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HomeMy WebLinkAboutResolutions - 2005.09.22 - 28050REPORT (MISC. #05225 September 22, 2005 BY: Finance Committee, Chuck Moss, Chairperson IN RE: FISCAL YEAR 2006 AND FISCAL YEAR 2007 PARKS AND RECREATION BUDGET. To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Finance Committee, having reviewed the FY 2006 and FY 2007 Parks and Recreation Budget September 15, 2005, reports with the recommendation that the budget be approved as outlined on the attached report. Chairperson, on behalf of the Finance Committee, I move acceptance of the foregoing report. FINANCE COMMITTEE e1$--2- ( 71%0 77 FINANCE COMMITTEE Motion carried unanimously on a roll call vote. FY 2005 Amended Budget FY 2005 Estimated Actual FY 2006 Co Exec Rec Budget F FY 2007 Co Exec Rec Budget FY 2006 Finance Comm Rec Budget (1) FY 2007 Finance Comm Rec Budget FY 2004 Actual Fund NumberiDescription OAKLAND COUNTY, MICHIGAN FY2006 AND FY2007 FINANCE COMMITTEE RECOMMENDED BUDGET DEPARTMENT: 53- PARKS & RECREATION ORGANIZATION 534 - PARKS & RECREATION FUNDS: 208 PARKS & RECREATION Revenues Fund 208 - Taxes $12,647,697 $13,135,000 $13,037,600 $13,529,050 $13,934,922 $13,687,000 $14,097,610 Fund 208 - Intergovernmental Revenues $163,200 $0 $0 $0 $0 $0 $0 Fund 208 - Charges for Services 8,432,672 9,034,192 8,757,979 9,034,192 9,034,192 9,246,018 9,246,018 Fund 208 - Investment Income 136,584 50,000 251,000 50,000 50,000 151,000 151,000 Fund 208 - Other Revenues 26,330 0 1,986 0 0 0 0 Fund 208 - Contributions 11,448 2,400 2,450 0 0 2,450 2,450 Fund 208 - Gain on Exchange of Assets 26,706 0 0 0 0 0 0 Fund 208 - Transfers in 381,718 0 0 0 0 0 0 Fund 208 - Capital Asset Contributions 19,840 0 0 0 0 0 0 Total Revenues Expenditures Fund 208 - Salaries Fund 208 - Fringe Benefits Fund 208 - Contractual Services Fund 208 - Commodities Fund 208 - Capital Improvement Fund 208 - Depreciation Fund 208 - Interest on Debt Fund 208 - Paying Agent Fees Fund 208 - Internal Services Fund 208- Transfers Out $21,846,195 $22,221,592 $22,051,015 $22,613,242 $23,019,114 $23,086,468 $23,497,078 $7,261,668 $7,549,110 $7,553,246 $7,814,389 $8,019,353 $7,899,361 $8,215,335 2,532,694 2,682,932 2,685,257 2,819,461 2,979,591 2,812,979 2,925,498 3,651,611 2,494,788 5,395,838 2,711,733 2,826,208 5,935,321 6,089,942 785,728 1,084,700 978,739 1,097,304 1,141,195 1,017,208 1,057,896 0 3,012,286 440,267 2,751,279 2,475,529 378,805 120,109 3,105,724 3,503,540 3,394,067 3,643,682 3,789,429 3,335,012 3,335,012 130,006 112,569 112,569 94,588 75,575 94,588 75,575 300 300 300 300 300 300 300 1,554,128 1,766,092 1,490,732 1,680,506 1,711,934 1,612,894 1,677,411 0 15,275 0 0 0 0 0 Sub-Total Expenditures $19,021,859 $22,221,592 $22,051,015 $22,613,242 $23,019,114 $23,086,468 $23,497,078 Funds Available for Capital Expenditures 2,824,336 0 0 0 0 0 0 Total Expenditures $21,846,195 $22,221,592 $22,051,015 $22,613,242 $23,019,114 $23,086,468 $23,497,078 (1) Approved by the Parks and Recreation Commission on September 7, 2005. MISCELLANEOUS RESOLUTION #05225 BY: Finance Committee, Chuck Moss, Chairperson IN RE: FISCAL YEAR 2006 GENERAL APPROPRIATIONS ACT To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS in accordance with the provisions of Public Act 139 of 1973, the Unified Form of County Government Act, and Public Act 621 of 1978 (as amended by P.A. 493 of 2000), the Uniform Budgeting and Accounting Act for Local Government, it is the responsibility of the Oakland County Board of Commissioners to establish and adopt the annual County Budget and work program; and WHEREAS the Finance Committee received budget requests from all County Departments, and has reviewed in detail the County Executive's Fiscal Year 2006 Budget Recommendation; and WHEREAS the Finance Committee, after due deliberation, has formulated a Recommended General Appropriations Act balancing total appropriations with available resources at $730,365,982 for Fiscal Year 2006, a summary of which was included in the Notice of Public Hearing published in newspapers of general circulation; and WHEREAS the further intent of this resolution is to maintain a budgetary system for the County of Oakland on the same basis of accounting (generally accepted accounting principles) as the actual financial information is maintained; to define the powers and duties of the County's officers in relation to that system; to designate the Chief Administrative Officer and Fiscal Officer; and to provide that the Board of Commissioners and committees thereof, as well as the Fiscal Officer, shall be furnished with information by the departments, boards, commissions and offices relating to their financial needs, revenues and expenditures/expenses, and general affairs; to prescribe a disbursement procedure, to provide for an allotment system; and to provide remedies for refusal or neglect to comply with the requirements of this resolution; and WHEREAS the Circuit Court Mediation Fund (Miscellaneous Resolution #90177) is used to cover the total cost of Attorney Mediators, with the balance to be used for enhancement of Court operations as requested by the Court and approved by the Board of Commissioners; and WHEREAS the Board of Commissioners supports the concept of cultural diversity training for Oakland County employees and requires all supervisory, division manager and director level employees to attend cultural diversity training and WHEREAS in order to maintain the long-term financial stability of Oakland County, and its communities, a Capital and Cooperative Initiatives Revolving Fund (CCIRF) should be established with funding from the Revenue Sharing Reserve fund, to support various initiatives as outlined in this resolution. NOW THEREFORE BE IT RESOLVED the Oakland County Board of Commissioners does hereby adopt and amend the Fiscal Year 2006 General Appropriations Act recommended by the Finance Committee as advertised and placed in the Clerk's Office for public inspection. BE IT FURTHER RESOLVED that $718,000 of Cigarette Tax Revenue distributed by the State to Oakland County under the authority of the Health and Safety Fund Act, P.A. 264 of 1987, be divided between the Health Division (12/17 or $506,824) and the Sheriffs Department (5/17 or $211,176). BE IT FURTHER RESOLVED that funds from the Civil Mediation Account (10100-240201) be utilized to cover the total costs incurred in Fiscal Year 2006 for the Civil Mediation Program. BE IT FURTHER RESOLVED that appropriations to the Tr-Party Program may be permitted in accordance with Public Act 253 of 1917, MCL 247.121, in an amount to be determined on an annual basis in accordance with said act. BE IT FURTHER RESOLVED that the following policy be established regarding administration of the Delinquent Tax Revolving Fund: 1. The Delinquent Tax Revolving Fund (DTRF) was established in accordance with the provisions of Public Act 206 of 1893 (as amended) for the purpose of paying local taxing units within the County their respective shares of delinquent ad valorem real property taxes, in anticipation of the collection of those taxes by the County Treasurer. This policy statement, which encompasses the precept of self-funding, ensures that utilization of unrestricted DTRF funds does not impair the functional intent or operational success of the DTRF as originally established. 2. To that end, at no time shall funds be diverted from the DTRF that would cause the unrestricted balance to fall below a level that would assure a prompt payment of all current and future outstanding General Obligation Limited Tax Notes, as well as assure the continued operation of the DTRF as specified in the preceding paragraph. 3. Penalties and investment interest generated by the DTRF may be transferred, in whole or in part, to the General Fund of the County upon majority vote of the Board of Commissioners so long as such transfer(s) meets the provisions of paragraph #2 above. 4. Any and all appropriations from unrestricted DTRF funds, excepting penalties and investment interest, shall be limited to one-time expenditures, as opposed to recurring operations. 5. Unless otherwise specified, appropriations from the DTRF shall be considered long- or short- term advances (with specific time frames detailed in the authorizing resolution), to be repaid with interest as specified below. 6. Any appropriations from unrestricted DTRF funds, excepting penalties and investment interest, not considered advances to be repaid within a time certain shall require a two-thirds majority vote of the Board of Commissioners. 7. All appropriations from unrestricted DTRF funds considered to be advances to be repaid within a time certain shall require a majority vote of the Board of Commissioners. 8. Terms and conditions of any and all advances from the DTRF shall be specified in the authorizing resolution, including interest obligations detailed as follows: a. Interest on each payment will be based on the average monthly rate paid during the term of the agreement by the agent of the DTRF for that year's outstanding borrowing, or b. In the event no borrowing occurs for the DTRF, principal and interest payments will be made in accordance with the previously established "Loan of County Funds Policy" (Miscellaneous Resolution #89276) which requires Board approval of repayment terms at an interest rate no less than the prevailing six-month Treasury Bill rate and that such rates shall be computed and compounded quarterly. BE IT FURTHER RESOLVED that $2,100,000 in DTRF interest earnings will be transferred to the General Fund to support General Fund/General Purpose activities, BE IT FURTHER RESOLVED that an indirect cost charge will be billed by the General Fund to the DTRF, in accordance with Oakland County's approved Central Services Indirect Cost Allocation Plan. BE IT FURTHER RESOLVED that a Capital and Cooperative Initiatives Revolving Fund (CCIRF) be established with the following policy guidelines: 1. The fund is budgeted as a special revenue fund, deriving its funding from a transfer from the Revenue Sharing Reserve Fund (established pursuant to P.A. 357 of 2004). 2. Interest earned for investments of CCIRF monies will remain in the CCIRF, 3. No direct expenditures will be made from CCIRF, rather funds will be transferred from CCIRF, to various county funds to provide the following: a. Support the County's capital improvement projects; b. Support of initiatives that impact the services provided to Oakland County residents through the County government and the various cities, villages, and townships within the County. 4. Use of CCIRF funds which are appropriated through the biennial budget process, shall comply with the standing rules of the Board of Commissioners and will be released upon the approval of the Fiscal Officer and reported to the Finance Committee. 5. Use of CCIRF Funds, not appropriated during the biennial budget process, will be limited to one-time expenditures and require approval of a majority vote of the Board of Commissioners. 6. Should the amount appropriated from CCIRF, in any one fiscal year not be transferred, the Fiscal Officer, with Board of Commissioner approval may make a transfer to the County's Voluntary Employee Benefit Association (VEBA) in an amount not up to, but not exceeding the annual appropriation. BE IT FURTHER RESOLVED that $1,450,000 (or one-half of the $2,900,000) convention facility tax revenues distributed by the State to Oakland County under the authority of the State Convention Facility Development Act, P.A. 106 of 1985, be earmarked for substance abuse programs. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners, in accordance with the requirements of Public Act 214 of 1899, as amended, authorizes that .0004 mills Current Property Tax Levy be designated for the purpose of funding Veterans' Services Soldier Relief. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners proposes to levy a millage rate of 4.1900 mills upon the total Taxable Value of Real and Personnel Property so as to generate $246,640,551 to support the Fiscal Year 2006 County General Fund/General Purpose Operating Budget. BE IT FURTHER RESOLVED that the Manager - Equalization perform the function of Equalization Director including the examination of the assessment rolls of the several townships and cities within Oakland County to ascertain whether the real and personal property in the respective townships and cities has been equally and uniformly assessed at 50% of true cash value and to make recommendation to that fact to the County Board of Commissioners. BE IT FURTHER RESOLVED that: 1. The County Executive is hereby designated the Chief Administrative Officer of the County of Oakland and, further, that the Director of Management and Budget and/or Deputy Director of Management and Budget shall perform the duties of the Fiscal Officer as specified in this resolution. 2. The Fiscal Officer shall provide an orientation session and written instructions for preparing department budget requests. These instructions shall include information that the Fiscal Officer determines to be useful and necessary to assure that the budgetary estimates of the agencies are prepared in a consistent manner and the needs of the Board of Commissioners and Committees are met. 3. Any offices, departments, commissions and boards of the County of Oakland financed in whole or in part by the County of Oakland shall transmit to the Fiscal Officer their estimates of the amounts of money required for each activity in their respective agencies, as well as their estimate of revenues that will be generated from charges for services. They shall also submit any other information deemed relevant by the Fiscal Officer and/or the Board of Commissioners and committees thereof. 4. The Fiscal Officer shall prescribe forms to be used by the offices, departments, commissions and boards of the County of Oakland in submitting their budget estimates and shall prescribe the rules and regulations the Fiscal Officer deems necessary for the guidance of officials in preparing such budget estimates. The Fiscal Officer may require that the estimates be calculated on the basis of various assumptions regarding level of service. The Fiscal Officer may also require a statement for any proposed expenditure and a justification of the services financed. 5. The Fiscal Officer shall prepare estimates of revenue for each budgeted fund, classified to show in detail the amount expected to be received from each source. Estimates of expenditures and revenues shall also be classified by character, object, function and activity consistent with the accounting system classification. 6. The Fiscal Officer shall review the agency estimates with a representative from each agency of the County of Oakland that has submitted such estimates. The purpose of the review shall be to clarify the estimates, ensure the accuracy, and to determine their adherence to the policies previously enumerated by the Fiscal Officer and the Board of Commissioners or committees thereof as herein required. 7. The Fiscal Officer shall consolidate the estimates received from the various agencies together with the amounts of expected revenues and shall make recommendations relating to those estimates which shall assure that the total of estimated expenditures including an accrued deficit does not exceed the total of expected revenues including an unappropriated surplus. 