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HomeMy WebLinkAboutResolutions - 2005.09.22 - 28035MISCELLANEOUS RESOLUTION # 05204 BY : William R. Patterson, District #1 IN RE: WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CHARTER TOWNSHIP OF OXFORD - FISCAL YEAR 2005 ALLOCATION TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners via Miscellaneous Resolution #05061 approved the extension of the West Nile Virus Fund for FY 2005; and WHEREAS the Oakland County Board of Commissioners established a West Nile Virus Fund Disbursement Policy per Miscellaneous Resolution #03060 in an effort to assist cities, villages and townships (CVTs) with mosquito control measures to prevent the spread of West Nile Virus and to help protect the health, safety and welfare of the people of Oakland County; and WHEREAS pursuant to the Disbursement Policy, the Charter Township of Oxford has submitted a resolution of authorization to the County for reimbursement of expenses incurred in connection with an eligible mosquito control project; and WHEREAS the FY 2005 authorized amount of funding for the Charter Township of Oxford is $8,591.71 from the West Nile Virus Fund as repayment to the Charter Township of Oxford for expenses incurred in connection with mosquito control projects. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the project submitted by the Charter Township of Oxford as eligible for reimbursement from the West Nile Virus Fund. BE IT FURTHER RESOLVED that the Board authorizes the FY 2005 appropriation in the amount of $8,591.71 from the West Nile Virus Fund (Account #90-210000-23030-9098) to repay the Charter Township of Oxford for expenses incurred in connection with the mosquito control project, once proper invoices are presented. Chairperson, I move the adoption of the foregoing resolution. CAKLAN4® ,ghz 1.0C L. BROOKS PATTERSON, OAKLAND COUNTY EXECUTIVE COUNTY MICHIGAN DEPARTMENT OF HUMAN SERVICES HEALTH DIVISION George J. Miller, M.A., Manager July 27, 2005 Timothy J. Soave, Manager Oakland County Fiscal Services Division Executive Office Building 1200 North Telegraph Road, Department 403 Pontiac, Michigan 48341-0403 Dear Mr. Soave: I am in receipt of a West Nile Virus fund reimbursement request from the Charter Township of Oxford dated July 21, 2005. After having reviewed their documentation, I find them in compliance with Oakland County Board of Commissioners Miscellaneous Resolution 05061 and in compliance with at least one of the four major categories for reimbursement. This letter will, therefore, certify that all expenses submitted for reimbursement are for qualifying mosquito control projects. Should you have any questions, please direct them to me at 248- 858-1410. Sincerely, OAKLAND COUNTY HEALTH DIVISION Depargrient of Human Services GEorg/ J. Miller, M.A. Manaidr/Health Officer GJM:cjh cc: Joseph G. Ferrari Treasurer Charter Township of Oxford BLDG 36 EAST 1200 N TELEGRAPH RD DEPT 432 250 ELIZABETH LK RD 27725 GREENFIELD RD 1010 E WEST MAPLE RD PONTIAC MI 48341-0432 • PONTIAC MI 48341-1050 • SOUTHFIELD MI 48076-3625 • WALLED LAKE MI 48390-3588 In A CA OO 1 )0ñ 01 01 A A TrIfIll 1,1 A 0\ oonn ./ , OD CHARTER TOWNSHIP OF OXFORD Joseph G. Ferrari Treasurer Eo` UlF/42:13; 18 West Burdick Street P.O. Box 3 A R -4 =Wein Oxford, Michigan 48371-0003 4.)..."...11...."