HomeMy WebLinkAboutResolutions - 2006.04.06 - 28070MISCELLANEOUS RESOLUTION #06074 April 6, 2006
BY: General Government Committee, William Patterson, Chairperson
IN RE: CLERK/REGISTER OF DEEDS - CALENDAR YEAR 2006 ASSISTANCE FOR SURVEY,
MONUMENTATION & REMONUMENTATION GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS this is an ongoing grant funded by the State of Michigan,
Department of Labor and Economic Growth; and
WHEREAS the grant award of $965,639 consists of $565,639 in current
program costs and $400,000 as reimbursement for past expedited expenditures;
and
WHEREAS no additional personnel or local match is required; and
WHEREAS acceptance of this grant does not obligate the County to any
future commitment; and
WHEREAS approximately 4,128 corners have been remonumented and approved
by the Peer Review process and 103 corners are currently being remonumented
through the Remonumentation Program.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners accepts the Assistance for Survey, Monumentation &
Remonumentation Grant for the period of January 1, 2006 through December 31,
2006 in the amount of $965,639.
BE IT FURTHER RESOLVED that the Board Chairperson, on behalf of the
County of Oakland, is authorized to execute said agreement.
BE IT FURTHER RESOLVED that with acceptance of the grant, the Oakland
County Board of Commissioners hereby appoints the County Clerk/Register of
Deeds, or her designee, as the Grant Administrator.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners
authorizes the continuation of the Remonumentation Program.
Chairperson, on behalf of the General Government Committee, : move
adoption of the foregoing resolution.
GENERAL GOVERNMENT COMMITTEE
GENERAL GOVERNMENT COMMITTEE
Motion carried unanimously on a roll call vote with Gregory absent.
Jim VanLeuven
From: Greg Givens [givensg@co.oakland.mi.us ]
Sent: Monday, March 13, 2006 9:36 AM
To: Doyle, Larry; Crank, Ronald; Rozell, Joe
Cc: Frederick, Candace; Smith, Laverne; Mitchell, Sheryl; Pardee, Mary; Hanger, Helen; Wenzel,
Nancy; Johnston, Brenthy; Worthington, Pam
Subject: GRANT REVIEW - Clerk / Register of Deeds
GRANT REVIEW - Clerk / Register of Deeds
GRANT NAME: CY 2006 Grant Assistance for Survey and Remonumentation FUNDING AGENCY:
Michigan Department of Labor and Economic Growth DEPARTMENT CONTACT PERSON: Ron Crank /
8-5824
STATUS: Acceptance
DATE: March 13, 2006
Pursuant to Misc. Resolution #01320, please be advised the captioned grant materials have
completed internal grant review. Below are the comments returned by review departments.
Note; this grant agreement, because of time constraints, was executed prior to being put
into internal grant review. Please note the comments by the staff of Risk Management and
Corporation Counsel.
The captioned grant materials and grant acceptance package (which should include the Board
of Commissioners' Liaison Committee Resolution, the grant agreement/contract, Finance
Committee Fiscal Note, and this email containing grant review comments) may be requested
to be placed on the appropriate Board of Commissioners' committee(s) for grant acceptance
by Board resolution.
Department of Management and Budget:
Approved.- Laurie Van Pelt (3/7/2006)
Department of Human Resources:
Approved. - Nancy Scarlet (3/12/2006)
Risk Management and Safety:
Approved By Risk Management. Contractor/Sub-Contractors will need to provide Liability,
Auto, Work Comp and Professional Liability coverage as required in our purchasing
agreement & also indemnify State and County. - Andrea Plotkowski (3/8/2006)
Corporation Counsel:
Thank you for pointing out the fact that this grant was already executed. As we discussed
last week on a different grant, it is potentially problematic for our office to review a
contract after it has been executed. I would like to note the following: 1) The grant
gives the State 24 hours notice to perform an audit. 2) If there is a contract with a
surveyor, the contract must require the surveyor to indemnify the State and County from
any and all claims and losses. The exact language required by the State is in Section 3.3
B. 3) The State has the right to terminate for convenience but the County does not have
that same right. - Joellen Shortley (3/10/2006)
1
This ftrm is issued pursuant to 1990 PA 345;Yu
'...174)1::.S.filctirojil 2 argi71;.!.,.:'
Financial Summa if an Expedited Amount is included, County must have an approved Expedited County Plan):
1 2 3 4 5
4
'entative
Date
Ink Signature o nty Repr
Application for a Survey and Remonumentation Grant
(Grant Year 2006)
Office Use only - Attachment B
Department of Labor & Economic Growth
Bureau of Construction Codes & Fire Safety
Office of Land Survey and Remonumentation
6546 Mercantile Way, P.O. Box 30704
Lansing, Michigan 48909
Phone: (517) 241-6321 Facsimile: (517) 241-6301
2006 Grant Applications shall be filed by 12-31-05
Applicant (Grantee County)
County: Oakland
County Federal LD. Number:
386004876
County Grant Administrator:
Name: Ruth Johnson
Address: 1200 N. Telegraph Rd.
