HomeMy WebLinkAboutResolutions - 2005.09.01 - 28010MISCELLANEOUS RESOLUTION 405182 September 1, 2005
By: Public Services Committee, Jeff Potter, Chairperson
IN RE: COUNTY EXECUTIVE - EMERGENCY RESPONSE AND PREPAREDNESS -
ACCEPTANCE FOR 2005 ODP STATE HOMELAND SECURITY GRANT PROGRAM
TO; OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
WHEREAS funding was released under the U. S. Department of Homeland Security, through the
Office for Domestic Preparedness (ODP), for the State Homeland Security Grant Program; and
WHEREAS the State of Michigan has awarded Oakland County reimbursement for qualified
planning, training, equipment, and exercise expenses up to, but not exceeding $3,206,790 for the State
Homeland Security Program and $1,191,138 for the Law Enforcement Terrorism Prevention Program,
for a total of $4,397,928 during the period of October 1, 2004 through January 31, 2007; and
WHEREAS this funding will be leveraged to implement the National Incident Management
System (NIMS) to the fullest extent possible according to Presidential Homeland Security Directive
(HSPD) — 5 to allow for future funding to provide a consistent nationwide approach to prevent, prepare
for, respond to and recover from domestic incidents, regardless of cause, size or complexity; and
WHEREAS the Oakland County Grant Allocation Committee has determined projects in the
solution areas of Planning, Training, Equipment and Exercise to undertake with this funding that will
improve Oakland County's overall ability to respond to chemical, biological, radiological, nuclear,
explosive weapons of mass destruction (CBRNE/WMD) terrorism incidents; and
WHEREAS Oakland County Emergency Response and Preparedness is requesting to continue
one (1) Special Revenue full-time eligible Business Analyst; and
WHEREAS the grant agreement has been reviewed and approved through the County Executive
Contract Review Process.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
accepts the grant funding from the State of Michigan in an amount up to $4,397,928.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners continues to
fund one (1) special revenue full-time eligible Business Analyst position #10296.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is
authorized to execute the grant agreement and to approve any grant extensions or changes, within fifteen
percent (15%) of the original award, which are consistent with the original agreement as approved.
BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any
future commitment.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing
resolution.
PUBLIC SERVICES COMMITTEE
Public Services Committee Vote:
Motion carried on a roll call vote with Douglas absent.
Gail Novak
From: Greg Givens [givensg@co.oakland.mi.us ]
Sent: Thursday, August 11, 2005 1;54 PM
To: Doyle, Larry; Novak, Gail; Pearson, Linda
Cc: Frederick, Candace; Smith, Laverne; Mitchell, Sheryl; Pardee, Mary; Hanger, Helen; Wenzel,
Nancy; Johnston, Brenthy; Worthington, Pam
Subject: GRANT REVIEW — Emergency Response and Preparedness
GRANT REVIEW - Emergency Response and Preparedness
GRANT NAME: 2005 State Homeland Security Program (SHSP) and Law Enforcement Terrorism
Prevention Program (LETPP) FUNDING AGENCY: Michigan Department of State Police DEPARTMENT
CONTACT PERSON: Gail Novak / 8-5080
STATUS: Acceptance
DATE: August 11, 2005
Pursuant to Misc. Resolution #01320, please be advised the captioned grant materials have
completed internal grant review. Below are the comments returned by review departments.
The captioned grant materials and grant acceptance package (which should include the Board
of Commissioners' Liaison Committee Resolution, the grant agreement/contract, Finance
Committee Fiscal Note, and this email containing grant review comments) may be requested
to be placed on the appropriate Board of Commissioners' committee(s) for grant acceptance
by Board resolution.
Department of Management and Budget:
Approved.- Laurie Van Pelt (8/5/2005)
Department of Human Resources:
Approved. - Nancy Scarlet (8/8/2005)
Risk Management and Safety:
Approved. - Julie Secontine (8/8/2005)
Corporation Counsel:
After reviewing the above-referenced Grant Agreement, I found no legal issues that must be
resolved before the Agreement is executed. - Jody Hall (8/11/2005)
1
STATE OF MICHIGAN
DEPARTMENT OF STATE POLICE
LANSING
JENNIFER M. GRANHOLM
GOVERNOR
COL. TADARIAL J. STURDIVANT
DIRECTOR
July 22, 2005
Mr. Michael Sturm
Oakland County Emer. Mgt.
