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HomeMy WebLinkAboutResolutions - 2006.12.14 - 28110MISCELLANEOUS RESOLUTION #06249 December 14, 2006 BY: PUBLIC SERVICES COMMITTEE, JEFF POTTER, CHAIRPERSON IN RE: 52'd DISTRICT COURT, DIVISION IV — 2007 MICHIGAN DRUG COURT PROGRAM CONTINUATION (SCAO) GRANT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the 52nd District Court, Division IV (Troy) applied for a grant with the State Court Administrative Office (SCAO), Michigan Drug Court Grant Program with a granting period of October 1, 2006 through September 30. 2007: and WHEREAS the application requested total program funding in the amount of $66,758, which includes $10,000 in State funding, $38.347 in County's in-kind contribution funds, and $18,411 is authorized to be carried forward. There is no longer a required cash match; and WHEREAS the court intends to continue the Drug Court to deal with the problems of increasing recidivism, increasing use of alcohol and illegal drugs, rising systems costs, and an increase in jail days ordered; and WHEREAS to provide intensive probation supervision and frequent drug testing of defendants, one (1) part-time, non-eligible (PTNE) Probation Officer I position (#3020505-09716), is requested to be continued in the Probation Unit, which will be covered by grant funds and contributed in-kind general fund support; and WHEREAS Miscellaneous Resolution #90004 established a fiscal policy to maintain proportionate funding for Federal, State and Private grants; and WHEREAS the contract has been approved in accordance with the County Executive's Review Process; and WHEREAS other program costs include professional services and testing supplies, NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the Michigan Drug Court Grant Program (MDCGP) State Court Administrative Office (SCAO) in the amount of $66,758, which includes $10,000 from the SCAO, $38,347 in County's in-kind contribution funds and $18,411 is authorized to be carried forward. There is no longer a required cash match. BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to execute the contract agreement and that the chairperson may approve amendments and extensions up to fifteen (15%) percent variance from the award, consistent with the original agreement as approved. BE IT FURTHER RESOLVED that acceptance of this grant is conditioned upon continued interpretation of the contract consistent with the February 6, 2001, letter from the Michigan Supreme Court, State Court Administrative Office, providing that assurance #4 of that grant application shall not be construed as a mandate for future funding of the program from the funding unit, said letter attached hereto and incorporated by reference herein. BE IT FURTHER RESOLVED that one (1) part-time, non-eligible special revenue Probation Officer I position (pos. 3020505-09716) be continued within the Probation Unit of the 52' District Court, Division IV (Troy). BE IT FURTHER RESOLVED that no expenditures can be authorized until a grant agreement is fully executed with the County's obligation limited to the grant funding period. BE IT FURTHER RESOLVED that continuation of the existing position associated with this grant is contingent upon continuation of state funding. Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE PUBLIC SERVICES COMMITTEE VOTE: Motion carried on a roll call vote with Middleton, Suarez and Gershenson absent. rage 1 of z • Prentiss Malone From: Greg Givens [givensg@oakgov.com ] Sent: Friday, November 17, 2006 9:34 AM To: 'Doyle, Larry'; 'VerPloeg, James': 'Malone, Prentiss' Cc: 'Worthington, Pam'; 'Candace Frederick': Greg Givens; 'Hanger, Helen'; 'Johnston, Brenthy'; 'Mitchell, Sheryl': 'Pardee, Mary'; 'Smith, Laverne': 'Wenzel, Nancy' Subject: GRANT REVIEW SIGN OFF - 52-4 District Court / Troy GRANT REVIEW SIGN OFF — 52-4 District Court! Troy 3RANT NAME: FY 2007 Adult Drug Court — Michigan Drug Court Program FUNDING AGENCY: Michigan State Court Administrative Office (SCAO) DEPARTMENT CONTACT PERSON: Jim VerPloeg /(248)528-0406 ;TATUS: Acceptance DATE: November 17, 2006 )ursuant to Misc. Resolution #01320, please be advised the captioned grant materials have completed internal grant review. Below ire the returned review comments. ['he captioned grant materials and grant acceptance package (which should include the Board of Commissioners' Liaison Committee esolution, the grant agreement/contract, Finance Committee Fiscal Note, and this Sign Off email containing grant review ;omments) may be requested to be placed on the appropriate Board of Commissioners' committee(s) for grant acceptance by Board .esolution. DEPARTMENT REVIEW )epartment of Management and Budget: kpproved. — Laurie Van Pelt (11/16/2006) )epartment of Human Resources: kpproved. — Nancy Scarlet (11/16/2006) tisk Management and Safety: \pproved By Risk Management — Julie Secontine (11/15/2006) 7orporation Counsel: Uer reviewing this grant contract, there appear to be no outstanding legal issues that require additional action or resolution. — Karen skgacinski (11/13/2006) COMPLIANCE lie grant contract references a number of specific federal and state regulations. Below is a list of these specifically cited .ompliance related documents for this grant. • Michigan Revised Judicature Act Of 1961 — 2004 PA 224; [Enter Act Number and Year] http://www.legislature.mi.gov/(S (tImxiiyhrdwuir55pkunbnmu))/mi1eg.aspx?paue=7ACLPASearch • Michigan Human Subjects Regulation — http: www.michinn.t.mv/rndc10).1607.7-132-2945_32550-99784--.00.html, 11/27/2006 rage z 01 z • Federal Health Insurance Portability and Accountability Act of 1996 (HIPAA, Title II) http://www.cms.hhs.gov/HIPAAGenInfo/Downloads/HIPAAlawdetailndf • Federal - Debarment and Suspension - Executive Order 12549 - 51 F.R. 6370, February 18, 1986 http://www.ucop.edufraohome/certs/eo12549.1itinl • Michigan — Conflict of Interest - Contracts of Public Servants with Public Entities — "Act 317 of 1968" [Enter Act Number and Year] http://www.legislature.mi.twv/(S(tImxfivlirdwuir55akunbrimu))/mileg..aspx?paue —MCLPASearch 11/27/2006 -hce 7 4 7 P . 