern over the effect of WNV on pets. In general, the disease does not affect most household pets, including cats and dogs, however pet birds are just as apt to contract the illness as their wild counterparts. To date, only one case of a dog dying from WNV has been reported. The animal was 8 years old and had a compromised immune system. Studies in New York have shown that up to 11% of dogs tested showed exposure to the virus, but none showed signs of illness, and WNV is not passed to other animals from cats or dogs. Horses are perhaps a bit more susceptible than humans, but a vaccine has been approved for use on horses, and it appears to be effective, although no formal studies on this have been published yet. The National Institutes for Health (NIH) are in charge of disease prevention, treatment, diagnostics, and basic research. They are working on a vaccine for humans, and they do have some promising research. Officials have stated that if all goes well, a vaccine is expected to be available in the next 2-3 years. The NIFI is optimistic that one will be developed, but they are not able to confirm, for certain that this will be the case. City staff has researched the role that mosquito control has in the prevention of WNV. In general, spraying for adult mosquitoes is the least preferred method. The success of spraying programs is questionable at best, and does not address the mobility factor of the adults. If all areas are not sprayed, and all communities are not spraying, then there is even less of a chance of significantly reducing the adult mosquito population. 2003 and 2004 WNV Information The great efforts made in 2003, by the State, County, local municipalities, businesses, and residents, to reduce the number human cases of WNV were continued in 2004. This all out effort resulted in a substantial reduction the number of humans contracting the WNV, throughout the State of Michigan. In the year 2003 there were 19 confirmed human cases of WNV with 2 deaths reported in the state. In Oakland County there were 19 confirmed cases of people being infected and 2 deaths attributed to the disease. In the year 2004 there were 16 confirmed human cases of WNV with no deaths reported throughout the state. In Oakland County there were 2 confirmed cases of people being infected and no deaths attributed to the disease. 2005 WNV Control Program As part of a mosquito control plan for this season, the following information has been compiled: By far the most effective management program involves a combination of education regarding how to avoid being bitten, eliminating breeding sites, and controlling the larval mosquitoes. The breed Cu/ex pipiens, mentioned earlier, prefers stagnant water such as that found in catch basins and other nutrient-rich, even polluted, standing pools of water. Please note that streams and healthy ponds and wetlands do not fall into this category. The mosquito control industry has developed products that are safe for handling, are non-toxic to humans and most other animals, and specifically target mosquito larvae. Many are even available in pre-packaged amounts that are designed specifically for catch basins. A "certified applicator" is not needed to use these pre- mixed products. First, the City would educate citizens and staff on bite avoidance, and how to eliminate breeding areas on their property through cable PSAs, newsletters, and web site information. Second, the City would set up an inspection program to determine the most effective time to start treating catch basins. The inspection program will be conducted in-house. Third, the City would treat all catch basins with larvicides. The estimated material cost for the initial catch basin larvacide treatment is $10,212.75. A breakdown of this cost estimate is attached. The County has indicated that the City will be entitled to receive a reimbursement in the amount of $8,523.53 to help implement our plan. Products that would be used for catch basin treatment are described below: • Altosid—a growth hormone inhibitor that targets mosquitoes and black flies. It is available in briquettes that can easily be dropped into a catch basin