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HomeMy WebLinkAboutResolutions - 2006.08.31 - 28080MISCELLANEOUS RESOLUTION fo6i60 August 3, 2006 BY: General Government Committee, William R. Patterson, Chairperson IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY — REVISION OF @CCESS OAKLAND MASTER FEE STRUCTURE TO AMEND RECORDED DOCUMENT PROFILE FEES To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS as provided by Public Act 462 of 1996, Enhanced Access to Public Records Act, the Board of Commissioners, by approving Miscellaneous Resolution #97165 dated August 14, 1997, adopted the Oakland County Enhanced Access to Public Records Policy; and WHEREAS Section 3 (FEES) of the aforementioned policy specifies that, "It is the policy of Oakland County to charge a reasonable fee for providing enhanced access to a public record"; and WHEREAS the policy defines "reasonable fee" as a charge calculated to enable recovery, over time, only those operating expenses directly related to the public body's provision of enhanced access; and WHEREAS the policy further specifies that proposed fees shall be presented to and approved by the Board of Commissioners before they shall be effective with the exception of new and future shopping cart products; and WHEREAS the Board of Commissioners, by Miscellaneous Resolution #00026 dated February 24, 2000, approved a Master Fee Structure for all Oakland County enhanced access products and services; and WHEREAS the Clerk/Register of Deeds in conjunction with the Department of Information Technology has agreed to amend the fee structure of the Recorded Document Profile product; and WHEREAS the Clerk/Register of Deeds in conjunction with the Department of Information Technology has agreed the users of the Recorded Document Profile will access this product directly from a new website maintained by the Government Records Division of ACS, Affiliated Computer Services Corp., with whom the Clerk/Register of Deeds Office contracts for professional services; and WHEREAS the new fee structure should be more customer friendly and easith—t9/explain to users; and — WHEREAS no change in revenue is anticipated; and WHEREAS the aforementioned amended pricing structure is to be aeied to the Master Fee Structure for all Oakland County enhanced access products and services; and WHEREAS the County Executive recommends approval of this resolution. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the revised ©ccess Oakland Master Fee Structure (copy attached) which includes the aforementioned standard pricing schedule for the Recorded Document Profile product. Chairperson, on behalf of the General Government Committee, I move adoption of the foregoing resolution. GENERAL GOVERNMENT COMMITTEE h )4L, 160,eAtt-w„,,\ GENERAL GOVERNMENT COMMITTEE VOTE: Motion carried on a roll call vote with Molnar and Coulter absent. $40.00 per month $80.00 per month $120.00 per month $200.00 per month $1.00 per document $5.00 per search $1.00 per document $500 Annual Fee/company for unlimited use $.17 per line item, $2.00 minimum $.17 per line item, $2.00 minimum $20.00 per order item $5.00 per additional copy $200.00 Annual Fee $.50 per search $.25 per document view $6.00 per transaction, bundled with one search and up to 4 documents views $110 per City/Village/Township per system (L-T-A) $1,690 per Quarter (a),CCESS OAKLAND MASTER FEE STRUCTURE PRODUCT NAME Residential Property Profile (RPP) — Subscription Residential Property Profile (RPP) — Any Transaction Commercial & Industrial Property Profile — Subscription Commercial & Industrial Property Profile — Any Transaction Residential Property Analyzer (RPA) — Any Transaction Mortgage Application Acceleration Program (MAAP) — Any Transaction Delinquent Tax Statement Program — Account Transaction Delinquent Tax Statement Program — Credit Card Transaction Current Tax Profile — Any Transaction Map Atlas Viewer (MAV) — Any Transaction PRODUCT PRICE $13.00 per month $7.50 per transaction $15.00 per month $12.50 per transaction $20.00 per transaction $20.00 per transaction $1 50 per transaction $2.00 per transaction $2.50 per transaction $4.00 per transaction Land Product Bundle (LPB) (Bundle includes the above RPP, RPA, MAAP. and MAV product offerings.) 