02 — 511'3732112 „• P.202 Jab-I11 • • • •-•. •••••-•. sat s ..••• -as-Cii )2:47 I to:: StAC, CENTRAL Michigan Supr6me Court State Court AdminiStrative Office Ea Box Lansing, Mishit* 43;139 • • Mane f517) 371.0130 • 'am D.Termir.tai caunAdminksitypr Frurcy et. 2001 Honorable Brian MacKenzie 52" District Coln 415O Grand Riwa....Aue. Novi, MI 4$374-1222. Dear Judge MacKenzie: Pursuant to our =versa:ion this regarding the Kchigan Drug Court Groot PrOgram, I am providing information concerning • • =ace #4 in LI= application materials. The assurant=s included in the Kchipn prug Court Grant application materials are the same as the asstuances required to apply for and accept federal program funding far drug court programs. Assurance #4 culls for the applicant tct provide assurance of ft program 's 1.=m to continue funding white= that be from local, °their state, or federal sources of funding. The Michigan Drug Court Grlust Program is a stetc-awnspriated prrtgiram funded with limited senenxi fund dollars. The funding is intended to assist inideveloping and implementing new programs and provide limited support to continuity programs. II is, howtver, Ow program's reeponsibility to eventually taelc additional soureer offtzudiu5.itTisis should not be construed AI a mandate for future finding of a program from the finding urn • If you have any tarther questions, please contact me. muunam Sineerrly, . _ Dawn A. Monk DcPuty St= Court Administrator s • MICHIGAN SUPREME COURT STATE COURT ADMINISTRATIVE OFFICE MICHIGAN DRUG COURT GRANT PROGRAM 2007 GRANT CONTRACT 52-4 District Court - Adult Drug Court Contractor 38-6004876 Federal ID Number SCAO-2007-043 SCAO Grant Number $10,000 Grant Amount 2004 PA 224, effective January 1, 2005, authorizes the creation of drug treatment courts in circuit and district courts and the family division of circuit courts in Michigan. In addition, 2006 PA 345, effective August 16, 2006, provides funding for the Michigan Drug Court Grant Program (MDCGP) for FY 2007. This program is administered by the State Court Administrative Office (SCAO). The purpose of the MDCGP is to provide funding assistance to operational drug treatment courts and drug treatment courts in the planning stage. Funds from the MDCGP are awarded based upon the Contractor's agreement to comply with 2004 PA 224, the policies and procedures set forth in the application assurances and administrative requirements for the program, and this contract. Michigan Drug Court Grant Program - 2007 1 •• 1. Contract This contract incorporates the Contractor's approved grant request and final approved budget. 2. Contract Administration The State Court Administrator or his agent shall have full authority to act for the grantor in the administration of this contract consistent with the following provisions. 3. Term of Contract This contract shall he effective upon the signature of the State Court Administrator or Deputy State Court Administrator, and the signature of the Contractor's authorizing official and chief judge. The contract shall commence October 1, 2006, and shall terminate on September 30, 2007, unless terminated earlier according to provisions in section 20. Funding under this contract does not guarantee future funding from the MDCGP. 4. Contract Funding Upon approval of the Contractor's application and signing of this contract, SCAO agrees to provide funding from the MDCGP in an amount not to exceed the amount of the grant contract. In no event does this contract create a charge against any other funds of SCAO or the Michigan Supreme Court. 5. Conduct of the Project A. The Contractor shall abide by all terms and conditions required by the application assurances, budget requirements, and the Contractor's approved program outline and budget. The Contractor must obtain prior Michigan Drug Court Grant Program - 2007 2 approval from SC,A.0 before any program changes or budget adjustments exceeding $1,000 are implemented during the grant period. B. The Contractor shall operate its drug court project in accordance with the Ten Key Components of drug courts as outlined in the application assurances. C. The Contractor shall comply with all applicable federal, state, and local laws, rules, and regulations. D. The Contractor agrees that funds awarded under this grant will not be used to support any inherently religious activities, such as worship, religious instruction, or prosclytization. If the Contractor refers participants to, or provides, a non-federally funded program or service that incorporates such religious activities: (1) any such activities must be voluntary for program participants, and (2) program participants may not be excluded from participation in a program or otherwise penalized or disadvantaged for any failure to accept a referral or services. If participation in a non-federally funded program or service that incorporates inherently religious activities is deemed a critical treatment or support service for program participants, the Contractor agrees to identify and refer participants who object to the inherently religious activities of such program or service to, or provide a comparable secular alternative program or service. 