HomeMy WebLinkAboutResolutions - 2005.09.01 - 28001from the
the City
mosquito
West Nile Virus
of Auburn Hills
control project,
Board authorizes the FY 2005
Fund
for
once
MISCELLANEOUS RESOLUTION #05173
BY : Tim Melton, District #11
IN RE: WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF AUBURN
HILLS - FISCAL YEAR 2005 ALLOCATION
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners via Miscellaneous
Resolution #05061 approved the extension of the West Nile Virus Fund for FY
2005; and
WHEREAS the Oakland County Board of Commissioners established a West
Nile Virus Fund Disbursement Policy per Miscellaneous Resolution #03060 in an
effort to assist cities, villages and townships (CVTs) with mosquito control
measures to prevent the spread of West Nile Virus and to help protect the
health, safety and welfare of the people of Oakland County; and
WHEREAS pursuant to the Disbursement Policy, the City of Auburn Hills
has submitted a resolution of authorization to the County for reimbursement
of expenses incurred in connection with an eligible mosquito control project;
and
WHEREAS the FY 2005 authorized amount of funding for the City of Auburn
Hills is $8,523.53 from the West Nile Virus Fund as repayment to the City of
Auburn Hills for expenses incurred in connection with mosquito control
projects.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the project submitted by the City of Auburn Hills as
eligible for reimbursement from the West Nile Virus Fund.
BE IT FURTHER RESOLVED that the
appropriation in the amount of $8,523.53
(Account #90-210000-23030-9098) to repay
expenses incurred in connection with the
proper invoices are presented.
Chairperson, I move the adoption of the foregoing resolution.
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MIMINNOMMIMM
MMIMMIMMM• Com:wow_ L. BROOKS PATTERSON, OAKLAND COUNTY EXECUTIVE
COUNTY MICHIGAN
DEPARTMENT OF HUMAN SERVICES HEALTH DIVISION
George J. Miller, M.A., Manager
July 25, 2005
Timothy J. Soave, Manager
Oakland County Fiscal Services Division
Executive Office Building
1200 North Telegraph Road, Department 403
Pontiac, Michigan 48341-0403
Dear Mr. Soave:
I am in receipt of a West Nile Virus fund reimbursement request from City of
Auburn Hills, dated July 22, 2005. After having reviewed their documentation, I
find them in compliance with Oakland County Board of Commissioners
Miscellaneous Resolution 05061 and in compliance with at least one of the four
major categories for reimbursement. This letter will, therefore, certify that all
expenses submitted for reimbursement are for qualifying mosquito control
projects. Should you have any questions, please direct them to me at 248-858-
1410.
Sincerely,
OAKLAND COUNTY HEALTH DIVISION
Department of Human Services
Geor6t. Miller, M.A.
Man g /Health Officer
GJM:cjh
cc: Shawn Keenan
Water Resources Coordinator
BLDG 36 EAST 1200 N TELEGRAPH RD DEPT 432 250 ELIZABETH LX RD 27725 GREENFIELD RD 1010 E WEST MAPLE RD
PON-PAC MI 48341-0432 • PONTIAC MI 48341-1050 • SOUTHFIELD MI 48076-3625 • WALLED LAKE MI 48390-3588
Enc
Mayor
Mari Harvey-Edwards Mayor Pro-tern Daniel L. Pillsbury
City of Auburn Hills
Department of Public Services
1500 crown Road • Auburn Hills, MI 48326
Phone: (248) 391-3777
Fax: (248) 391-4895
July 22, 2005
Mr. Timothy J. Soave
Manager, Oakland County Fiscal Services Division
Executive Office Building
1200 North Telegraph Road, Dept. 403
Pontiac, MI 48341-0403
Dear Mr. Soave:
Re: West Nile Virus Reimbursement Request
Pursuant to Oakland County Board of Commissioner Miscellaneous Resolution (MR) 05091, the
City of Auburn Hills hereby requests reimbursement under Oakland County's West Nile Virus
Fund Program for expenses incurred in connection with an eligible mosquito control activity by
our City.