100 (users) to 400 (users) $10,00 (per month, per user) 401 (users) to 700 (users) $7.00 (per month, per user) 701 (users) + $5.00 (per month, per user) Recorded Document Profile — Subscription 80 searches 170 searches 260 searches 450 searches Document view and/or print Recorded Document Profile —Non Subscription Document view and/or print Survey Oakland — Subscription CVT Property Sales Report — Subscription or Credit Card Transaction Recorded Document Type Report— Subscription or Credit Card Transaction Vital Records Order (VRO) — Any Transaction Each Additional Vital Record Copy (statutory fee) Land Corner Recordation Certificate — Subscription Land Corner Recordation Certificate — Credit Card Transaction Mainframe Land Tax Appraisal (L-T-A) Mainframe Sales Data GIS Digital Orthophotography GIS Parcel Data GIS Contour Data GIS Road Centerline and Address Range Data GIS Thematic Layers (Cataloged by One Stop Shop) $1.00 per megabyte $10.00 per megabyte, min $15/max $450 $10.00 per megabyte $4500 for Entire County $350 for Entire County ADDITIONAL GIS SUB-GROUPS: Note: All pricing is for access to this information, which may include the ability to download and/or print this data, subject to use restrictions that may be necessary to protect the County's intellectual property rights in this data. and any software underlying the access. Shopping Cart, Payment, and Express Checkout Products Order Price Range From To Enhanced Access Fees Pricing Description $0.00 $49.99 $2.50 Flat Rate per Order $50.00 $99.99 $4.00 Flat Rate per Order - $100.00 $199.99 $5.50 Hat Rate per Order - $200.00 $299.99 $8.25 Flat Rate per Order - $300.00 $399.99 $11.00 Flat Rate per Order $400.00 $499.99 $13.75 Flat Rate per Order $500.00 $599.99 $16.50 Flat Rate per Order $600.00 $699.99 $19.25 Flat Rate per Order $700.00 $799.99 $22.00 Flat Rate per Order $800.00 $899.99 $24.75 Flat Rate per Order - $900.00 $999.99 $27.50 Flat Rate per Order $1,000.00 $9,999.99 ; 2.75% of Order $10,000.00 and over i 2.00% of Order FISCAL NOTE (MISC. #06160) August 31, 2006 BY: FINANCE COMMITTEE, CHUCK MOSS, CHAIRPERSON IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY - REVISION OF @CCESS OAKLAND MASTER FEE STRUCTURE TO AMEND RECORDED DOCUMENT PROFILE FEES TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The Clerk/Register of Deeds in conjunction with the Department of Information Technology has requested to amend the Master Fee Structure to reflect a new fee structure for the Recorded Document Profile product. 2. The the recommended standard pricing schedule for the Recorded Document Profile will be as follows: Recorded Document Profile - Subscription 80 searches 170 searches 260 searches 450 searches Document view and/or print Recorded Documents Profile-Non Subscription Document view and/or print new restructuring of $40.00 per month $80.00 per month $120.00 per month $200.00 per month $1.00 per document $5.00 per search $1.00 per document 3. Information Technology will no longer provide maintenance and support of the Recorded Document Profile due to the ability of users assessing this product directly from a new website that is maintained by ACS Corp. 4. The previous annual rate for the Recorded Document Profile subscription of $200 was required to offset costs associated with Information Technology providing maintenance and support of this product. 5. A reduction in revenue of ($60,000) is anticipated within the Information Technology Fund 63600 which is based on an average of 300 annual renewals at the previous RDP subscription fee of $200. 6. The reduction in revenue ($60,000) will be reallocated to Information Technology Operations revenue for FY 2007 and FY 2008. 7. The Clerk/Register of Deeds Office currently contracts with ACS Corp for professional services which have been included in their FY 07 and FY 08 budget. 8. The impact on additional revenue for the Clerk/Register of Deeds is unknown at this time due to varying factors involved with the new fee structure that is based on a monthly subscription. 9. The following budget amendments are recommended for the Information Technology Fund FY 2007 and FY 2008 County Executive Recommended Budget, based on the revised standard pricing schedule for the Recorded Document Profile product: FY2007 FY2008 Information Technology Fund 63600 Revenue 63600-1080101-173080-635179 Enhanced Access ($60,000) 63600-1080101-630910 Imaging Operations $ 3,000 63600-1080101-631372 OC Depts Operations $48,000 63600-1080101-631309 Non Govtl Operations $ 9,000 Total Revenue $_ -0- FINANCE COMMITTEE FINANCE COMMITTEE Motion carried unanimously on a roll call vote. ($60,000) $ 3,000 $48,000 $ 9,000 $ -0- Resolution #06160 August 3, 2006 The Chairperson referred the resolution to the Finance Committee. There were no objections. Ruth Johnsdh, County Clerk Resolution #06160 August 31, 2006 Moved by Patterson supported by Moss the resolution (with fiscal note attached) be adopted. AYES: Coulter, Crawford, Douglas, Gershenson, Hatchett, Jamian, KowaII, Long, Melton, Middleton, Molnar, Moss, Nash, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Wilson, Woodward, Zack, Bullard, Colemen. (24) NAYS: None. (0) A sufficient majority having voted in favor, the resolution (with fiscal note attached) was adopted. STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Ruth Johnson, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on August 31, 2006, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 31st day of August, 2006.