6. Assignments and Subcontracts All provisions and requirements of this contract shall apply to any subcontracts or agreements the Contractor may enter into in furtherance of its obligations under this contract. The Contractor shall provide copies of all subcontracts for services Michigan Drug Court Grant Program - 2007 3 funded in whole or in part by this grant to the SCAO for review and approval prior to entering into a subcontract agreement and shall be responsible for the performance of any subcontractor. 7. Human Subjects The Contractor must submit all research involving human subjects conducted in programs sponsored by SCAO, or in programs that receive funding from or through the state of Michigan, to the Michigan Department of Community Health's (MDCH) Institutional Review Board (IRB) for approval prior to the initiation of the research. 8. Confidentiality Both SCAO and the Contractor shall assure that medical services to, and information contained in medical records of, persons served under this contract, or other such recorded information required to be held confidential by federal or state law, rule, or regulation, in connection with the provision of services or other activity under this agreement shall be privileged communication, shall be held confidential, and shall not be divulged without the written consent of either the patient or a person responsible for the patient, except as may be otherwise required by applicable law or regulation. Such information may be disclosed in summary, statistical, or other form, which does not directly or indirectly identify particular individuals. 9. Health Insurance Portability and Accountability Act and 42 CFR Part 2 To the extent that this act and these regulations are pertinent to the services that the Contractor provides under this contract, the Contractor assures that it is in Michigan Drug Court Grant Program - 2307 4 compliance with the Health Insurance Portability and Accountability Act (HIPAA) and 42 CFR Part 2 requirements including the following: A. The Contractor must not share any protected health or other protected data and information provided by SCAO or any other source that falls within HIPAA and/or 42 CFR Part 2 requirements, except to a subcontractor as appropriate under this contract. B. The Contractor must require that the subcontractor not share any protected health or other protected data and information from SCAO or any other source that falls under HIPAA and/or 42 CFR Part 2 requirements in the terms and conditions of the subcontract. C. The Contractor must use the protected data and information only for the purposes of this contract. D. The Contractor must have written policies and procedures addressing the use of protected data and information that falls under the HIPAA and/or 42 CFR Part 2 requirements. The policies and procedures must meet all applicable federal and state requirements including HIPAA and 42 CFR Part 2 regulations. These policies and procedures must include restricting access to the protected data and information by the Contractor's employees. E. The Contractor must have a policy and procedure to report to SCAO unauthorized use or disclosure of protected data and information that falls under the HIPAA and/or 42 CFR Part 2 requirements of which the Contractor becomes aware. Michigan Drug Court Grant Program - 2007 5 F. Failure to comply with any of these contractual requirements may result in the termination of this contract in accordance with section 20. G. In accordance with HIPAA and/or 42 CFR Part 2 requirements, the Contractor is liable for any claim, loss, or damage relating to unauthorized use or disclosure of protected data and information received by the Contractor from SCAO or any other source. 10. Independent Contractor Status A. Both parties to this contract will be acting in an independent capacity and not as an agent, employee, partner, joint venturer, or associate of one another. The employees or agents of one party shall not be deemed or construed to be the agents or employees of the other party for any purpose, B. The Contractor understands and agrees that all persons furnishing services pursuant to this contract are, for purposes of workers' compensation liability or other actions of employee-related liability, not employees of SCAO or the Michigan Supreme Court. The Contractor bears the sole responsibility and liability for furnishing workers' compensation benefits to any of its employees for injuries arising from or connected with services performed pursuant to this contract. 