8. The recommended budget shall include at least the following: a. Expenditure data for the most recently completed fiscal year and estimated expenditures, or amended budget, for the current fiscal year, b. An estimate of the expenditure amounts required to conduct, the government of Oakland County, including its budgetary centers, c. Revenue data for the most recently completed fiscal year and estimated revenues, or amended budget, for the current fiscal year, d. An estimate of revenues, by source, to be raised or received by Oakland County in the ensuing fiscal years, e. The amount of surplus or deficit from prior fiscal years, together with an estimate of the amount of surplus or deficit expected in the current fiscal year, f. An estimate of the amount needed for deficiency, contingent or emergency purposes and the amounts needed to pay and discharge the principal and interest of the debt of Oakland County due in the ensuing fiscal years, g. The amount of proposed capital outlay expenditures, except those financed by enterprise, capital projects, or internal service funds, including the estimated total costs and proposed method of financing of each capital construction project and the projected additional annual operating cost and the method of financing the operating costs of each capital construction project for three (3) years beyond the fiscal year covered by the budget, h. An informational summary of projected revenues and expenditures/expenses of any capital projects, internal service, and enterprise funds, A comparison of the revenue and expenditure amounts in the recommended budget to the most recently approved budget-adopted by the Board of Commissioners with appropriate explanation of the variances, j. Any other data relating to fiscal conditions that the Fiscal Officer or the Board of Commissioners or committees thereof consider to be useful in evaluating the financial needs of the County. 9. Not less than ninety (90) days before the next succeeding fiscal year, the County Executive shall transmit the recommended budget to the County Board of Commissioners. The recommended budget shall be accompanied by: a. A proposed general appropriations measure, consistent with the budget, which shall set forth the anticipated revenue and requested expenditure/expense authority in such form and in such detail deemed appropriate by the Board of Commissioners or committees thereof. No appropriations measure shall be submitted to the Board of Commissioners in which estimated total expenditures/expenses, including an accrued deficit, exceed estimated total revenues, including an available surplus. b. A budget message which shall explain the reasons for increases or decreases in budgeted items compared with the current fiscal year, the policy of the County Executive as it relates to important budgetary items, and any other information that the County Executive determines to be useful to the Board of Commissioners in its consideration of proposed appropriations. c. A comparison of the recommended budget to the most recently approved current year budget, together with an analysis and explanation of the variances therefrom, such variances being divided to show the portion attributable to the current year budget amendments and the portion resulting from the recommended budget. 10. The County Board of Commissioners, or any committee thereof, may direct the County Executive and/or other elected officials to submit any additional information it deems relevant in its consideration of the budget and proposed appropriations measure. The Board of Commissioners or the committees thereof may conduct budgetary reviews with the Fiscal Officer, and/or County departments and divisions or agencies, etc., for the purpose of clarification or justification of proposed budgetary items. 11. The County Board of Commissioners may revise, alter, or substitute for the proposed general appropriations measure in any way, except that it may not change it in a way that would cause total appropriations, including an accrued deficit, to exceed total estimated revenues, including an unappropriated surplus. An accrued deficit shall be the first item to be resolved in the general appropriations measure. 12. The County Board of Commissioners shall fix the time and place of a public hearing to be held on the budget and proposed appropriations measure. The Clerk/Register shall then have published, in a newspaper of general circulation within the County of Oakland, notice of the hearing and an indication of the place at which the budget and proposed appropriations measure may be inspected by the public. This notice must be published at least seven days before the date of the hearing. 13. No later than September 30, the Board of Commissioners shall pass a general appropriations measure providing the authority to make expenditures and incur obligations on behalf of the County of Oakland. The supporting budgetary data to the general appropriations measure shall include at least the following: a. Expenditure data for the most recently completed fiscal year, b. The expenditures budget as originally adopted by the Board of Commissioners for the current fiscal year, c. The amended current year appropriations, d. An estimate of the expenditure amounts required to conduct, the government of Oakland County, including its budgetary centers, e. Revenue data for the most recently completed fiscal year and estimated revenues, or amended budget, for the current fiscal year, f. Budgeted revenue estimates as originally adopted by the Board of Commissioners for the current fiscal year, 9. The amended current year Budgeted revenues, h. An estimate of revenues, by source, to be raised or received by Oakland County in the ensuing fiscal year, The amount of surplus or deficit from prior fiscal years, together with an estimate of the amount of surplus or deficit expected in the current fiscal year, j. An estimate of the amount needed for deficiency, contingent on emergency purposes, and the amounts needed to pay and to discharge the principal and interest of the debt of Oakland County due in the ensuing fiscal year, k. The amount of proposed capital outlay expenditures, except those financed by enterprise, capital project, or internal service funds, including the estimated total costs and proposed method of financing of each capital construction project and the projected additional annual operating cost and the method of financing the operating costs of each capital construction project for three (3) years beyond the fiscal year covered by the budget, An informational summary of projected revenues and expenditures/expenses of capital projects, internal service, and enterprise funds, m. Any other data relating to fiscal conditions that the Board of Commissioners considers to be useful in considering the financial needs of the County, n. Printed copies of the Board of Commissioners Adopted Budget, Financial Plan or any facsimile thereof shall contain all of the above data unless otherwise approved by the Board of Commissioners, 14. The Board of Commissioners may authorize transfers between appropriation items by the County Executive or Fiscal Officer within limits stated in the appropriations measure. In no case, however, may such limits exceed those provided for in paragraph #22 of this resolution. 15. A deviation from the original general appropriations measure shall not be made without first amending the general appropriations measure through action by the Board of Commissioners, except within those limits provided for in paragraph #16 of this resolution. 16. Appropriations accumulated at the following three summary levels of expenditure within each County Department will be deemed maximum authorization to incur expenditures: Personnel Expenditures, Operating Expenditures, and Internal Support Expenditures . The County Executive or the Fiscal Officer shall exercise supervision and control of all budgeted expenditures within these limits, holding expenditures below individual line-item appropriations or allowing overruns in individual line-items providing that at no time shall the net expenditures exceed the total appropriation for Personnel and Operating Expenses, respectively, for each department as originally authorized or amended by the Board of Commissioners. The Fiscal Officer shall submit to the Finance Committee a quarterly listing of new governmental funded appropriations and internal service fund line items created administratively which were not properly classifiable. Line-item detail, division, unit or cost center detail and allotments, which provide a monthly calendarization of annual appropriations, as deemed necessary by the Fiscal Officer shall be maintained and utilized as an administrative tool for management information and cost control. The Fiscal Officer shall not approve any expenditure beyond that necessary to accomplish stated program or work objectives authorized in the general appropriation measure as originally approved unless amended, in which case the amendment takes precedence. 17. The Fiscal Officer shall maintain, for all budgeted funds, appropriation ledger accounts in which are to be recorded such expenditure encumbrances and obligations for the future payment of appropriated funds as the Fiscal Officer may approve. 18. Each purchase order, voucher or contract of Oakland County shall specify the funds and appropriation designated by number assigned in the accounting system classification from which it is payable and shall be paid from no other fund or appropriation. The necessary amount of the appropriation from such account shall be transferred pursuant to the provisions of this resolution to the appropriate general appropriation account and the expenditure then charged thereto. 19. No obligation shall be incurred against, and no payment shall be made from, any appropriation account unless there is a sufficient unencumbered balance in the appropriation and sufficient funds are or will be available to meet the obligation. All capital projects funded from the Capital Improvement Fund shall require approval of the Board of Commissioners on recommendation of the appropriate liaison committee (Planning and Building Committee) prior to initiation of the project. Any obligation incurred or payment authorized in violation of this resolution shall be void and any payment so made illegal except those otherwise ordered by court judgment or decree. 20. The Fiscal Officer, after the end of each quarter, shall transmit to the Board of Commissioners a report depicting the financial condition of budgeted operations, including, but not limited to: a. A forecast of actual revenues by major source compared with budgeted revenues accompanied by an explanation of any significant variances, b. A forecast of actual expenditures and encumbrances by department compared with authorized appropriations accompanied by an explanation of any significant variances, and c. A forecast of actual expenditures, encumbrances and transfers from each of the several non-departmental appropriations accounts compared with authorized appropriations accompanied by an explanation of any significant variances. 21. Direct expenditure and/or transfers of any unencumbered balance or any portion thereof in any appropriation for transfer account to any other appropriations account may not be made without amendment of the general appropriation measure as provided for in this resolution, except that transfers within and between budgeted funds and departments may be made by the Fiscal Officer in the following instances: a. Transfers may be made from the non-departmental overtime account and fringe benefit adjustment account to the appropriate departmental budget as specific overtime requests are reviewed and approved by the Fiscal Services Division. Additionally, overtime appropriations may be transferred between divisions within a department at the request of the Department Head, if authorized by the Fiscal Officer or his designee. b. Transfers may be made from the non-departmental appropriation accounts for Maintenance Department Charges and Miscellaneous Capital Outlay to the appropriate departmental budget as specific requests for these items are reviewed and approved by the Fiscal Officer. c. Transfers may be made from the non-departmental appropriation accounts Emergency Salaries and Summer Help as specific requests for these items are reviewed and approved by the Human Resources Department. d. Transfers may be made from salary and fringe benefit savings, resulting from use of Merit System Administrative Leave without Pay provisions, from departmental budgets to a non-departmental Administrative Leave account. Quarterly reports identifying such transfers and detailing the status of the non-departmental Administrative Leave account shall be provided to the appropriate Board committees. e. Fringe benefit rates shall be established annually in the budget process to charge all General Fund/General Purpose, Special Revenue and Proprietary funds for actual employer fringe benefit costs. Such rates shall be sufficient to meet all fringe benefit costs including sick leave and annual leave accumulations, tuition reimbursement, employee training, retirees' medical and retirement administration. All funds collected for Retirement, Tuition Reimbursement, Social Security (FICA), Medical for active and retired employees, Disability, Dental, Optical, and Life and Accident Insurance shall be transferred to the Employee Fringe Benefit Fund as established by Miscellaneous Resolution #81-312. Sufficient funds shall be maintained in the Employee Fringe Benefit Fund liability account for sick leave and annual leave to cover the accumulated liability at an amount equal to 50% of the sick leave accumulation and 100% of the annual leave accumulation, including applicable Social Security (FICA) taxes thereon. All funds collected by Workers' Compensation and Unemployment Compensation shall be transferred to the Fringe Benefit Fund as established by Miscellaneous Resolution #81-012 and modified by Miscellaneous Resolution #96-024. f. The transfer of funds to the Capital Improvement Fund and Building Fund shall not be made prior to September 30, without approval from the Finance Committee of the Board of Commissioners. 9. Transfers (advances) may be made as necessary from the Drain Revolving Fund to Drain Construction Funds and Drain Maintenance Funds as short term advances for costs incurred such as preliminary engineering fees and ongoing maintenance costs. Costs incurred by Drain Maintenance Funds and Drain Construction Funds will be repaid by the Drain Fund through assessments. Specific requests will be reviewed and approved by the Fiscal Officer. h. A transfer of any or all of the appropriation allocated under the Non-Departmental account for Legislative Expense (#90-290000-25000-3064) shall not be made to any departmental budget without adoption of an Oakland County Board of Commissioners resolution. 22. The Board of Commissioners may make supplemental appropriations by amending this general appropriations measure as provided by this resolution, provided that revenues in excess of those anticipated in the original general appropriations measure become available due to: a. An unobligated surplus from prior years becoming available; b. Current year revenue exceeding original estimate in amounts sufficient enough to finance increased appropriations. The Board of Commissioners may make a supplemental appropriation by increasing the dollar amount of an appropriation item in the original general appropriations measure or by adding additional items. At the same time the estimated amount from the source of revenue to which the increase in revenue may be attributed shall be increased, or other source and amount added in a sum sufficient to equal the supplemental expenditure amount. In no case may such appropriations cause total estimated expenditures, including an accrued deficit, to exceed total estimated revenues, including an unappropriated surplus. 