Attached in support of this request are the following:
1. ATTACHMENT A: PROJECT DESCRIPTION
2. ATTACHMENT 13: GOVERNING BODY RESOLUTION
3. ATTACHMENT C: EXPENSE INVOICES
The City understands that the review and processing of this reimbursement request will be
governed by the provisions of MR 05091, and certifies that all expenses submitted for
reimbursement were incurred in connection with a qualifying mosquito control project.
If you have any questions concerning this matter, please contact me at 248-391-3777. Thank
you for your assistance.
Sincerely,
<'
,
Shawn Keenan
Water Resources Coordinator
Council
George A. Luenberger James D. McDonald Otis Newkirk Robert Kittle Henry V. Knight
West Nile Virus June 2, 2005
Prepared by the City of Auburn Hills
Department of Public Services
Background
West Nile is a mosquito-borne virus that can cause mild flu-like symptoms, and in a few cases,
results in encephalitis (inflammation of the brain) or meningitis (inflammation of the lining of the
brain and spinal cord). It first appeared in the U.S. in 1999 in New York City, and is spread to
humans by the bite of an infected mosquito. A mosquito becomes infected by biting a bird that
carries the virus. The Cu/ex pipiens species of mosquito, which prefers to feed on birds, is
believed to carry the virus in Oakland County.
In the year 2002 there were 574 confirmed human cases of WNV with 48 deaths reported
throughout the state. In Oakland County alone, there were 183 confirmed cases of people being
infected and 20 deaths attributed to the disease.
In the year 2002 officials from the Centers for Disease Control and Prevention (CDC) had stated
that WNV reached epidemic status in the state of Michigan. They also wanted to reassure the
public that while this is cause for concern, it is not a cause for panic. They stress that individuals
can protect themselves from this disease. They have provided the following statistics regarding
the likelihood of being bitten by an infected mosquito, and then whether or not someone will
contract one of the two forms of the disease.
• Of all mosquito bites, only one in one hundred will be from an infected mosquito.
• Of all mosquito bites, only one in 500 will be a bite from an infected mosquito and will
then result in a mild illness with "fiu-like" symptoms.
• Of all mosquito bites, only one in 15,000 will be a bite from an infected mosquito and
will then result in someone contracting the serious form of the disease.
The CDC is recommending that the public follow the three "Rs" for tackling the WNV problem:
Repel—wear long-sleeved shirts and long pants, use insect repellant with deet, and avoid the
outdoors during peak mosquito activity hours (i.e. dusk and dawn). See attached information on
proper use of deet repellents.
Reduce—the mosquito population by eliminating stagnant standing water such as in old tarps,
old buckets, neglected bird baths, etc. Attached is a poster regarding eliminating breeding areas
in and around your home.
Report—dead birds to your local health department. In Oakland County, the Health Division has
a special hotline for reporting dead crows and blue jays - (877) 377-3641.
Even though there is no evidence to support that the disease can be spread from dead birds, they
should never be handled with bare hands. Use disposable gloves to put the dead bird in a double
plastic bag. If gloves are not available, turn a plastic shopping bag inside-out and scoop up the
bird with the bag. If the dead bird has been reported and will not be tested, then place the bagged
carcass in an outdoor garbage can for disposal. If the dead bird will be tested, you will be
instructed to transport the bird to an appropriate local agency, where it can be packaged
appropriately and submitted for testing.
1
There has been concern over the effect of WNV on pets. In general, the disease does not affect
most household pets, including cats and dogs, however pet birds are just as apt to contract the
illness as their wild counterparts. To date, only one case of a dog dying from WNV has been
reported. The animal was 8 years old and had a compromised immune system. Studies in New
York have shown that up to 11% of dogs tested showed exposure to the virus, but none showed
signs of illness, and WNV is not passed to other animals from cats or dogs. Horses are perhaps
a bit more susceptible than humans, but a vaccine has been approved for use on horses, and it
appears to be effective, although no formal studies on this have been published yet.