11. Liability A. All liability to third parties, loss, or damage as a result of claims, demands, costs, or judgments arising out of activities. such as direct service delivery, to be carried out by Contractor in the performance of this agreement shall be the responsibility of Contractor, and not the responsibility of SCAO, if the liability, loss, or damage is caused by, or arises out of, the actions or Michigan Drug Court Grant Program - 2007 6 failure to act on the part of Contractor, any subcontractor, or anyone directly or indirectly employed by Contractor, provided that nothing herein shall be construed as a waiver of any governmental immunity that has been provided to Contractor or its employees by statute or court decisions. B. All liability to third parties, loss, or damage as a result of claims, demands, costs, or judgments arising out of activities, such as the provision of policy and procedural direction, to be carried out by SCAO in the performance of this agreement shall be the responsibility of SCAO, and not the responsibility of Contractor, if the liability, loss, or damage is caused by, or arises out of, the action or failure to act on the part of any SCAO employee or agent, provided that nothing herein shall be construed as a waiver of any governmental immunity by the State, its agencies (the SCAO), or employees as provided by statute or court decisions. C. In the event that liability to third parties, loss, or damage arises as a result of activities conducted jointly by Contractor and SCAO in fulfillment of their responsibilities under this agreement. such liability, loss, or damage shall be borne by Contractor and SCAO in relation to each party's responsibilities under these joint activities, provided that nothing herein shall be construed as a waiver of any governmental immunity by Contractor, the State, its agencies (the SCAO), or their employees, respectively, as provided by statute or court decisions. Michigan Drug Court Grant Program - 2007 7 12. Debarment and Suspension The Contractor may not contract with or make any award of the SCAO drug court grant funds at any time to any party that has been debarred or suspended or is otherwise excluded from, or ineligible for, participation in federal assistance programs under Executive Order 12549, "Debarment and Suspension." 13. Acquisition, Accounting, Recordkeeping, and Inspection A. The Contractor agrees that all expenditures from this contract, including the acquisition of personnel services, contractual services, and supplies, shall be in accordance with: (1) the standard procedures of the Contractor's unit of government, and (2) the administrative and budget requirements of the MDCGP. B. The Contractor agrees to maintain accounting records following generally- accepted accounting principles for the expenditure of funds for the purposes identified in the approved grant request, final approved budget, and any applicable approved contract addendum and/or budget amendment. C. The Contractor agrees that the Michigan Supreme Court, State Court Administrative Office, the local government audit division of the Michigan Department of Treasury, the State Auditor General, or any of their duly authorized representatives, including program evaluators and auditors, shall have access to and the right to examine, audit, excerpt, copy, or transcribe any pertinent transaction, books, accounts, data, time cards, or other records related to this contract. The Contractor shall retain all books and records, including all pertinent cost reports, accounting and Michigan Drug Court Grant Program - 2007 8 financial records, or other documents related to this contract, for five years after final payment at the Contractor's cost. Federal and/or state auditors, and any persons duly authorized by SCAO, shall have full access to and the right to examine and audit any of the materials during the term of this contract and for five years after final payment. If an audit is initiated before the expiration of the five-year period, and extends past that period, all documents shall be maintained until the audit is complete. SCAO shall provide audit findings and recommendations to the Contractor. SCAO may adjust future or final payments if the findings of the audit indicate over- or under-payment to the Contractor for the period audited, subject to the availability of funds for such purposes. If an audit discloses an overpayment to the Contractor, the Contractor shall immediately refund all amounts that may be due SCAO. Failure of the Contractor to comply with the requirements of this section shall constitute a material breach of this contract upon which the State Court Administrative Office may cancel, terminate, or suspend this contract. D. The Contractor's accounting system must maintain a separate fund or account that segregates MDCGP contract receipts and expenditures from other receipts and expenditures of the Contractor. 14. Accountability for Michigan Drug Court Grant Program Funds The Contractor agrees that it will not expend funds obtained under this contract for any purpose other than those authorized in the administrative requirements specified in the application and revised approved budget for the Michigan Drug Michigan Drug Court Grant Program - 2007 9 Court Grant Program, and will expend grant funds only during the period covered by this contract unless prior written approval is received from SCAO. 15. Program Review and Monitoring The Contractor shall give SCAO and any of its authorized agents access to the drug court at any reasonable time to evaluate, audit, inspect, observe, and monitor the operation of the program. The inspection methods that may be used include, but are not limited to onsite visits; interviews of staff and drug court participants; and review of case records, receipts, monthly/quarterly statistical reports, and fiscal records. 