23. Whenever it appears to the County Executive or the Board of Commissioners that actual and probable revenues in any fund will be less than the estimated revenues upon which appropriations from such fund were based, the County Executive shall present to the Board of Commissioners recommendations which, if adopted, will prevent expenditures from exceeding available revenues for the current fiscal year. Such recommendations shall include proposals for reducing appropriations, increasing revenues, or both. After receiving the recommendations of the County Executive for bringing appropriations into balance with estimated revenues, the Board of Commissioners shall amend the general appropriations measure to reduce appropriations or shall approve such measures necessary to provide revenues sufficient to equal appropriations, or both. 24. All appropriations are annual and the unexpended portion shall lapse at year-end. Encumbrances and appropriations carried forward shall be recorded as a designated fund balance, and the subsequent year's budget amended to provide authority to complete these transactions. Appropriations shall not be carried forward for more than six (6) months into the budget year following the year in which they were originally appropriated. A status report on Appropriations Carried Forward, as required by Miscellaneous Resolution #93-156, will be incorporated as an integral part of the ensuing year's Second Quarter Financial Forecast for the purposes of determining their continuation for the remainder of the year. The recommended year-end budget amendment shall be supported with a statement of revenues and expenditures and operating surplus or deficit which shall contain the following data: (1) budget as adopted; (2) budget amendments; (3) budget as adjusted; (4) revenues and expenditures, operating surplus or deficit; (5) accrued revenue and expenditures; (6) transfers; (7) total revenues and expenditures and transfers, operating surplus or deficit, including accruals and transfers; (8) encumbrances; (9) appropriations carried forward; (10) total revenues and appropriations utilized, operating surplus or deficit, including encumbrances and appropriations carried forward; (11) balance of revenues not collected, unencumbered appropriation balance, operating surplus or deficit; (12) detail of adjustments to designated and undesignated fund balance, detail of adjustment to reserves and/or any other utilization of surplus; (13) final surplus or deficit or undesignated fund balance carried forward to the subsequent year's budget, 25. A member of the Board of Commissioners, the County Executive, any elected officer, the Fiscal Officer, any other administrative officer or employee of Oakland County shall not: (1) create a debt, incur a financial obligation on behalf of the County against an appropriation account in excess of the amount authorized, (2) apply or divert money of the County for purposes inconsistent with those specified in this general appropriations measure as approved and amended by the Board of Commissioners, nor (3) forgive a debt or write off an account receivable without appropriate authorization of the Board of Commissioners, as described in Miscellaneous Resolution #93-135. Specifically, application of the foregoing Bad Debt Write Off Policy shall be invoked for all amounts in excess of $1,000; transactions of a lesser amount shall be considered within the administrative authority of the Fiscal Officer. Furthermore, the Fiscal Services Division must submit to the Board of Commissioners, as part of the quarterly financial report, a listing of all bad debt write offs occurring during the preceding three months. In addition, transactions relating to Inmate Prisoner Billings which are billed in excess of ability to pay, as determined by the Reimbursement Division, are hereby authorized to be adjusted in accordance with Public Act 212 of 1994 with the resultant amount of the write-off subsequently reported to the Board of Commissioners as part of the Quarterly Financial Report. Also, within the administrative authority of the Fiscal Officer and with the general approval of the Court, Circuit Court and Probate Court financial orders for $2,500 or less may be reduced and amended by the Reimbursement Division based on an individual's ability to pay. Waiver of fees in excess of $2,500 shall require the approval of the Court. Except as otherwise stated in the General Appropriations Act, funds shall not be expended without specific appropriation or other appropriate action by the Board of Commissioners from reserved, designated or undesignated fund equity; from balance sheet accounts for the purchase of fixed assets not cited in paragraph 26 of the General Appropriations Act, non-routine prepaid items or non-routine obligations related to a specific appropriation; or from funds not budgeted. 26. All Internal Service Fund budgets that have depreciable assets shall have a capital budget with detail supporting the amount of annual depreciation therein included, as well as a fiscal plan for replacing, upgrading or disposing of those assets. 27. The budgetary system shall be maintained on the same basis of accounting (generally accepted accounting principles) as the actual financial information is maintained. 28. Any violation of the general appropriations measure by the County Executive, the Fiscal Officer, any administrative officer, employee or member of the Board of Commissioners detected through application of generally accepted accounting procedures utilized by Oakland County or disclosed in an audit of the financial records and accounts of the County shall be filed with the State Treasurer and reported by the State Treasurer to the Attorney General. Pursuant to Public Act 621 of 1978, the Uniform Budgeting Act, the Attorney General shall review the report and initiate appropriate action against the person or persons in violation. For use and benefit of the County of Oakland, the Attorney General or Prosecuting Attorney may institute a civil and/or criminal action in a court of competent jurisdiction for the recovery of County funds disclosed by an examination to have been illegally expended or collected as a result of malfeasance, and for the recovery of public property disclosed to have been converted or misappropriated. 29. The provisions of this act shall be applied to the General Fund and all Special Revenue and Proprietary Funds of the County, including Enterprise Funds and Internal Service Funds, BE IT FURTHER RESOLVED that as a condition of appropriation to a Community Mental Health Authority, the Community Mental Health Authority shall submit to an annual performance audit by an entity to be selected by the Board of Commissioners with the parameters of said annual performance audit to be determined by the County's Audit Committee. Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution which embodies the Fiscal Year 2006 General Appropriations Act as detailed in the Fiscal Year 2006 Budget document, including subsequent amendments. FINANCE COMMITTEE Copy of County of Oakland Fiscal Year 2006 and Fiscal Year 2007 Revenue Summary Executive Recommendation and Finance Committee Recommendation, and County of Oakland Fiscal Year 2006 and Fiscal Year 2007 Finance Committee Recommended Budget Revenues on file in County Clerk's office. REPORT (MISC. #05225) BY: Personnel Committee, Greg Jamian, Chairperson IN RE: RECOMMENDED FISCAL YEAR 2006 GENERAL SALARY INCREASES To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Personnel Committee has reviewed the County Executive's recommendation regarding salary issues for the Fiscal Year 2006 Budget. The County Executive is recommending a two (2%) percent general salary increase for most non-represented County classifications effective October 1, 2005. This date is the beginning of the first pay period for Fiscal Year 2006. The Human Resources Department has presented extensive materials to provide historical data, background information and job market survey data to support the general salary increase recommendation. Certain classifications have been made exceptions to the salary grade placement due to severe market situations, difficulty in recruitment and retention of qualified job candidates or other unique situations. The Personnel Committee has reviewed the County Executive's recommendation that these classifications receive a general salary increase of two (2%) percent effective October 1, 2005. The full-time employees in the Appointed Official classification are not in the salary grade plan. The Personnel Committee has reviewed the County Executive's recommendation that these classifications receive a general salary increase of two (2%) percent effective October 1, 2005. The Appointed Board and Commission Member classification are exceptions to the Salary Grade Classification and includes: Jury Board Member, Road Commission Chairperson, Road Commissioner, Social Services Board Chairperson and Social Services Board Member. The County Executive has made no recommendation for this classification. The Personnel Committee has reviewed the County Executive's recommendation that Part-time/Hourly classes, with the exception of the Parks Helper classification, receive a general salary increase of two (2%) percent effective October 1, 2005. Parks Helper positions perform routine manual and/or clerical duties assisting higher level employees involved in the maintenance and operations of the County Park facilities. Seasonal Laborer employees are often reclassified to Parks Helpers. The County Executive in not recommending that the Seasonal Laborer Class receive an increase in Fiscal Year 2006. The County Executive in not recommending a general salary increase for Student, Summer and Seasonal classifications for Fiscal Year 2006. The Personnel Committee has reviewed the comparison of current summer salary rates and the Fast Food Survey data that was provided by the Human Resources Department to support this recommendation. The Personnel Committee recommends the following actions: 1. Increase the current salary ranges for salary grades 1 - 21 by a general salary increase of 2% effective October 1, 2005. This date is the beginning of the first pay period for Fiscal Year 2006. 2. Increase all remaining classifications not represented by bargaining units by a general salary increase of 2% effective October 1, 2005, including appointed officials, classes designated as exceptions to salary grades 1 - 21, and part-time/hourly classes, but excluding: Circuit, Probate and District Court Judges which are currently at the maximum rate allowed; and Commissioners which will be addressed by a separate report; and Other Elected Officials which will be addressed by a separate report; and Appointed Board and Commission members; and Summer, Student, and Seasonal classifications; and Park Helper classification. 3. Retitle the classification of General Staff Nurse, which is assigned to the Jail to Correctional Health Nurse. 4. Further, that no transfer of monies is required to fund these increases since sufficient monies have been budgeted in the departmental salaries and fringe benefit line items. Chairperson, on behalf of the Personnel Committee, I move the acceptance of the foregoing report. PERSONNEL COMMITTEE REPORT (MISC. #05225) BY: Personnel Committee, Greg Jamian, Chairperson IN RE: RECOMMENDED FISCAL YEAR 2006 SALARY INCREASE FOR COUNTY EXECUTIVE, PROSECUTING ATTORNEY, COUNTY CLERK/REGISTER OF DEEDS, DRAIN COMMISSIONER, SHERIFF AND COUNTY TREASURER To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Personnel Committee has reviewed the information provided by the Human Resources department regarding Wage Increase Comparisons of Oakland County Elected Officials. The County Executive traditionally does not make recommendations for elected officials' salary rates. The Personnel Committee is recommending that the current salary of for the County Executive, Prosecuting Attorney, Clerk/Register of Deeds, Drain Commissioner, Sheriff and Treasurer be increased by the percentage, which is comparable to and consistent with the general salary increase provided to non- represented employees. This two (2%) percent increase will become effective October 1, 2005. Further, that no transfer of monies is required to fund these increases since sufficient monies have been budgeted in the departmental salaries and fringe benefit line items. Chairperson, on behalf of the Personnel Committee, I move the acceptance of the foregoing report. PERSONNEL COMMITTEE REPORT (MISC. #05225) BY: Personnel Committee, Greg Jamian, Chairperson IN RE: RECOMMENDED 2006 SALARY INCREASE FOR COUNTY COMMISSIONERS To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Personnel Committee has reviewed the information provided by the Human Resources department regarding elected official salary rates. The County Executive traditionally does not make recommendations for elected officials' salary rates. In accordance with provisions under Public Act 20 of 2005, the Personnel Committee is recommending that the current salary of the County Commissioners be increased by the percentage, which is comparable to and consistent with the general salary increase provided to non-represented employees. This two (2%) percent increase will become effective January 1, 2006. Further, that no transfer of monies is required to fund these increases since sufficient monies have been budgeted in the departmental salaries and fringe benefit line items. Chairperson, on behalf of the Personnel Committee, I move the acceptance of the foregoing report. PERSONNEL COMMITTEE REPORT (MISC. #05225) BY: Planning and Building Committee, Charles Palmer, Chairperson IN RE: 2006 FACILITIES MAINTENANCE AND OPERATIONS DIVISION — SPECIAL PROJECTS BUDGET To the Oakland County Finance Committee Chairperson, Ladies and Gentlemen: The Planning and Building Committee, having reviewed 2006 Facilities Maintenance and Operations Division Special Projects Budget on July 12, 2005, reports with the recommendation that the Special Projects Budget be approved in the amount of $400,000 as outlined in the attached report dated July 12, 2005, Chairperson, on behalf of the Planning and Building Committee, I submit the foregoing report. PLANNING AND BUILDING COMMITTEE Copy of 2006 Special Projects on file in County Clerk's office. REPORT (MISC. #05225) BY: Planning and Building Committee, Charles Palmer, Chairperson IN RE: 2006 — 2010 CAPITAL IMPROVEMENT PROGRAM — UTILITIES To the Oakland County Finance Committee Chairperson, Ladies and Gentlemen: The Planning and Building Committee, having reviewed the 2006 — 2010 Capital Improvement Program (Utilities Section) on July 12,2005, reports with the recommendation that the Utilities Section of the Program, a conceptual identification of possible future capital improvement needs, be approved in the amount of $520,000 as outlined in the attached report dated July 12, 2005. Chairperson, on behalf of the Planning and Building Committee, I submit the foregoing report. PLANNING AND BUILDING COMMITTEE Copy of 2006 —2010 Capital Improvement Program for Utilities, Roads, and Parking on file in County Clerk's office. REPORT (MISC. 05225) BY: Planning and Building Committee, Charles Palmer, Chairperson IN RE: 2006 — 2010 CAPITAL IMPROVEMENT PROGRAM — BUILDINGS To the Oakland County Finance Committee Chairperson, Ladies and Gentlemen: The Planning and Building Committee, having reviewed the 2006 — 2010 Capital Improvement Program (Buildings Section) on July 12, 2005, reports with the recommendation that the Buildings Section of the Program, a conceptual identification of possible future capital improvement needs, be approved in the amount of $5,393,000 as outlined in the attached report dated July 12, 2005. Chairperson, on behalf of the Planning and Building Committee, I submit the foregoing report. PLANNING AND BUILDING COMMITTEE Copy of Index 2006 Capital Improvement Program, and Oakland County Capital Improvement Program 2006 - 2010 on file in County Clerk's office. September 22, 2005 REPORT (MISC. 105225). BY: Personnel Committee, Greg Jamian, Chairperson RE: Recommended FY 2006 General Salary Increases TO: Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Personnel Committee has reviewed the County Executive's recommendation regarding salary issues for the Fiscal Year 2006 Budget. The County Executive is recommending a two (2%) percent general salary increase for most non-represented County classifications effective October 1, 2005. This date is the beginning of the first pay period for Fiscal Year 2006. The Human Resources Department has presented extensive materials to provide historical data, background information and job market survey data to support the general salary increase recommendation. Certain classifications have been made exceptions to the salary grade placement due to severe market situations, difficulty in recruitment and retention of qualified job candidates or other unique situations. The Personnel Committee has reviewed the County Executive's recommendation that these classifications receive a general salary increase of two (2%) percent effective October 1, 2005. The full-time employees in the Appointed Official classification are not in the salary grade plan. The Personnel Committee has reviewed the County Executive's recommendation that these classifications receive a general salary increase of two (2%) percent effective October 1, 2005. The Appointed Board and Commission Member classification are exceptions to the Salary Grade Classification and includes: Jury Board Member, Road Commission Chairperson, Road Commissioner, Social Services Board Chairperson and Social Services Board Member. The County Executive has made no recommendation for this classification. The Personnel Committee has reviewed the County Executive's recommendation that Part-time/Hourly classes, with the exception of the Parks Helper classification, receive a general salary increase of two (2%) percent effective October 1, 2005. Parks Helper positions perform routine manual and/or clerical duties assisting higher level employees involved in the maintenance and operations of the County Park facilities. Seasonal Laborer employees are often reclassified to Parks Helpers. The County Executive in not recommending that the Seasonal Laborer Class receive an increase in Fiscal Year 2006. Personnel Committee Vote: Motion carried on a roll call vote Jamian, Moss, Patterson, Hatchett and Nash — yes Scott and Suarez — no Middleton, Coleman and Rogers - absent The County Executive in not recommending a general salary increase for Student, Summer and Seasonal classifications for Fiscal Year 2006. The Personnel Committee has reviewed the comparison of current summer salary rates and the Fast Food Survey data that was provided by the Human Resources Department to support this recommendation. The Personnel Committee recommends the following actions: 1. Increase the current salary ranges for salary grades 1 - 21 by a general salary increase of 2% effective October 1, 2005. This date is the beginning of the first pay period for Fiscal Year 2006. 