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Home My WebLink AboutResolutions - 2005.09.22 - 28023MISCELLANEOUS RESOLUTION #05192 BY : Eric Coleman, District #23, Helaine Zack, District #22 and Vincent Gregory, District #21 IN RE: WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF SOUTHFIELD - FISCAL YEAR 2005 ALLOCATION TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners via Miscellaneous Resolution #05061 approved the extension of the West Nile Virus Fund for FY 2005; and WHEREAS the Oakland County Board of Commissioners established a West Nile Virus Fund Disbursement Policy per Miscellaneous Resolution #03060 in an effort to assist cities, villages and townships (CVTs) with mosquito control measures to prevent the spread of West Nile Virus and to help protect the health, safety and welfare of the people of Oakland County; and WHEREAS pursuant to the Disbursement Policy, the City of Southfield has submitted a resolution of authorization to the County for reimbursement of expenses incurred in connection with an eligible mosquito control project; and WHEREAS the FY 2005 authorized amount of funding for the City of Southfield is $28,199.47 from the West Nile Virus Fund as repayment to the City of Southfield for expenses incurred in connection with mosquito control projects. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the project submitted by the City of Southfield as eligible for reimbursement from the West Nile Virus Fund. BE IT FURTHER RESOLVED that the Board authorizes the FY 2005 appropriation in the amount of $28,199.47 from the West Nile Virus Fund (Account #90-210000-23030-9098) to repay the City of Southfield for expenses incurred in connection with the mosquito control project, once proper invoices are presented. Chairperson, I move the adoption of the for ng re c-.:7 JJ3 irOAKIAND7 -- L. BROOKS PATTERSON, OAKLAND COUNTY EXECUTIVE COUNTY MICHIGAN DEPARTMENT OF HUMAN SERVICES HEALTH DIVISION George J. Miller, M.A., Manager August 9. 2005 Timothy J. Soave, Manager Oakland County Fiscal Services Division Executive Office Building 1200 North Telegraph Road, Department 403 Pontiac, Michigan 48341-0403 Dear Mr. Soave: I am in receipt of a West Nile Virus fund reimbursement request from the City of Southfield dated July 27, 2005. After having reviewed their documentation, I find them in compliance with Oakland County Board of Commissioners Miscellaneous Resolution 05061 and in compliance with at least one of the four major categories for reimbursement. This letter will, therefore, certify that all expenses submitted for reimbursement are for qualifying mosquito control projects. Should you have any questions, please direct them to me at 248-858- 1410. Sincerely, OAKLAND COUNTY HEALTH DIVISION DepartAtnt of Human Services rge/J/Miller, M.A. Mana&iHealth Officer GJM:cjh cc: Thomas Vukonich, P.E. Director of Public Works City of Southfield BLDG 36 EAST 1200 N TELEGRAPH RD DEPT 432 250 ELIZABETH LK RD 27725 GREENFIELD RD 1010 E WEST MAPLE RD PONTIAC MI 48341-0432 • PONTIAC MI 48341-1050 • SOUTHFIELD MI 48076-3625 • WALLED LAKE MI 48390-3588 124FR FI5R-12Fin 21R1 am_mnn oztpb I 'c City of Southfield 26000 Evergreen Rd. • P.O. Box 2055 • Southfield, MI 48037-2055 • www.cityofsouthfield.com July 27, 2005 Mr. Timothy J. Soave Manager, Oakland County Fiscal Services Division Executive Office Building 1200 N. Telegraph Road, Dept. 403 Pontiac, ME 48341-0403 Dear Mr. Soave: Re: West Nile Virus Fund Reimbursement Request Pursuant to Oakland County Board of Commissioner Miscellaneous Resolution (MR) #05091, the City of Southfield hereby requests reimbursement under Oakland County's West Nile Virus Fund Program for expenses that will be incurred in connection with eligible mosquito control activity by our City. Attached in support of this request are the following: 1. Attachment A: Project Description 2. Attachment B: Governing Body Resolution 3. Attachment C: Expense Invoices The City of Southfield understands that the review and processing of this reimbursement will be governed by the provisions of MR #05091, and certifies that all expenses submitted by the September 30th, 2005 deadline for reimbursement were incurred in connection with a qualifying mosquito control project. If you have any questions concerning this matter, please contact Brandy Bakita, Storm Water Coordinator at (248) 796-4806. Thank you for your assistance. Very truly yours, Thomas Vukonich, P.E. Director of Public Works Mayor Brenda L. Lawrence Council President City' Clerk Sylvia Jordan Nancy L. M. Banks City Treasurer Roman J. Gronkowski City Administrator Dale E. 