16. Reports The Contractor agrees to provide reports as identified in the application assurances and administrative requirements for the Michigan Drug Court Grant Program to SC.A0 as follows: A. Financial Reports: Financial reports are due quarterly, one month following each quarter of the fiscal year, with the exception of the 4th quarterly report which will be due October 10, in order to meet fiscal year- end reporting requirements. The financial quarterly reports will be due by January 31, April 30, July 31, and October 10. SCAO will provide copies of the financial report forms upon request. B. Pro2ress Reports: Progress reports are due semi-annually. The reports will be due on April 30 and October 20. The progress reports will list the drug court program's goals and objectives, detail the status of accomplishments for each goal and objective, discuss any changes in the program's goals and objectives as set forth in the application for grant Michigan Drug Court Grant Progam - 2007 10 funding, and describe program activities during the reporting period. The final report must provide a summary of progress toward achieving the goals and objectives of the award, significant results, and any products developed under the award. C. Data Reports: Recipients of the MDCGP operational funding are required to submit to SCAO on a quarterly cycle a "Drug Court Case Management Information System (DCCM1S) Data Validation Form." The validation form will replace the "Drug Court Data Collection Report." The data validation forms will be due January 31, April 30, July 31, and October 20. Should a Contractor awarded funds for planning purposes become operational during the contract period, the Contractor will be responsible for submitting the appropriate quarterly data validation form for the quarter immediately following program implementation and for all subsequent quarters as required above for courts receiving operational funding. D. Reporting Compliance: The Contractor is responsible for the timely submission of each required report as outlined in sections A, B, and C above. If any report is thirty days past the due date, a delinquency notice will be sent out via e-mail notifying courts that they have fifteen days to comply with the reporting requirement. Forty-five days past the due date, a forfeiture notice will be sent out to courts via the U.S. Postal Service notifying them that their funding award has been rescinded due to contract noncompliance. Michigan Drug Court Grant Program - 2007 Ii E. Grant Funding Reallocation: SCAO retains the right to reallocate grant funding if ongoing progress is not being made toward achieving the program's goals and objectives and/or in the implementation of the drug court grant project as defined in the approved grant request. Reimbursement for grant costs and/or future funding may be withheld or denied if any of the required reports in this section are received forty-five days past their due date. 17. Reimbursement A, Reimbursement from SCAO is based on the understanding that SCAO funds will be paid up to the total SCAO allocation as agreed to in the approved budget. B. The Contractor should sign up through the online vendor registration process to receive all state of Michigan payments as Electronic Funds Transfers (EFT)/Direct Deposits. Registration information is available through the Department of Management and Budget's website at: http://www.cpexpress.state.mi.us . 18. Budget Modification Adjustments in expenditures up to $1,000 within line item categories in the approved budget and transfers up to $1,000 between line item categories in the approved budget may be made without the prior written approval of SCAO. Requests for adjustments in expenditures within line items and between line item categories exceeding $1,000 must be made using a Contract Adjustment Request form which can be obtained from SCAO. Michigan Drug Court Grant Program. - 2007 19. Funding Hold or Termination SCAO may place a finding hold on contracted amounts not yet disbursed, or terminate this contract if it concludes that the Contractor is not in compliance with the conditions and provisions of this contract, the application assurances and administrative requirements, or the budget requirements of the MDCGP. SCAO may extend an opportunity for the Contractor to demonstrate compliance. Notification of a funding hold or termination will be in writing. 