through the grating and lasts for 150 days. Its shelf life is approximately 18 months to 2 years. • Vectolex—bacteria that dissolves the gut of the larvae, it is a granular product that is also very specific to mosquitoes and black flies. This product kills larvae within 1-2 hours and needs to be reapplied every 21 days during the breeding season. It is available in packets to treat catch basins, and as a loose product that can be broadcast over areas of open water. This would be the product used for areas of nutrient-rich stagnant water. The shelf life for this product is also 18 months to 2 years. It may be prudent to "spot spray" City parks prior to events that will be occurring during peak hours of mosquito activity, especially when participants are expected to fall into the categories of most susceptible to WNV. City staff would develop a standard operating procedure to address these instances. Some of the issues involved in creating and maintaining an effective program concern outside agencies, such as the Oakland County Road Commission, subdivisions, school districts, and commercial sites that own catch basins in the City. City staff will be working with these groups in order to ensure an effective program. During the winter following the initial WNV control program, staff will analyze the program to determine its effectiveness and to map out future actions. Recommendation The City should implement the program outlined above to address the WNV problem. In addition to the treatment of City catch basins with Altosid, and other areas as necessary, the activities listed should be put into action starting with the mosquito season of 2005. Web Resources: Michigan Department of Agriculture - www.michidan.gov/mda Centers for Disease Control and Prevention - www.cdc.dov National Institutes of Health - www.nih.dov Oakland County Health Division - www.co.oakland.mi.us/health 3 COST ESTIMATE City of Auburn Hills 2005 Mosquito Control Program West Nile Virus Based on currently available information, the target locations for the City's mosquito control treatment would include catch basins. The attached cost estimate is based on a recommendation that the City use longer-lasting Altosid briquettes in the catch basins. These larvicide briquettes, with a 150-day duration, have a lower labor and equipment cost when compared to repeated treatments of 21-day duration Vectolex packets. However, the estimate includes the possibility of at least one follow-up treatment using the Vectolex packets that may be necessary, to cover the full spring, summer, and fall for most areas targeted for treatment, catch basins in particular. Staff estimates that there are roughly 2,550 catch basins located in City right-of-ways and on City property, 25 located in the MDOT right-of-ways, 550 located in the Oakland County right- of-ways, and 700 along private roads within the Auburn Hills City limits. These figures are estimates, not based on inventory. COST ESTIMATE Catch Basin Inspection and City Wide Monitorin ,. Item 1 Unit Quantity Unit Cost Totals Monitor for onset of breeding activity 2005 -- -- $0.00 (In-House) Season TOTAL $0.00 Initial Catch Basin Treatment Item Unit Quantity Unit Cost Totals Auburn Hills catch basin treatment with Each 2,550 $2.67 $6,808.50 Altosid XR 150 day Briquettes MDOT catch basin treatment with Altosid Each 25 $2.67 $66.75 , XR 150 day Briquettes RCOC catch basin treatment with Altosid Each 550 $2.67 $1,468.50 XR 150 day Briquettes , Private Road catch basin treatment with Each 700 $2.67 $1,869.00 Altosid XR 150 day Briquettes TOTAL 3,825 1 , $10,212.75 General Atmlications to City Parks & Golf Course When Warranted Item Unit _ Quantity Unit Cost Totals ULV adulticide applications of registered Parks & 2 app. $675.00 $1,350.00 Biomist 3+15 or Anvil 2+2 via truck- Golf mounted and or ATV mounted spray unit Course to all city_parks and golf course. Ground backpack larvicide treatment of Per acre 10 acres $3100 $330.00 breeding sites when warranted. TOTAL $1,680.00 Secondary Catch Basin Treatment if Warranted Item Unit Quantity Unit Cost I Totals Auburn Hills catch basin treatment with Each 2,550 $0.606 