'man Roy T. Bell Donald F. Fracassi City Council orcn A. Frasier Sidney Lan:z Joan Seymour Kenson J. Slyer Attachment A: Project Description The City of Southfield has developed a West Nile Virus management program that involves a combination of education regarding how to avoid being bitten, elimination breeding sites, and controlling the larval and adult mosquitoes. The following are key factors in our West Nile Virus plan that includes a combination of education and action on behalf of our residents and the City staff; Avoidance - wearing long sleeves, staying indoors at dawn and dusk, responsible use of repellants, etc. The City will distribute and have available brochures on the West Nile Virus, and actions people can take to avoid being bitten. Elimination of breeding areas - educating the public about removing the sources of stagnant water that Culex pipiens prefers for breeding, such as old tires, neglected bird baths, and pooled water on tarps. The City will educate private property owners that own a detention pond, inform them of the risks associated with standing stagnant water in these types of systems. Suppress mosquitoes with adulticides and/or larvicide - The City will use larvicide in City owned catch basins, and will also focus spray Beechwoods golf course, and City owned parks with alulticide on an as needed basis. The expense of this program is outlined below. Cost Estimate Based on currently available information, the target locations for the City's mosquito control treatment would include catch basins, possible City owned detention ponds and or areas with stagnant water, and spot spraying at City owned parks and golf courses. The attached cost estimate is based on a recommendation that the City use longer-lasting Altosid XR briquettes in it's catch basins, and Vectolex, a granular product in a dissolvable packet, the City will use to treat City owned detention ponds and areas with standing stagnant water. To date the City has incurred the following expenses: Additional products may be ordered before the end of the season. The City also estimates that approximately $10,337.68 in city labor was incurred for this project. Item Unit Quantity Unit Cost Totals Catch basin treatment with Altosid XR Each 28 cases $602.80 $16,878.40 150 day briquette, 4000 catch basins. Vectolex spot treatment through out the Each 3 cases $605.00 $1,815.00 City City Labor $10,337.67 Adulticides Application / gallon Each 15 gal $55.00 $825.00 , TOTAL $29,856.08 ...-eWati AI I 463/. 0/ Dated: July 26, 2005 RESOLUTION CITY OF SOUTHFIELD WHEREAS, upon the recommendation of the Oakland County Executive, the Oakland County Board of Commissioners has established a West Nile Virus Fund Program to assist Oakland County cities, villages and townships in addressing mosquito control activities; and WHEREAS, Oakland County's West Nile Virus Fund Program authorizes Oakland County cities, villages and townships to apply for reimbursement of eligible expenses incurred in connection with personal mosquito protection measures/activity, mosquito habitat eradication, mosquito larviciding or focused adult mosquito insecticide spraying in designated community green areas; and WHEREAS, the City of Southfield, Oakland County, Michigan has incurred expenses in connection with mosquito control activities believed to be eligible for reimbursement under Oakland County's West Nile Virus Fund Program. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the city of Southfield authorizes and directs its DPW Director, as agent for the City of Southfield, in the manner and to the extent provided under Oakland County Board of Commissioner Miscellaneous Resolution 05091, to request reimbursement of eligible mosquito control activity under Oakland County's West Nile Virus Fund Program. I, Nancy L. M. Banks, the duly elected and qualified City Clerk of the City of Southfield, County of Oakland, State of Michigan, do hereby certify that the foregoing resolution was adopted by the Southfield City Council at the Regular Meeting of July 18, 2005. Global Solutions For Mosquito Control cLARKE N 411 Mosquito Control 0 • . Page: 1(1) 159 NORTH GARDEN AVENUE P.O Box 72197/ ROSELLE, IL 60172 U.S.A. wym.darkemosquito.com TOLL-FREE: 800-323-5727 PH: 630-894-2000 FAX: 630-894-1774 EMAIL olarke@clarkemosquito.com Customer #: 004833 Invoice #: 5002258 Invoice Date: 05/10/05 Terms: Net 30 Days Due Date: 06/09/05 CITY OF SOUTHFIELD ACCOUNTS PAYABLE P.O. BOX 2005 CORNERSTONE DEV AUTHORITY ACCOUNTS PAYABLE 15600 J.L HUDSON DRIVE SOUTHFIELD, MI 48037 SOUTHFIELD, MI 48075 3 55.00 15gal 11600 ANVIL 2+2 ULV 2X2.5GAL 825.00 VECTOLEX WSP CASE/20PKS/40X10 605.00 t_815.00 11554 3 3 cs 2_640.00 rddReitf-al, 2.640.00 Education Products Service Equipment INVOICE Order # Orert Ship Date -Carrier ._ rif- , ur order #:1, ''' 00002574 05/09/05 05/09/05 United Parcel Post VVillie Cox 005084 , . Item # rat m Description ..]1 , '1 eted Shipped OrcIlt , lb Remittance Address is listed below. Thank you for your order - We appreciate your business. CITY OF SOUTH FIELD MAY 1 6 2005 ACCOUNTING DEPARTMENT clProducts:In6, For your convenience we also accept Visa and MasterCard ** Monthly account statements are provided only for balance and aging information. *** Please Note: Clarke Mosquito Control Products, Inc. will charge applicable sales taxes unless a valid exemption certificate is provided to us at: 630-582-0704 CLARKE 159 NORTH GARDEN AVENUE P.O Box 72197 / ROSELLE, IL 60172 U.SA vmw.clarkemosquito.com TOLL-FREE: 800-323-5727 Global Solutions For Mosquito Control Mosquito Control PH: 630-894-2000 FAX: 630-894-1774 EMAIL: clarke@clarkemosquito.com Invoice #: Invoice Date: Terms: Due Date: 5002358 05/13/05 Net 30 Days 06/13/05 CORNERSTONE DEV AUTHORITY ACCOUNTS PAYABLE 15600 J.L HUDSON DRIVE SOUTHFIELD, MI 48075 Ordei:.Date Ship:Date Best Way Willie Cox 05/10/05 05/09/05 0000002576 005084 Extefided t Item Desmiption ertetai 11.453.20 11.453.20 11,453.201 19cs 602.801 al ProdiJbts, Inc.171elfahl Chicago, IL 60686 1-71 A Service Products Equipment Education Page: 1(1) INVOICE Customer #: 004833 CITY OF SOUTHFIELD ACCOUNTS PAYABLE P.O. BOX 2005 SOUTHFIELD, MI 48037 I 1 1 01 01 I ALTOSID INGOT BRIQUETS(150DAY I 28 Remittance Address is listed below. Thank you for your order - We appreciate your business. CITY OF Sc), MAY, 1, 7 2005 ACCOUNTiNG *kyiay * For your convenience we also accept Visa and MasterCard **Monthly account statements are provided only for balance and aging information. *** Please Note: Clarke Mosquito Control Products, Inc. will charge applicable sales taxes unless a valid exemption certificate is provided to us at: 630-582-0704 PURCHASE ORDER Page 1 /1 PO NUMBER 005084 CITYCYF: SOUTH FIELD P.O. Box 2055 Southfield, MI 48037 DATE 5/6/2005 Unit gal es cs SUBTOTAL FREIGHT TOTAL 19.51K•i0 0.00 19.00.40 tU0/4UU0 1.1:0/ Cit.& AditItIV0+0;400' iiix ur WAJIMIWAO tavuultuul SHIP TO: CORNERSTONE DEV AUTHORITY 15600 J.L. HUDSON DRIVE SOUTHFIELD, MI 48075 vENbOR: 006202 CLARK MOSQUITO CONTROL 159 N GARDEN AVE ROSELLE. IL 60172 FOB Point DESTINATION Tarim Al? Net 30 Days Required Date: Vendor Phone: vendor Fax : (630) 682-0704 Special Inee ATTN: Willie Cox FAX (630) 582-0704. Req. No.: 50001749 Contract No: Dept FINANCIAL SERVICES Contact ELLY, KAREN 21.1ara_ 15.00 28.00 3.00 Description Anvil 2 2 Insect ULV Insecticide Allosld XR Ingots Ian/wide AN?. P, 5 "7 co Vetolex larvaolde ws? Unit Price 55.0000 602.8000 605.0000 Ext. Price 825.00 16,878.40 1,816.00 Tha.aty of Southfield is exempt from all sales and federal taxes. The federal tax ID% is 311-603-11368 BILL To: CITY OF SOUTHFIELD ATTN: ACCOUNTS PAYABLE PO BOX 2055 SOUTHFIELD. MI 48037-2055 NOTICE TO VENDORS: 1. Our Purchase Order* must appear on all invoices, packing lists and packages. 