20. Contract Termination SCAO may cancel this contract without further liability or penalty to SCAO for any of the following reasons: A. This contract may be terminated by either party by giving thirty days written notice to the other party stating the reasons for termination and the effective date. B. This contract may be terminated on thirty days prior written notice upon the failure of either party to carry out the terms and conditions of this contract, provided the alleged defaulting party is given notice of the alleged breach and fails to cure the default within the thirty day period. C. This contract may be terminated immediately if the Contractor or an official of the Contractor is convicted of any activity referenced in section 12 of this contract during the term of this contract or any extension thereof. Michigan Drug Court Grant Program - 2007 13 Date 0/6 Date D. This contract may be terminated immediately without further financial liability to SCAO if funding for this contract becomes unavailable to SCAO. 21. Conflict of Interest The Contractor and SCAO are subject to the provisions of 1968 PA 317, as amended, MCL 15.321 et seq., MSA 4.1700(51) et seq., and 1973 PA 196, as amended, MCL 15.341 et seq., MSA 4.1700 (71) et seq. 22. State of Michigan Contract This is a state of Michigan contract and is governed by the laws of Michigan. Any litigation arising as a result of this contract shall be resolved in courts of the state of Michigan. Authorized By: State Court Administrative Office Date Acceptance by Contractor: Michigan Drug Court Grant Program - 2007 14 2007 SCAO BUDGET BUDGET WORKSHEET INSTRUCTIONS The following instructions relate to both the budget summary on page 13 and the budget detail worksheets on pages 15 to 18 (which provide the detail to support the amounts shown on the budget summary). The budget detail worksheets should include a thorough justification for all costs, including the basis for computing these costs. The budget must be complete, reasonable, and directly related to the activities proposed in the application. All budgeted expenditures should be split between available funding sources in the following categories: SCAO Grant Request, Local Match; Cash, Local Match; In-Kind; ODCP Byrne Grant; and Other Funding Sources. The totals on the budget detail worksheets should tie back to the budget summary. Unallowable grant expenditures are detailed on page three of the grant application. Item A - Personnel: On the budget detail worksheet, list each position by title or name of employee, if available. In the computation column, show the annual salary rate and the percentage of time devoted to the project. These amounts should then be allocated to the funding sources that will be used. The amounts on the personnel total line should tie back to the amounts shown for personnel on the budget summary. Item B - Fringe Benefits: Fringe benefits should be based on actual known costs or an established formula. Fringe benefits are only for the personnel listed in the budget and only for the percentage of time devoted to the project. On the budget detail worksheet, check the fringe benefits that apply and indicate the composite rate percentage. The amount shown for fringe benefits should be equal to the personnel costs multiplied by the composite rate. Item C - Consultant/Contractual: For each consultant, enter the name (if known), service to be provided, hourly or daily fee (eight hour day), and estimated time on the project. Consultant fees must conform to federal guidelines and cannot exceed $450 per day or $56.25 per hour. Contractual services for treatment, case management/monitoring, and drug testing should be included in this section. Item 0 — Travel: Itemize travel expenses of project personnel by purpose (e.g. home visit, MADCP conference registration). Only travel for the purposes of transporting drug court participants to services, conducting a home visit, or registrations for the Michigan Association of Drug Court Professionals Conference (maximum of three) are allowable travel expenses. Show the basis of computation. All travel must adhere to the most recent approved Michigan Supreme Court Standardized Travel Rates for the Judicial Branch. Approved travel expenses will be limited to in-state travel. Item E — Supplies/Operating: Supplies include any materials that are expendable or consumed during the course of the project. Training registration costs should be included under this section. Item F — Total Project Cost by Funding Source: The total should be all costs associated with the drug court for FY 2006. Page 1 Item G — SCAO Grant Request: The award amount requested from the Michigan Drug Court Grant Program. SCAO Match: At least 25% of the SCAO budget is required to be local match, of which at least 5% must be cash (Item H below), and the remaining 20% may be provided by other sources (Items I, J, & K below.) Item H — SCAO Match, Local Cash: At least 5% of the SCAO budget must be a cash match. The cash match must be local cash and cannot include federal or state dollars. Item I — SCAO Match, In-Kind: In-kind match may be used to satisfy all or a portion of the remaining SCAO 20% match requirement. Item J — SCAO Match, Other Funding Sources: Other funding sources such as child care fund, foundations grants, Juvenile Accountability Block Grant (JABG), etc., may be used to satisfy all or a portion of the remaining SCAO 20% match requirement. (These sources are individually listed in Item M.) Item K SCAO Match, Byrne Funds: Byrne funds may be used to satisfy all or a portion of the SCAO 20% Match Requirement. Item L — Byrne Grant: This is the amount of any Byrne grant received directly from ODCP or SCAO. Item M — Other Funding Sources: Please list any other funding sources with a brief description of the source. (i.e. child