Emergency Management Coordinator
1200 N. Telegraph Road, Dept. 410, Bldg.47W
Pontiac, MI 48341
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Enclosed is your 2005 Homeland Security Grant agreement package. Please return the required grant
documentation listed on the Sub-grantee Check List to our office by September 6, 2005,
This grant agreement does not provide inclusive approval of all project items and activities. You must
seek prior approval, using the enclosed Eligibility Confirmation Form, for any items or activities that are
not clearly identified in the grant guidance.
Reimbursement for expenditures will be determined on a case-by-case basis using the criteria
established in the Office for Domestic Preparedness 2005 Homeland Security Grant Program guidance.
You are encouraged to submit an Eligibility Confirmation request prior to purchasing equipment or
services.
If you have any questions regarding this correspondence or the 2005 Michigan Homeland Security Grant
Program, please contact Mr. Mark Wesley at (517) 333-5023.
KRISTE ETUE, CAPTAIN
Deputy State Director of Homeland Security
and Emergency Management
KE:jm
Attachments
(003)
MICHIGAN STATE POLICE • 4000 COLLINS ROAD • LANSING, MICHIGAN 48909
www.michigan.gov/msp • (517) 333-5042
State of Michigan
2005 Homeland Security Grant Program
Grant Agreement
October 1, 2004 to January 31, 2007
CFDA Number: 97.067
This Homeland Security Grant Program (HSGP) Grant Agreement is hereby entered into between the Michigan
Department of State Police, Emergency Management Division (hereinafter called the Sub-grantor), and
Oakland County Emer. Mgt.
(hereinafter called the Sub-grantee)
I. Purpose
The purpose of this Grant Agreement is to provide federal pass-through funds to the Sub-grantee for preventing,
deterring, responding to, and recovering from threats and incidents of terrorism. This will be accomplished by
planning homeland security and emergency operations and by purchasing specialized equipment to enhance the
capability of State and local agencies to prevent, respond to, and mitigate incidents of terrorism involving chemical,
biological, radiological, nuclear, and explosive (CBRNE) weapons and cyber attacks. This will also be
accomplished through training and exercising related to the design, development, and conduct of State CBRNE
and cyber security-related programs. The funding under this grant agreement will be allocated to the Sub-grantee
in two separate programs: the State Homeland Security Program (SHSP) and the Law Enforcement Terrorism
Prevention Program (LETPP).
II. Objectives
The principal objective of this Grant Agreement is to provide financial assistance for allowable costs in the following
program areas:
State Homeland Security Program:
• Planning
• Equipment
• Training
• Exercise
• Management and Administrative (M&A)
Law Enforcement Terrorism Prevention Program:
• Planning
• Organization
• Equipment
• Training
• Exercise
• Management and Administrative (M&A)
For guidance on allowable costs for these program areas, please refer to disk provided with your Fiscal
Year 2005 Homeland Security Grant Program Guidance, or refer to the FY 2005 HSGP Guidance, located at
http://www.ojp.usdoj.goviodp/docsify05hsgp.pdf for updated information.
Statutory Authority
Funding for the 2005 HSGP is authorized by the Department of Homeland Security Appropriations Act of 2005,
Public Law 108-334. The Sub-grantee agrees to comply with all program requirements in accordance with the
HSGP, Office of Management and Budget Circulars A-87, A-102, and A-133 as revised, located at
http://www.whitehouse.gov/ombicirculars/index,html, 28 CFR Part 66 and 28 CFR Part 70, located at
http://www.access.gpo.govinara/cfr/waisidx_04/28cfrv2_04.html, the U.S. General Accounting Office Government
2005 HSGP Grant Agreement
Oakland County Emer. Mgt.
Page 2 of 8
Auditing Standards, located at http://www.gao.gov/govaud/ybk01.htm, the OJP Financial Guide 2005, located at
http://www.ojp.usdoigov/FinGuide, the Administrative Guide to State Government, located at
http://www.michigan.gov/dmb/0,1607,7-150-9131_9347---,00.html, the State of Michigan Financial Management
Guide (FMG), located at http://www.michigan.gov/budget/0,1607,7-157-13404_27707-99757--,00.html, and all
applicable federal and state laws and regulations.