The National Institutes for Health (NIH) are in charge of disease prevention, treatment,
diagnostics, and basic research. They are working on a vaccine for humans, and they do have
some promising research. Officials have stated that if all goes well, a vaccine is expected to be
available in the next 2-3 years. The NIFI is optimistic that one will be developed, but they are not
able to confirm, for certain that this will be the case.
City staff has researched the role that mosquito control has in the prevention of WNV. In general,
spraying for adult mosquitoes is the least preferred method. The success of spraying programs is
questionable at best, and does not address the mobility factor of the adults. If all areas are not
sprayed, and all communities are not spraying, then there is even less of a chance of significantly
reducing the adult mosquito population.
2003 and 2004 WNV Information
The great efforts made in 2003, by the State, County, local municipalities, businesses, and
residents, to reduce the number human cases of WNV were continued in 2004. This all out effort
resulted in a substantial reduction the number of humans contracting the WNV, throughout the
State of Michigan. In the year 2003 there were 19 confirmed human cases of WNV with 2 deaths
reported in the state. In Oakland County there were 19 confirmed cases of people being infected
and 2 deaths attributed to the disease. In the year 2004 there were 16 confirmed human cases
of WNV with no deaths reported throughout the state. In Oakland County there were 2 confirmed
cases of people being infected and no deaths attributed to the disease.
2005 WNV Control Program
As part of a mosquito control plan for this season, the following information has been compiled:
By far the most effective management program involves a combination of education regarding
how to avoid being bitten, eliminating breeding sites, and controlling the larval mosquitoes. The
breed Cu/ex pipiens, mentioned earlier, prefers stagnant water such as that found in catch basins
and other nutrient-rich, even polluted, standing pools of water. Please note that streams and
healthy ponds and wetlands do not fall into this category. The mosquito control industry has
developed products that are safe for handling, are non-toxic to humans and most other animals,
and specifically target mosquito larvae. Many are even available in pre-packaged amounts that
are designed specifically for catch basins. A "certified applicator" is not needed to use these pre-
mixed products.
First, the City would educate citizens and staff on bite avoidance, and how to eliminate breeding
areas on their property through cable PSAs, newsletters, and web site information.
Second, the City would set up an inspection program to determine the most effective time to start
treating catch basins. The inspection program will be conducted in-house.
Third, the City would treat all catch basins with larvicides. The estimated material cost for the
initial catch basin larvacide treatment is $10,212.75.
A breakdown of this cost estimate is attached. The County has indicated that the City will be
entitled to receive a reimbursement in the amount of $8,523.53 to help implement our plan.
Products that would be used for catch basin treatment are described below:
• Altosid—a growth hormone inhibitor that targets mosquitoes and black flies. It is available in
briquettes that can easily be dropped into a catch basin through the grating and lasts for 150
days. Its shelf life is approximately 18 months to 2 years.
• Vectolex—bacteria that dissolves the gut of the larvae, it is a granular product that is also very
specific to mosquitoes and black flies. This product kills larvae within 1-2 hours and needs to
be reapplied every 21 days during the breeding season. It is available in packets to treat
catch basins, and as a loose product that can be broadcast over areas of open water. This
would be the product used for areas of nutrient-rich stagnant water. The shelf life for this
product is also 18 months to 2 years.
It may be prudent to "spot spray" City parks prior to events that will be occurring during peak
hours of mosquito activity, especially when participants are expected to fall into the categories of
most susceptible to WNV. City staff would develop a standard operating procedure to address
these instances.
Some of the issues involved in creating and maintaining an effective program concern outside
agencies, such as the Oakland County Road Commission, subdivisions, school districts, and
commercial sites that own catch basins in the City. City staff will be working with these groups in
order to ensure an effective program. During the winter following the initial WNV control program,
staff will analyze the program to determine its effectiveness and to map out future actions.
Recommendation
The City should implement the program outlined above to address the WNV problem. In addition
to the treatment of City catch basins with Altosid, and other areas as necessary, the activities
listed should be put into action starting with the mosquito season of 2005.