2. Municipalities are exempt from all sales taxes and federal taxes. Federal Employer ID It 38-8031858. 3. Any changes in prices, terms or conditions must have prior approval of the Purchasing Department, (248) 796-5250. RA4...k 2i-k4LAZZ Authorized Signature 1109l:01 OU U AVW VENDOR COPY 7/7 'J 1 I 7 7 MI Mosquitoe Preventative 2005 Date Labor Hours Equipment Hours Section # Labor Rate Labor Cost Equip Rate Equip Cost Total Cost Cost Per Day 6/1412005 637 4 PU 4 11 42.06 168.24 7.29 29.16 197.40 642 4 12 42.06 168.24 168.24 620 4 PU 4 13 42.06 168.24 7.29 29.16 197.40 631 4 15 42.06 168.24 168.24 636 4 PU 4 42.06 168.24 7.29 29.16 197.40 641 4 42.06 168.24 168.24 629 4 PU 4 42.06 168.24 7.29 29.16 197.40 633 4 42.06 168.24 168.24 435 4 PU 4 42.00 168.00 7.29 29.16 197.16 432 4 42.00 168.00 168.00 792 4 PU 4 42.30 169.20 7.29 29.16 198.36 437 4 42.00 168.00 168.00 616 4 PU 4 52.64 210.56 7.29 29.16 239.72 2,433.80 6/16/2005 636 4 PU 4 9 42.06 168.24 7.29 29.16 197.40 641 4 35 42.06 168.24 168.24 616 4 PU 4 52.64 210.56 7.29 29.16 239.72 605.36 6/18/2005 633 4 PU 4 7 42.06 168.24 7.29 29.16 197.40 635 4 8 42.06 168.24 168.24 636 4 PU 4 16 42.06 168.24 7.29 29.16 197.40 792 4 19 42.30 169.20 169.20 20 29 32 31 616 4 PU 4 52.64 210.56 7.29 29.16 239.72 971.96 6/21/2005 636 4 PU 4 12 42.06 168.24 7.29 29.16 197.40 633 4 18 42.06 168.24 168.24 637 4 PU 4 16 42.06 168.24 7.29 29.16 197.40 431 4 20 42.00 168.00 168.00 620 4 PU 4 21 42.06 168.24 7.29 29.16 197.40 425 4 22 42.00 168.00 168.00 640 4 PU 4 23 42.06 168.24 7.29 29.16 197.40 434 4 24 42.00 168.00 168.00 627 4 PU 4 25 42.06 168.24 7.29 29.16 197.40 437 4 26 42.00 168.00 168.00 439 4 PU 4 27 42.00 168.00 7.29 29.16 197.16 432 4 29 42.00 168.00 168.00 641 4 PU 4 34 42.06 168.24 7.29 29.16 197.40 426 4 35 42.00 168.00 168.00 631 4 PU 4 36 42.06 168.24 7.29 29.16 197.40 642 4 42.06 168.24 168.24 921 4 PU 4 42.06 168.24 7.29 29.16 197.40 424 4 42.00 168.00 168.00 939 4 PU 4 42.06 168.24 7.29 29.16 197.40 635 4 42.06 168.24 168.24 616 4 PU 4 52.64 210.56 7.29 29.16 239.72 3,894.20 6/22/2005 636 4 PU 4 10 42.06 168.24 7.29 29.16 197.40 642 4 17 42.06 168.24 168.24 640 4 PU 4 28 42.06 168.24 7.29 29.16 197.40 438 4 30 42.00 168.00 168.00 641 4 PU 4 33 42.06 168.24 7.29 29.16 197.40 434 4 42.00 168.00 168.00 620 4 PU 4 42.06 168.24 7.29 29.16 197.40 433 4 42.00 168.00 168.00 627 4 PU 4 42.06 168.24 7.29 29.16 197.40 435 4 42.00 168.00 168.00 631 4 PU 4 42.06 168.24 7.29 29.16 197.40 426 4 42.00 168.00 168.00 616 4 PU 4 52.64 210.56 7.29 29.16 239.72 2,432.36 Totals 9,462.88 874.80 10,337.68 FISCAL NOTE (105192) September 22, 2005 BY: FINANCE COMMITTEE, CHUCK MOSS, CHAIRPERSON IN RE: WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF SOUTHFIELD - FISCAL YEAR 2005 ALLOCATION TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. Funding of $28,199.47 is available in the West Nile Virus Fund for FY 2005 to reimburse the City of Southfield for this project; no additional appropriation is required. 2. The Committee recommends adoption of this resolution. FINANCE COMMITTEE FINANCE COMMITTEE Motion carried unanimously on a roll call vote with Crawford absent. Resolution #05192 September 1, 2005 The Chairperson referred the resolution to the Finance Committee. There were no objections. V Rut Jo nson, County Clerk Resolution #05192 September 22, 2005 Moved by Moss supported by Gregory the resolutions on the Consent Agenda, be adopted (with accompanying reports being accepted). AYES: Coleman, Coulter, Crawford, Douglas, Gershenson, Gregory, Hatchett, Jamian, KowaII, Long, Melton, Middleton, Molnar, Moss, Nash, Palmer, Patterson, Potter, Scott, Wilson, Woodward, Zack, Bullard. (23) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions on the Consent Agenda were adopted (with accompanying reports being accepted). 00100 I EERY APPROVE TIE 'ORISONS RESOLUTION STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Ruth Johnson, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on September 22, 2005, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 22nd day of September, 2005.