2. Increase all remaining classifications not represented by bargaining units by a general salary increase of 2% effective October 1, 2005, including appointed officials, classes designated as exceptions to salary grades 1 - 21, and part- time/hourly classes, but excluding: • Circuit, Probate and District Court Judges which are currently at the maximum rate allowed; and • Commissioners which will be addressed by a separate report; and • Other Elected Officials which will be addressed by a separate report; and • Appointed Board and Commission members; and • Summer, Student, and Seasonal classifications; and • Park Helper classification. 3. Retitle the classification of General Staff Nurse, which is assigned to the Jail to Correctional Health Nurse. 4. Further, that no transfer of monies is required to fund these increases since sufficient monies have been budgeted in the departmental salaries and fringe benefit line items. Chairperson, on behalf of the Personnel Committee, I move the acceptance of the foregoing report. PERSONNEL COMMITTEE REPORT (MISC . 105225) September 22, 2005 BY: Personnel Committee, Greg Jamian, Chairperson RE: Recommended Fiscal Year 2006 Salary Increase for County Executive, Prosecuting Attorney, County Clerk/Register of Deeds, Drain Commissioner, Sheriff and County Treasurer TO: Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Personnel Committee has reviewed the information provided by the Human Resources department regarding Wage Increase Comparisons of Oakland County Elected Officials. The County Executive traditionally does not make recommendations for elected officials' salary rates. The Personnel Committee is recommending that the current salary of for the County Executive, Prosecuting Attorney, Clerk/Register of Deeds, Drain Commissioner, Sheriff and Treasurer be increased by the percentage, which is comparable to and consistent with the general salary increase provided to non-represented employees. This two (2%) percent increase will become effective October 1, 2005. Further, that no transfer of monies is required to fund these increases since sufficient monies have been budgeted in the departmental salaries and fringe benefit line items. Chairperson, on behalf of the Personnel Committee, I move the acceptance of the foregoing report. PERSONNEL COMMITTEE Personnel Committee Vote: Motion carried on a roll call vote Jamian, Moss, Patterson, Hatchett and Nash — yes Scott and Suarez — no Middleton, Coleman and Rogers - absent September 22, 2005 REPORT (MISC. 1115225). BY: Personnel Committee, Greg Jamian, Chairperson RE: Recommended 2006 Salary Increase for County Commissioners TO: Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Personnel Committee has reviewed the information provided by the Human Resources department regarding elected official salary rates. The County Executive traditionally does not make recommendations for elected officials' salary rates. In accordance with provisions under Public Act 20 of 2005, the Personnel Committee is recommending that the current salary of the County Commissioners be increased by the percentage, which is comparable to and consistent with the general salary increase provided to non-represented employees. This two (2%) percent increase will become effective January 1, 2006. Further, that no transfer of monies is required to fund these increases since sufficient monies have been budgeted in the departmental salaries and fringe benefit line items. Chairperson, on behalf of the Personnel Committee, I move the acceptance of the foregoing report. PERSONNEL COMMITTEE Personnel Committee Vote: Motion carried on a roll call vote: Jamian, Moss, Patterson, Hatchett and Nash — yes Scott and Suarez — no Middleton, Coleman and Rogers - absent September 22, 2005 REPORT (misc. 105225) BY: Planning and Building Committee, Charles Palmer, Chairperson RE: 2006 FACILITIES MAINTENANCE & OPERATIONS DIVISION — SPECIAL PROJECTS BUDGET TO: THE OAKLAND COUNTY FINANCE COMMITTEE Chairperson, Ladies and Gentlemen: The Planning and Building Committee, having reviewed the 2006 Facilities Maintenance & Operations Division Special Projects Budget on July 12, 2005, reports with the recommendation that the Special Projects Budget be approved in the amount of $400,000 as outlined in the attached report dated July 12, 2005. Chairperson, on behalf of the Planning and Building Committee, I submit the foregoing report. Planning and Building Committee Planning & Building Committee vote: Motion carried on a unanimous roll call vote with Middleton and Potter absent. 033 - Jail 039 - Animal Control 045 - Med Care Fac 046 - Exec Office Bldg 2006 SPECIAL PROJECTS BUILDINGS 006 - Friend of the Ct 020 - CV "K" Bldg 025 - Courthouse 025 - Courts 052 - Service Center DESCRIPTION Reconfigure banking and scanning area New kitchen equipment Needle glaze the exterior perimeters of all glass to aluminum Replace carpet in chambers and jury room - Judge Nanci Grant Replace carpet in chambers and courtroom - Judge Daniel O'Brien Upgrade gun range operating system New 2-yard compactor with auto cycle Install new flooring throughout kennel area Lobby improvement for improved traffic flow Replace carpet in the admin offices Remove and replace all caulking around window perimeters, excluding the glass tower Signage repair and replacement program Curb and sidewalk replacement Emergency evacuation devices (27) 6/16/2006 COST $25,000.00 55,000.00 115,000.00 8,000.00 8,000.00 15,000.00 13,000.00 25,000.00 18,000.00 5,000.00 18,000.00 20,000.00 30,000.00 45 000.00 $400,000.00 September 22, 2005 REPORT (ran. #05225) BY: Planning and Building Committee, Charles Palmer, Chairperson RE: 2006 —2010 CAPITAL IMPROVEMENT PROGRAM — UTILITIES TO: THE OAKLAND COUNTY FINANCE COMMITTEE Chairperson, Ladies and Gentlemen: The Planning and Building Committee, having reviewed the 2006 —2010 Capital Improvement Program (Utilities Section) on July 12, 2005, reports with the recommendation that the Utilities Section of the Program, a conceptual identification of possible future capital improvement needs, be approved in the amount of $520,000 as outlined in the attached report dated July 12, 2005. Chairperson, on behalf of the Planning and Building Committee, I submit the foregoing report. Planning and Building Committee Planning & Building Committee vote: Motion carried on a unanimous roll call vote with Middleton and Potter absent. 2006-2010 CAPITAL IMPROVEMENT PROGRAM FOR UTILITES, ROADS, AND PARKING Department of Facilities Management • Oakland County Executive • • Project Title Date Project Number 2006 PARKING PAVING PROGRAM July 2005 Location Projects for 2006 SERVICE CENTER AND BROWN RD 01 of 13 General Description Resurface 1/2 of the 20 yeard old deteriorating east parking lot at the Public Works Facility. This represents phase I of renovation of the east lot. Project Objectives and Justification Normal maintenance repair. Additional Comments Cost estimate 2006. Estimated Total Capital Costs Project Category Item Description Estimated Cost p Facilities 0 New W Utilities Alteration E Roads Maintenance Engineering $23,000 v Parking Contruction 199,000 , Other Costs 3 000 Project Funding Estimated Cost 225,000 Source Contingency 45,000 COT Imp. Prog. ,y TOTAL ESTIMATED COST $270,000 Other Sources 0 Proposed Project Schedule Planning and Design 2005 Estimated Additional Annual Maintenance and Operating Expense `Construction 2000 Item Description Estimated Cost Completion 2006 Page 36 2006-2010 CAPITAL IMPROVEMENT PROGRAM FOR UTILITES, ROADS, AND PARKING Department of Facilities Management Oakland County Executive • • Project Title Date Project Number MAINLAND DRAIN- PHASE I July 2005 Location Projects for 2006 SERVICE CENTER 02 of 13 'General Description Reroute and enclose various sections of the Mainland Storm Drain beginning at the Public Works Building west of Telegraph Road and reroute to the Pontiac Creek Drain east of Telegraph Rd, Project Objectives and Justification to relieve storm water flooding conditions during heavy rains from the Public Works Building and intersection at Telegraph Road and County Center Drive North. Additional Comments Cost estimated based on 2007 construction schedule. Design fees also includes $50,000 to study the storm water flooding at Service Center South Entrance at Telegraph Road. Estimated Total Capital Costs Project Category Item Description Estimated Cost • p Facilities p New Estimate provided by Oakland County V, Utilities Kij Alteration Drain Commissioner's Office. Roads Rei Maintenance ni Parking Design $ 250,000 Construction 3,500,000 Project Funding Estimated Cost 3,750,000 Source Contingency 15% 562,000 COI. Imp. Prog. p TOTAL ESTIMATED COST $4,312,000 Other Sources ,y Proposed Project Schedule Planning and Design 2006 Estimated Additional Annual Maintenance and Operating Expense Construction 2007 Item Description Estimated Cost Completion 2006 Page 37 2006-2010 CAPITAL IMPROVEMENT PROGRAM FOR UTILITES, ROADS, AND PARKING Department of Facilities Management Oakland County Executive • • Project Title Date Project Number FUTURE SERVICE CENTER SIDEWALK PROGRAM July 2005 Location Projects for 2006 SERVICE CENTER 03 of 13 General Description Provide a network of approximately 3 mile of sidewalk for the Service Center Campus and along Telegraph Road from Oakland Pointe Shopping Center to the railroad overpass crossing Telegraph Road north of the Service Center. Project Objectives and Justification Provide safe means of egress from building to building and on Campus for pedestrian traffic. People are walking on the shoulders or in the roads in some areas of the Service Center, Additional Comments Cost estimate to year for construction. Project can be broken down into smaller phases. Estimated Total Capital Costs Project Category Item Description Estimated Cost ,V Facilities New Project estimated @ 2006 costs Utilities Fk Alteration and ecalated to the year `--- Roads H Maintenance proposed in the C1P _.i V Parking 2007 Section 2 & 3 $100,000 Project Funding 2008 Sections Part 3,6,8 350,000 Source 2009 Sections 4 & 5 370,000 COI. Imp. Prog. TOTAL ESTIMATED COST $720,000 Other Sources Proposed Project Schedule Planning and Design Estimated Additional Annual Maintenance and Operating Expense 'Construction Item Description Estimated Cost -- Completion Page 38 2006-2010 CAPITAL IMPROVEMENT PROGRAM FOR UTILITES, ROADS, AND PARKING Department of Facilities Management 1110 Oakland County Executive • Project Title Date Project Number FUTURE PARKING LOT PAVING PROGRAM July 2005 Location Projects for 2006 VARIOUS LOCATIONS 04 of 13 General Description This project addressed the need for routine repair and maintenance of the County's aged and deteriorating parking lots. Project Objectives and Justification Necessary maintenance and repair of parking lots. Additional Comments Future repaving projects include Public Works Building and other lots. Schedule and estimates may vary depending on refinement of program. Cost estimates escalated to year of construction. Estimated Total Capital Costs Project Category Item Description Estimated Cost Facilities 0 New D Utilitiesy Alteration Public Works (rear)+CV(G.H.K) Year 2007 $660000 E7 Roads WI Maintenance Children's Village Courthouse (West), Jail West Drive Year 2008 350,000 Ev, Parking S. Oakland Office Bldg. Year 2009 560,000 Unknown Year 2009 560 000 Project Funding Source COI. Imp. Prog. W TOTAL ESTIMATED COST $2,130,000 Other Sources • Proposed Project Schedule Planning and Design Future Estimated Additional Annual Maintenance and Operating Expense Construction Item Description Estimated Cost Future Completion Future Page 39 2006-2010 CAPITAL IMPROVEMENT PROGRAM FOR UTILITES, ROADS, AND PARKING Department of Facilities Management • Oakland County Executive • • Project Title Date roject Number SERVICE TUNNEL RESTORATION July 2005 Location ' Projects for 2006 SERVICE CENTER 05 of 13 General Description Restore the 30 year old, r diameter, corrigated steel, 100' long utility tunnel which services bldg #38E (new Sheriffs Adminstration bldg/old CMH). Project Objectives and Justification Restore structural integrity throughout entire length. Additional Comments 2005 cost estimate escalated at 6% to 2006. Estimated Total Capital Costs Project Category Item Description Estimated Cost D Facilities my New „y Utilities li Alteration Ei Roads.ty Maintenance Design $5,000 E Parking Restoration 240,000 Site 5 000 Project Funding Estimated Cost 250,000 Source Contingency 10% 25.000 Cptl. Imp. Prog. W TOTAL ESTIMATED COST $275,000 Other Sources Escalation $290,000 Proposed Project Schedule Planning and Design 2005 Estimated Additional Annual Maintenance and Operating Expense Construction 2006 Item Description Estimated Cost Completion 2006 Page 40 2006-2010 CAPITAL IMPROVEMENT PROGRAM FOR UTILITES, ROADS, AND PARKING Department of Facilities Management • Oakland County Executive • • ' Project Title Date Project Number MAINLAND DRAIN- PHASE 2 July 2005 Location Projects for 2006 SERVICE CENTER 06 of 13 General Description Reroute and enclose various sections of the Mainland Storm Drain beginning at the Public Works Building west of Telegraph Road and reroute to the Pontiac Creek Drain east of Telegraph Rd. Scope and cost of project may change AFTER engineering study that is included in Mainland Drain Phase I project. Project Objectives and Justification to relieve storm water flooding conditions during heavy rains from the Public Works Building and intersection at Telegraph Road and County Center Drive North. Eliminate flooding at the south entrance to Service Center at Telegraph Rd. Additional Comments Cost estimated for 2006 and escalated to 2008. Various sections of the Drain east of the Jail from the Central Garage headwall south to the old rail spur culverts. Reroute and straighten the south branch of the Drain from County Center Drive East to the main branch of the Drain. Estimated Total Capital Costs Project Category Item Description Estimated Cost -- Facilities New 1114 Utilities l',11 Alteration _1 Roads k Maintenance Li Parking Note: cost estimated for 2006 and Design $ 180,000 escalated to 2008. Construction 3 400 000 Project Funding Estimated Cost 3,580,000 Source Contingency 15% 537,000 Cpt'l. Imp. Prog. Li TOTAL ESTIMATED COST $4,117,000 Other Sources !--e Escalated @ 4% per year 4,453,000 Proposed Project Schedule Planning and Design 2007 Estimated Additional Annual Maintenance and Operating Expense Construction Item Description Estimated Cost 2008 Completion 2009 Page 41 2006-2010 CAPITAL IMPROVEMENT PROGRAM FOR UTILITES, ROADS, AND PARKING Department of Facilities Management 4111 Oakland County Executive Project Title Date roject Number SERVICE CENTER ROAD REPAIR July 2005 Location Projects for 2006 SERVICE CENTER 07 of 13 General Description Repaving of deteriorating four (4) lane road portion of County Center Drive East in front of Law Enforcement Complex. Project Objectives and Justification Maintenance of road system. Additional Comments Repair should be done after completion of Courthouse addition if possible. 