Web Resources:
Michigan Department of Agriculture - www.michidan.gov/mda
Centers for Disease Control and Prevention - www.cdc.dov
National Institutes of Health - www.nih.dov
Oakland County Health Division - www.co.oakland.mi.us/health
3
COST ESTIMATE
City of Auburn Hills
2005 Mosquito Control Program
West Nile Virus
Based on currently available information, the target locations for the City's mosquito control
treatment would include catch basins. The attached cost estimate is based on a recommendation
that the City use longer-lasting Altosid briquettes in the catch basins. These larvicide briquettes,
with a 150-day duration, have a lower labor and equipment cost when compared to repeated
treatments of 21-day duration Vectolex packets. However, the estimate includes the possibility of
at least one follow-up treatment using the Vectolex packets that may be necessary, to cover the
full spring, summer, and fall for most areas targeted for treatment, catch basins in particular.
Staff estimates that there are roughly 2,550 catch basins located in City right-of-ways and on
City property, 25 located in the MDOT right-of-ways, 550 located in the Oakland County right-
of-ways, and 700 along private roads within the Auburn Hills City limits. These figures are
estimates, not based on inventory.
COST ESTIMATE
Catch Basin Inspection and City Wide Monitorin ,.
Item 1 Unit Quantity Unit Cost Totals
Monitor for onset of breeding activity 2005 -- -- $0.00
(In-House) Season
TOTAL $0.00
Initial Catch Basin Treatment
Item Unit Quantity Unit Cost Totals
Auburn Hills catch basin treatment with Each 2,550 $2.67 $6,808.50
Altosid XR 150 day Briquettes
MDOT catch basin treatment with Altosid Each 25 $2.67 $66.75 , XR 150 day Briquettes
RCOC catch basin treatment with Altosid Each 550 $2.67 $1,468.50
XR 150 day Briquettes
, Private Road catch basin treatment with Each 700 $2.67 $1,869.00
Altosid XR 150 day Briquettes
TOTAL 3,825 1 , $10,212.75
General Atmlications to City Parks & Golf Course When Warranted
Item Unit _ Quantity Unit Cost Totals
ULV adulticide applications of registered Parks & 2 app. $675.00 $1,350.00
Biomist 3+15 or Anvil 2+2 via truck- Golf
mounted and or ATV mounted spray unit Course
to all city_parks and golf course.
Ground backpack larvicide treatment of Per acre 10 acres $3100 $330.00
breeding sites when warranted.
TOTAL $1,680.00
Secondary Catch Basin Treatment if Warranted
Item Unit Quantity Unit Cost I Totals
Auburn Hills catch basin treatment with Each 2,550 $0.606 1 $1,545.30
Vectolex 21 day packets
MDOT catch basin treatment with Each 25 $0.606 $15.15 ,
Vectolex 21 day packets
RCOC catch basin treatment with Vectolex Each 550 $0.606 $333.30
21 day packets
Private catch basin treatment with Vectolex Each 700 , $0.606 $424.40
21 day packets
TOTAL 3,825 $2,318.15
2005 COST ESTIMATE
Item Totals
Primary Costs
Inspections (In House) $0.00
Initial Catch Basin Treatment (In-House) $10,212.75
TOTAL $10,212.75
County Assistance (Estimated) -$8,523.53
CITY TOTAL $1,689.22
Conditional Costs
General Applications to City Parks & Golf Course $1,680.00
When Warranted (Professional Service)
Secondary Catch Basin Treatment if Warranted $2,318.15
, (In- House)
1 TOTAL $3,998.15
Oakland County has committed $500,000.00 to assist communities in the implementation of their
own mosquito control program, to thwart the West Nile Virus. Funding will be distributed using
the Environmental Infrastructure Fund formula...75% based on population of the community
and 25% based on size (geographic) of the community. The County has indicated that the City
will be entitled to receive a reimbursement in the amount of $8,523.53 to help implement our
plan.
