HomeMy WebLinkAboutResolutions - 2006.12.14 - 28097December 14, 2006
REPORT MR # 06236
BY: Personnel Committee, Gregory C. Jamian, Chairperson
RE: Circuit and Probate Court — Reorganization and Personnel Related Actions
TO: Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee having reviewed MR #06236 on December 6, 2006 Reports
with the recommendation the resolution be adopted.
Chairperson, on behalf of the Personnel Committee, I move the acceptance of the
foregoing report.
PERSONNEL COMMITTEE
Personnel Committee Vote:
Motion carried unanimously on a roll call vote with Middleton, Coleman, Rogers, and
Suarez absent
"IM1
MISCELLANEOUS RESOLUTION 106236
BY: PUBLIC SERVICES COMMITTEE, JEFF POTTER, CHAIRPERSON
IN RE: CIRCUIT AND PROBATE COURT — REORGANIZATION AND PERSONNEL
RELATED ACTIONS
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen;
WHEREAS a portion of the Probate Court and Circuit Court merged and reorganized many of
their functions with the FY 2001 budget process to form the Family Court; and
WHEREAS the Circuit and Probate Courts have reviewed the outcomes of their prior merger and
have identified some areas for improvement: and
WHEREAS enhancing the ability to make business decisions in furtherance of the Courts'
mission is a primary objective; and
WHEREAS the Courts are proposing a reorganization to increase performance, productivity,
responsiveness and efficiency while lowering costs; and
WHEREAS review of the reassigned duties and responsibilities of certain classifications
determined that changes in salary grade levels were warranted: and
WHEREAS to accomplish the aformentioned goals and objectives, the Circuit and Probate Courts
are proposing that certain classifications and positions be created, reclassified (upward, downward, or
retitled with no change in pay), and that some positions be transferred to meet the current needs of the
Courts.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
approves the reorganization of the Circuit and Probate Court as detailed below:
A.) Create the following new classifications:
Salary
Class Grade Overtime
Court Clerk Coordinator 9 Non-exempt
Supervisor-Clerk Support 12 Exempt
Supervisor — Criminal Case Support _ 12 Exempt
Chief— Civil/Criminal Division 16 Exempt
Class Period Base 1st yr 2nd yr 3rd yr 4th vr 5th vr Overtime
Probate Court Annual 75.105 79.625 84,145 88.663 93,184 97,708 Exempt
Administrator * 13i-weekly 2.888.66 3.062.50 3,236.34 3.4 I 0.13 3,584,00 3,758.01
Circuit
Administration
Projects Annual 56.530 60.096 63,656 67.221 70,787 74,347 Exempt
Coordinator ** 13j-weekly , 2.174.23 2.311.39 2.448.31 2.585.43 2.722.56 2,859.51
* Position to be appointed by the Chief Probate Judge
**Position to be appointed by the Chief Circuit Court Judge
13) Retitle the following classifications with no change in salary:
From To
Family Division Administrator - Probate/Juvenile Deputy Court Administrator
Register
Civil/Criminal Division Administrator Manager — Civil /Criminal Division /
Judicial Assistant
Chief Probate Estates & Mental Health Probate Register
PUBLIC SERVICES COMMITTEE VOTE:
Motion carried on a roll call vote with Scott. Gregory and Gershenson absent.