....".....e. Phone 248/628-9787 Fax 248/628-8139 OF TRUSTEES July 21, 2005 Timothy J. Soave, Manager Oakland County Fiscal Services Division 1200 North Telegraph Rd., Dept. 403 Pontiac, MI 48341-0403 Dear Mr. Soave: On behalf of the Charter Township of Oxford, we are requesting reimbursement from the Oakland County West Nile Virus Fund for spraying Oxford Township Parks and placing briquettes in township drainage ditches, catch basins, low areas and stagnant waters. The total contract for these services is $21,265.00, which is attached for your review. We are requesting the full available amount of $8,591.71 through Oakland County to financially assist the Charter Township of Oxford in this community- protection endeavor as outlined in our attached Reimbursement Request Resolution. If you have any questions or would like further information, please feel free to contact me at (248)-628-9787, ext. 105. Thank you very much for your time and consideration. Sincerely, - • • .Clar4 S. Sanderson, Clerk Current Agenda Item --Treasurer-- RESOLUTION AUTHORIZING WEST NILE VIRUS FUND EXPENSE REIMBURSEMENT REQUEST WHEREAS, upon the recommendation of the Oakland County Executive, the Oakland County Board of Commissioners has established a West Nile Virus Fund Program to assist Oakland County cities, villages and townships in addressing mosquito control activities; and WHEREAS Oakland County's West Nile Virus Fund Program authorizes Oakland County cities, villages and townships to apply for reimbursement of eligible expenses incurred in connection with personal mosquito protection measures/activity, mosquito habitat eradication, mosquito larviciding or focused adult mosquito insecticide spraying in designated community green areas; and WHEREAS the Township of Oxford, Oakland County, Michigan has incurred expenses in connection with mosquito control activities believed to be eligible for reimbursement under Oakland County's 2004 West Nile Virus Fund Program. NOW THEREFORE BE IT RESOLVED that this board authorizes and directs its Treasurer, as agent for the Township of Oxford, in the manner and to the extent provided under Oakland County Board of Commissioner Miscellaneous Resolution 03060, to request reimbursement of eligible mosquito control activity under Oakland County's West Nile Virus Fund Program DATED May 26, 2004 STATE OF MICHIGAN )SS COUNTY OF OAKLAND ) I, Clara J. Sanderson, CMC, duly elected Clerk of the Charter Township of Oxford, do hereby certify that the foregoing is a complete and true copy of a Resolution adopted by the Charter Township of Oxford at a meeting of the Board of Trustees held on the 26 th day of May, 2004. cc: County Commissioner, District #1 CHARTER TOWNSHIP OF OXFORD BOARD OF TRIJSTEES REGULAR MEETING, , WEDNESDAY, JULY 13.2005 Ayes: Fitchena, Bellairs, Kniffen, Ferrari, Dunn, Behnke, Sanderson Nays: None Absent: None Motion Carried NEW BUSINESS WATER BOND FINANCING TO BE TRACKED BY TREASURER Supervisor Dunn moved, Trustee Behnke seconded that we ask Treasurer Ferrari to be responsible for the tracking of water bond financing and report to the Board on a monthly basis. Ayes: 7 Nays: 0 Absent: 0 Motion Carried DISCUSSION, PER ATTORNEY LETTER, REGARDING POSSIBLE DOG ORDINANCE Trustee Behnke moved, Trustee Fitchena seconded to proceed further with possibly updating the Township Ordinance to include some kind of noise control for animals. Ayes: 2 Nays: 5 Absent: 0 Motion Failed PLANTE & MORAN Treasurer Ferrari moved, Trustee Kniffen seconded to retain Plante & Moran to assist the Township with the OPFEC matters dealing with the Fire Department in an amount not to exceed $3,000.00. Ayes: Bellairs, Kniffen, Ferrari, Dunn, Behnke, Sanderson, Fitchena Nays: None Absent: None Motion Carried HAVEN CONTRACT • Treasurer Ferrari moved, Trustee Kniffen seconded that the Oxford Township Board of Trustees approve the attached contract with HAVEN for 2005 CDBG funds in an amount of $4,000.00 and authorize Community Development Block Grant Fund Coordinator Joseph G. Ferrari to sign the necessary documents on behalf of Oxford Township. Ayes: Kniffen, Ferrari, Dunn, Behnke, Fitchena, Bellairs, Sanderson Nays: None Absent: None Motion Carried RESOLUTION AUTHORIZING WEST NILE VIRUS FUND EXPENSE REIMBURSEMENT REQUEST Supervisor Dunn moved, Trustee Kniffen seconded to adopt the Resolution Authorizing West Nile Virus Fund Expense Reimbursement Request as presented. Ayes: Kniffen, Ferrari, Dunn, Behnke, Sanderson, Fitchena, Bellairs Nays: None Absent: None Motion Carried Page 3 — Charter Township of Oxford Board of Trustees Minutes TERMS PROJECT June Net 30 Days RATE QUANTITY DESCRIPTION AMOUNT Tri-County Pest Control, Inc. 31545 Harper Ave. St. Clair Shores, Ml 48082 www.tricountypestcontroi.corn (586)296-7590.6*(586)731-7170 (586)296-2564 Fax rinwoh® DATE INVOICE # 6/30/2005 26124 BILL TO: Charter Twp. of Oxford 18 W. Burdick St. P.O. Box 3 Oxford, MI 48371 P.O. NUMBER 2,000 'Monthly Services 06/01/2005 Treated Catch Basins ,06/02/20005 Stoney Lake Park Seymour Lake Park Powell Lake Park 06/09/2005 Stoney Lake Park Seymour Lake Park Powell Lake Park 06/16/2005 Stoney Lake Park Seymour Lake Park Powell Lake Park 06/24/20005 Stoney Lake Park Seymour Lake Park Powell Lake Park 06/30/2005 Stoney Lake Park Seymour Lake Park Powell Lake Park OKTO PAY JGF ACCOUNT it Jo/-i1- cno.(-ycz 4.001 8,000.00 185,00 185.00 205.00 205.00 130.00 130.00 185.00 185.00 205,00 205.00 130,00 130.00 185.00 185.00 205.00 205.00 130.00 130.00 185.00 185.00 205.00 205.00 130.00 130,00 185.00 185.00 205.00 205.00 130.00, 130,00 Thank you for your business. TOTAL $10,600.00 NESS To Reorder 1-800-225-6380 or www nebs.cor PRINTED IN U S.A A OCT 13054M USE WITH WOE ENVELOPE OXFORD TOWNSHIP • 18 W. BURDICK Si, PO BOX 3 0 OXFORD, MI 48371-0003 6124 4.T. Pest Control at Township Parks CHECK 19119 . TO , THE ORDER OF IRI-COUNTY PEST CONTROL, INC. 31545 HARPER AVENUE ST. CLAIE SHORES MI 48082-2455 ,--71NON-N OXFORD TOWNSHIP DISBURSEMENT FUND 18 W. BURDICK ST., PO BOX 3 OXFORD, MI 48371-0003 (248) 628-9787 exforb arth IM MA P.O. BO 17 724 WORM, WOMAN 48971 DATE 7/14/2005 AMOUNT: 019119 $10,600.00 CHECK; 19119 VOID AFTER 60 DAYS TENRWOUSAND , SIX HUNDRED DOLLARS AND ND CENTS 5OGNARIFIE 11'019 190 40? 2401,3 3 31.1 0 La, 5 ? ? ' ' I• RECEIVED APR 2 6 MI5 OXFORD TOWNSHIP TRI-COUNTY PEST CONTROL, INC. 31545 HARPER AVE ST. CLAIR SHORES, MI 48082 vvww.tricountypestcontrol.com u- e_ --r- erc-- r j-L&.1) 2) Lk), .„-;,S-Cr 0 r)-)T- -18Y7( CCS tt., tx() \.1) #1 a Lk, LI _ j cc ('6 uen cl?" TRI-COUNTY PEST CONTROL Tr-County Pest Control, Inc. 31545 Harper Ave. St. Clair Shores, MI 48082 (586) 296-7590 (586) 731-7170 (248) 540-4445 (586) 296-2564 Fax vvww.tricountvnestcontrol.com April 22, 2005 CHARTER TWP. OF OXFORD 18 W. BURDICK ST. P.O. BOX 3 OXFORD, ME 48371 Re: Mosquito Control Proposal As you know we treated your park two years on a weekly basis, we also treated your catch basins and other areas with Altosid 150day xr briquettes. I am sending you a pricing list for the year 2005, if you are interested again, please sign the service agreement and mail or fax back to our office. We will than call you and let you know when treatment will begin. Thank you, and we will look forward to doing business with you again. Regards, Charles Baker President Members of the: American Mosquito Control Association Michigan Mosquito Control Association Florida Mosquito Control Association National Pest Control Association Michigan Pest Control Association BID PROPOSAL FORM 2004 Prices listed below can be individually chosen as single bid items at the descretion of the Oxford Township. Unit Cost Total Cost Bid Item "A" - Weekly Mosquito Control Adulticiding & Monitoring in below mentioned City Parks. X 24applications Stoney Lake Park: (Waterfront, wooded areas, playground) $185.00 $4,440.00 