1 $1,545.30 Vectolex 21 day packets MDOT catch basin treatment with Each 25 $0.606 $15.15 , Vectolex 21 day packets RCOC catch basin treatment with Vectolex Each 550 $0.606 $333.30 21 day packets Private catch basin treatment with Vectolex Each 700 , $0.606 $424.40 21 day packets TOTAL 3,825 $2,318.15 2005 COST ESTIMATE Item Totals Primary Costs Inspections (In House) $0.00 Initial Catch Basin Treatment (In-House) $10,212.75 TOTAL $10,212.75 County Assistance (Estimated) -$8,523.53 CITY TOTAL $1,689.22 Conditional Costs General Applications to City Parks & Golf Course $1,680.00 When Warranted (Professional Service) Secondary Catch Basin Treatment if Warranted $2,318.15 , (In- House) 1 TOTAL $3,998.15 Oakland County has committed $500,000.00 to assist communities in the implementation of their own mosquito control program, to thwart the West Nile Virus. Funding will be distributed using the Environmental Infrastructure Fund formula...75% based on population of the community and 25% based on size (geographic) of the community. The County has indicated that the City will be entitled to receive a reimbursement in the amount of $8,523.53 to help implement our plan. LiKda F. Shannon, City Clerk I55 05-16 CITY OF AUBURN HILLS RESOLUTION AUTHORIZING WEST NILE VIRUS FUND EXPENSE REIMBURSEMENT REQUEST WHEREAS upon the recommendation of the Oakland County Executive, the Oakland County Board of Commissioners has established a West Nile Virus Fund Program to assist Oakland County cities, villages and townships in addressing mosquito control activities; and WHEREAS Oakland County's West Nile Virus Fund Program authorizes Oakland County cities, villages and townships to apply for reimbursement of eligible expenses incurred in connection with personal mosquito protection measures/activity, mosquito habitat eradication, mosquito larviciding or focused adult mosquito insecticide spraying in designated community green areas; and% WHEREAS, the City of Auburn Hills, Oakland County, Michigan will incur expenses in connection with mosquito control activities believed to be eligible for reimbursement under Oakland County's West Nile Virus Fund Program. NOW, THEREFORE, IT IS HEREBY RESOLVED that the Auburn Hills City Council authorizes and directs the City Manager, as agent for the City of Auburn Hills, in the manner and to the extent provided under Oakland County Board of Commissioner Miscellaneous Resolution #05091, to request reimbursement of eligible mosquito control activity under Oakland County's West Nile Virus Fund Program. AYES: NAYS: ABSENT: ABSTENTIONS: Mayor Edwards, Mayor Pro Tern Pillsbury, Council Members Knight, Luenberger, McDonald, Newkirk None Council Member Kittle None RESOLUTION ADOPTED STATE OF MICHIGAN) )SS COUNTY OF OAKLAND) I, the undersigned, the duly appointed City Clerk for the City of Auburn Hills, Oakland County, Michigan do hereby certify that the foregoing is a true and complete copy of a resolution adopted at a regular meeting of the Auburn Hills City Council held on the 6th day of June, 2005. IN WITNESS WHEREOF, I have hereunto affixed my official signature on this 7 th day of June, 2005. 0:1clerksICI7Y COUNCILIRESOLUTIONS12005105-16 Authorizing West Nile Virus Reimbursement.DOC CUST NO./rHIP TO 1 .1..11..1...11...1,1.11 4.1.1224 1 MB 0.309 54107311.XRX 539203 CITY OF AUBURN HILLS 1500 BROWN RD. AUBURN HILLS MI 48326-1510 539203 001 CITY OF AUBURN HILLS ATTN: SHAWN KEENAN 1500 BROWN RD. AUBURN HILLS P4148236 UrlIVAR AMOUNT PAID AMOUNT DUE INVOICE NO, INVOICE DATE CUST. NO./SHIP TO 7233.60 DZ-205449 05/03/05 )203 'Y OF AUBURN HILLS 10 BROWN RD. :URN HILLS MI 48326-1510 UNIVAR USA INC 13009 COLLECTIONS CTR DR CHICAGO IL 60693 PO. BOX 34325 UnIVÄR SEATTLE, WA 98124-1325 www.univarusa.com INVOICE 41”,fig Mdn DETROIT PPS 31655W. EIGHI MILE ROAD LIVONIA P4148152 1-800-888-4VWR Page 1 OF RbIGHT IERMS FOB I PREPAID DISTRIBUTOR SHIP POINT INVOICT NO. INV. DATE ORDER NO. CUSTCAFER-P.D. NUMB ER WAREFIDOSE-WCATTON -131i1TME DEUVERV DZ-205449 05/03105 105608 SHAWN DETROIT PPS UNITED PARCEL SERVICE SHIP DATE TAX EXEMPT NO. rLES REP SALES DEPARTMENT ENTERED BY 05/03/05 MUNICIPALITY.A DAVID DRIVER PROF. PRODUCTS & SERVICES LINDA SILUK PRODUCT DESCRIPTION AX T QUANTITY OVANTUY 3'...LING QTY./ WcTENDLID .. ORDERED SHIPPED B.O. UNIT PRICE AMOUNT 729324 ALTOSID XR BRIQUET INGOT N 12.00 12.00 12.00 7233.60 1 CS CS 220/CASE 00660 AGENCY 602.8000 WELLMRK **** BRIKT CASE CS CS CS NO RECOMMENDATION HAS BEEN MADE COVERING THE USE OF THE MATERIALS COVERED BY THIS SALES INVOICE. MERCHANDISE RETURNS WILL BE SUBJECT TO RESTOCKING FEE MERCHANDISE: 7233.60 TERMS: NET 30 INVOICE TOTAL: 7233.60 . .. .... APPRo :::-.) FOR PAVIA NT ,-- 1-(6. .. OAY. .. Ir nu; i uArg .