IV. Homeland Security Grant Program Award Amount and Restrictions
The State Homeland Security Program award for Oakland County Emer. Mgt. is $3,206,790, based on completion
of required elements.
The Law Enforcement Terrorism Prevention Program award for Oakland County Emer. Mgt. is $1,191,138, based
on completion of required elements.
This Grant Agreement designates HSGP funds for reimbursement of authorized costs. Grant Agreement funds
shall not be used for other purposes. The funds awarded in the Grant Agreement shall only be used to cover
allowable costs that are incurred during the Grant Agreement period.
The funds must supplement, not supplant, state or local funds. Federal funds will be used to supplement
existing funds, and will not replace (supplant) funds that have been appropriated for the same purpose. Potential
supplanting will be carefully reviewed in the application review, in subsequent monitoring, and in the audit. The
Sub-grantee may be required to supply documentation certifying that they did not reduce non-federal funds
because of receiving federal funds. Federal funds cannot be used to replace a reduction in non-federal funds or
solve budget shortfalls in general fund programs.
V. Operational Costs
A. Sub-grantees may use up to 25% of FY05 LETPP funds to support operational overtime costs
incurred at Code Orange alert that are associated with increased security measures at critical
infrastructure sites. In support of these efforts for enhanced capabilities of detecting, deterring,
disrupting, and preventing acts of terrorism, costs eligible for reimbursement under this policy are
identical to those deemed allowable under previous Code Orange alerts. Therefore, subject to the
conditions stated above, sub-grantees may use FY05 LETPP funds to support select operational
expenses associated with increased security measures at critical infrastructure sites in the
following authorized categories:
1. Backfill and overtime expenses for staffing local emergency operations centers (E0Cs)
2. Hiring of contracted security for critical infrastructure sites
3. Public safety overtime
4. National Guard deployments to protect critical infrastructure sites, including all resources
that are part of the standard National Guard deployment package
5. Increased border security activities in coordination with U.S. Customs and Border
Protection (CBP),
Note: Consumable costs, such as fuel expenses, are not allowed except as part of the standard
National Guard deployment package.
B. Overtime costs are allowable for personnel to participate in information, investigative, and
intelligence sharing activities specifically related to homeland security. This includes activities such
as anti-terrorism task forces, Joint Terrorism Task Forces (JTTF), Area Maritime Security
Committees (as required by the Maritime Transportation Security Act of 2002), and Terrorism Early
Warning (TEW) groups.
C. Hiring of contractors/consultants is allowable for participation in information/intelligence sharing
groups or intelligence fusion centers.
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2005 HSGP Grant Agreement
Oakland County Emer. Mgt.
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Funding may not be used to supplant ongoing, routine public safety activities of local emergency responders, and
may not be used to hire staff for operational activities or backfill.
Critical Infrastructure Protection. Local governments should generally consider critical infrastructure to include any
system or asset that if attacked would result in catastrophic loss of life and/or catastrophic economic loss. In the
event of an elevated alert, specific guidance will be provided by DHS through the State.
Border Security, Northern and southern border jurisdictions may use FY05 LETPP funding for operational overtime
costs (including travel and per diem) associated with providing enhanced law enforcement operations in support of
federal agencies for increased border security at Code Orange. Local law enforcement personnel may provide
increased enforcement presence by generally increasing their patrol presence at the border; by providing additional
traffic control support at the border and at border patrol traffic checkpoints; and by enhancing their participation in
the Integrated Border Enforcement Teams. Reimbursement for local law enforcement at northern and southern
border jurisdictions is contingent upon approved operational plans developed jointly between state, tribal and local
law enforcement officials and DHS CBP/Border Patrol sectors. No funds may be obligated or drawn down in
support of these activities without CBP approval of operational plans and without submission to and approval by
ODP of budget detail worksheets.
VI. Management and Administrative Costs (M&A Costs)
All programs within HSGP have allowable M&A costs for the local unit of government, urban area, or designated
Sub-grantee. The local jurisdiction Sub-grantees may retain and use up to 2.5% of their subaward from the state
for local M&A purposes. Allowable M&A costs include:
A. Hiring of full-time or part-time staff or contractors/consultants:
1. to assist with the management of FY05 HSGP programs.
2. to assist with design, requirements, and implementation of the FY05 HSGP programs.
3. to assist with the implementation and administration of the State Homeland Security
Strategy (SHSS), as it may relate to the individual grant program.