2001 cost estimate escalated @ 4% per year to 2007. Estimated Total Capital Costs Project Category Item Description Estimated Cost 0 Facilities i] New ri Utilities Alteration k Roads Ea Maintenance Design $30,000 ..i Parking Construction 200,000 Estimated Cost 230,000 Project Funding Contingency 20% 46,000 Source TOTAL ESTIMATED COST $276,000 Cpti Imp. Prog. W Escalated @ 4% per year $350,000 Other Sources 0 Escalated to 2006 $360,000 Proposed Project Schedule Planning and Design 2006 Estimated Additional Annual Maintenance and Operating Expense Construction 2007 Item Description Estimated Cost Completion 2007 Page 42 2006-2010 CAPITAL IMPROVEMENT PROGRAM FOR UTILITES, ROADS, AND PARKING Department of Facilities Management S Oakland County Executive Project Title Date roject Number REPLACE WATER MAIN July 2005 Location Projects for 2006 SERVICE CENTER 08 of 13 General Description Approximately 1,400 feet of 51 year old six (6) inch water Main has averaged over two (2) failures a year for several years. The long term reliability of this portion of the system is of concern. Project Objectives and Justification Maintain reliability of water distribution system on the east side of Telegraph Road. Additional Comments Estimated based on 2006 construction. Estimated Total Capita! Costs Project Category Item Description Estimated Cost 0 Facilities New k Utilities 0 Alteration 0 Roads y-_-i Maintenance 0 Parking Engineering $ 50,000 nd ng Construction 200,000 Project Fu i Estimated Cost 250,000 Source Contingency 10% 25,000 Cpt'l. Imp. Prog. TOTAL ESTIMATED COST $275,000 Other Sources L Escalated @ 6%for 2005-6 $292,000 Proposed Project Schedule Planning and Design 2006 Estimated Additional Annual Maintenance and Operating Expense Item Description Estimated Cost Construction 200 None Completion 2006 Page 43 2006-2010 CAPITAL IMPROVEMENT PROGRAM FOR UTILITES, ROADS, AND PARKING Department of Facilities Management 110 Oakland County Executive Project Title Date roject Number COURTHOUSE ROAD RELOCATION July 2005 Location Projects for 2006 SERVICE CENTER 09 of 13 General Description Project includes the rerouting of the road south of the Courthouse Complex to an area south of the South Parking Lot. Project Objectives and Justification Project should be completed prior to construction of next Courthouse addition because existing road area will be needed for construction layout area. Additional Comments Use of former road area to be determined by the size and location of next Courthouse addition. Some of the area could be used for additional parking. Cost estimated for 2005 and escalated at 8% per year to 2008. Estimated Total Capital Costs Project Category Item Description Estimated Cost 11 Facilities k New Utilities ill Alteration Roads Maintenance Design $80,000 — Construction 750,000 47 Parking Lighting 110,000 Landscaping 60,000 Project Funding Estimated Cost 1,000,000 Source Contingency 15% 150,000 Cpt'l. Imp. Prog. TOTAL ESTIMATED COST $1,150,000 Other Sources Escalated to 2008 $1,450,000 Proposed Project Schedule Planning and Design 2007 Estimated Additional Annual Maintenance and Operating Expense Construction 2007 Item Description Estimated Cost Nominal Increase Completion 2008 _ Page 44 2006-2010 CAPITAL IMPROVEMENT PROGRAM FOR UTILITES, ROADS, AND PARKING Department of Facilities Management • Oakland County Executive Project Title Date Project Number PRIMARY ELECTRICAL SYSTEM MAINTENANCE July 2005 Location Projects for 2006 SERVICE CENTER 10 of 13 General Description Replace five (5) obsolete, 31-year-old 13, 200 volt primary electrical circuit breakers on County-owned primary distribution system with solid state primary breakers. Project Objectives and Justification Maintain reliability of County owned primary electrical distribution system on the Service Center. Additional Comments Estimated Total Capital Costs Project Category Item Description Estimated Cost — _j Facilities _I New PRELIMINARY ESTIMATE Labor & Materials $700,000 v. Utilities Alteration Roads k Maintenance —! Parking _ Project Funding Source Cpt'l. Imp. Prog. v Other Sources 0 Proposed Project Schedule Planning and Design 2006 Estimated Additional Annual Maintenance and Operating Expense Item Description Estimated Cost Construction 2007 Completion 2007 Page 45 2006-2010 CAPITAL IMPROVEMENT PROGRAM FOR UTILITES, ROADS, AND PARKING Department of Facilities Management • Oakland County Executive Project Title Date project Number COUNTY CENTER DRIVE EAST IMPROVEMENTS July 2005 Location Projects for 2006 SERVICE CENTER 11 of 13 General Description Add curbs gutters to the roadways at the Pontiac Lake Road intersection entrance to the Service Center, extending north to the Jail. Repave deteriorating four (4) lane road portion of County Center Drive East in from of Law Enforcement Complex. Project Objectives and Justification Maintenance of road system and to improve storm water drainage control Service Center entrance. Additional Comments Cost estimated for 2001 and escalated to 2006, Road Commission to fund engineering costs for roadway construction and manage construction, Estimated Total Capital Costs Project Category Item Description Estimated Cost E Facilities L New E Utilities E Alteration rci Roadski-1, Maintenance E Parking Construction $1,020,000 Lanscaping 30,000 Project Funding Esimtated Cost 1,050,000 Source Contingency 20% 210,000 Cpt'l. Imp. Prog. Rel TOTAL ESTIMATED COST $1,260,000 Other Sources 11 Proposed Project Schedule Planning and Design 2007 Estimated Additional Annual Maintenance and Operating Expense Construction 2008 Item Description Estimated Cost Completion 2008 Page 46 2006-2010 CAPITAL IMPROVEMENT PROGRAM FOR UTILITES, ROADS, AND PARKING Department of Facilities Management 110 Oakland County Executive • • Project Title Date roject Number PAINT WATER TOWER July 2005 Location Projects for 2006 SERVICE CENTER 12 of 13 General Description The water tower, located adjacent to the Information Technology Facility, is in need of painting. Project Objectives and Justification Rust on the tower is beginning to show. First repainting of tower in approximately 20 years. Additional Comments Estimated Total Capital Costs Project Category Item Description Estimated Cost E Facilities New f--,/ Utilities Li Alteration L___, 7- Roads lnZ Maintenance 11 Parking Project Funding Estimated Cost Source Contingency Cpt'l. Imp. Prog. v TOTAL ESTIMATED COST $270,000 Other Sources El Proposed Project Schedule Planning and Design 2006 Estimated Additional Annual Maintenance and Operating Expense Construction 2007 Item Description Estimated Cost Completion 2007 Page 47 2006-2010 CAPITAL IMPROVEMENT PROGRAM FOR UTILITES, ROADS, AND PARKING Department of Facilities Management • Oakland County Executive • • Project Title Date project Number COURTHOUSE PARKING DECK July 2005 Location Projects for 2006 SERVICE CENTER 13 of 13 General Description Construct a 980 space parking deck over the Courthouse South Parking Lot. Project Objectives and Justification Provide for parking demand beyond 2008. Additional Comments Parking deck and alternative parking solutions such as shuttling public to and from remote parking areas should be explored prior to construction of the next Courthouse addition. Cost estimated for 1999 escalated to 2002 4% annually and from 2003-2010 at 8% annually. Estimated Total Capital Costs Project Category Item Description Estimated Cost D Facilities -z New D Utilities Alteration D Roads —I Maintenance Design 6600,000 W Parking Construction 7,350,000 Other Costs 700 000 Project Funding Estimated Cost 8,650,000 Source Contingency 15% 1,270,000 COI, Imp. Prog. E TOTAL ESTIMATED COST $9,920,000 Other Sources viri Escalated per above $19,124,000 Proposed Project Schedule Planning and Design Future Estimated Additional Annual Maintenance and Operating Expense Construction Item Description Estimated Cost Future Unknown Completion Future Page 48 September 22, 2005 REPORT BY: Planning and Building Committee, Charles Palmer, Chairperson RE: 2006 —2010 CAPITAL IMPROVEMENT PROGRAM — BUILDINGS TO: THE OAKLAND COUNTY FINANCE COMMITTEE Chairperson, Ladies and Gentlemen: The Planning and Building Committee, having reviewed the 2006 —2010 Capital Improvement Program (Buildings Section) on July 12, 2005, reports with the recommendation that the Buildings Section of the Program, a conceptual identification of possible future capital improvement needs, be approved in the amount of $5,393,000 as outlined in the attached report dated July 12, 2005. Chairperson, on behalf of the Planning and Building Committee, I submit the foregoing report. Planning and Building Committee Planning & Building Committee vote: Motion carried on a unanimous roll call vote with Middleton, Potter and Hatchett absent. July 12, 2005 INDEX 2006 CAPITAL IMPROVEMENT PROGRAM Item No Page INTRODUCTION 1 SUMMARY 2 CAPITAL IMPROVEMENT PROGRAM FOR BUILDINGS 1 2006 Roof Replacement Program 4 2 Jail fire Alarm System Upgrade 5 3 Purchase Property for Future Courthouse 6 4 Boot Camp Building Renovation 7 5 Public Works A/C Replacement 8 6 Public Works Bldg. Addition and Renovation 9 7 Jail Renovation & Visitation Addition 10 8 Miscellaneous Remodeling 11 9 Future Roof Replacement Program 12 10 High Density Shelving — Phase 1 13 11 Classroom/Culinary/Storage Bldg. 14 12 Jail Master Control System Upgrade 15 13 Executive Office Building Renovation 16 14 Future Electrical Upgrades 17 15 Central Garage Addition 18 16 Materials Management Addition 19 17 North Office Building Renovation 20 18 Medium Security Jail 21 19 Oakland Pointe Addition & Renovation 22 20 52-2 District Courthouse 23 21 North Health Building Renovation 24 22 Grounds Maintenance Facility — East 25 23 52-1 District Courthouse 26 24 Jail Intake & Holding Renovation 27 25 Communications Center 28 26 CFC Air Conditioning Refrigerant Replacement Program 29 27 Courthouse Addition & Renovation — Phase 1 30 28 Courthouse Addition - Phase 2 31 29 High Density Shelving — Phase 2 32 30 Firing Range Relocation & Expansion 33 31 Crime Laboratory Addition 34 32 North Satellite Office Building 35 Item No. Page July 12, 2005 INDEX 2006 CAPITAL IMPROVEMENT PROGRAM (Continued) CAPITAL IMPROVEMENT PROGRAM FOR UTILITIES. ROADS AND PARKING 1 2006 Parking Paving Program 36 2 Mainland Drain — Phase 1 37 3 Future Service Center Sidewalk Program 38 4 Future Parking Lot Paving Program 39 5 Service Tunnel Restoration 40 6 Mainland Drain — Phase 2 41 7 Service Center Road Repair 42 8 Replace Water Main 43 9 Courthouse Road Relocation 44 10 Primary Electrical System Maintenance 45 11 County Center Drive East Improvements 46 12 Paint Water Tower 47 13 Courthouse Parking Deck 48 Item No. 1 2 3 4 5 6 7 8 Project Total $580,000 $284,000 2,700,000 600,000 429,000 6,319,000 * 2,515,000 * 300,000 FY2006 $580,000 284,000 2,700,000 600,000 429,000 300,000 * 200,000 300,000 FY2007 6,019,000 * 2,315,000 * • Future FY2008 FY2010 FY2009 On Going $408,059,300 $5,393,000 $13,687,300 $5,340,000 $112,410,000 $4,100,000 $267,129,000 On Going On Going 300,000 200,000 125,000 501,300 1,285,000 * 500,000 2,467,000 300,000 300,000 300,000 300,000 83,780,000 * 9,475,000 * 16,830,000 * 1,900,000 304,000 1,700,000 1,536,000 1,000,000 " 100,000 * 200,000 * 3,800,000 625,000 501,300 1,285,000 * 500,000 2,467,000 1,200,000 304,000 1,700,000 1,536,000 84,780,000 * 9,575,000 * 17,030,000 1,900,000 3,800,000 31,650,000 * 8,765,000 * 11,142,000 * 1,314,000 144,000,000 * 35,300,000 * 1,078,000 10,000,000 " 9,380,000 14,500,000 * 31,650,000 * 8,765,000 * 11,142,000 " 1,314,000 144,000,000 * 35,300,000 * 1,078,000 10,000,000 * 9,380,000 14,500,000 * FY2006 FY2007 270,000 250,000 * FY2008 FY2009 FY2010 Future 4,062,000 * OAKLANIFTY, MICHIGAN CAPITAL I MENT PROGRAM 200 ough 2010 BUILDING PROJECTS Project 2006 Roof Replacement Program Jail Fire Alarm System Upgrade Purchase Property for Future Courthouse Boot Camp Building Addition Public Works NC Replacement P W Bldg Addition & Renovation Jail Renovation & Visitation Addition Miscellaneous Remodeling Future Projects 9 Future Roofing Replacement Program 10 High Density Shelving - Phase 1 11 Classroom/Culinary/Storage Bldg Trustee Camp 12 Jail Master Control 13 Executive Office Building Renovations 14 Future Electrical Upgrades 15 Central Garage Addition 16 Materials Management Addition 17 North Office Building Renovations 18 Medium Security Jail 19 Oakland Pointe Addition & Renovation 20 52-2 District Courthouse 21 North Health Bldg. Renovations 22 Grounds Maintenance Facility - East 23 52-1 District Courthouse 24 Jail Intake & Holding Renovation 25 Communications Center 26 CFC A.C. Refrigerant Replacement Prog. 27 Courthouse Add & Renovation-Phase 1 28 Courthouse Addition - Phase 2 29 High Density Shelving - Phase 2 30 Firing Range Relocation and Expansion 31 Crime Lab Addition 32 North Satellite Office Bldg. COST OF BUILDING PROJECTS Rem UTILITY. ROADS AND PARKING LOT PROJECTS No. Project Pro 1 2006 Parking Lot Paving Program 2 Mainland Drain - Phase I ect Total 270,000 4,312,000 * 2 Future On Going 19,124,000 • $19,124,000 2,804,235 3,000,000 300,000 • 200,000 * 250,000 * Future Projects 3 Future Service Center Sidewalk Program 4 Future Parking Lot Paving Program 5 Service Tunnel Restoration 6 Mainland Drain - Phase II 7 Service Center Road Repair 8 Replace Water Main 9 Courthouse Road Relocation 10 Primary Electrical System Maintenance 11 County Center Drive East improvements 12 Paint Water Tower 13 Courthouse Parking Deck COST OF UTILITY PROJECTS OAKLANIIIINTY, MICHIGAN CAPITAL IM MENT PROGRAM 2006 rough 2010 Project Total FY2006 FY2007 820,000 100,000 2,130,000 660,000 290,000 290,000 4,453,000 * 100,000 360,000 292,000 1,450,000 700,000 1,260,000 270,000 19,124,000 * $35,731,000 $520,000 $5,212,000 $6,455,000 $2,560,000 FY2008 350,000 350,000 4,353,000 * 40,000 292,000 700,000 100,000 270,000 320,000 150,000 1,300,000 1,160,000 FY2009 370,000 560,000 '5360,000 560,000 FY2010 TOTAL COST OF CAPITAL IMPROVEMENT PROJECTS $443,790,300 $5,913,000 $18,899,300 $11,795,000 $114,970,000 $5,960,000 $286,253,000 NOTE: All project cost estimates are projected to the year indicated in the program or to the midpoint of construction for multiyear projects FUNDING Est. Carry Forward From Building Fund From Previous Year Plus Transfer from General Fund Reimbursement From Bonds / Alternative Funding Sources P W Bldg Addition & Renovation 6,319,000 Jail Renovation & Visitation Addition 2,515,000 Classroom/Culinary/Storage Bldg Trustee Camp 1,285,000 Medium Security Jail 84,780,000 Oakland Pointe Addition & Renovation 9,575,000 52-2 District Courthouse 17,030,000 52-1 District Courthouse 31,650,000 Jail Intake & Holding Renovation 8,765,000 Communications Center 11,142,000 Courthouse Add. & Renovation - Phase 1 144,000,000 Courhouse Addition - Phase 2 35,300,000 Firing Range Relocation and Expansion 10,000,000 North Satellite Office Bldg. 14,500,000 Mainland Drain - Phase 1 4,312,000 Mainland Drain - Phase 2 4,453,000 Courthouse Parking Deck 19,124,000 641,235 3,000,000 6,019,000 * 2,315,000 * 1,285,000 • 4,062,000 * 100,000 * (1,477,065) (4,619,065) 3,000,000 3,000,000 4,353,000 * 1,000,000 * 83,780,000 * 100,000 " 9,475,000 " 200,000 * 16,830,000 * (6,504,065) 3,000,000 31,650,000 * 8,765,000 * 11,142,000 * 144,000,000 * 35,300,000 10,000,000 * 14,500,000 * (9,464,065) On-Going 19,124,000 * $750,000 $13,781,000 6,554,235 17,422,235 5,913,000 18,899,300 $641,235 ($1,477,065) Total Reim. from Bonds/Alternative Sources $404,750,000 TOTAL AVAILABLE FOR CURRENT YEAR MINUS Current Years Projects CARRY FORWARD AVAILABLE FOR NEXT YEAR * Funding Source not identified All projects shown in this section reflect anticipated needs and preliminary cost estimates. Final approval of each project will require full review by the appropriate committees and approval by the Board of Commissioners. ($4,619,065) _ ($6,504,065) $5,653,000 $110,085,000 7,175,935 11,795,000 108,465,935 114,970,000 $0 (3,504,065) 5,960,000 ($9,464,065) $274,481,000 265,016,935 286,253,000 ($21,236,065) 3 Oakland County Executive