City, State, Zip: Pontiac, MI, 48341
Telephone: (248) 858-1447
FAX: (248) 858-7466
E-Mail: crankr@co.oakland.mi.us
Application Received:
Reviewed by Analyst:
Reviewed by Director of Office of Land Survey and
Remonumentation:
Approved By Director of Office of Land Survey
and Remonumantation;
Grantee Address For Payments:
Oakland County Treasurers
1200 N. Telegraph Rd.
Pontiac, MI. 48341
County Representative:
Name: Joseph C. Kapelczak P.S.
Address: 1200 N. Telegraph Rd.
City, State, Zip: Pontiac, MI. 48341
Telephone: (248) 939-2049
FAX: (248) 348-8843
E-Mail:
V.
Capability To Perform The Work Program Specified (Must Check This Box):
We have the capability to perform the work program specified through a licensed professional surveyor on staff and/or
through a contract with a licensed professional surveyor to perform the remonumentation survey.
$ 932,861.00 $ 400,000.00 $ 532,861.00
We certify that the information in this grant application is correct to the best of our knowledge.
Orig(nal Ink gighature of County Grant Administrator
Date
eiGLE et,„2.0,f
Original Ink Signature of Cliairperson
County Board of Commissioners Page 1 of 4
1 Oc-
Date
Application for a Survey and Remonumentation Grant
Grant Year 2006 1)ffice Use only - Attachment A
Department of Labor & Economic Growth
Bureau of Construction Codes & Fire Safety County:
Office of Land Survey and Remonumentation
6546 Mercantile Way, P.O. Box 30704 Grant #2006-4fi
Lansing, Michigan 48909 MAIN Mail C ii -
Phone: (517) 241-6321 Facsimile: (517) 241-6301 PCA: 02935 ' 1218
SUMMARY OF WORK PROGRAM FOR GRANT YEAR 2006
(Specify the individual corner codes proposed for the 2006 work program by Surv iy Township)
, - - — SPECIFY THE INDIVIDUAL CORNER CODE(S) BY SURVEY TOWNSH113,(S): .4 I : (Attach additional pages to the application if necessary) i I -,: -
item
. _ _......_
orners o e
-Researc
''t."=. - '' DOLLAR AMOUNT MUST BE THE. c, •, - i of Total Annual Project Budget SAME AS THE TOTAL FOR ITEM G Total 'Number of Comers to- Proposed for RESEARCH: ON PAGE 3 Be RESEARCHED: 103 27 , $ 145,281.00 % - i
SPECIFY THE INDIVIDUAL CORNER CODE(S) BY SURVEY TOWNSHIP(S): 1 L. (Attach additional pages to the application if necessary)
,
. i
DOLLAR AMOUNT MUST BE THE I
, SAME AS THE TOTAL FOR ITEM H % of Total Annual Project Total Number of Corners to be Budget Proposed for ON PAGE 3 MONUMENTATION: 53 % MONUMENTED: 103
$ 284,500.00 I
SUBTOTAL ITEMS G & El (also enter at the bottom of this page) THE TOTAL PERCENTAGE OF Percentage of the Total Annual ITEM G + ITEM H MUST BE AT
$ 429,781.00 Project Budget (Item G + Item H) LEAST 70% OF THE TOTAL 80 %
ANNUAL PROJECT BUDGET
• SPECIFY THE INDIVIDUAL POINT(S) BY SURVEY TOWNSHIP(S):
(Attach additional pages to the application if necessary)
- ;
ne.... .,..,. DOLLAR AMOUNT MUST BE THE
— SAME AS THE TOTAL FOR ITEM I Total Number of Points to have COORDINATES SET: 532 ......—.. _ ....