B. Hiring of full-time or part-time staff or contractors/consultants and expenses related to:
1. HSGP pre-application submission management activities and application requirements.
2. Meeting compliance with reporting/data collection requirements, including data calls.
C. Development of operating plans for information collection and processing necessary to respond to
DHS/ODP data calls.
D. Travel expenses
E. Meeting-related expenses (for a complete list of allowable meeting-related expenses, please
review the OJP Financial Guide at http://www.ojp.usdoigov/FinGuide).
F. Acquisition of authorized office equipment, including personal computers, laptop computers,
printers, LCD projectors, and other equipment or software which may be required to support the
implementation of the homeland security strategy.
G. The following are allowable only within the period of performance of the grant program:
1. Recurring fees/charges associated with certain equipment, such as cell phones, faxes, etc.
2. Leasing and/or renting of space for newly hired personnel to administer programs within
FY05 HSGP.
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2b05 HSGP Grant Agreement
Oakland County Emer. Mgt.
Page 4 of 8
VII. Responsibilities of the Sub-grantee
The Sub-grantee agrees to comply with all applicable federal and state regulations, including the following:
A. In addition to this 2005 HSGP Grant Agreement, Sub-grantees shall complete, sign, and submit to
Sub-grantor the following documents, which are incorporated by reference into this Grant
Agreement:
1. Assurances (OJP Form 4000/3)
2. Certifications Regarding Lobbying; Disclosure of Lobbying Activities; Debarment,
Suspension and Other Responsibility Matters; and Drug-Free Workplace Requirement
(OJP Form 4061/6)
3. Audit Certification Form
4. W-9 Tax Identification Form
5. Other documents that may be required by federal or state officials
B. The 2005 Homeland Security Grant covers eligible costs from October 1, 2004 until January 31,
2007. Please refer to the Fiscal Year 2005 Homeland Security Grant Program Guidance,
located at http://www.ojp.usdoj.goviodp/docsIfy05hsgp.pdf for a detailed list of what costs
are eligible under this grant.
C. Submit the Reimbursement Cover Sheet (EMD-054) and all required attached documentation to
the Sub-grantor as needed or at a minimum at the end of each quarter if there are eligible
expenses to be reimbursed. The Reimbursement Cover Sheet (EMD-054) and other
reimbursement forms can be found on the EMD website at http://www.michigan.gov/msp/1,1607,7-
123-1593_3507---,00.htmt . Once there, in the middle of the page under "Inside EMD" click on
"Homeland Security Reimbursement Forms."
Please note: One Reimbursement Cover Sheet and related forms must be completed for
each exercise.
D. Submit updated project and allocation information on a regular basis through the Biannual Strategy
Implementation Reports (BSIR). The BSIR is due within 20 days after the end of the reporting
period. The due dates for the BSIR are on July 20, 2005, January 20, 2006, July 20, 2006, and
January 20, 2007. The reporting periods are from January 1 through June 30 and July 1 through
December 31. The final BSIR is due 90 days after the end date of the 2005 Homeland Security
Grant award period.
E. Comply with FY05 NIMS implementation requirements and move toward full NIMS compliance. FY
2005 NIMS compliance requirements are identified in EMD Informational Letter # 05-11, located at
http://www.michigan.gov/msp/0,1607,7-123-1593_3507-65184--,00.html, and must be completed
by September 30, 2005. NIMS information is available at http://www.fema.gov/nims.
F. Comply with applicable financial and administrative requirements set forth in the current edition of
"U.S. Department of Justice Financial Guide," including the following provisions:
1. Account for receipts and expenditures, maintain adequate financial records, and refund
expenditures disallowed by federal or state audit.
2. Retain all financial records, supporting documents, statistical records, and all other records
pertinent to the 2005 HSGP for at least three years after the financial close-out date of this
grant program, for purposes of federal and/or state examination and audit.
3. Perform the required financial and compliance audits in accordance with the Single Audit
Act of 1984, as amended, and OMB Circular A-133, 'Audits of States, Local Governments,
and Non-Profit Organizations," as further described in OJP's "Financial Guide," Chapter 19.
Random audits shall be performed to ensure compliance with applicable provisions.