LiKda F. Shannon, City Clerk
I55
05-16
CITY OF AUBURN HILLS
RESOLUTION
AUTHORIZING WEST NILE VIRUS
FUND EXPENSE REIMBURSEMENT REQUEST
WHEREAS upon the recommendation of the Oakland County Executive, the Oakland County
Board of Commissioners has established a West Nile Virus Fund Program to assist Oakland County
cities, villages and townships in addressing mosquito control activities; and
WHEREAS Oakland County's West Nile Virus Fund Program authorizes Oakland County cities,
villages and townships to apply for reimbursement of eligible expenses incurred in connection with
personal mosquito protection measures/activity, mosquito habitat eradication, mosquito larviciding or
focused adult mosquito insecticide spraying in designated community green areas; and%
WHEREAS, the City of Auburn Hills, Oakland County, Michigan will incur expenses in connection
with mosquito control activities believed to be eligible for reimbursement under Oakland County's West
Nile Virus Fund Program.
NOW, THEREFORE, IT IS HEREBY RESOLVED that the Auburn Hills City Council authorizes
and directs the City Manager, as agent for the City of Auburn Hills, in the manner and to the extent
provided under Oakland County Board of Commissioner Miscellaneous Resolution #05091, to request
reimbursement of eligible mosquito control activity under Oakland County's West Nile Virus Fund
Program.
AYES:
NAYS:
ABSENT:
ABSTENTIONS:
Mayor Edwards, Mayor Pro Tern Pillsbury, Council Members Knight,
Luenberger, McDonald, Newkirk
None
Council Member Kittle
None
RESOLUTION ADOPTED
STATE OF MICHIGAN)
)SS
COUNTY OF OAKLAND)
I, the undersigned, the duly appointed City Clerk for the City of Auburn Hills, Oakland County,
Michigan do hereby certify that the foregoing is a true and complete copy of a resolution adopted at a
regular meeting of the Auburn Hills City Council held on the 6th day of June, 2005.
IN WITNESS WHEREOF, I have hereunto affixed my official signature on this 7 th day of June,
2005.
0:1clerksICI7Y COUNCILIRESOLUTIONS12005105-16 Authorizing West Nile Virus Reimbursement.DOC
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CITY OF AUBURN HILLS
1500 BROWN RD.
AUBURN HILLS MI 48326-1510
539203 001
CITY OF AUBURN HILLS
ATTN: SHAWN KEENAN
1500 BROWN RD.
AUBURN HILLS P4148236
UrlIVAR AMOUNT PAID AMOUNT DUE INVOICE NO, INVOICE DATE
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PLEASE DETACH HERE AND RETURN BOTTOM PORTION WITH YOUR PAYMENT
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FISCAL NOTE (M.R. #05173) September 1, 2005
BY: FINANCE COMMITTEE, CHUCK MOSS, CHAIRPERSON
IN RE: WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF
AUBURN HILLS - FISCAL YEAR 2005 ALLOCATION
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has
reviewed the above referenced resolution and finds:
1. Funding of $8,523.53 is available in the West Nile Virus
Fund for FY 2005 to reimburse the City of Auburn Hills for
this project; no additional appropriation is required.
2. The Committee recommends adoption of this resolution.
FINANCE COMMITTEE
FINANCE COMMITTEE:
Motion carried unanimously on a roll call vote with Jamian absent.
Resolution #05173 August 18, 2005
The Chairperson referred the resolution to the Finance Committee. There were no objections.
Resolution #05173 September 1, 2005
Moved by Nash supported by Long the resolutions on the Consent Agenda be adopted (with
accompanying reports being accepted).
AYES: Coleman, Coulter, Crawford, Douglas, Gershenson, Gregory, Hatchett, Jamian, KowaII,
Long, Melton, Middleton, Molnar, Moss, Nash, Palmer, Patterson, Rogers, Scott, Suarez, Wilson,
Woodward, Zack, Bullard. (24)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions on the Consent Agenda, were adopted (with
accompanying reports being accepted).
C
I EBY APPROVE DE MON IESOUMON
11 -1 3 P4-f3
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Ruth Johnson, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on September 1, 2005
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 1st day of September, 2005.
Rum Johnson, County Clerk