care fund, foundation grants, JABG, etc.) Item N — Total Other Funding Sources: Total of Lines 1 through 6 above. Item 0 — Total All Funding Sources: Total of SCAO Grant Request, Local Cash Match, In-Kind Match, Byrne Grant and Other Funding Sources. This is your total Drug Court Program Budget. Page 2 DISALLOWABLE EXPENSES The following expenditures are not allowable grant expenses and should not be included in the grant application budget request. However, expenses not allowed by the MDCGP can be used as part of the grant match requirement and are to be reflected accordingly in the budget section of the application. • Equipment (computers, copiers, printers, furniture, etc.) Equipment purchases may be shown in the supplies and operating category but will be authorized for match expenditures only. • Construction and Renovations * Software (new software, maintenance fees, etc.) * Administrative/Indirect Costs * Attorney Fees for indigent defense or prosecution * Travel (Drug court staff transporting participants to services or to conduct home visits is an allowable expense. In addition, the grant will support three registration fees for the 2006 Michigan Association of Drug Court Professionals conference.) • Gasoline expenses (Allowable mileage will be reimbursed at .405/mile.) • Meals/Refreshments (except certain approved ceremonies such as graduation) • Lobbying • Honorariums • Memberships • Other costs not directly related to operations of a drug court Page 3 Byrne Award Byrne Match Total Byrne Bud _et 60% 40% 100% $30,000 $20,000 $50,000 In-Kind/Other Total Drug Court Program Budget Match Awards Calculate Match & Total Budgets SCAO Award Request 75% $10,000.00 SCAO Match 25% $3,333.34 20% In-kind/Other $2,666.67 Determine Total Drug Court Program Budget Cash Match Total SCAO Budget 100% $13,333.34 5% Cash $666.67 Calculating Match and Budgets Match is not a percentage of your award, rather it is a percentage of your total budget. For instance, if 25% match is required, that means that 75% of your costs are covered by the award an you must cover at least 25% of your costs yourself. To calculate your total budget, simply divide your award by the percentage your award covers. Then multiply your total budget by the match percentage to calculate match dollars required. For instance, if 25% match is required, that means that 75% of your budget is covered by the award. Divide your award by .75 to calculate your total budget, and multiply your total budget by .25 to calculate your match dollars. 25% Minimum Match Required (yrs1-2) 40% Minimum Match Required (year 3) 50% Minimum Match Required (year 4) 60% Minimum Match Required (year 5) Match % Award % _ 0.25 0.75 0.40 0.60 0.50 0.50 0.60 0.40 Divide award by .75 for total budget, multiply total budget by .25 for match dollars required Divide award by .60 for total budget, multiply total budget by .40 for match dollars required Divide award by .50 for total budget, multiply total budget by .50 for match dollars required Divide award by .40 for total budget, multiply total budget by .60 for match dollars required SCAO grant funds may be used to match Byrne grants, and vice versa, so that must be taken into consideration when designing your drug court program budget. SCAO's In-Kind/Other Match may be Byrne funds, In-Kind contributions, or other local sources. SCAO's Cash Match requirement may be local cash only, no federal (such as Byrne) or state funds may be used. In-Kind Match is not allowed for the Byrne grant. Example: SCAO award of $10,000 with a minimum total match requirement of 25%, consisting of 5% cash and 20% in-kind or other, and a Byrne award of $30,000 with a 40% match requirement. SCAO Grant Amount 10,000.00 5% SCAO Cash Match (.05 X Total SCAO Budget) 666.67 20% SCAO In-Kind/Other Match (.20 X Total SCAO Budget) 2,666.67 Byrne available to match SCAO In-Kind/Other ($30,000 available) (2,666.67) Byrne Grant Amount 30,000.00 40% Byrne Match (.40 X Total Byrne Budget) 20,000.00 SCAO available to match Byrne ($10,000 available) (10,000.00) —i Totals 40,000.00 10,666.67 0.00 50,666.67 Note that all of the SCAO In-Kind/Other match requirement is met by the Byrne award in this case, but only half of the Bryne match requirement is met by the SCAO award. This means that, in addition to the $666.67 cash requirement for SCAO, an additional $10,000 of funding is required to satisfy the Byrne Match requirement. Page 4 Court Name: 52-4 District Court BUDGET SUMMARY Local Match SCAO In-Kind Not Other Funding Grant Total Cost Budget Category Covered by Byrne Grant Sources Request Cash (100%) Byrne A Personnel 22,249 225 10,547 33,021 B Fringe Benefits 1,162 465 13,912.50 15,539.50 C Consultant/Contractual 5,000 3,750 8,750 17,500 D Consultant/Contractual Travel E Supplies/Operating 697 697 F Total Project Cost by Funding 10,000-grant 5,137 24,459.50 8,750 66,757.50 Source + carry-over from 2006 grant- 28,411 Summary of Drug Court Funding Sources G SCAO Grant Request $ 10,000 SCAO Match - Local Cash (Minimum 5% of SCAO Grant Budget) $ 5,137 SCAO Match - In-Kind $ 24,459.50 J SCAO Match - Other Funding Sources $ 8,750 K SCAO Match - Byrne Funds S L Byrne Grant (ODCP/SCAO) $ 0 M Other Funding Sources (describe) 1. FY 2006 Unspent SCAO funds carried forward $ 18,411 2. $ 3. $ 4. $ 5. $ 6. $ N Total Other Funding