nl $ 87 780.00
_ -...,...... _, .._-„ SPECIFY THE INDIVIDUAL CONTROL STATION(S) BY SURVEY TOWNSHIP(S):
. (Attach additional pages to the application if necessary)
Item ..V
,Existing Horizontal
' Atild'Veitical.pontrol
• Statl'Ons, I 7. '
Recovered DOLLAR AMOUNT MUST BE THE
SAME AS THE TOTAL FOR ITEM J Total Number of EXISTING CONTROL STATIONS TO BE
ON PAGE 3 RECOVERED: 60
$ 15 300.00
Subtotal G & H Subtotal I & J Total Annual
Total Annual Project Budget
Project Budget PLUS EQUALS
(add G + H + I + j) $ 429,781.00 $ 103,080.00 $ 532,861.00
EICCFS-980 (Rev. 11/05) Page 2 of 4
ffice Use only - Attachment B
Application for a Survey and Remonumentation Grant
Grant Year 2006
Department of Labor & Economic Growth
Bureau of Construction Codes & Fire Safety ' County:
Office of Land Survey and Remonumentation
6546 Mercantile Way, P.O. Box 30704 Grant #2006746 •
Lansing, Michigan 48909 MAIN, Mail Code:„,-
Phone: (517) 241-6321 Facsimile: (517) 241-6301 PCA:: 02635 1' AQBJ: , 1218
2006 DETAIL BUDGET
Show expenditures by work program category and line item. The total for item G, H, I and j at the bottom of this
page must be the same as the total for Item G, H,' I and J on Page 2 of this application.
-......
WORK PROGRAM CATEGORIES
''.ine.ite Recovery of Total Research Monumantation Setting pen'Iii - :es - Existing . (add line .....,.._. ,. v_ Control : items across)
Corners , : C.:Hi:ids - Coordinates . 1 , . • ; Stations,
Peer 16,00000 16,000.00 Group (PG)
Contractual
Survey 140,000.00 232,500.00 87,780.00 15,300.00 475,580.00
Services (CSS) i
Supplies
and 2,000.00 2,000.00
Materials* (S/M)
Equipment* (E) 0.00
Administration* (A) 3,281.00 36,000.00 39,281.00
Total
(Adding Down) For Total Annual
Item G, H, I & J On 1 Project Budget
Page 3 Must Be The
Same As Total For $ 145,281.00 $ 284,500.00 1 $ 87,780.00 $ 15,300.00 532 861.00 Item G, H, I & J On
Page 2 1
*
PROVIDE A DETAILED ITEMIZED LISTING OF THE SPECIFIC ITEMS OF EXPENDITURE AND THE SPECIFIC
DOLLAR AMOUNTS FOR EACH ITEM FOR SUPPLIES & MATERIALS, EQUIPMENT AND ADMINISTRATION ON
PAGE 4 OF THIS GRANT APPLICATION - "BUDGET ADDENDUM.”
AMOUNT and SOURCE(S) OF REVENUE (identify the County Cash source): 1 STATE GRANT: '$ 932,861.00
Source(s) of Revenue: Amount of County Cash:
$
$ 1
TOTAL COUNTY CASH CONTRIBUTION: $ 0.00
EXPEDITED AMOUNT: $ 0.00 I
LESS REIMBURSEMENT FOR PAST EXPEDITED EXPENDITURES 400,000.00
2006 TOTAL ANNUAL PROJECT BUDGET:
(State Grant plus County Cash Contribution, if any, plus Expedited Amount, if any, mintis 532,861.00 Reimbursement for Exeedited Ex•enditures if an
BCCFS-980 (Rev. 1'1'05) Page 3 of 4
Office Use only - Attachment B
Application for a Survey and Remonumentation Grant
(Grant Year 2006
Department of Labor & Economic Growth
Bureau of Construction Codes & Fire Safety County:
Office of Land Survey and Remonumentation
6546 Mercantile Way, P.O. Box 30704 Grant *2006:448
Lansing, Michigan 48909 MAIN..11ilait."P6' ...