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2005,HS,GP Grant Agreement
Oakland County Emer. Mgt,
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4. Sub-grantor and Sub-grantee FY05 HSGP information is subject to requests made
pursuant to the federal and state Freedom of Information Act (FOIA), 5. USC §552 &
MCLA 15.243, Section 13(1)(u)&(y). It is recognized that much of the information
submitted in the course of applying for funding under this program, or provided in the
course of its grant management activities, may be considered law enforcement sensitive or
otherwise important to national security interests. This may include threat, risk, and needs
assessment information; and discussions of demographics, transportation, public works,
and industrial and public health infrastructures. Therefore, the Department of State Police,
Freedom of Information Officer, will determine which information is to be released on a
case by case basis.
All applicants should be aware that any information created exclusively for the purpose of
applying for and monitoring grants hereunder is the property of the U.S. Government, and
shall not otherwise be disclosed or released pursuant to state or local law or regulation,
VIII. Responsibilities of Sub-grantor
The Sub-grantor, in accordance with the general purposes and objectives of this Grant Agreement, will;
A. Administer the 2005 HSGP in accordance with all applicable federal and state regulations and
guidelines.
B. Provide direction and technical assistance to the Sub-grantee.
C. Provide any special report forms and reporting formats (templates) required by the Sub-grantor for
operation of the program.
D. Reimburse the Sub-grantee in accordance with this Grant Agreement based on appropriate
documentation submitted by the Sub-grantee.
E. Independently or in conjunction with the Office for Domestic Preparedness (ODP), conduct random
on-site reviews with Sub-grantee(s).
F. Sub-grantor and Sub-grantee FY05 HSGP information is subject to requests made pursuant to the
federal and state Freedom of Information Act (FOIA), 5. USC §552 & MCLA 15.243, Section
13(1)(u)8(y). It is recognized that much of the information submitted in the course of applying for
funding under this program, or provided in the course of its grant management activities, may be
considered law enforcement sensitive or otherwise important to national security interests. This
may include threat, risk, and needs assessment information; and discussions of demographics,
transportation, public works, and industrial and public health infrastructures. Therefore, the
Department of State Police, Freedom of Information Officer, will determine which information is to
be released on a case by case basis.
All applicants should be aware that any information created exclusively for the purpose of applying
for and monitoring grants hereunder is the property of the U.S. Government, and shall not
otherwise be disclosed or released pursuant to state or local law or regulation.
IX. Payment and Reporting Procedures
The Sub-grantee agrees to prepare the Reimbursement Cover Sheet (EMD-054) and all required attached
documentation, including all required authorized signatures, and submit it as needed or at a minimum at the end of
each quarter if there are eligible expenses to be reimbursed. Please note: One Reimbursement Cover Sheet
and related forms must be completed for each exercise. Please refer to the Reimbursement Requirements in
order to meet the documentation requirements.
Drawdown of Funds in Advance: Sub-grantees may request funds up to 120 days prior to expenditure. All of the
following requirements must be met to obtain advanced funds. 1) The Sub-grantee must complete a letter stating
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Oakland County Emer. Mgt.
Page 6 of 8
that there is a cash flow problem. 2) The Sub-grantee must submit a copy of an approved purchase order showing
the delivery date for the items ordered to be within 120 days of the purchase order date. 3) These funds must be
placed in an interest-bearing account that does not earn more than $100 in a calendar year. Funds cannot be
advanced for more than 120 days. If the Sub-grantee is notified by the vendor of delays in the delivery date of
equipment, funds must be returned to MSP-EMD. Advances cannot be outstanding for over 120 days. 4) Any
interest earned over $100 must be returned to MSP-EMD and then to DHS. interest earned on funds placed in
an interest-bearing account must be treated as program income and reinvested into allowable activities
within the respective program area in which it was earned. Sub-grantees must retain detailed
documentation showing which funding stream(s) interest/program income was earned and how it was
reinvested.
THE QUARTERS ARE AS FOLLOWS:
15t Quarter: July 1, 2005 to September 30, 2005
ed Quarter: October 1, 2005 to December 31, 2005
3rd Quarter: January 1, 2006 to March 31, 2006
4th Quarter: April 1, 2006 to June 30, 2006
5th Quarter: July 1, 2006 to September 30, 2006
6th Quarter: October 1, 2006 to January 31, 2007
DEADLINES TO SUBMIT QUARTERLY REQUESTS FOR REIMBURSEMENT ARE
AS FOLLOWS:
1 st Quarter: October 31, 2005
2'd Quarter: January 31, 2006
3rd Quarter: April 30, 2006
4th Quarter: July 31, 2006
5th Quarter: October 31, 2006
6th Quarter: February 28, 2007
Please refer to the Reimbursement Requirements in order to meet the documentation requirements.
