HomeMy WebLinkAboutResolutions - 2006.01.19 - 28132January 19, 2006
REPORT #05306
BY: Planning and Building Committee, Charles Palmer, Chairperson
RE: MR #05306 CLERK/REGISTER OF DEEDS — ELECTIONS ROOM
TO: Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Planning and Building Committee having reviewed MR #05306 on January 10,
2006 Reports with the recommendation the resolution be adopted.
Chairperson, on behalf of the Planning & Building Committee, I move the acceptance of
the foregoing report.
PLANNING & BUILDING COMMITTEE
Planning & Building Committee Vote:
Motion carried on a unanimous roll call vote:
MISCELLANEOUS RESOLUTION #05306 December 8, 2005
BY: General Government Committee, William Patterson, Chairperson
IN RE: CLERK/REGISTER OF DEEDS - ELECTIONS ROOM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the State of Michigan is implementing the federal Help America Vote Act
(HAVA); and
WHEREAS the Clerk/Register of Deeds is facilitating the purchase of new election equipment
and software for all precincts in Oakland County with a grant from the state authorized by MR #05036
adopted February 17, 2005; and
WHEREAS the new election equipment and software utilized in each precinct requires dedicated
work stations also known as the Elections Room; and
WHEREAS the Elections Room will be utilized by staff or the Board of Canvassers year-round;
and
WHEREAS office space has been identified in the Courthouse that meets the specifications of the
manufacturer of the election equipment; and
WHEREAS the cost to remodel this office space is estimated to be $52,500; and
WHEREAS funds are available in the Clerk/Register of Deeds FY2006 revenue budget to pay for
the required room remodeling.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
approves amending the FY2006 Cleric/Register of Deeds budget to allow for the expenditure of $52,500
for remodeling office space in the Courthouse for an Elections Room as specified in the attached project
work order.
Chairperson, on behalf of the General Government Committee, I move the adoption of the
foregoing resolution.
GENERAL GOVERNMENT COMMITTEE
General Government Committee Vote:
Motion carried on a roll call vote with Hatchett and Melton absent.
W tAt, P arm4,0/1
From:OAKLAND CO. FACILITIES MANAGE.248 452+225D 11/10/200510:39'#415 P.002/002
PROJECT WORK ORDER
OAKLAND COUNTY EXECUTIVE
DEPARTMENT OF FACILITIES MANAGEMENT w o. # E-106
DEPARTMENT OR INSTITUTION BLDG. NAME &ADDRESS DATE OF ORDER
Facilities Management Courthouse 11/10/05
DIVISION ASSIGNED COST CENTER NO. OPERATION NO. BLDG/DEPT. FILE #
800 0000 025
PROJECT & TITLE FINANCING
New Elections Room DATED:
MISC. RESOLUTION #
WORK TO BE PERFORMED AND CONTRACTOR EST. COST
Architectural Demo and Construction $ 14,000.00
Paint Existing Furniture 2,000.00
Move Furniture 500.00
Carpet 4,200.00
[MAC 1,000.00
Electrical (Wired for generator. Portable generator not included.) 15,120.000
Systems Furniture 2,600.00
New Chairs (10) • 3,430.00
Voice and Data Demolition 900.00
New Voice and Data (Does not include price of new phones and PC's.) 1,900.00
'is% CONTINGENCY 6,850.00
TOTAL. ESTIMATED COST $52,500.00
REVIEWS & APPROVALS DATE REVIEWS & APPROVALS DATE
ORIGINATING DIVISION FACILITIES MANAGEMENT
-
AUTHORIZING AGENCY FISCAL SERVICES
FISCAL NOTE (M.R. #05306) January 19, 2006
BY: FINANCE COMMITTEE, CHUCK MOSS, CHAIRPERSON
IN RE: CLERK/REGISTER OF DEEDS - ELECTIONS ROOM
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has
reviewed the above referenced resolution and finds:
1. The Election Division of the Clerk's Office is requesting
additional office space in the Courthouse for election equipment
and workstations.
2. Project Work Order #E-106 estimates the cost to remodel the
office space at $52,500.
3. Additional revenue is available in the Election Division's
Reimbursement General line item to offset this expenditure.
Funds will be transferred from the Election Division budget to
the Project Work Order Fund.
4. The Elections Unit anticipates additional revenues as a result of
overseeing school elections.
5. A budget amendment to the FY 2006 budget is recommended as
follows:
FY 2006
GENERAL FUND #10100
Revenue
2010301-185010-631827 Reimb. General
Total General Fund Revenue
$ 52,500
$ 52,500
Expenditures
2010301-989999-788001-40400 Trfrs to Project WO $ 52,500
Total General Fund Expenditures $ 52,500
PROJECT WORK ORDER FUND #40400
Revenue
1040101-989999-695500-10100 Trfrs from General $ 52,500
Total Project Work Order Fund Revenue $ 52,500
Expenditures
Estimated Change in Fund Equity
Total Project Work Order Fund Expenses
FINANCE COMMITTEE
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote.
$ 52,500
$ 52,500
Resolution #05306 December 8, 2005
The Chairperson referred the resolution to the Planning and Building Committee and the Finance
Committee. There were no objections.
Resolution #05306 January 19, 2006
Moved by Long supported by Coleman the resolutions on the Consent Agenda, as amended, be adopted
(with accompanying reports being accepted).
AYES: Crawford, Douglas, Gershenson, Gregory, Hatchett, Jamian, KowaII, Long, Melton,
Middleton, Molnar, Moss, Nash, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Wilson,
Woodward, Zack, Bullard, Coleman, Coulter. (25)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions on the Consent Agenda, as amended, were
adopted (with accompanying reports being accepted).
I MY APPROVE DE RIM RESUITION
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Ruth Johnson, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on January 19, 2006,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 19th day of January, 2006.
Clreat P.ek
Ruth-Maps , County Clerk