Seymour Lake Park: (Large Park area, small pond in center, low areas, heavily wooded perimeter) $205.00 $4,920.00 Powell Park: (Heavily wooded, low areas) $130.00 $3,120.00 Bid Item "B" - Application of Altosid XR 150 day Briquettes (1 case) 220 per case in parks for ditches, low areas, catch basins, stagnant waters, etc. $785.00 $785.00 Bid Item "C" - Application of Altosid XR 150 day briquettes in catch basins- drainage ditch, in city wide streets. Approximately 2000 briquettes $4.00 $8,000.00 * Light Traps to be placed at no extra charge Total Cost Number of Years Experience in this work 41 Company Tri-County Pest Control Inc CHARTER TOWNSHIP OF OXFORD 18 West Burdick Street Oxford, Michigan 48371-0003 Phone 248/628-9787 Fax 248/628-8139 P.O. Box 3 OF TRUSTEES Mosquito Control Bids for Oxford Township The Charter Township of Oxford would like to invite you to bid on the following services. LAI Spraying of three (3) Oxford Township Parks on a weekly basis in the evening or early morning after the parks have closed. This must be done using suitable thermal fogging equipment as spraying and backpacks for these parks will only be allowed in areas unreachable by fogging. The spray that must be used is Anvil 2x2 U.L.V. fog or comparable product that is friendly to the environment, including our residents and our waterways. The parks to be sprayed are: 1) Powell Lake Township Park at 530 Pontiac Street, adjacent to the Oxford Public Library. This 56-acre park features a passive recreation activity, including a 1-mile ADA approved asphalt nature trail, fishing on Powell Lake, boardwalks and access to the Polly Aim Trail. Because of the amount of users, it is imperative that this park gets sprayed thoroughly. 2) Seymour Lake Township Park on Seymour Lake Road (west of M -24). This 111-acre park has four lighted tennis courts, four softball fields (two lighted), four baseball fields, eight premier soccer fields, playgrounds, picnic areas, Smith Silo pavilion, fitness trail, the "Red Flyer Run" sledding hill, 18- hole Disc Golf Course, 2 sand volleyball courts and the Kids Kingdom playground. 3) Stony Lake Township Park on M-24, just north of Ray Road. This 13-acre park has a beach, three picnic pavilions (Albertson, Brabb and Martin), a gazebo, restrooms, boat launch, playground and picnic areas with tables. Documentation on what the parks are being sprayed with and when it occurred must be provided. In addition, if any of the parks were not sprayed to our satisfaction during any particular week, it must be sprayed again at no charge. This clause will be used sparingly and only when it is evident that the mosquito population during that time period has not been controlled. There must also be at least two (2) monitoring/trap sites set up within the township to test mosquitoes for any diseases, including, but not limited to, the West Nile Virus. The successful bidder must work with the township on an effective public relations campaign to help address these issues. Price per week for these services is s 00 1 03.1 The placing of mosquito control briquettes in the Charter Township of Oxford (excluding the Village of Oxford). There are roughly 2,000 storm sewer and/or catch basins within the entire 36 square miles of the township (excluding the Village). There must be at least one (1) placement of a briquette in each storm sewer and/or catch basin within the township (excluding the Village). A second placement may be needed, depending upon the weather and the potential for an increased mosquito population. The second placement must be approved by the township treasurer before proceeding. The products that must be used are Altosid 150-day briquettes. Documentation must be provided