SUB-GRANTEE WILL NOT BE REIMBURSED FOR FUNDS UNTIL ALL REQUIRED SIGNED DOCUMENTS
AND REIMBURSEMENT DOCUMENTS ARE RECEIVED.
X. Employment Matters
Sub-grantee shall comply with Title VI of the Civil Rights Act of 1964, as amended, the Elliott-Larsen Civil Rights
Act, 1976 PA 453, as amended, MCL 37.2101 et seq., the Persons with Disabilities Civil Rights Act, 1976 PA 220,
as amended, MCL 37.1101 et seq., and all other federal, state and local fair employment practices and equal
opportunity laws and covenants that it shall not discriminate against any employee or applicant for employment, to
be employed in the performance of this Grant Agreement, with respect to his or her hire, tenure, terms, conditions,
or privileges of employment; or any matter directly or indirectly related to employment because of his or her race,
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26051-15GP Grant Agreement
Oakland .County Emer. Mgt.
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religion, color, national origin, age, sex, height, weight, marital status, limited English proficiency, or handicap that is
unrelated to the individual's ability to perform the duties of a particular job or position. Sub-grantee agrees to
include in every subcontract entered into for the performance of this Grant Agreement this covenant not to
discriminate in employment. A breach of this covenant is a material breach of the Grant Agreement.
Sub-grantee shall ensure that no subcontractor, manufacturer, or supplier of Sub-grantee on this Project appears in
the register compiled by the Michigan Department of Consumer and Industry Services, Commercial Enforcement
Unit, pursuant to 1980 PA 278, as amended, MCL 423.321 of seq. (State Contractors with Certain Employers
Prohibited Act).
XI. Limitation of Liability
Sub-grantor and Sub-grantee to this Grant Agreement agree that each must seek its own legal representative and
bear its own costs, including judgments, in any litigation that may arise from performance of this contract. It is
specifically understood and agreed that neither party will indemnify the other party in such litigation.
This is not to be construed as a waiver of governmental immunity.
XII. Third Parties
This Grant Agreement is not intended to make any person or entity, not a party to this Grant Agreement, a third
party beneficiary hereof or to confer on a third party any rights or obligations enforceable in their favor.
XIII. Grant Agreement Period
This Grant Agreement is in full force and effect from October 1, 2004 through January 31, 2007. No costs eligible
under this Grant Agreement shall be incurred before the starting date of this Grant Agreement except with prior
written approval. This Grant Agreement consists of two identical sets simultaneously executed, each is considered
an original having identical legal effect. This Grant Agreement may be terminated by either party by giving thirty
(30) days written notice to the other party stating reasons for termination and the effective date, or upon the failure
of either party to carry out the terms of the Grant Agreement. Upon any such termination, the Sub-grantee agrees
to return to the Sub-grantor any funds not authorized for use, and Sub-grantee shall have no further obligation to
make payments.
XIV. Entire Grant Agreement
This Grant Agreement is governed by the laws of the State of Michigan and supersedes all prior agreements,
documents, and representations between Sub-grantor and Sub-grantee, whether expressed, implied, or oral. This
Grant Agreement constitutes the entire agreement between the parties and may not be amended except by written
instrument executed by both parties prior to the termination date set forth in Paragraph XII above. No party to this
Grant Agreement may assign this Grant Agreement or any of his/her/its rights, interest, or obligations hereunder
without the prior consent of the other party. Sub-grantee agrees to inform Sub-grantor in writing immediately of any
proposed changes of dates, budget, or services indicated in this Grant Agreement, as well as changes of address
or personnel affecting this Grant Agreement. Changes in dates, budget, or services are subject to prior written
approval of Sub-grantor. If any provision of this Grant Agreement shall be deemed void or unenforceable, the
remainder of the Grant Agreement shall remain valid.