Department of Facilities Management 2006-2010 CAPITAL IMPROVEMENT PROGRAM FOR FACILITIES • Project Title Date roject Number 2006 ROOF REPLACEMENT PROGRAM July 2005 Location Projects for 2006 SERVICE CENTER 01 of 32 General Description Remove and replace the 34 year old 16,400 square foot Courthouse tower roof and the 24 year old 13,300 square foot Courthouse West Wing roof. Project Objectives and Justification Maintenance of roofing systems. Additional Comments Cost estimate includes recent major increases in roofing and insulation material costs. Estimated Total Capital Costs Project Category Item Description Estimated Cost k Facilities 0 New D Utilities 0 Alteration LI Roads v• Maintenance Courthouse Tower $285,000 0 Parking Courthouse West Wing 200,000 Landscape Restoration 20,000 Project Funding TOTAL ESTIMATED COST 505,000 Source Contingency 15% 75,000 Cpt'l. Imp. Prog. TOTAL ESTIMATE $580,000 Other Sources D Proposed Project Schedule Planning and Design 2004 Estimated Additional Annual Maintenance and Operating Expense Construction 2005 Item Description Estimated Cost None Completion 2005 Page 4 2006-2010 CAPITAL IMPROVEMENT PROGRAM FOR FACILITIES • Oakland County Executive Department of Facilities Management • • - Project Title Date Project Number JAIL FIRE ALARM SYSTEM UPGRADE July 2005 Location Projects for 2006 SERVICE CENTER 02 of 32 General Description Replace 35 year old fire alarm system, remote panels, cabling, annuciations, initiating devices and sensors. Project Objectives and Justification Original Jail system is over 35 years old, unreliable, expensive to maintain due to proprietary equipment and does not self test. New system service contract (mandated) will be reduced due to better availability of replacement parts. Additional Comments Estimated Total Capital Costs Project Category Item Description Estimated Cost te Facilities 172 New n Utilities ri Alteration Replace control panels & global Annuci $87,000 71 Roads k, Maintenance Replace Main Jail initiating devices 86,000 ' -- Replace Jail Annex initiating devices 85,000 pi Parking Estimated Cost $258,000 nd ng Contingency (10%) 26,000 Project Fu i TOTAL ESTIMATED COST $284,000 Source Esacalation Cpt'l. Imp. Prog. k Other Sources LI Proposed Project Schedule Planning and Design 2005 Estimated Additional Annual Maintenance and Operating Expense Construction 2006 Item Description Estimated Cost Completion 2006 Page 5 2006-2010 CAPITAL IMPROVEMENT PROGRAM FOR FACILITIES • Oakland County Executive Department of Facilities Management • • Project Title Date Project Number PURCHASE PROPERTY FOR FUTURE COURTHOUSE July 2005 Location Projects for 2006 NORTHWEST OAKLAND COUNTY 03 of 32 General Description Purchase approximately 9 acres of property with water and sewer utilities for construction of future 52-2 District Courthouse. Project Objectives and Justification The County has leased 13,128 square feet of space for this Court for the past 20 years. There is no room for expansion and parking is limited. As this Court jurisdictions population continues to grow the demand on the Court will increase. Additional Comments Property costs are increasingly dramatically in the Courts jurisdiction. Large size parcels with existing or planned utilities are limited. It would be in the County's best interest to purchase property as soon as possible before desirable parcels are sold Estimated Total Capital Costs Project Category Item Description Estimated Cost In Facilities v New Utilities Alteration Roads Maintenance [11 Parking 9 acres @ $300,000 per acre $2,700,000 Project Funding Estimated Cost Source Contingency COI. Imp. Prog. k TOTAL ESTIMATED COST $2,700,000 Other Sources Ei Proposed Project Schedule Planning and Design Estimated Additional Annual Maintenance and Operating Expense Construction Item Description Estimated Cost Completion . Page 6 Oakland County Executive Department of Facilities Management 2006-2010 CAPITAL IMPROVEMENT PROGRAM FOR FACILITIES Project Title Date project Number BOOT CAMP BUILDING ADDITION July 2005 Location Projects for 2006 TRUSTY CAMP, AUBURN HILLS 04 of 32 General Description Construct 2,500 square foot addition to the Boot Camp "Blue Building" to provide squad room, and office space and renovate interior. Project Objectives and Justification Provide needed space for expanding program functions. The Boot Camp is currently operating 10-12 squads of 30 inmates for eight (8) week durations per year. The tents previously used to house some of the squads were removed from use in 2000 following determination they were fire hazards. Therefore, the Boot Camp building is overloaded with some squads housed on the drill room floor. In addition, housing for females is inadequate. Additional Comments Cost estimated for 2006. Estimated Total Capital Costs Project Category Item Description Estimated Cost wj'-' Facilities W/-1 New Utilities E Alteration Design $100,000 E Roads E Maintenance Renovation 50,000 New Contruction 300,000 Parking E Site 50,000 Other Costs 20,000 Project Funding Estimated Cost 520,000 Source Contingencyl 5% 80,000 COI. Imp. Prog. k TOTAL ESTIMATED COST $600,000 Other Sources Proposed Project Schedule Planning and Design 2005 _ Estimated Additional Annual Maintenance and Operating Expense Construction 2006 Item Description Estimated Cost Completion 2006 Page 7 2006-2010 CAPITAL IMPROVEMENT PROGRAM FOR FACILITIES • Oakland County Executive Department of Facilities Management • Project Title Date roject Number PUBLIC WORKS A/C REPLACEMENT July 2005 Location Projects for 2006 PUBLIC WORKS BLDG 05 of 32 General Description Replace 35 year old 200 ton capacity air conditioning and cooling chiller tower with new 250 ton 2 stage A/C chiller and cooling tower water cooled centrifugal unit. Project Objectives and Justification Existing unit has surpassed its life expectancy and increasing maintenace dollars and decreased reliability necessitate replacement. Additional Comments A/C unit sized to meet current furture bldg expansion projects. Estimated Total Capital Costs Project Category Item Description Estimated Cost • Facilities New 0 Utilities Alteration 0 Roads,,2 Maintenance 250 Ton Centrifugal $270,000 E Parking Cooling Tower 20,000 nd ng Equipment 100,000 Project Fu i Estimated Cost $ 390,000 Source Contingency 10% 39,000 Cpt'l. Imp. Prog. k TOTAL ESTIMATED COST $ 429,000 Other Sources Proposed Project Schedule Planning and Design 2005 Estimated Additional Annual Maintenance and Operating Expense Item Description Estimated Cost Construction 2006 Completion 2006 Page 8 2006-2010 CAPITAL IMPROVEMENT PROGRAM FOR FACILITIES • Oakland County Executive Department of Facilities Management • Project Title Date Project Number PUBLIC WORKS BLDG. ADDITION AND RENOVATION July 2005 Location projects for 2006 SERVICE CENTER 06 of 32 General Description Project consists of construction of an estimated 9,000 square foot addition to the 30 year old Public Works Building and renovation of 50% existing building area. Project Objectives and Justification Meet increased space needs of using departments. Relocate administrative offices located in garage and shop area. Allow for garage and shop areas to be used for their intended purposes. Additional Comments Facility designed for expansion in proposed area. Project originally listed in 1994 Capital Improvement Program. 2002 cost estimate escalated to 2006. Estimated Total Capital Costs Project Category Item Description Estimated Cost v• Facilities k New 9,000 S.F. @ 225/S.F. Utilities ,-_,z Alteration 30,000 S.F. @ 80/S.F D Roads • Maintenance Construction $2,025,000 (furniture 9,000 S.F.@ 15/S.F. = 135,00 Renovation 2,400,000 Parking 50% of 45 ,000 S.F. @ 15/S.F. = 335,0 Engineering 600,000 nd ng 470,000) Furniture 470,000 Project Fu t Estimated Cost 5,495„000 Source Contingency 15% 824,000 Cpt'l. Imp. Prog. TOTAL ESTIMATED COST 6,319,000 Other Sources EZ Proposed Project Schedule Planning and Design 2006 Estimated Additional Annual Maintenance and Operating Expense Item Description Estimated Cost Construction 2006 Unknown Completion 2007 Page 9 2006-2010 CAPITAL IMPROVEMENT PROGRAM FOR FACILITIES • Oakland County Executive Department of Facilities Management Project Title Date roject Number JAIL RENOVATION & VISITATION ADDITION July 2005 Location Projects for 2006 SERVICE CENTER 07 of 32 General Description Construct an addition to the existing Public Visitation on the west side of the Jail, and designate it for male and female visitation. Construct an addition to the existing kitchen on the north side of the Jail. Renovate existing Sheriffs Administration area for offices and trustee dorm. Project Objectives and Justification Improvement to the public visitation facility is a priority of the Sheriffs Department. The current facility is too small to provide for secure, controlled processing of an enlarging population. Receiving and holding of food and supplies is currently very difficult due to inadequate space. Sheriff's Administration will have moved over to old CMH building. Additional Comments Cost estimate escalated to 2007. No additional staff required. Estimated Total Capital Costs Project Category Item Description Estimated Cost W Facilities v New Site Work $80.000 0 Utilities W Alteration Visitation Addition 1,248,000 Fl Roads 0 Maintenance Kitchen Receiving Addtion 456,000 — Offices and Trustee Dorm 312,000 E Parking ESTIMATED COST 2,096,000 nd ng Contingency 20% 419,000 Project Fu i TOTAL ESTIMATED COST $2,515,000 Source Cpt'l. Imp. Prog. v Other Sources E Proposed Project Schedule Planning and Design 2006 Estimated Additional Annual Maintenance and Operating Expense Construction 2006 Item Description Estimated Cost Completion 2007 Page 10 2006-2010 CAPITAL IMPROVEMENT PROGRAM FOR FACILITIES S Oakland County Executive Department of Facilities Management • Project Title Date roject Number MISCELLANEOUS REMODELING July 2005 Location Projects for 2006 VARIOUS LOCATIONS 08 of 32 General Description Occasionally there are unanticipated remodeling projects which are requested by departments throughout the year. $300,000 has been set aside in the Capital Improvement Program as a funding source for these projects or use as a fund contingency for the 2005 Capital Improvement Program. Project Objectives and Justification Available funding source for unanticipated projects. Additional Comments Use of the referenced funding will require Board of Commissioner's approval, Estimated Total Capital Costs Project Category Item Description Estimated Cost k Facilities ll New Miscellaneous Projects Unknown $300,000 ---, L J Utilities W Alteration 0 Roads D Maintenance LI Parking Project Funding Source Cpt'l. Imp. Prog. W Other Sources Proposed Project Schedule „Planning and Design Unknown Estimated Additional Annual Maintenance and Operating Expense Construction Item Description Estimated Cost Unknown Unknown Completion Unknown Page 11 2006-2010 CAPITAL IMPROVEMENT PROGRAM FOR FACILITIES S Oakland County Executive Department of Facilities Management • • Project Title Date Project Number FUTURE ROOF REPLACEMENT PROGRAM July 2005 Location Projects for 2006 VARIOUS FACILITIES 09 of 32 General Description This program recognizes the need for the scheduled replacement of aged and deteriorating roofs on County facilities. Project Objectives and Justification Maintenance of roofing systems. Additional Comments Cost estimates are escalated at 5% for year scheduled. Estimated Total Capital Costs Project Category Item Description Estimated Cost Facilities New 0 Utilities 0 Alteration D Roads Ay Maintenance 2007 Health Center - Pontiac $300,000 0 Parking 2008F. Greenan.Sheriff 200,000 2009 CV Bldg. B,C,D 125,000 Project Funding TOTAL ESTIMATED COST $625,000 Source Cpt'l, Imp. Prog. v Other Sources Li Proposed Project Schedule Planning and Design Ongoing Estimated Additional Annual Maintenance and Operating Expense Construction Item Description Estimated Cost Ongoing Completion Ongoing Page 12 2006-2010 CAPITAL IMPROVEMENT PROGRAM FOR FACILITIES • Oakland County Executive Department of Facilities Management • Project Title _Date Project Number HIGH DENSITY SHELVING - PHASE 1 July 2005 Location Projects for 2006 COURTHOUSE COMPLEX _ 10 of 32 General Description The existing Record Retention storage in the Courthouse is projected to be filled to capacity in 2010. This project consists of installing high density shelving in the current Record Retention storage area to more efficiently utilize available space. Scope of this project would increase storage capacity by about 60%. Project Objectives and Justification More efficient use of record retention storage space to relieve projected overcrowding of storage capacity. Additional Comments COUNTY IS INVESTIGATING CHANGING LAWS REGARDING STORAGE OF DOCUMENTS TO ALLOW THE USE OF A MORE EFFICIENT MEDIA IN LIEU OF PAPER. Estimate based on 2004 cost estimate and escalated @ 4% per year. Estimated Total Capital Costs Project Category Item Description Estimated Cost WI Facilities 0 New 0 Utilities L,Z Alteration 0 Roads Ei Maintenance High Density Shelving Installation $341,500 Li Parking Electrical 36,000 Removal of Existing Shelving 10.000 Project Funding Estimated Cost 387,500 Source Contingency 15% 58,125 Cpt'l. Imp. Prog. v. 2005 TOTAL EST. COST $445,625 Other Sources 2008 Estimated Cost $501,300 Proposed Project Schedule Planning and Design 2006 Estimated Additional Annual Maintenance and Operating Expense Construction 2008 Item Description Estimated Cost Completion 2008 Page 13 2006-2010 CAPITAL IMPROVEMENT PROGRAM FOR FACILITIES Department of Facilities Management 411 Oakland County Executive • Project Title Date roject Number CLASSROOM/CULINARY/STORAGE BLDG July 2005 " Location Projects for 2006 TRUSTEE CAMP AUBURN HILLS 11 of 32 .: General Description Demolish existing marine building and ocnstruct a new classroom/culinary/storage bidg.of approximately 7,500 square feet, to consolidate classroom, culinary arts and storage needs of the Trustee Camp Sheriff Dept. programs. Project Objectives and Justification Classrooms currently use space assigned to other functions. Existing Culinary Arts building is located in a temporary trailer which is in poor condition. Equipment and clothing is currently stored in inadequate, unheated and leaking containers which causes rot and infestation problems. Additional Comments Cost Estimated 2006. Estimated Total Capital Costs Project Category Item Description Estimated Cost yi Facilities W New il Utilities Alteration Roads • Maintenance Design $80,000 Demolition 60,000 =_I Parking Construction 800,000 Site 150,000 Project Funding Other Costs 25,000 Source Estimated Costs 1,115,000 Cpt'l. Imp. Prog. Contingency 15% 170,000 Other Sources . lk TOTAL ESTIMATED COST $1,285,000 Proposed Project Schedule Planning and Design 2005 Estimated Additional Annual Maintenance and Operating Expense Construction 2006 Item Description Estimated Cost Unknown Completion 2097 Page 14 Oakland County Executive Department of Facilities Management 2006-2010 CAPITAL IMPROVEMENT PROGRAM FOR FACILITIES • ' Project Title Date Project Number JAIL MASTER CONTROL SYSTEM UPGRADE July 2005 Location Projects for 2006 SERVICE CENTER 12 of 32 General Description Replace and upgrade 36 year old Jail Master Control Center security systems. Project Objectives and Justification The Jail Master Control Center is in continous operation and monitors and controls all jail security cameras, doors to and from secured areas and exterior doors to the jail. The systems are becoming high maintenance because of continous heavy usage. Additional Comments Very Preliminary Cost Estimate. Estimated Total Capital Costs Project Category Item Description Estimated Cost W Facilities El New E Utilities E Alteration p Roads.,y Maintenance Parking Project Funding Source Cpt.l. Imp. Prog. w TOTAL ESTIMATED COST $500,000 Other Sources Proposed Project Schedule Planning and Design 2006 _ Estimated Additional Annual Maintenance and Operating Expense Construction 2007 Item Description Estimated Cost Completion 2007 Page 15 Oakland County Executive Department of Facilities Management 2006-2010 CAPITAL IMPROVEMENT PROGRAM FOR FACILITIES • Project Title Date roject Number EXECUTIVE OFFICE BUILDING RENOVATION July 2005 Location Projects for 2006 SERVICE CENTER 13 of 32 General Description This project assumes the occupants