F) Delete the followin osition: g p
C) Reclassify the followine positions: _ From To
Chief - Court Operations/Judicial Assistant (3010301- Chief — Civil / Criminal Division
07750) (Salary Grade 18) (Salary Grade 16)
Chief Court Clerk (3010301-05628) Supervisor - Clerk Support
(Salary Grade 11) (Salary Grade 12)
Technical Assistant (3010301-10126) Court Clerk Coordinator
(Salary Grade 8) (Salary Grade 9)
D) Transfer the following positions:
From To
Deputy Court Administrator in Family Division Judicial Administration (3010101)
Administration (3010401-05112)
Court Business Analyst in Court Business Division Civil / Criminal Division (3010301)
(3010201-07504)
Judicial Secretary in Family Division Administration Judicial Administration (3010101)
(3010401-00319)
E) Upwardly Reclassify and transfer the following positions:
From To
Within Circuit Court:
Youth Assistance Caseworker II in Family Circuit Administration Projects Coordinator in
Division/Court Services (3010402-01568) . Judicial Administration (3010101-01568)
Senior Court Reporter in Judicial Administration 1 Supervisor-Criminal Case Support in Civil
Division (3010101-01283) Criminal Division (3010301-01283)
Within Probate Court:
Office Supervisor II in Probate Court/Estates & Probate Court Administrator in Probate
Mental Health Division (3040403-07368) Court/Administration Division (3040101-07368)
Within Circuit Court:
One Senior Court Reporter (3010101-02305) position
The proposed net savings of these actions over two years are $32,852 in FY
2007, and $52,217 in FY 2008 for a grand total of $85,069 and will be
transferred to Facilities Maintenance and Operations (FM&O) and be used to
fund the Circuit and Probate Court Room Modifications and changes to judges
bench configurations, to accommodate computerization and new technology
upgrades.
.
C) Reclassify the following positions:
From To
Chief - Court Operations/Judicial Assistant Chief– Civil / Criminal Division
(3010301-07750) (Salary Grade 18) , (Salary Grade 16)
Chief Court Clerk (3010301-05628) Supervisor - Clerk Support
(Salary Grade 11) (Salary Grade 12)
Technical Assistant (3010301-10126) Court Clerk Coordinator
(Salary Grade 8) (Salary Grade 9)
D) Transfer the following positions:
_ From To
Deputy Court Administrator in Family Division Judicial Administration (3010101)
Administration (3010401-05112)
Court Business Analyst in Court Business Civil / Criminal Division (3010301)
Division (3010201-07504)
Judicial Secretary in Family Division Judicial Administration (3010101)
Administration (3010401-00319)
:czn, ann TY11F7V701^ Till' in i inwincr rinctrintic •
JJ
From To
Within Circuit Court:
Youth Assistance Caseworker II in Family Circuit Administration Projects Coordinator
Division/Court Services (3010402-01568) in Judicial Administration (3010101-01568)
Senior Court Reporter in Judicial Supervisor-Criminal Case Support in Civil —
Administration Division (3010101-01283) Criminal Division (3010301-01283)
Within Probate Court: _ Office Supervisor II in Probate Court/Estates & Probate Court Administrator in Probate
Mental Health Division (3040403-07368) Court/Administration Division (3040101-
07368)
F) Delete the following position:
Within Circuit Court:
One Senior Court Reporter (3010101-02305) position
Chairperson, on behalf of the Public Services Committee. I move adoption of the foregoing
resolution.
PUBLIC SERVICES COMMITTEE
Resolution #06236 November 30, 2006
The Chairperson referred the resolution to the Personnel Committee and the Finance Committee. There
were no objections.
FISCAL NOTE (MISC. #06236) December 14, 2006
BY: FINANCE COMMITTEE, CHUCK MOSS, CHAIRPERSON
IN RE: CIRCUIT AND PROBATE COURT - REORGANIZATION AND PERSONNEL RELATED ACTIONS
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above
referenced resolution and finds:
1. A review of the duties and responsibilities within the Circuit and Probate
Courts has determined that certain position reclassifications will save
General Fund/General Purpose dollars; improve efficiency, and increase
performance, productivity, responsiveness, while lowering cost.
2. The Circuit and Probate have reviewed the outcomes of their prior merger and
have identified some areas for improvement.
3. The review of the reassigned duties and responsibilities of certain
classifications determined that changes in salary grade levels were
warranted.
4. The proposed reorganization of the Circuit and Probate Court is detailed in
the following new classification, transfer of positions, retitle of
classifications, and reclassifications of positions including upgrades,
downgrades, and deletion of one position.