----.,-6 f 1' Qw.,r 0B, Itr USA Inc. warrants that the aeons ennierm In tinnier IIC11 Inc "a rurrani nonAlannel anent/4.Hr.= 111111/Al2 I/CA tur IAIII/Ct ktfl CITHRIII weRRANTY EXPRESS OR IMPLIED INCLUDING FITNESS FOR A TICUL A R PURPOSE OR MERCHANTABILITY --BUYER ASSUMES ALL -RISK OR D-ABruiv-FIES-liTIN-G.. FROM-USE...OF- SUCH GOODS. UNIV-AR -USA INC-S LIABILITY FOR NONCONFORMING GOODS IS LUSIVELY LIMITED AT UNIVAR USA INC.'S OPT:MR.70in GOOD'S PURCHASE PRICE OR REPLACEMENTOFTHE GOODS. UNIVAR USA INC.IS NOT LIABLE FOR INC IDENTAL OR CONSEQUENTIAL DAMAGES. n waives all claims tel shortage or reasonably discoverable del eCi units s Made In wrltlngwtlhin3od.ye OW receiving ltw goods. Buyer Waives all other claims unless made in writing within 30 days alter learning eels at the claim. or 120 days after receiving the goods, tehiChever occurs met. Except to the extent resulting (MTh Unless' USA Inc.'. negligence, Buyer shall Indemnity. (island and hold UnNar USA Inc. harmless and against any claim. demand, action, penalty or ilabiNty (Including reasonable costs and attorneys' lees)thill Urdvar USA Inc. Incurs or becomes responsible for aris ing out ol Buyer's handling, use or resale of the is after the goods are deliverer:Ho the F.O.B. point. r shall handle, use and dispos e or me goods as necessary tor the safety and protection ot persons, property and environment, and in accordance with Untvar USA's Inc. R *cam mare:lotions and applicable rnmentai laws ono regulattuns. Buyer shall del Iva r the most recent product literature to its customers and maintain a wrItten record of such deliveries. Buyer shall only sell to those who, in the best judgmental r, can handle, us• and dispose of Me goods safely, have not been included Unto es specifically Itemized on the Invoice, Buyer shall pay all tam or other charges related to Inc goods. The terms of this invoice are not modified by any Buyer purchase order or other 2rWrifing,_ _ PLEASE DETACH HERE AND RETURN BOTTOM PORTION WITH YOUR PAYMENT PLEASE USE REVERSE SIDE FOR DETAILING DEDUCTIONS OR PAYMENT DISCREPANCIES vI.IRNTV FISCAL NOTE (M.R. #05173) September 1, 2005 BY: FINANCE COMMITTEE, CHUCK MOSS, CHAIRPERSON IN RE: WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF AUBURN HILLS - FISCAL YEAR 2005 ALLOCATION TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. Funding of $8,523.53 is available in the West Nile Virus Fund for FY 2005 to reimburse the City of Auburn Hills for this project; no additional appropriation is required. 2. The Committee recommends adoption of this resolution. FINANCE COMMITTEE FINANCE COMMITTEE: Motion carried unanimously on a roll call vote with Jamian absent. Resolution #05173 August 18, 2005 The Chairperson referred the resolution to the Finance Committee. There were no objections. Resolution #05173 September 1, 2005 Moved by Nash supported by Long the resolutions on the Consent Agenda be adopted (with accompanying reports being accepted). AYES: Coleman, Coulter, Crawford, Douglas, Gershenson, Gregory, Hatchett, Jamian, KowaII, Long, Melton, Middleton, Molnar, Moss, Nash, Palmer, Patterson, Rogers, Scott, Suarez, Wilson, Woodward, Zack, Bullard. (24) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions on the Consent Agenda, were adopted (with accompanying reports being accepted). C I EBY APPROVE DE MON IESOUMON 11 -1 3 P4-f3 STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Ruth Johnson, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on September 1, 2005 with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 1st day of September, 2005. Rum Johnson, County Clerk