of the E.O.B. move into the purchased Oakland Schools Administration Building. It is anticipated that all Health services located in the Health North Building and Oakland Pointe Office Building be consolidated in E.O.B. Project Objectives and Justification County office buildings are overcrowded and numerous Health functions are located in several facilities which is inefficient and confusing to the public. Consolidation at one location will improve efficiency and provide one (1) location for the public's use. Additional Comments Project assumes partial renovations of E.O.B. Cost estimated for 2002 and escalated to 2007. Estimated Total Capital Costs Project Category Item Description Estimated Cost ,---v Facilities New Design $197,000 Utilities '1,,Z. Alteration Skylight Repair 198,000 Renovation 1,500,000 il Roads Maintenance Other Costs 250,000 I___7 Parking Estimated Cost 2,145,000 Contingency 15% 322,000 Project Funding GRAND TOTAL ESTIMATE $2,467,000 Source COI. Imp. Prog. v Other Sources Proposed Project Schedule Planning and Design 2006 Estimated Additional Annual Maintenance and Operating Expense Item Description Estimated Cost Construction 2007 Completion 2007 Page 16 2006-2010 CAPITAL IMPROVEMENT PROGRAM FOR FACILITIES 411 Oakland County Executive Department of Facilities Management Project Title Date roject Number FUTURE ELECTRICAL UPGRADES July 2005 Location Projects for 2006 COUNTY FACILITIES 14 of 32 General Description This project is part of a scheduled program for maintenance and the upgrading and replacement of obsolete and aged electrical switchgear, power panels, emergency lighting, motor control centers, and fire alarm systems in County Facilities. The projects for 2006 and beyond will be identified for each year. Project Objectives and Justification Maintain reliability of electrical systems and equipment in County facilities. Additional Comments Conceptual cost estimates. Estimated Total Capital Costs Project Category Item Description Estimated Cost k Facilities New Ei Utilities ki Alteration n Roads k Maintenance 2007 $300,000 4 - 2008 300,000 D Parking 2009 300,000 2010 300,000 Project Funding TOTAL ESTIMATED COST $1,200,000 Source COI. Imp. Prog. W Other Sources E Proposed Project Schedule Planning and Design 2006 Estimated Additional Annual Maintenance and Operating Expense Construction 2007 Item Description Estimated Cost Completion 2010 Page 17 2006-2010 CAPITAL IMPROVEMENT PROGRAM FOR FACILITIES • Oakland County Executive Department of Facilities Management • • Project Title Date roject Number CENTRAL GARAGE ADDITION July 2005 Location Projects for 2006 SERVICE CENTER 15 of 32 General Description Construct a 2,000 square foot addition to existing garage to accommodate County vehicle fleet service area. Scope of project could change as space needs are further analyzed. 'Project Objectives and Justification Additional vehicle service bays and hoists required for expanding number of vehicles. Additional Comments Cost escalated to 2007 Project assumes separate storage facility constructed or leased for Sheriffs Department special equipment, PROJECT MAY BE DELETED IF RADIO UNIT IS MOVED TO ANOTHER LOCATION. Estimated Total Capital Costs Project Category Item Description Estimated Cost Ne Facilities New E Utilities Alteration D Roads Maintenance D Parking Construction $218,000 Engineering 31,000 Project Funding Estimated Cost 249,000 Source Contingency 15% 38,000 Cori. Imp. Prog. sn TOTAL ESTIMATED COST $287,000 Other Sources Escalated @3% to 2007 $304,000 Proposed Project Schedule Planning and Design 2006 Estimated Additional Annual Maintenance and Operating Expense Construction 2007 Item Description Estimated Cost Unknown Completion 2007 Page 18 2006-2010 CAPITAL IMPROVEMENT PROGRAM FOR FACILITIES Department of Facilities Management • • • Oakland County Executive Project Title Date roject Number MATERIALS MANAGEMENT ADDITION July 2006 Location Projects for 2006 PONTIAC 16 of 32 General Description Construct an 11,000 square foot addition to the existing Materials Management Facility at 1155 Oakland Ave. Project Objectives and Justification Increase capacity to receive, sort, hold and distribute supplies and furniture used by all units of government. Additional Comments Cost estimated for 2006 Estimated Total Capital Costs Project Category Item Description Estimated Cost A,..7 Facilities ly, New ri Utilities Alteration Roads Maintenance Design 6110,000 Construction 1,160,000 Parking Site 160,000 Other Expenses 50,000 Project Funding Estimated Cost $1,480,000 Source Contingency 15% 220,000 Cott Imp. Prog. v TOTAL ESTIMATED COST $1,700,000 Other Sources 0 Escalation Proposed Project Schedule Planning and Design 2007 Estimated Additional Annual Maintenance and Operating Expense Construction 2008 Item Description Estimated Cost Completion 2008 Page 19 2006-2010 CAPITAL IMPROVEMENT PROGRAM FOR FACILITIES Department of Facilities Management • Oakland County Executive Project Title Date roject Number NORTH OFFICE BUILDING RENOVATION July 2005 Location Projects for 2006 SERVICE CENTER 17 of 32 General Description This project assumes the relocation of the Cooperative Extension Division to another facility which will provide additional space for the overcrowded Circuit Court Probation and the Veteran's Services Division. Project Objectives and Justification Relieves crowded conditions of the North Office Building. Additional Comments Cost estimate for 2001 and escalated to 2009. Estimated Total Capital Costs Project Category Item Description Estimated Cost ,--, vi Facilities 0 New 0 Utilities ,z Alteration Roads • Maintenance Design $66,000 •A Parking Renovation 732,000 Furniture & other costs 145 000 Project Funding Estimated Cost 943,000 Source Contingency 15% 141 000 COI. Imp. Prog. '1,-,4 TOTAL ESTIMATED COST $1,084,000 Other Sources 0 Escalated @ 4% per year $1,536,000 Proposed Project Schedule Planning and Design 2008 Estimated Additional Annual Maintenance and Operating Expense Construction 2009 Item Description Estimated Cost Completion None 2010 Page 20 2006-2010 CAPITAL IMPROVEMENT PROGRAM FOR FACILITIES Department of Facilities Management Oakland County Executive Project Title Date project Number MEDIUM SECURITY JAIL July 2005 Location Projects for 2006 SERVICE CENTER 18 of 32 General Description Construct a new 2 story, 217,000 square foot +/-, 640 +/- bed medium security jail south of the work release on the service center. The proposed facility would provide for both male and female inmates. Project Objectives and Justification Relieve jail overcrowding. Additional Comments Since no utilities or roads exist in area of proposed construction, they are included in the cost estimate. Original estimate based on 2006 construction. Estimated Total Capital Costs Project Category Item Description Estimated Cost „of Facilities W New Infrastructure (roads,utilities) $ 3,020,000 FT Utilities D Alteration Construction 51,100,000 Engineering & CM Fees 8,403,000 ill Roads Maintenance Insurances, Permits, Bond 3,488,000 Parking Furniture 390,000 Phones/data/sec. 581,000 Project Funding Estimated Cost 66.982,000 Source Contingency 11,403.000 Cpt'l. Imp. Prog. TOTAL ESTIMATED COST $78,385,000 Other Sources k Escalated @ 4% for 2008 $84,780,000 Proposed Project Schedule Planning and Design 2007 Estimated Additional Annual Maintenance and Operating Expense Construction 2008 Item Description Estimated Cost Completion 2010 Page 21 Oakland County Executive Department of Facilities Management 2006-2010 CAPITAL IMPROVEMENT PROGRAM FOR FACILITIES • • Project Title Date IProject Number OAKLAND POINTE ADDITION & RENOVATION July 2005 Location Projects for 2006 ELIZABETH LAKE ROAD, PONTIAC 19 of 32 General Description This project contemplates the construction of a 7,500 square foot addition to join the two (2) Oakland Pointe facilities to accommodate the entire Friend of the Court (FOC) and most of the Probate Court case workers and support staff in the future. The project also includes extensive renovations of one (1) of the 36,270 square foot facilities. Project Objectives and Justification Long term planning for continued growth of Court functions. Possible consolidation of Friend of the Court and Probate Court functions. Additional Comments This plan will require Court approval and cooperation. This option may eliminate the need for the $32,400,000 phase II Courthouse Addition so it needs to be thoroughly evaluated. The preliminary cost estimate does not include the cost of relocating the functions currently located in the facility to be renovated. Cost estimated for 2001 and escalated to 2008. Estimated Total Capital Costs Project Category Item Description Estimated Cost k Facilities „e New p Utilities W Alteration n Roads 0 Maintenance Design $414,000 - Construction 1,983,000 p Parking Renovation 3,300,000 Other Costs 225,000 Project Funding Estimated Cost 5,922,000 Source Contingency 16% 888,000 Cpt.l. Imp. Prog. p TOTAL ESTIMATED COST $6,810,000 Other Sources W Escalated @ 4% per year 69,575,000 Proposed Project Schedule Planning and Design 2007 Estimated Additional Annual Maintenance and Operating Expense Item Description Estimated Cost Construction 2008 Completion 2009 _ Page 22 Oakland County Executive Department of Facilities Management 2006-2010 CAPITAL IMPROVEMENT PROGRAM FOR FACILITIES • • Project Title Date roject Number 62-2 DISTRICT COURTHOUSE July 2005 Location SProjects for 2006 NORTHWEST OAKLAND COUNTY 20 of 32 General Description An additional judge was added to the 52-2 District Court in 2093 to help reduce the caseload per judge. In the long term, the 20 year old, 11,415 square foot 52-2 Courthouse should be replaced since the population and case loads are exploding in this area. Additionally, parking is minimal and the possibility of expanding parking significantly does not appear to exist. Project Objectives and Justification To relieve overcrowded conditions and provide additional parking. To provide more efficient layout for improved security. Additional Comments Proposed expansion provides space for three (3) judges, one magistrate and appropriate support staff and room for expansion. 2004 cost estimate escalated to 2008 @ 4.5% per year. A Space Needs Study to confirm needs and project costs needs to be done. Scope of project does not include cost of substation for police agencies at this time. Estimated Total Capital Costs Project Category Item Description Estimated Cost IVI Facilities v New VERY CONCEPTUAL ESTIMATE E Utilities 0 Alteration E Roads p Maintenance Construction 36,000 S.F. $225/S.F. $8,100,000 Utilities, Site and Parking 150 cars 1,100,000 Ei Parking Engr & CM Fees © 24% of Construction 2,200,000 Furniture 500,000 Project Funding Estimated Cost 11,900,000 Source Contingency 20% 2.380,000 Cpt"I. Imp. Prog. E TOTAL ESTIMATED COST $14,280,000 Other Sources WI Escalated @ 4.5% per year $17,030,000 Proposed Project Schedule Planning and Design 2007 Estimated Additional Annual Maintenance and Operating Expense Construction 2008 Item Description Estimated Cost 1. 35,000 S.F.©$121S.F. (new facility) = $540,000 Completion 2.009 2. Current annual rent, tax & utility cost = $242,825 Page 23 2006-2010 CAPITAL IMPROVEMENT PROGRAM FOR FACILITIES • Oakland County Executive Department of Facilities Management • • Project Title Date roject Number NORTH HEALTH BUILDING RENOVATION July 2005 Location Projects for 2006 SERVICE CENTER 21 of 32 General Description This project assumes relocation of the Health Department to the current Executive Office Building. Project Objectives and Justification Relieves crowded conditions. Provides for future growth of services. Probable occupant is Community Corrections which would be relocated from leased space. This move would save $250,000 a year in lease space costs. Additional Comments Cost estimated for 2002 and escalated to 2008. Estimated Total Capital Costs Project Category Item Description Estimated CostF ---,,,, acilities New il Utilities lk Alteration Design $77,000 _I Roads 0 Maintenance Renovation 858,000 Furniture and other costs 170,000 Parking Estimated Cost 1,105,000 ndng Contingency 15% 165.000 Project Fu 1 TOTAL ESTIMATED COST $1,270,000 Source Escalation $1,774,000 Cptl. Imp. Prog. ,2 New Elevator 126,000 Other Sources 0 GRAND TOTAL ESTIMATE $1,900,000 Proposed Project Schedule Planning and Design 2007 Estimated Additional Annual Maintenance and Operating Expense Construction 2008 Item Description Estimated Cost None Completion 2009 Page 24 Oakland County Executive Department of Facilities Management 2006-2010 CAPITAL IMPROVEMENT PROGRAM FOR FACILITIES Project Title Date Project Number GROUNDS MAINTENANCE FACILITY - EAST July 2005 Location Projects for 2006 SERVICE CENTER 22 of 32 General Description Currently 50% of the FM Grounds Unit operates from a former food storage warehouse constructed in 1923. This facility is inefficient for its current use and is in deteriorated structural condition. The facility needs to be replaced. Project Objectives and Justification Replacement of aged facility. Additional Comments Estimated Total Capital Costs Project Category Item Description Estimated Cost --,VI Facilities,2 New E Utilities Alteration ---1 Roads D Maintenance D Parking Project Funding Estimated Cost Source Contingency Cpt'l. Imp. Prog. TOTAL ESTIMATED COST $3,800,000 Other Sources -,i Proposed Project Schedule , Planning and Design 2008 Estimated Additional Annual Maintenance and Operating Expense Construction 2009 Item Description Estimated Cost Completion 2009 Page 25 2006-2010 CAPITAL IMPROVEMENT PROGRAM FOR FACILITIES Department of Facilities Management • Oakland County Executive • • Project Title Date roject Number 52-1 DISTRICT COURTHOUSE July 2005 Location Projects for 2006 SOUTHWESTERN OAKLAND COUNTY 23 of 32 General Description The existing Courthouse is located in leased space in Novi. The site is small and expansion area is available but will only be a short-term solution to the future space needs for the fastest growing District Court in the 52nd Division. Project Objectives and Justification Plan for future growth of court. Estimate 50,000 S.F. and nine (9) acres of property needed. Additional Comments Project estimate based on cost of 52-3 District Court in Rochester Hills and escalated from 2004 to 2009. Estimated Total Capital Costs Project Category Item Description Estimated Cost v Facilities E New r--' Utilities E Alteration LA Site Work $1,300,000 Roads ji Maintenance Property - 9 acres 5,000,000 50,000 S.F. @ $225/S.F. 11,250,000 El Parking Furniture 600,000 Engr & CM Fees @ 24% 3,010,000 Project Funding Estimated Cost 21,160,000 Source Contingency 20% 4,230,000 COI. Imp. Prog. E TOTAL ESTIMATED COST $26,390,000 Other Sources Escalated © 4.5% per year $31,650,000 Lro P posed Project Schedule Planning and Design 2008 Estimated Additional Annual Maintenance and Operating Expense Construction 2009 Item Description Estimated Cost 2004 Est. cost © $16/S.F. = $800,000/yr Completion 2010 Page 26 2006-2010 CAPITAL IMPROVEMENT PROGRAM FOR FACILITIES Department of Facilities Management S Oakland County Executive • • Project Title Date project Number JAIL INTAKE & HOLDING RENOVATION July 2005 Location Projects for 2006 SERVICE CENTER 24 of 32 General Description Renovate existing intake and trusty dorm area for booking, male holding and detox. Construct infill of existing roof for program space. Project Objectives and Justification Improve inadequate booking, holding detox facilities and program space originally sized for smaller, facility constructed 30 years ago. Additional Comments Cost estimate escalated to 2009. Staffing requirements to be determined by Sheriff's Department & Personnel Division. Project can be broken down into phases depending on finances and priority. Estimated Total Capital Costs Project Category Item Description Estimated Cost n Facilities W. New E Utilities v Alteration C Roads C Maintenance I— Parking –_, Project Funding Intake & Holding $6,093,000 Source Second Floor infill-Program 2,672,000 COI. Imp. Prog. C 2009 TOTAL ESTIMATED C $8,765,000 Other Sources W Proposed Project Schedule Planning and Design future Estimated Additional Annual Maintenance and Operating Expense Construction Future Item Description Estimated Cost Completion Future Page 27 2006-2010 CAPITAL IMPROVEMENT PROGRAM FOR FACILITIES Department of