on when and where these briquettes were placed in the township. The successful bidder must work with the township on an effective public relations campaign to help address these issues. Price per briquette placement is: 3 id t) 0 Please send the bid—sealed and marked— MOSQUITO CONTROL BIDS By April 29, 2005, at 4:00 p.m. to: Joseph G. Ferrari, Treasurer Charter Township of Oxford 18 W. Burdick St., PO Box 3 Oxford, MI 48371 If you have any questions or would like further clarification, please feel free to contact the treasurer, Joseph G. Ferrari, at (248)-628-9787, ext. 105. Thank you for your interest in providing mosquito control services to the Charter Township of Oxford. • : BATCH M : MEMORY S STANDARD C CONFIDENTIAL L : SEND LATER D DETAIL $ : TRANSFER @ : FORWARDING F : FINE P : POLLING E : ECM : REDUCTION P. 1 * * TRANSMISSION RESULT REPORT ( MAY.12.2005 12:30PM ) *' * * TTI OXFORD TOWNSHIP DATE TIME ADDRESS MODE TIME PAGE RESULT PERS. NAME FILE MAY.12. 12:28PM 618107358732 TS 2'48" P. 5 OK 558 Township of Oxford 5/05/05 Expense Account 101-299 880.000 PUBLIC RELATIONS cos cW;(z)12,..r. General Ledger Inquiry Account Status • ACTIVE Budgeted Account/Org. Level: Base Account Fiscal Start Month/Year End: 01 2005 • GL15010S. Month Jan : Feb : Mar : Apr : May : June: July: Aug : Sept: Oct : Nov : Dec : Total F3=Exit $37, Budget 41200.00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 41200.00 Amendments 00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 Expenses .00 23.85- 606.54 1220.17 .00 .00 .00 .00 .00 .00 .00 .00 Encumbrances .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 YTD Balance 41200.00 41223.85 40617.31 39397.14 39397.14 39397.14 39397.14 39397.14 39397.14 39397.14 39397.14 39397.14 39397.14 .00 1802.86 .00 FlO=MTD Bal. F11=Transactions F12=Cancel F22=More Functions 3r7,/9 -LI, 6 -CO - eS-17f1,r1CCI 6V e---)Se3 - 13; 0°6 (9° Es4(-1:rieci - Up ÷ k\k) - 41-0,2 c.0 . - ricSccIL1-:eu-ls 6cee_4ei 97 1 - CL5'.:br-k4a4) -Twr- sk,rc 0c (A1,-..54,-,bit_ sprI i.:1.2 6 00 - --eacio.co c k_r.:61 6 "."'13,060 D3 1 4i - -Pr,oj er7164 /-3 /0)- co 0,4-Ic-r- cAles4- e-,reli4Jrr• e-S Q6.5 00, Lcul- Yeris *..1),Q0c) oo (•-PM) FISCAL NOTE (MISC. 05204) September 22, 2005 BY: FINANCE COMMiTTn.m, .:HUCK MOSS, CHAIRPERSON IN RE: WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CHARTER TOWNSHIP OF OXFORD - FISCAL YEAR 2005 ALLOCATION TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. Funding of $8,591.71 is available in the West Nile Virus Fund for FY 2005 to reimburse the Charter Township of Oxford for this project; no additional appropriation is required. 2. The Committee recommends adoption of this resolution. FINANCE COMMITTEE e44-- Li( /16,6 fr FINANCE COMMITTEE Motion carried unanimously on a roll call vote with Crawford absent. Resolution #05204 September 1, 2005 The Chairperson referred the resolution to the Finance Committee. There were no objections. Ruth"fottnstn, County Clerk Resolution #05204 September 22, 2005 Moved by Moss supported by Gregory the resolutions on the Consent Agenda, be adopted (with accompanying reports being accepted). AYES: Coleman, Coulter, Crawford, Douglas, Gershenson, Gregory, Hatchett, Jamian, KowaII, Long, Melton, Middleton, Molnar, Moss, Nash, Palmer, Patterson, Potter, Scott, Wilson, Woodward, Zack, Bullard. (23) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions on the Consent Agenda were adopted (with accompanying reports being accepted). ••••••• I HEIM MONTE FORM 111111,1101 74z/a STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Ruth Johnson, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on September 22, 2005, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 22nd day of September, 2005.