A.) Create the following new classifications:
Court Clerk Coordinator Salary Grade 9
Supervisor — Clerk Support Salary Grade 12
Supervisor — Criminal Case Support Salary Grade 12
Chief— Civil/Criminal Division Salary Grade 16
Non-exempt
Exempt
Exempt
Exempt
Class Period Base 1st yr 2nd yr 3rd yr 4th yr 5th yr Overtime
Probate Court Annual 75,105 79,625 84,145 88,663 93,184 97,708 Exempt
Administrator * Bi-weekly 2,888.66 3,062.50 3,236.34 3,410.13 3,584.00 3.758.01
Circuit Annual 56,530 60,096 63,656 67,221 70,787 74,347 Exempt
Administration
Projects
Coordinator **
Bi-weekly 2,174.23 2,311 39 2,448.31 2,585.43 2,722.56 2.859.51
* Position to be appointed by the Chief Probate Judge
**Position to be appointed by the Chief Circuit Court Judge
B) Re-title the following classifications with no change in salary:
From To
Family Division Administrator- Probate/Juvenile Deputy Court Administrator
Register
Civil/Criminal Division Administrator Manager — Civil /Criminal Division / Judicial
Assistant
Chief Probate Estates & Mental Health Probate Register
FINANCE COMMITTEE
Motion carried on a roll call vote with Rogers, Coulter and Woodward absent.
'44
6. The following budget amendment is recommended to the FY
2007 and FY 2008 budgets:
General Fund(10100)
Circuit Court Reclassifications:
Expenditures
3010301-121130-702010 Salaries
3010301-121130-722740 Fringes
3010301-121130-702010 Salaries
3010301-121130-722740 Fringes
3010301-121190-702010 Salaries
3010301-121190-722740 Fringes
3010402-111000-702010 Salaries
3010402-111000-722740 Fringes
3010101-121130-702010 Salaries
3010101-121130-722740 Fringes
3010101-121130-702010 Salaries
3010101-121130-722740 Fringes
Sub-Total Cir. Ct. Reclassifications
3010301-121130-788001 Transfer Out
Total Circuit Court
FY 2007 FY 2008
$ 1,765 $ 2,185
662 819
2,687 3,327
1,008 1,247
(7,186) (8,897)
(2,695) (3,336)
7,985 9,886
2,994 3,707
(11,076) (13,713)
(4,154) (5,142)
(47,801) (59,182)
(25,526) (31,603)
($61,337)($100,702)
$81,337 $100,702
0 $ 0
Probate Court Reclassifications:
3040403-121080-702010 Salaries $ 35,262 $ 35,262
3040403-121080-722740 Fringes 13,223 13,223
Sub-Total Probate Ct. Reclassifications $ 48,485 $ 48,485
3040403-121080-788001 Transfer Out ($ 48,485)($ 48,495)
Total Probate Court $ 0 $ 0
Grand Total Combined Courts Savings $32,852 S52,217
Circuit Court Position Transfers:
3010401-121100-702010 Salaries
3010401-121100-722740 Fringes
3010101-121100-702010 Salaries
3010101-121100-722740 Fringes
3010201-121110-702010 Salaries
3010201-121110-722740 Fringes
3010301-121110-702010 Salaries
3010301-121110-722740 Fringes
3010401-121100-702010 Salaries
3010401-121100-722740 Fringes
3010101-121100-702010 Salaries
3010101-121100-722740 Fringes
Net of Transfers
($ 93,968)($116,341)
( 42,034) ( 52,042)
$ 93,968 $116,341
42,034 52,042
( 43,988) ( 54,461)
( 24,274) ( 30,054)
43,988 54,461
24,274 30,054
( 48,387) ( 59,908)
( 25,897) ( 32,050)
48,397 59,908
25,897 32,050
($ 0) ($ 0)
FINANCE COMMITTEE
-Ruth Johnson, County Clerk
Resolution #06236 December 14, 2006
Moved by Molnar supported by Gregory the resolutions (with fiscal notes attached) on the Consent
Agenda, be adopted (with accompanying reports being accepted).
AYES: Coulter, Crawford, Douglas, Gershenson, Gregory, Hatchett, Jacobsen, Jamian, KowaII,
Long, Melton, Middleton, Molnar, Moss, Nash, Palmer, Potter, Rogers, Scott, Suarez, Wilson,
Zack, Bullard. (23)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent
Agenda, were adopted (with accompanying reports being accepted).
"Man
I HEREBY APPROVE_ THE FOREGOING RESOWTION
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Ruth Johnson, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on
December 14, 2006, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac,
Michigan this 14th day of December, 2006.