Facilities Management S Oakland County Executive • • Project Title Date roject Number COMMUNICATIONS CENTER July 2005 Location Projects for 2006 TO BE DETERMINED 25 of 32 General Description New communication dispatch center is needed to replace 26 year old operation at the Administrative Annex I facility. Additionally it is proposed the facility house ERP, CLEMIS, and RADIO REPAIR operations. The facility would also function as the County's Emergency Disaster Control Center. Project Objectives and Justification The existing Sheriffs Dispatch area has limited room for expansion and is in need of upgrading. Consolidation of Dispatch, ERP, radio install and repair and other related functions at one location for improved operational efficiency. Additional Comments VERY PRELIMINARY CONCEPT STAGE. PROJECT SCOPE AND COST ESTIMATE IS DEVELOPED AROUND PURCHASING AN EXISTING FACILITY WHICH IS CURRENTLY NOT ON THE OPEN MARKET. ESTIMATE DOES NOT INCLUDE THE COST OF PURCHASING AND INSTALLING NEW DISPATCHING EQUIPMENT Estimated Total Capital Costs Project Category Item Description Estimated Cost i--1, Facilities v New PURCHASE Cost of 35,000 S.F. facility $5,000,000 Utilities LI Alteration Construction Costs: Renovation 2,426,000 0 Roads 0 Maintenance Site & Radio Tower 920,000 Furniture & Move 320,000 —E1 Parking Electric Serv, Generator, UP 550,000 Bond Costs - $200,000 + Design Costs $273,000 473,000 Project Funding Estimated Cost 9,689,000 Source Contingency 15% 1 453 000 Cpt'l. Imp. Prog. 0 TOTAL ESTIMATED COST $11,142,000 Other Sources k Proposed Project Schedule Planning and Design Futur Estimated Additional Annual Maintenance and Operating Expense Construction Item Description Estimated Cost Future Maintenance & Operational Expenses 35,000 S.F. @ $18/S.F. $595,000 Completion Future _ Page 28 Oakland County Executive Department of Facilities Management 2006-2010 CAPITAL IMPROVEMENT PROGRAM FOR FACILITIES • Project Title Date roject Number CFC AIR CONDITIONING REFRIGERANT REPLACEMENT PROGR July 2005 Location Projects for 2006 SERVICE CENTER 26 of 32 General Description Future planned retrofit of CFC containing chillers in a number of Oakland County facilities, including Information Technology, are appropriate to avoid large unplanned change-over and unscheduled down-time. Project Objectives and Justification As a result of world-wide concern for the effects of chlorofluorocarbons (CFCs) on global warming, production of traditional refrigerants (R-11, R-12, R113, R114 and R115) has been scheduled for a production ban by 2010. New 134A refrigerant equipment appears to be an acceptable replacement. Additional Comments Estimated Total Capital Costs Project Category Item Description Estimated Cost ---,• 1,6 Facilities 0 New Utilities 0 Alteration Pontiac Health $165,000 II Roads v Maintenance South Oakland Health 160,000 D Parking Information Technology 550,000 nd ng Medical Care Facility 220,000 Project Fu i Estimated Cost 1,095,000 Source Contingency 20% 219,000 Cpt'l. Imp. Prog. v TOTAL ESTIMATED COST $1,314,000 Other Sources 0 Proposed Project Schedule Planning and Design Future Estimated Additional Annual Maintenance and Operating Expense Construction Item Description Estimated Cost Future Completion Future Page 29 2006-2010 CAPITAL IMPROVEMENT PROGRAM FOR FACILITIES Department of Facilities Management S Oakland County Executive , Project Title Date roject Number COURTHOUSE ADDITION & RENOVATION - PHASE 1 July 2005 Location Projects for 2006 SERVICE CENTER 27 of 32 General Description Construct Courthouse addition and renovate existing Courthouse including, Tower, East Wing, West Wing, and West Wing Extension. The project is an anticipated result of recommendations from the updating of the 1990 Courthouse Master Plan which was not fully implemented. The new recommendations were completed in September 1998. Project Objectives and Justification Meet space needs through the year 2020 of Circuit and Probate Courts including all other courthouse users in accordance with the updated 1998 Courthouse Master Plan Update. Additional Comments Project can be constructed in two (2) phases. Phase 1 will provide the County's Courthouse existing facility needs through about the year 2025. Phase 2 would add a future addition to house the Friend of the Court. Project including renovations, expected to take 5-1/2 years from design through completion of construction. Cost estimated to 2006 and escalated to 2008 © 5% per year and to 2011 © 4% per year. Estimated Total Capital Costs Project Category Item Description Estimated Cost — sfj Facilities V New PRELIMINARY COST Design & Finance $7,735,000 11 Utilities --1,e Alteration ESTIMATE - PHASE 1 New Construction 52,500,000 Roads Maintenance Renovation 30,500,000 Furniture, Phone and D Parking Other Costs 8,000,000 , Site Improvements 2,000,000 Project Funding Estimated Cost 100,735,000 Source Contingency 15% 15,110,000 COI. Imp. Prog. L--] TOTAL ESTIMATED COST $115,845,000 Other Sources k Escalated © per note above $144,000,000 Proposed Project Schedule Planning and Design Future Estimated Additional Annual Maintenance and Operating Expense Construction Future Item Description Estimated Cost Completion Future Page 30 2006-2010 CAPITAL IMPROVEMENT PROGRAM FOR FACILITIES Department of Facilities Management • Oakland County Executive • • Project Title Date roject Number COURTHOUSE ADDITION - PHASE 2 July 2005 Location Projects for 2006 SERVICE CENTER 28 of 32 General Description Construction of addition to the Courthouse to relocate Friend of the Court (FOC) from the Oakland Pointe Office Building and consolidate all Circuit Court functions in one facility for improved efficiency. Project Objectives and Justification Consolidation of all Circuit Court functions into one facility for improved efficiency. Additional Comments Estimate completion of construction to be 2010. Facility to be constructed to accommodate Friend of the Court (FOG) operations for 20 years. Cost estimated for 1999 and escalated to 2011. PROJECT MAY NOT HAVE TO BE DONE IF OAKLAND POINTE COMPLEX DEDICATED TO FOC AND RELATED JUVENILE SUPPORT FUNCTIONS. Estimated Total Capital Costs Project Category Item Description Estimated Cost ,y Facilities,2. New L Utilities Alteration n Roads Maintenance Design $1,080,000 Construction 11,345,000 D Parking Site 1,875,000 Other Costs 4 000 000 Project Funding Estimated Cost 18,300,000 Source Contingency 15% 2,745,000 Cpt.l. Imp. Prog. , TOTAL ESTIMATED COST $21,045,000 Other Sources WI Escalated @ 4% per year $35,300,000 Proposed Project Schedule _Planning and Design Future Estimated Additional Annual Maintenance and Operating Expense Construction Item Description Estimated Cost Future Completion Future Page 31 Oakland County Executive Department of Facilities Management 2006-2010 CAPITAL IMPROVEMENT PROGRAM FOR FACILITIES • • Project Title Date roject Number HIGH DENSITY SHELVING - PHASE 2 July 2005 Location Projects for 2006 ANNEX I & COURTHOUSE W.VVING EXTENSION 29 of 32 General Description Remove existing fixed shelving and provide and install new high-density mobile file systems at Annex II (basement) and Courthouse West Wing Extension (Law Library). Preliminary estimates include disassembly and removal of existing shelving, labor and material for manually operated high-density system with additional safety feature packages. , Project Objectives and Justification More efficient use of existing storage areas; the high-density mobile systems will accommodate approximately 60% more material than the existing shelving, within the same space. This will address future needs for records and other storage and could also free up space currently devoted to storage for other future space needs. Additional Comments 2002 estimate escalated to 2010 © 3.5 per year Estimated Total Capital Costs Project Category Item Description Estimated Cost W Facilities E New E Utilities L Alteration Li Roads Maintenance El Parking High density mobile storage Annex II $627,500 High density mobile storage Law Library 103,200 Project Funding Estimated Cost 730,700 Source Contingency 20% 146 300 Cptl. Imp. Prog. k TOTAL ESTIMATED COST $877000 Other Sources L Escalated @ 3.5% per year $1,078,000 Proposed Project Schedule Planning and Design 2009 Estimated Additional Annual Maintenance and Operating Expense Construction 2010 Item Description Estimated Cost Completion 2010 Page 32 Oakland County Executive Department of Facilities Management 2006-2010 CAPITAL IMPROVEMENT PROGRAM FOR FACILITIES • Project Title Date roject Number FIRING RANGE RELOCATION & EXPANSION July 2005 Location Projects for 2006 SERVICE CENTER _ 30 of 32 General Description Construction of a new facility near the new Sheriffs Adminstration Facility. Project is based on Sheriffs Department space program. Project Objectives and Justification Replace inadequate and noisy range in basement of jail. Space in jail can be better used by functions requiring location at the jail. Improve ventilation. Additional Comments 2005 Cost estimated escalated to 2010 at 4% per year. Project needs more research. Estimated Total Capital Costs Project Category item Description Estimated Cost V Facilities v New CONCEPTUAL COST ESTIMATE Utilities Alteration D Roads 0 Maintenance Li Parking Site Security Improvements $265,000 New Construction 9,735,000 Project Funding TOTAL ESTIMATED COST $10,000,000 Source Cpt.l. Imp. Prog. ri Other Sources f..Z Proposed Project Schedule Planning and Design 2010 Estimated Additional Annual Maintenance and Operating Expense Construction 2011 Item Description Estimated Cost i Completon Unknown 2011 Page 33 2006-2010 CAPITAL IMPROVEMENT PROGRAM FOR FACILITIES Department of Facilities Management 410 Oakland County Executive • • Project Title Date roject Number CRIME LABORATORY ADDITION July 2005 Location Projects for 2006 SERVICE CENTER 31 of 32 General Description Construct 13,000 S.F. addition to CMH building at Crime Lab wing. Project Objectives and Justification Provide expansion space for growth of services including DNA lab. Additional Comments Cost estimated for 2001 escalated to 2012. State Police testing for DNA should be evaluated. Estimated Total Capital Costs ‘Project Category Item Description Estimated Cost IV Facilities W. New i Utilities k Alteration 7 Roads Maintenance Design $630,000 — Construction 6,930,000 il Parking Site 330,000 Other Costs 260,000 Project Funding Estimated Cost 8,150,000 Source Contingency 15% 1,230,000 Cori. Imp. Prog. W. TOTAL ESTIMATED COST $9,380,000 Other Sources _I 4Proposed Project Schedule Planning and Design 2_011 Estimated Additional Annual Maintenance and Operating Expense Construction 2°12 Item Description Estimated Cost ti Compleon Unknown 2012 Page 34 Oakland County Executive Department of Facilities Management 2006-2010 CAPITAL IMPROVEMENT PROGRAM FOR FACILITIES Project Title Date roject Number NORTH SATELLITE OFFICE BUILDING July 2005 Location Projects for 2006 NORTH CENTRAL OAKLAND COUNTY 32 of 32 General Description This project anticipates buying or constructing a facility in the northern part of Oakland County for circuit court, and probate court probation officers, health services and other functions similar to the services provided at the County's South and West Oakland Office Buildings. Project Objectives and Justification Provide better services to County citizens. Additional Comments Project requires detailed study. CONCEPTUAL PROJECT. 2005 cost estimate escalated to 2006. Estimated Total Capital Costs 'Project Category Item Description Estimated Cost Facilities k New VERY PRELIMINARY ESTIMATE 0 Utilities in Alteration 40,000 S.F. © 300/S.F.= $14,000,000 -1 Roads Maintenance Escalated to 2006 $14,500,000 - E Parking Project Funding Source Cori. Imp. Prog. !— Other Sources k Proposed Project Schedule Planning and Design Future Estimated Additional Annual Maintenance and Operating Expense Item Description Estimated Cost Construction Future ti Compleon Unknown Future Page 35 Resolution #05225 September 22, 2005 Moved by Moss supported by KowaII the resolution be adopted. Moved by Moss supported by KowaII the Finance Committee Report, the Personnel Committee Reports and the Planning and Building Reports be accepted. A sufficient majority having voted in favor, the reports were accepted. Moved by Moss supported by Palmer the resolution be amended to coincide with the recommendation in the Finance Committee Report. Vote on Finance Committee Report: AYES: KowaII, Long, Melton, Middleton, Molnar, Moss, Nash, Palmer, Patterson, Potter, Scott, Wilson, Woodward, Zack, Bullard, Coleman, Coulter, Crawford, Douglas, Gershenson, Gregory, Hatchett, Jamian. (23) NAYS: None. (0) A sufficient majority having voted in favor, the amendment carried. Moved by Palmer supported by Coleman the resolution be amended to create the following new classifications effective January 1, 2006: Chairperson — Board of Commissioners — at an annual salary $10,000 higher than the salary assigned to the Commissioner classification. Vice Chairperson — Board of Commissioners — at an annual salary of $5,000 higher than the salary assigned to the Commissioner classification. Majority Party Caucus Chairperson — Board of Commissioners — at an annual salary $5,000 higher than the salary assigned to the Commissioner classification. Minority Party Caucus Chairperson — Board of Commissioners — at an annual salary $5,000 higher than the salary assigned to the commissioner classification. Moved by Palmer supported by Coleman to further amend the Fiscal Year 2006 and Fiscal Year 2007 Finance Committee recommended budget, transferring, $18,500 in Fiscal Year 2006 and $25,000 in Fiscal year 2007, from the non-departmental Rate and Classification Change account to the Board of Commissioners — Administration Budget, to cover the cost of the new classifications. Discussion followed. Vote on Palmer's amendment: AYES: Middleton, Nash, Palmer, Patterson, Potter, Wilson, Woodward, Zack, Bullard, Coleman, Coulter, Crawford, Gregory, Hatchett, Jamian. (15) NAYS: Long, Melton, Molnar, Moss, Scott, Douglas, Gershenson, Kowall. (8) A sufficient majority having voted in favor, the amendment carried. Discussion followed. Moved by Douglas supported by Scott the resolution be amended as follows: To strike the Fiscal Year 2006 2% salary increase for the County Commissioners from the Board of Commissioners Salaries line item 2001 (51-211000-10000-2001) and accompanying adjustment to the Fringe Benefits line item 2074. Discussion followed. Vote on Douglas' amendment: AYES: Melton, Scott, Wilson, Douglas, Gershenson. (5) NAYS: Middleton, Molnar, Moss, Nash, Palmer, Patterson, Potter, Woodward, Zack, Bullard, Coleman, Coulter, Crawford, Gregory, Hatchett, Jamian, KowaII, Long. (18) A sufficient majority not having voted in favor, the amendment failed. Discussion followed. Moved by Melton supported by Hatchett that the Fiscal Year 2006 General Appropriation Act be amended to add the following: BE IT FURTHER RESOLVED that the 2 positions under Sheriff's Work Crew Program, identified within Corrections Services as Trusty Camp (position #43415-07422) and Work Release (position #43430-07423), that were previously funded through a State Office of Community Correction's grant, which expires September 30, 2005, shall be funded through an appropriation funded from the transfer of $120,000 from the Capital and Cooperative Initiatives Revolving Fund (CCRIF). Discussion followed. Vote on Melton's amendment: AYES: Nash, Woodward, Zack, Coleman, Coulter, Gershenson, Gregory, Hatchett, Melton. (9) NAYS: Middleton, Molnar, Moss, Palmer, Patterson, Potter, Scott, Wilson, Bullard, Crawford, Douglas, Jamian, Kowall, Long. (14) A sufficient majority not having voted in favor, the amendment failed. Vote on resolution, as amended: AYES: Molnar, Moss, Nash, Palmer, Patterson, Potter, Scott, Wilson, Woodward, Zack, Bullard, Coleman, Coulter, Crawford, Douglas, Gershenson, Gregory, Hatchett, Jamian, Kowall, Long, Melton, Middleton. (23) NAYS: None. (0) A sufficient majority having voted in favor, the resolution, as amended, was adopted. I EBY ARRINE.Ti( NUN =UM" STATE OF MICHIGAN) L— 4/1) COUNTY OF OAKLAND) I, Ruth Johnson, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on September 22, 2005, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 22nd day of September, 2005. Rulli Jonnson, County Clerk