Sources $ 27,161 0 Total All Funding Sources (sum lines G, H, I, K, L, and N) $ 66,757.50 . Page 5 BUDGET NARRATIVE The budget narrative should justify all costs associated with the proposed project: The Troy Drug Therapy Court will be carrying over approximately $19,000 from the previous year grant and will combine that with the $10,000 award for the upcoming year to cover the cost of the position and drug treatment. This will be the last year of the grant from SCAO and the Drug Therapy Court will be looking to absorb the position and raise funds to continue the program and treatment as needed. Page 6 SCAO Grant Local Cash Local In-Kind 4,037 Byrne Grant Other 6,510 22,249 225 [x ] Vision insurance [x ] Unemployment insurance [x ] Workers' Compensation [x ] Life insurance _ 0/0 x] Other _PINE 22 % Composite Rate 4 [ 1 Other Local Cash $ 465 Local In-Kind $ 13,912.50 Byrne Grant Other Total $ 15,539.50 SCAO Grant Fringe Benefit Total $ 1,162 Total Personnel and Fringe Benefits $ 23,411 $ 24,459.50 $ 48,560.50 $ 690 BUDGET DETAIL WORKSHEET The budget detail worksheet may be submitted on plain sheets of paper following the format below A. Personnel Name/Position James A. VerPloeg Patricia Bates Ann Geary Computation 100 hrs/40.37/1-ir 200 hrs/32.55/hr Total 4,037 6,510 22,474 $ 225 Personnel Total B. Fringe Benefits [ x] Employer FICA $ 22,249 [x ] Retirement $ 10,547 [ x] Hospital insurance $ 33,021 [x ] Dental insurance Page 7 SCAO Grant 5,000 Local Cash 3,750 Local In-Kind Byrne Grant Other 8,750 Total 17,500 C. Consultant/Contractual Name of Consultant/ Computation of Cost Substance Abuse Coord. Agency Service Provided Service Provided Service Provided Service Provided Service Provided Consultant/Contractual Total $ 5,000 $ 3,750 $ 8,750 $ 17,500 Page 8 Location/Type of Expense Computation SCAO Grant Local Cash Local In Kind Byrne Grant Other Total Travel Total $ -0- E. Supplies/Operating Item Supplies, etc. Computation Total SCAO Grant Local Cash Local In-Kind 697 Byrne Grant Other 697 697 697 D. Travel Purpose of Travel Purpose of Travel Purpose of Travel Total Supplies/Operating Page 9 0* December 14, 2006 consultant incentives, County is FY 2007 ($100,545) (75,000) ($175,545) FISCAL NOTE (MISC. #06249) BY: FINANCE COMMITTEE, CHUCK MOSS, CHAIRPERSON IN RE: 52 nd DISTRICT COURT, DIVISION IV - 2007 MICHIGAN DRUG COURT PROGRAM CONTINUATION (SCAO) GRANT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The 52' District Court, Division IV (Troy) has received a grant from the State Court Administrative Office (SCAO), Michigan Drug Court Program, for the period of October 1, 2006 through September 30, 2007. 2. The award from SCAO is for $10,000; the program budget also reflects total in-kind contribution support of $38,347 this along with unspent grant carry forward funds from FY 2006 of $18,411 for total program funding of $66,758. 3. This is the fourth year of grant funding of the 52-4 Troy Drug Court program, and is a stand-alone grant with no Byrne matching funds. 4. The contributed in-kind matching funds are currently budgeted in the General Fund departmental budget, as Drug Treatment Court Funding in account 630565. 5. The grant contract includes the continuation funding for one (1) special revenue part-time-non-eligible Probation Officer I position (3020505-09716) for $24,101 within the Probation unit, and in-kind support of $24,460. 6. The grant also funds $17,500 of contracted services costs, and $697 of operating supplies, equipment and for a total SCAO grant funded budget of $66,758, 7. In addition to the County match requirements, the expected to incur administrative and support costs of $2,068 for FY 2007, which has been included in the FY 2007 budget. This grant does not allow for recovery of these costs. 8. The Fiscal Year 2007 budget should be amended as follows to accept continuation funding from SCAO, for the 52-4 District Court Drug Court grant: Special Revenue Fund 27160 Project 4GR0000000242 Activity A, Analysis Type GLB Revenue 3020501-121050-620467 Grant Match 3020501-121050-615571 Grants-State Expenditures 3020501-121050-702010 3020501-121050-722740 3020501-121050-731458 3020501-121050-732018 3020501-121050-750168 3020501-121050-750399 Salaries ($ 69,740) Fringe Benefits (38,005) Professional Services (51,886) Travel and Conference ( 2,125) FA Proprietary Equip. (12,775) Office Supplies ( 1,014) ($1.75,_5_45) FINANCE COMMITTEE FINANCE COMMITTEE Motion carried on a roll call vote with Rogers and Woodward absent. /2--fiilo Rfrid irg";, Ruth Johnson, County Clerk Resolution #06249 December 14, 2006 Moved by Molnar supported by Gregory the resolutions (with fiscal notes attached) on the Consent Agenda, be adopted (with accompanying reports being accepted). AYES: Coulter, Crawford, Douglas, Gershenson, Gregory, Hatchett, Jacobsen, Jamian, KowaII, Long, Melton, Middleton, Molnar, Moss, Nash, Palmer, Potter, Rogers, Scott, Suarez, Wilson, Zack, Bullard. (23) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent Agenda, were adopted (with accompanying reports being accepted). I HEREBY APPROVE THE FOREGOING RESOLUTION STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Ruth Johnson, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on December 14, 2006, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 14th day of December, 2006.