XV. Business Integrity Clause
The Sub-grantor may immediately cancel the grant without further liability to the Sub-grantor or its employees if the
Sub-grantee, an officer of the Sub-grantee, or an owner of a 25% or greater share of the Sub-grantee is convicted
of a criminal offense incident to the application for or performance of a State, public, or private grant or subcontract;
or convicted of a criminal offense including but not limited to any of the following: embezzlement, theft, forgery,
bribery, falsification or destruction of records, receiving stolen property, attempting to influence a public employee
to breach the ethical conduct standards for State of Michigan employees; convicted under State or Federal antitrust
statutes; or convicted of any other criminal offense which, in the sole discretion of the Sub-grantor, reflects on the
Sub-grantee's business integrity.
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Oakland County Emer. Mgt.
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XVI. Official Certification
The individual or officer signing this Grant Agreement certifies by his or her signature that he or she is authorized to
sign this Grant Agreement on behalf of the jurisdiction he or she represents.
Printed Name Title
Name of Jurisdiction
Signature Date
For the Sub-grantor (Michigan State Police — Emergency Management Division)
Capt. Kriste Etue
Printed Name
Deputy State Director of Homeland
Security and Emergency Management
Title
July 21. 2005
Signature Date
(004)
Page 8 of 8
FISCAL NOTE (MISC. #05182) September 1, 2005
BY: FINANCE COMMITTEE, CHUCK MOSS, CHAIRPERSON
IN RE: COUNTY EXECUTIVE - EMERGENCY RESPONSE AND PREPAREDNESS - ACCEPTANCE FOR
2005 ODP STATE HOMELAND SECURITY GRANT PROGRAM
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee, has
reviewed the above referenced resolution, and finds:
1. The State of Michigan has awarded Oakland County reimbursement for
qualified planning, training, equipment, and exercise expenses up
to, but not exceeding $3,206,790 for the State Homeland Security
Program and $1,191,138 for the Law Enforcement Terrorism
Prevention Program, for a total of $4,397,928.
2. The grant period is October 1, 2004 through January 31, 2007.
3. The US Department of Homeland Security Program is comprised of two
separate programs, the State Homeland Security Program and the Law
Enforcement Terrorism Prevention Program.
4. The continuation of one (1) special revenue full-time eligible
Business Analyst (position #10296) is requested to serve as the
Solution Area Planner under this grant agreement. The
responsibility of Solution Area Planner was previously handled by
a special revenue full-time non-eligible Technical Assistant
position created with a Homeland Security Grant approved per MR
#04009, which ended December 31, 2004.
5. The future level of service, including personnel, will be
contingent upon the level of funding available from the State.
6. A budget amendment is recommended to the FY 2006 Budget to
recognize the grant award as follows:
Other Funds Fund 276
Revenue
1-11-276-100608-99003-0113 Federal Grant Revenue
Expenditures - State Homeland Security Program
2-11-276-200608-99003-2001 Salaries
2-11-276-200608-99003-2074 Fringe Benefits
2-11-276-200608-99003-3348 Professional Svs.
2-11-276-200608-99003-4101 Expendable Equip.
2-11-276-200608-99003-9169 Capital Outlay
Sub-Total Expenditures
Expenditures - Law Enforcement Terrorism Prevention Program
2-11-276-200617-99003-3348 Professional Svs.
2-11-276-200617-99003-4101 Expendable Equip.
2-11-276-200617-99003-9169 Capital Outlay
Sub-Total Expenditures
Total Expenditures
FY 2006
$4,397,928
$ 54,861
27,156
714,857
1,002,641
1,407,275
$3,206,790
$ 235,000
931,138
25,000
$1,191,138
$4,397,928
FINANCE COMMITTEE
FINANCE COMMITTEE:
Motion carried unanimously on a roll call vote.
Resolution #05182 September 1,2005
Moved by Nash supported by Long the resolutions on the Consent Agenda be adopted (with
accompanying reports being accepted).
AYES: Coleman, Coulter, Crawford, Douglas, Gershenson, Gregory, Hatchett, Jamian, KowaII,
Long, Melton, Middleton, Molnar, Moss, Nash, Palmer, Patterson, Rogers, Scott, Suarez, Wilson,
Woodward, Zack, Bullard. (24)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions on the Consent Agenda, were adopted (with
accompanying reports being accepted).
DE FORMA RESOLUTIM
AcT 1 PA
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Ruth Johnson, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on September 1, 2005
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 1st day of September, 2005.
Ruth Johnsbn, County Clerk