Phone: (517) 241-6321 Facsimile: 517 241-6301
BUDGEtAill !!1.1111.1r
TOTAL DOLLAR AMOUNTS ON THIS PAGE MUST BETHE SAME AS THE LINE ITEM TOTAL ON PAGE 3
' . .... . .
THIS LINE ITEM. TOTAL MUST BE THE SAME AS Supplies and Materials:- THE LINE ITEM TOTAL AMOUNT ON PAGE 3
!tern Dollar Amount
Printer: Computer,; .& Office Equip! z,boo..00 .
$
$
Total Supplies & Materials: $ 2,000.00
$
E THIS LINE ITEM TOTAL MUST BE THE SAME AS quipment: THE LINE ITEM TOTAL AMOUNT ON PAGE 3
Item Dollar Amount :
$
$
$
$
$ Total Equipment: $ 0.00
THIS LINE ITEM TOTAL MUST BE THE SAME AS Administration: THE LINE ITEM TOTAL AMOUNT ON PAGE 3
Item Dollar Amount
Communications $ 2,000.00
Administrator $ 36,000.00
IT $ 1,281.00
$
$ Total Administration: $ 39,281.00
The Deoartment of Labor & Economic Growth will not discriminate mains( any individual or orouo because of race, sex. reunion. aae. national anain. coin, marital status. disahilitv or nntitirai hallo!, If vrut ns.nri
help with reacting, writing, hearing, etc., under the Americans with Disabilities Act, you may make your needs known to this agency.
BCCRS-980 (Rev. 11(05) Page 4 of 4
tures.
Special Revenue Fund budget is
FISCAL NOTE (MISC. 106074) April 6, 2006
BY: FINANCE COMMITTEE, CHUCK MOSS, CHAIRPERSON
IN RE: CLERK/REGISTER OF DEEDS - CALENDAR YEAR 2006 ASSISTANCE FOR SURVEY,
MONUMENTATION & REMONUMENTATION GRANT ACCEPTANCE
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has
reviewed the above referenced resolution and finds:
1. The resolution authorizes acceptance of a grant from the Michigan
Department of Labor and Economic Growth for on-going funding of
the Remonumentation program.
2. The grant award is for Calendar Year 2006 in the amount of
$965,639.
3. $565,639 will fund current program costs and $400,000 is
reimbursement for expedited expendi
4. No county match is required.
5. A budget amendment to the FY 2006
recommended as follows:
SPECIAL REVENUE FUND #29220
Revenue
Adopted
FY 2006
Change Amended
FY 2006 FY 2006
2010401-172180-615571 Grant-State
Total Special Revenue Fund Revenue
Expenditures
2010401-172180-702010 Salaries
2010401-172180-722740 Fringes
2010401-172180-730709 Fees-Per Diem
2010401-172180-740128 Remon. Exp.
Total Special Revenue Fund Expenses
$983,136 ($17,497) $965,639
$983,136 ($17,497) $965,639
$ 71,059 $ -0- $ 71,059
$ 47,641 $ -0- $ 47,641
$ 15,000 $ -0- $ 15,000
$849,436 ($17,497) $831,939
$_983,136 ($17,497) $965,639
FINANCE COMMITTEE
FINANCE COMMITTEE
Motion carried unanimously on a roll vote.
W7/o4
Resolution #06074 April 6, 2006
Moved by Potter supported by Gershenson the resolutions (with fiscal notes attached) on the Consent
Agenda be adopted (with accompanying reports being accepted).
AYES: Crawford, Douglas, Gershenson, Gregory, Hatchett, Jamian, KowaII, Long, Middleton,
Molnar, Moss, Nash, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Wilson, Woodward, Zack,
Bullard. (22)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent
Agenda were adopted (with accompanying reports being accepted).
4,11•••
I HBO APFIRE THE FORM fallMill
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Ruth Johnson, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on April 6, 2006, with
the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 6th day of April, 2006.
Ruth Jotrtisdn, County Clerk